HomeMy WebLinkAboutContract 38180-A2 CITY SEC 3(�t��-�2
CWRACT NO.
AMENDMENT No. 2
TO CITY SECRETARY CONTRACT No. 38180
WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No. 38180, (the
CONTRACT) which was authorized by M&C C-23262 on the 16th day of December,
2008 in the amount of $1, 519, 279. 00; and
WHEREAS, the CONTRACT was subsequently revised by: Amendment Number
1 in the amount of $878, 058 which was authorized by M&C # C-25473 on
March 6, 2012; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Lake Worth Dredging Project; and
WHEREAS, it has become necessary to execute Amendment No. 2 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in the attached Scope of Services, a copy
of which is attached hereto and incorporated herein. The cost to City
for the additional design services to be performed by Engineer totals
$218, 500 . (See Attached Funding Breakdown Sheet, Page -3-)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $2, 615, 837 . 00.
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 1 of 2
OFFICIAL RECORD
CITY SECRETARY
' RECEIVE) FES 2 P.M. FT.WORTH,TX
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth Freese and Nichols, Inc.
Fernando Costa Ron King
Assistant City Manager Denton Office Manager
DATE: r ,r DATE: $`��
APP A R M D
J/.
Andrew T. Cronber , P.
Director, Water D Ment
APPROVED AS TO FORM AND LEGALITY: M&C: 10
A(tDate :
. _
Assistant City Attorney
ATTE ��
A4-PL �C
ary J. Kayser xP►�
City Secretary
City of Fort Worth OFFICIAL RECORD
Professional Services Agreement Amendment Template CITY SECRETARY
PMO Official Release 8/1/2012 !.r f u �1I
Page 2 of 2 �i OUN� TA
Lake Worth Watershed Protection
Conceptual Feasibility Study
SCOPE OF SERVICES
General
The majority of the sediment in Lake Worth has historically originated from three tributaries to the lake;
the West Fork Trinity River, Live Oak Creek and Silver Creek. The West Fork Trinity River flows into the
northern end of the lake,and Live Oak Creek and Silver Creek are on the western shore of the lake. Other
smaller tributary streams of the lake have also contributed sediment, but these are substantially smaller
than the watersheds of West Fork Trinity River, Live Oak Creek and Silver Creek. The historic sediment
load from the West Fork Trinity River to the north has largely been minimized since the construction of
Eagle Mountain Lake in 1932, and, therefore, the majority of the remaining sediment load to the lake is
projected to originate in the Live Oak Creek and Silver Creek watersheds.
Several studies addressing future land use, recreation, water quality, sediment control and watershed
protection for the lake and its watershed have been conducted by the City of Fort Worth,Tarrant Regional
Water District, US Army Corps of Engineers, the Lake Worth Regional Coordination Committee (LWRCC),
Naval Air Station (NAS) Fort Worth, North Central Texas Council of Governments (NCTCOG), and others.
The City of Fort Worth, in conjunction with the LWRCC and NCTCOG, is currently conducting the Lake
Worth Greenprint Study. The Greenprint Study seeks to capture insight and recommendations from these
previous studies, gain additional planning and insight, and create a road map for the conservation of
natural and quality of life resources associated with Lake Worth and its watershed.
The Greenprint Study has identified some potential recommendations. Two of these recommendations
are:
1. Consider sediment removal from Live Oak Creek and Silver Creek flows by controlled
sedimentation processes in existing quarries in these creeks'watersheds.
2. Consider ordinances that require developments within the watershed of Lake Worth to utilize
watershed protection measures.
In addition to these recommendations, it has been noted by the City that constructed wetlands have been
found to be effective in nutrient reduction. Wetlands could be a feasible nutrient reduction supplement
to the quarry water quality protection approach.
The City of Fort Worth seeks to conduct conceptual level feasibility investigations of the two Greenprint
Study recommendations and the constructed wetlands alternative. The City desires to develop a plan to
monitor the results of the watershed protection measures, including both sediment and nutrient level
trends. The scope of services herein provide for those investigations.
Task 1. Baseline Sediment and Nutrient Loading Modeling
I. Conduct conceptual level sediment loading analyses to Lake Worth by watershed, including:
a. In coordination with City staff, select a study period (ie. 10-year, 20-year, 30-year, etc.)
considering available precipitation data
b. Use daily precipitation data to model daily creek flows
c. Investigating overall watershed soil properties and erosion characteristics
d. Develop sediment loading model using SWAT program.
e. Conduct in-field sediment load testing through dry weather jet testing of creeks for
erodibility.
f. Calibration of the sediment loading model is not included in this scope of services. It is
recommended that the model be calibrated as future sediment accumulation monitoring is
accomplished.
2. Use sediment loading model to estimate the average annual volume of sediment entering the
lake
3. Estimate the life expectancy of Lake Worth, based upon the anticipated time to fill the sediment
pool, assuming existing land use practices
4. Review TRWD Eagle Mountain Lake Watershed Nutrient Study
5. Evaluate applicability of nutrient loading values from TRWD Study
6. Utilize findings in TRWD study to project expected nutrient loadings for Lake Worth
7. Incorporate nutrient loading data into sediment loading model for the Lake Worth watershed
under existing conditions.
8. Prepare model draft findings memo and submit to Owner.
9. Meet with City to discuss findings and receive comments
10. Finalize and submit model memorandum.
Task 2. BMPs for Sediment and Nutrient Reduction
The purpose of this scope item is to determine the feasibility of removing sediment and nutrients from
Live Oak Creek and Silver Creek flows using existing quarries for controlled, off-channel sedimentation
basins. The decreased flow velocities in the quarries should allow sediment in the water to settle,thereby
reducing sediment loads to the lake. The Silver Creek Materials quarry would intercept flow from the 7-
mile long Live Oak Creek approximately 2 miles upstream of its confluence with Lake Worth. The HJG
quarry would intercept flow from the 15-mile long Silver Creek approximately 1.3 miles upstream of its
confluence with Lake Worth. Constructed wetlands will also be investigated as a supplement to the
quarries project, with respect to nutrient reduction.
This scope item also includes evaluation of BMP's that could be applied throughout the Lake Worth
watershed to reduce Chlorophyll A levels in Lake Worth.
1. Quarry Feasibility Analysis
a. Meet with quarry owners to determine their interest in the project, discuss existing
operations,current facility layouts and alignment and discuss potential sediment removal
alternatives.
b. Estimate the potential for sediment removal resulting from the diversion of a range of
flows through the quarries.
c. Estimate storage volume and detention time needs at each quarry and compare to
existing physical characteristics.
d. Develop up to two conceptual level alternatives per quarry for diversion of creek flows
into the quarries, settlement operations, sediment maintenance and removal, and
release of flows back into the creeks.
e. Incorporate recommended BMPs into SWAT model to evaluate relative impact of each
for Live Oak Creek and Silver Creek watersheds.
f. Evaluate potential for nutrient removal resulting from the diversion of a range of flows
through the quarries and constructed wetlands.
g. Meet with the USACE Fort Worth District to discuss Section 404 permitting associated
with each of these options.
h. Investigate potential water rights permitting requirements for each alternative. Meet
with the TCEQ. Prepare a memorandum on the water rights permitting requirements, if
any, and any other water rights permitting issues identified.
i. Prepare conceptual level estimates of project cost for each of the alternatives (up to a
total of four), including:
i. Initial design, permitting, and construction
ii. Permittee responsible mitigation or mitigation bank
iii. On-going tipping fees
2. Constructed Wetlands Feasibility Analysis
a. Attend one site visit each to the City of Seagoville Bunker Sands constructed wetlands and
the TRWD Richland Chambers constructed wetlands, to gather information on potential
wetland features and arrangements to incorporate into this study.
b. Meet with the USACE Dallas research lab to gather information on constructed wetlands
based upon their experiences with other projects.
c. Research City GIS and identify up to 2 potential sites each for constructed wetlands for
Silver Creek and Live Oak Creek (4 total). Prepare an aerial exhibit that shows the
potential sites, and meet with the City to discuss the sites and pros/cons associated with
each.
d. Adjust the Potential Site Exhibit based upon comments received from the City in the
above meeting.
e. Estimate the potential for nutrient reduction resulting from the diversion of a range of
flows through the wetlands.
f. Conceptual determination of facilities needed for the constructed wetlands — access,
earthwork,vegetation, drainage control, etc.
g. Discuss Section 404 permitting associated with the constructed wetlands during the
USACE meeting indicated above.
h. Evaluate potential for constructed wetlands to apply to mitigation credits. This will also
be discussed at the USACE meeting indicated above.
i. Investigate potential water rights permitting requirements for each alternative. Include
this discussion during the TCEQ meeting indicated above.
j. Review the City's tree protection ordinance and determine requirements that may be
associated with the wetland alternative, particularly if clearing of existing trees would be
needed for wetlands construction.
k. Conceptually describe general on-going maintenance needs for the wetlands.
I. Prepare conceptual level estimates of project cost for the constructed wetlands options:
i. Initial design, permitting, and construction
ii. Permittee responsible mitigation or mitigation bank
iii. On-going monitoring and maintenance
3. Watershed BMP's to Reduce Chlorophyll A Level
a. Evaluate up to five watershed BMP's for reducing Chlorophyll A levels in Lake Worth.
b. Meet with Owner to select up to three BMP's for inclusion in water quality model.
C. Incorporate recommended BMP's into water quality model to evaluate relative impact
of each.
4. In-lake Chlorophyll A Projections
a. Develop Water Quality Model for Lake Worth (USACE Reservoir Model BATHTUB)
b. Apply the Water Quality Model to Calculate Potential Future Water Conditions in the
Lake.
c. Estimate Improvements in Future Water Quality Through Reduction in Nutrient Loadings
5. Feasibility Report
a. Prepare a report of the quarry,wetlands,and watershed BMP alternatives and present to
the Owner.
b. Meet with the Owner to review the report and incorporate Owner comments and provide
copies of the final report.
Task 3.Water Quality Monitoring Plan
The scope items above provide recommendations for general BMP's and specific projects focused on
reduction of contaminants in Lake Worth, particularly nutrients and sediment. A water quality
monitoring plan will evaluate the effectiveness of these BMP's and projects in reducing these
contaminants and identify contaminant level trends that will help guide the City in making decisions on
future mitigation and monitoring efforts.
FNI will prepare a recommended water quality monitoring plan for Lake Worth and its watershed,
including recommendations for collaboration with monitoring efforts by other agencies in the area. FN
will perform the following:
1. Identify and review existing monitoring efforts and data collected by other agencies in the area,
and determine opportunities for collaboration with those entities.
2. Evaluate data gathering and analysis policy recommendations, including:
a. Goals of the monitoring program
b. Target constituents
c. Sampling and analysis options (types,equipment, vendors, locations,frequencies,etc.)
d. Data and reporting structure
3. Recommend process for evaluating expected contaminant reductions versus monitored results.
4. Recommend process for use of monitoring data to calibrate sediment and nutrient loading
models.
5. Recommend process for monitoring of bacteria,to evaluate the effectiveness of results of the
City's septic-to-sanitary sewer program.
6. Investigate available options for "fingerprinting" of sediment to help identify sources, and
provide recommendations on implementation with the monitoring plan.
7. Review current City water quality software and review compatibility with the recommended
monitoring plan.
8. Converse with applicable universities, TRWD,and USGS to determine potential for collaboration
on monitoring efforts.
9. Prepare draft monitoring plan and meet with the City to discuss.
10. Revise per City comments and prepare a final monitoring plan report to submit to the City.
11. Determine conceptual level estimate of cost, including initial monitoring system capital cost and
on-going monitoring and maintenance costs.
FREESE
• ` -
2220 San Jacinto Blvd.,Suite 330 Denton,Texas 76205 • 940-387.4600 • fax 940-387-4677 www1reese.crnn
November 24, 2014
Mr. Paul Bounds
Water Department
City of Fort Worth
908 Monroe Street
Fort Worth, Texas 76102
Re: CITY SECRETARY CONTRACT No. 38180
Contract Amendment#2 — Proposal
Lake Worth Watershed Protection Plan Feasibility Study
Dear Mr. Bounds:
We are pleased to submit our proposal for the above referenced Contract Amendment #2 to
City Secretary Contract No. 38180. Please find attached the proposed scope of services and
fee estimate spreadsheet. As indicated in the attached fee spreadsheet, we estimate the effort
to complete the services outlined in the attached scope of services to be $323,500. A summary
of the proposed tasks and estimated effort for each is as follows:
• Task 1 - Baseline Sediment and Nutrient Loading Modeling = $ 83,000
• Task 2 - BNIP's for Sediment and Nutrient Reduction = $ 212,800
• Task 3 -Water Quality Monitoring Plan = 27,700
• Total Estimate Effort = $ 323,500
However, as discussed with you, we anticipate that there will be remaining, unspent budget in
our not-to-exceed fee tasks in the current contract (including original contract plus Amendment
#1), these tasks being Construction Support Services and Additional Environmental Permitting.
We estimate that, after completion of the current scope of work in the current contract, the
remaining not-to-exceed budget will be $105,000. We propose using this remaining budget
along with additional fee with this proposed Amendment #2 for the proposed scope of services,
as follows:
• Remaining budget from current contract = $ 105,000 (convert from NTE to Lump Sum)
• Proposed added fee with Amendment#2 = 218,500 (Lump Sum)
• Total fee for proposed scope = $ 323,500 (Lump Sum)
Please also find attached the proposed MWBE cover letter and documents. We appreciate the
opportunity to be of continued service the City of Fort Worth Water Department. Please feel
free to call if you need to discuss our proposal or would like to meet on it.
Respectfully submitted,
Ron King, P.E.
Denton Office Manager
Lake Worth Watershed Protection
Conceptual Feasibility Study
SCOPE OF SERVICES
General
The majority of the sediment in Lake Worth has historically originated from three tributaries to the lake;
the West Fork Trinity River, Live Oak Creek and Silver Creek. The West Fork Trinity River flows into the
northern end of the lake, and Live Oak Creek and Silver Creek are on the western shore of the lake. Other
smaller tributary streams of the lake have also contributed sediment, but these are substantially smaller
than the watersheds of West Fork Trinity River, Live Oak Creek and Silver Creek. The historic sediment
load from the West Fork Trinity River to the north has largely been minimized since the construction of
Eagle Mountain Lake in 1932, and, therefore, the majority of the remaining sediment load to the lake is
projected to originate in the Live Oak Creek and Silver Creek watersheds.
Several studies addressing future land use, recreation, water quality, sediment control and watershed
protection for the lake and its watershed have been conducted by the City of Fort Worth,Tarrant Regional
Water District, US Army Corps of Engineers,the Lake Worth Regional Coordination Committee (LWRCC),
Naval Air Station (NAS) Fort Worth, North Central Texas Council of Governments (NCTCOG), and others.
The City of Fort Worth, in conjunction with the LWRCC and NCTCOG, is currently conducting the Lake
Worth Green print Study. The Greenprint Study seeks to capture insight and recommendations from these
previous studies, gain additional planning and insight, and create a road map for the conservation of
natural and quality of life resources associated with Lake Worth and its watershed.
The Greenprint Study has identified some potential recommendations. Two of these recommendations
are:
1. Consider sediment removal from Live Oak Creek and Silver Creek flows by controlled
sedimentation processes in existing quarries in these creeks' watersheds.
2. Consider ordinances that require developments within the watershed of Lake Worth to utilize
watershed protection measures.
In addition to these recommendations,it has been noted by the Citythat constructed wetlands have been
found to be effective in nutrient reduction. Wetlands could be a feasible nutrient reduction supplement
to the quarry water quality protection approach.
The City of Fort Worth seeks to conduct conceptual level feasibility investigations of the two Greenprint
Study recommendations and the constructed wetlands alternative. The City desires to develop a plan to
monitor the results of the watershed protection measures, including both sediment and nutrient level
trends. The scope of services herein provide for those investigations.
Task 1. Baseline Sediment and Nutrient Loading Modeling
1. Conduct conceptual level sediment loading analyses to Lake Worth by watershed, including:
a. In coordination with City staff, select a study period (ie. 10-year, 20-year, 30-year, etc.)
considering available precipitation data
b. Use daily precipitation data to model daily creek flows
c. Investigating overall watershed soil properties and erosion characteristics
d. Develop sediment loading model using SWAT program.
e. Conduct in-field sediment load testing through dry weather jet testing of creeks for
erodibility.
f. Calibration of the sediment loading model is not included in this scope of services. It is
recommended that the model be calibrated as future sediment accumulation monitoring is
accomplished.
2. Use sediment loading model to estimate the average annual volume of sediment entering the
lake
3. Estimate the life expectancy of Lake Worth, based upon the anticipated time to fill the sediment
pool, assuming existing land use practices
4. Review TRWD Eagle Mountain Lake Watershed Nutrient Study
5. Evaluate applicability of nutrient loading values from TRWD Study
6. Utilize findings in TRWD study to project expected nutrient loadings for Lake Worth
7. Incorporate nutrient loading data into sediment loading model for the Lake Worth watershed
under existing conditions.
8. Prepare model draft findings memo and submit to Owner.
9. Meet with City to discuss findings and receive comments
10. Finalize and submit model memorandum.
Task 2. BMPs for Sediment and Nutrient Reduction
The purpose of this scope item is to determine the feasibility of removing sediment and nutrients from
Live Oak Creek and Silver Creek flows using existing quarries for controlled, off-channel sedimentation
basins. The decreased flow velocities in the quarries should allow sediment in the water to settle,thereby
reducing sediment loads to the lake. The Silver Creek Materials quarry would intercept flow from the 7-
mile long Live Oak Creek approximately 2 miles upstream of its confluence with Lake Worth. The HJG
quarry would intercept flow from the 15-mile long Silver Creek approximately 1.3 miles upstream of its
confluence with Lake Worth. Constructed wetlands will also be investigated as a supplement to the
quarries project,with respect to nutrient reduction.
This scope item also includes evaluation of BMP's that could be applied throughout the Lake Worth
watershed to reduce Chlorophyll A levels in Lake Worth.
1. Quarry Feasibility Analysis
a. Meet with quarry owners to determine their interest in the project, discuss existing
operations,current facility layouts and alignment and discuss potential sediment removal
alternatives.
b. Estimate the potential for sediment removal resulting from the diversion of a range of
flows through the quarries.
c. Estimate storage volume and detention time needs at each quarry and compare to
existing physical characteristics.
d. Develop up to two conceptual level alternatives per quarry for diversion of creek flows
into the quarries, settlement operations, sediment maintenance and removal, and
release of flows back into the creeks.
e. Incorporate recommended BMPs into SWAT model to evaluate relative impact of each
for Live Oak Creek and Silver Creek watersheds.
f. Evaluate potential for nutrient removal resulting from the diversion of a range of flows
through the quarries and constructed wetlands.
g. Meet with the USACE Fort Worth District to discuss Section 404 permitting associated
with each of these options.
h. Investigate potential water rights permitting requirements for each alternative. Meet
with the TCEQ. Prepare a memorandum on the water rights permitting requirements, if
any, and any other water rights permitting issues identified.
i. Prepare conceptual level estimates of project cost for each of the alternatives (up to a
total of four), including:
i. Initial design, permitting,and construction
ii. Permittee responsible mitigation or mitigation bank
iii. On-going tipping fees
2. Constructed Wetlands Feasibility Analysis
a. Attend one site visit each to the City of Seagoville Bunker Sands constructed wetlands and
the TRWD Richland Chambers constructed wetlands, to gather information on potential
wetland features and arrangements to incorporate into this study.
b. Meet with the USACE Dallas research lab to gather information on constructed wetlands
based upon their experiences with other projects.
c. Research City GIS and identify up to 2 potential sites each for constructed wetlands for
Silver Creek and Live Oak Creek (4 total). Prepare an aerial exhibit that shows the
potential sites,and meet with the City to discuss the sites and pros/cons associated with
each.
d. Adjust the Potential Site Exhibit based upon comments received from the City in the
above meeting.
e. Estimate the potential for nutrient reduction resulting from the diversion of a range of
flows through the wetlands.
f. Conceptual determination of facilities needed for the constructed wetlands — access,
earthwork,vegetation, drainage control, etc.
g. Discuss Section 404 permitting associated with the constructed wetlands during the
USACE meeting indicated above.
h. Evaluate potential for constructed wetlands to apply to mitigation credits. This will also
be discussed at the USACE meeting indicated above.
i. Investigate potential water rights permitting requirements for each alternative. Include
this discussion during the TCEQ meeting indicated above.
j. Review the City's tree protection ordinance and determine requirements that may be
associated with the wetland alternative, particularly if clearing of existing trees would be
needed for wetlands construction.
k. Conceptually describe general on-going maintenance needs for the wetlands.
I. Prepare conceptual level estimates of project cost for the constructed wetlands options:
i. Initial design, permitting, and construction
ii. Permittee responsible mitigation or mitigation bank
iii. On-going monitoring and maintenance
3. Watershed BMP's to Reduce Chlorophyll A Level
a. Evaluate up to five watershed BMP's for reducing Chlorophyll A levels in Lake Worth.
b. Meet with Owner to select up to three BMP's for inclusion in water quality model.
C. Incorporate recommended BMP's into water quality model to evaluate relative impact
of each.
4. In-lake Chlorophyll A Projections
a. Develop Water Quality Model for Lake Worth (USACE Reservoir Model BATHTUB)
b. Apply the Water Quality Model to Calculate Potential Future Water Conditions in the
Lake.
c. Estimate Improvements in Future Water Quality Through Reduction in Nutrient Loadings
5. Feasibility Report
a. Prepare a report of the quarry,wetlands,and watershed BMP alternatives and present to
the Owner.
b. Meet with the Owner to review the report and incorporate Owner comments and provide
copies of the final report.
Task 3.Water Quality Monitoring Plan
The scope items above provide recommendations for general BMP's and specific projects focused on
reduction of contaminants in Lake Worth, particularly nutrients and sediment. A water quality
monitoring plan will evaluate the effectiveness of these BMP's and projects in reducing these
contaminants and identify contaminant level trends that will help guide the City in making decisions on
future mitigation and monitoring efforts.
FNI will prepare a recommended water quality monitoring plan for Lake Worth and its watershed,
including recommendations for collaboration with monitoring efforts by other agencies in the area. FNI
will perform the following:
1. Identify and review existing monitoring efforts and data collected by other agencies in the area,
and determine opportunities for collaboration with those entities.
2. Evaluate data gathering and analysis policy recommendations, including:
a. Goals of the monitoring program
b. Target constituents
c. Sampling and analysis options (types,equipment, vendors, locations,frequencies, etc.)
d. Data and reporting structure
3. Recommend process for evaluating expected contaminant reductions versus monitored results.
4. Recommend process for use of monitoring data to calibrate sediment and nutrient loading
models.
5. Recommend process for monitoring of bacteria,to evaluate the effectiveness of results of the
City's septic-to-sanitary sewer program.
6. Investigate available options for"fingerprinting" of sediment to help identify sources, and
provide recommendations on implementation with the monitoring plan.
7. Review current City water quality software and review compatibility with the recommended
monitoring plan.
8. Converse with applicable universities,TRWD, and USGS to determine potential for collaboration
on monitoring efforts.
9. Prepare draft monitoring plan and meet with the City to discuss.
10. Revise per City comments and prepare a final monitoring plan report to submit to the City.
11. Determine conceptual level estimate of cost, including initial monitoring system capital cost and
on-going monitoring and maintenance costs.
r FREESE
m1<17,11C
, f
2220 San Jacinto Blvd,Suite 330 • Denton,Texas 76705 • 940-220-4340 • FAX 940-387-4677 it ��,e.coni
November 24,2014
Mr. Paul Bounds
Water Department
City of Fort Worth
908 Monroe Street
Fort Worth,Texas 76102
Re: City Secretary Contract No. 38180—Lake Worth Dredging Project
Contract Amendment#2 -Proposal for Lake Worth Watershed Protection Plan Feasibility Study
MWBE Percentage Summary
Dear Mr. Bounds:
This proposal is for Amendment#2 to our current contract, City Secretary Contract No. 38180. With this
letter herein,we summarize our efforts toward including MWBE services with our contract amendment
proposal,and the resulting percentage.
This contract Amendment#2 proposal provides for the referenced Lake Worth Watershed Protection
Plan Feasibility Study. Our proposed MWBE subconsultant for this Amendment#2, Crespo Consulting
Services, Inc.,will provide In-lake Chlorophyll-A projections and preparation of Water Quality
Monitoring Plan. Crespo will also be our only subconsultant for this Amendment#2. Our proposed
MWBE participation percentage is calculated as follows:
• MWBE Sub Fee (Crespo)_ $ 48,000
• Total Amendment#2 Fee= $218,500
• MWBE Percentage for Amendment#2=$48,000/$218,500=21.97%
Attached are the signed Letter of Intent for Crespo and the signed MWBE utilization form. Please also
find attached the original RFP for Contract 38180,which indicates a City MWBE Goal of 15%.
Please consider the above analysis as our MWBE good faith effort for the proposed Amendment#2
engineering services.
Respectfully submitted,
Ron King, P.E.
Project Manager
Denton Office Manager
DOE CONTRACT 38180
CAPITAL PROJECT BID NUMBER
FORT WORTH (Please check one)
MinorityMomen Business Enterprise Office
LETTER OF INTENT TO PERFORM AS A SUBCONTRACTOR/SLIBCONSULTANT
FOR A CONTRACT ADMENDMENT/CHANGE ORDERS/OR EXTRA WORK
(TO INCLUDE EXTENSION OR RENEWAL OPTION)
[NOTE: Pursuant to City of Fort Worth MIWBE Ordinance, M/WBE firms participating in the program must have current certification status with the
City of Fort Worth prior to award of a contract where they are counted towards subcontracting participation. If the City of Fort Worth determines that
the firm is not currently MM EE certified for City of Fort Worth subcontracts that firm should immediately submit a completed and signed Certificatton
Affidavit to the North Texas Regional Certification Agency,624 Six Flags Drive,Suite 100,Arlington,TX 76011.]
1. Name of Contract Lake Worth Dredging Design
2. Value of Amendment/Change Order$218.500.00 Amendment/Change Order No. 2
3. Name of Offeror/Prime Contractor or Consultant Freese&Nlchols, Inc.
4. The undersigned MWBE firm is prepared to perform the following described work and/or supply the material listed in
connection with the above project(where applicable specify'supply"or'install"or both):
In-lake Chlorol2hyll-A oroiections and orgoaration of Water Quality Monitoring Plan
at the price of$48,000.00
Crespo Consulting Services,Inc.
(Name of MIWBE Finn) (Dale)
L. Sfe dterl Sf2� hQr 1y rd �''
Circle one ner uthonzed Agent of MIWBE firm)Type or Print Name (Signature f wne or Au horized Agent of MIWBE firm)
SlZ- 3� G o M. /Of y - �43--ef'zo
(Phone Number) (Fax Number)
AFFIDAVIT OF OFFEROR/PRIME CONTRACTOR or CONSULTANT
I HEREBY DECLARE AND AFFIRM that I, RonKino am the duly authorized representative of
Circle one(Owner! uthoriz
Freese&Nichols,Inc. and that I have personally reviewed the material and
Name of OfferorfPrime
facts set forth to this Letter of Intent to Perform. To the best of my knowledge,information and belief,the facts In this form are true, and no
material facts have been omitted.
Pursuant to the City of Fort Worth WWBE Ordinance,any person[entity]who makes a false or fraudulent statement in connection
with participation of a M/WBE in any City of Fort Worth contract may be referred for debarment procedures under the City of Fort
Worth M/WBE Ordinance.
I do solemnly swear or affirm that the signatures contained herein and the Information provided by the offeror/prime are true and
correct,and that I authorized on behalf of the offeror/prime to make the affidavit.
Ron King Freese&Nichols,Inc.
Circle One(Otvyed orized gen Type-grRrint Name (Name of Offerorl ri ype or Print
(Si ature of Owner or ulhoriietl A e (Date)
940-220-4350 940-3874677
(Phone Number) (Fax Number)
01/14/09
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Page 1 of 4
FORT WORTH City of Fort Worth
Subcontractors/Suppliers Utilization Form for Change Orders
PRIME COMPANY NAME: Check applicable block to describe prime
Freese&Nichols, Inc.
MAN/DBE ✓ NON-MAN/DBE
PROJECT NAME:
Change Order Date
Lake Worth Dredging Design
City's MIWBE Change Order Goal: Prime's M/WBE Change Order Utilization: PROJECT NUMBER
15 % (per attached RFP) 21.97% 38180
Is this form bein submitted with the Acceptance of Previous MWBE Commitment Form?
Yes❑ No 7, If yes, provide the MWBE commitment percentage
Identify all subcontractors/suppliers you will use on this project
Failure to complete this form, in its entirety with requested documentation, and received by the Managing
Department on or before 5:00 p.m. five (5) City business days after bid opening, exclusive of bid opening date,
will result in the bid being considered non-responsive to bid specifications.
The undersigned Offeror agrees to enter into a formal agreement with the M/WBE firm(s) listed in this
utilization schedule, conditioned upon execution of a contract with the City of Fort Worth. The intentional
and/or knowing misrepresentation of facts is grounds for consideration of disqualification and will result in the
bid being considered non-responsive to bid specifications
MIWBEs listed toward meeting the project goal must be located in the nine (9) county marketplace or
currently doing business in the marketplace at the time of bid. Marketplace is the geographic area of Tarrant,
Parker, Johnson, Collin, Dallas, Denton, Ellis, Kaufman and Rockwall counties.
Identify each Tier level. Tier is the level of subcontracting below the prime contractor, i.e., a direct
payment from the prime contractor to a subcontractor is considered 1St tier, a payment by a subcontractor to
its supplier is considered 2nd tier
ALL MIWBEs MUST BE CERTIFIED BEFORE CONTRACT AWARD.
Certification means those firms, located or doing business at the time of bid opening within the Marketplace, that have
been determined to be bonafide minority or women businesses by the North Central Texas Regional Certification
Agency (NCTRCA), or the Texas Department of Transportation (TX DOT), highway division. Disadvantaged Business
Enterprise(DBE) is synonymous with Minority/Women Business Enterprise(MM/BE).
If hauling services are utilized, the prime will be given credit as long as the M/WBE listed owns and
operates at least one fully licensed and operational truck to be used on the contract. The M/WBE may lease
trucks from another M/WBE firm, including M/WBE owner-operators, and receive full M/WBE credit. The
7/8/10
Page 2 of 4
M/WBE may lease trucks from non-M/WBEs, including owner-operators, but will only receive credit for the
fees and commissions earned by the M/WBE as outlined in the lease agreement.
Primes are required to identify ALL subcontractors/suppliers, regardless of status; i.e., Minority,Women and non-M/WBEs.
Please list M/WBE firms first, use additional sheets if necessary.
Certification N
(check one)
SUBCONTRACTOR/SUPPLIER T n
Company Name i N T Detail Detail
Address I M W C X M Subcontracting Work Supplies Purchased Dollar Amount
T D W
Telephone/Fax r B B R 0 B
E E C T E
A
Crespo Consulting Services, Inc. 1 In-lake Chlorophyll-A $48,000.00
4131 Spicewood Springs Rd projections and Water
Ste M2,Austin, TX 78759 Quality Monitoring Plan
P: (512)343-6404 preparation
F: (512)343-8120
7/8/10
Page 3 of 4
Total Dollar Amount of M/WBE Subcontractors/Suppliers $ 48,000.00
Total Dollar Amount of Non-M/WBE Subcontractors/Suppliers $ 0.00
TOTAL DOLLAR AMOUNT OF ALL SUBCONTRACTORS/SUPPLIERS $ 48,000.00
The Contractor will not make additions, deletions, or substitutions to this certified list without the prior approval
of the Minority and Women Business Enterprise Office Manager or designee through the submittal of a
Request for Approval of Change/Addition. Any unjustified change or deletion shall be a material breach of
contract and may result in debarment in accord with the procedures outlined in the ordinance. The contractor
shall submit a detailed explanation of how the requested change/addition or deletion will affect the committed
M/WBE goal. If the detail explanation is not submitted, it will affect the final compliance determination.
By affixing a signature to this form, the Offeror further agrees to provide, directly to the City upon request,
complete and accurate information regarding actual work performed by all subcontractors, including
M/W/DBE(s) arrangements submitted with the bid. The Offeror also agrees to allow an audit and/or
examination of any books, records and files held by their company. The bidder agrees to allow the
transmission of interviews with owners, principals, officers, employees and applicable
subcontractors/suppliers/contractors participating on the contract that will substantiate the actual work
performed by the MM//DBE(s) on this contract, by an authorized officer or employee of the City. Any
intentional and/or knowing misrepresentation of facts will be grounds for terminating the contract or debarment
from City work for a period of not less than three (3) years and for initiating action under Federal, State or
Local laws concerning false statements. Any failure to comply with this ordinance and create a material
breach of contract may result in a determination of an irresponsible Offeror and barred from participating in
City work for a period of time not less than one (1) year.
1�
Resor King
A'uthorized Signature Printed Signature
Denton Office Man ger N/A
Title Contact Name/Title(if different)
Freese&Nichols, Inc. P:940-220-4350 F:940-387-4677
Company Name Telephone andlor Fax
2220 San Jacinto Blvd,Suite 330 rgk@freese.com
Address Email Address
7/8/10
Page 4 of 4
Denton,Texas 76205 11-24-14
City/State/Zip Date
7/8/10
REQUEST FOR PROPOSALS
FROM THE FORT WORTH WATER DEPARTMENT
FOR I
THE DESIGN OF A DREDGING PROJECT AT LAKE WORTH INVOLVING THE
REMOVEAL OF SEDIMENTATION IN SELECTED AREAS, TRANSPORTATION TO
DISPOSAL SITE(S), AND DEWATERING OF THE SEDIMENT
The Fort Worth Water Department requests proposals from qualified engineering
consultants for the design of a dredging project at Lake Worth in located in northwest
Fort Worth. Lake Worth was constructed approximately 1914 and has always had
slitting problems. Various reports and studies from the 1960's have recommended that
dredging operations should be conducted.
i
The Fort Worth City Council recently approved the funding of the Lake Worth Capital
Improvement Implementation (LWCIIP) with revenues to be generated from natural gas
leases and royalties from City owned properties in and around Lake Worth. The core
project of the LWCIIP is a major dredging project designed to restore Lake Worth to the
premier recreational lake in the region. The study that was done to develop the LWCIIP
set a goal of dredging those areas currently not six feet in depth to six feet deep from i
the base elevation of 590. The study estimated that this goal would involve the removal
of approximately 3.2 million cubic yards of material at an estimate design and =
construction cost of$30.7 million.
The proposal is to design and prepare construction plans and specifications for a
dredging project at Lake Worth removing approximately 3.2 million cubic yards of
sediment from selected areas, transportation to a disposal site, and dewatering of the
sediment. See attached site map.
The scope of work for the project will include:
• Detailed surveys of Lake Worth to Identify those areas above the 584 elevation
that will need to be dredged
• Identification of lake bottom materials, submerged stumps, boat dock piers, and
other recreational hazards that will be removed as part of the dredging project f
• Calculation of the amount of material that will need to be removed from the lake
bottom to achieve the 584 elevation
• Selection of a disposal and dewatering site(s) r
• Development of specifications for the dewatering facilities at the disposal site
• Development of specifications for a pipeline and pump station(s) from the
dredging areas to the disposal site(s)
• Design of a permanent buoy marking system to identify navigation channels
1
• Permitting assistance for required permits from regulatory agencies for dredging
and disposal
• Preparation of materials for public information and participation in public
meetings to keep stake holders informed about the progress of the project
1
• Preparation of detailed drawings, development of construction plans and i
specifications, corresponding technical specifications, bidding review, submittal
review and support during construction
GENERAL PROPOSAL REQUIREMENTS: Proposals submitted in response to this
RFP should comply with the requirements as described herein, and shall include the
following items:
• Understanding of Proiect Scope: Provide a summary of your firm's
understanding of the project as well as the firm's approach to completing
multiphase and time sensitive projects of this nature, including specific work
elements to be accomplished from the project's beginning through completion.
i
• Proiect Management and Approach: Provide a summary analyzing the various
tasks and summarizing the course of action necessary for completion of the
project within the allowable timeframe.
• Project Team and Key Professional Member Resume: Provide at a minimum the
resume of the project manager, regulatory coordinator and construction manager
that will be assigned to the project team and their respective backgrounds,
experiences, and project responsibilities.
• Proiect Schedule: Flexibility in reacting to customer requirements is critical to
this project. The FWWD expects the Consultant to be responsive to the
schedule to meet our customer's needs, even if it means adding resources
during the course of the project. Provide a preliminary schedule of work to be
performed, clearly indicating the start and stop dates of each task. Provide
information on the ability to bring additional resources to the project in order to
accelerate the schedule, should that be required. j
• Experience with Related Proiect and References: Provide a record of three i
projects similar in size and scope to these projects and completed within the past ti
ten years. Provide the cost of each referenced project. Each referenced project k
shall include names, telephone numbers, and fax numbers of responsible
individuals who may be contacted as references. Project staff with experience
on these projects that are proposed for this project should also be identified.
• Regulatory Requirements: The Consultant should be familiar with the permit
requirements and other regulatory lake dredging.
2
I
Public Outreach Program: Public outreach on the Lake Worth dredging program
is an on-going work in progress. The Consultant will be expected to support and
supplement the efforts of the FWWD's public information/education section, to
include preparation of public information exhibits, attendance and participation at
public meetings and meeting with potential customers.
• M/WBE Compliance Efforts: In accordance with the City of Fort Worth
Ordinance. 15530, the City of Fort Worth has goals for the participation of
minority business enterprises and women business enterprises In City contracts.
The goals for this project have not yet been established. Subcontracting
opportunities will be evaluated upon receipt of proposals, and a goal established
thereafter. You may obtain a copy of the M/WBE Ordinance from the Office of
the City Secretary or the M/WBE Office.
M/WBE REQUIREMENTS: In accordance with the City of Fort Worth Ordinance No.
15530, the City of Fort Worth has Goals for the participation of minority business
enterprises and women business enterprises in City contracts. You may obtain a copy
of the M/WBE Ordinance from the Office of the City Secretary or the M/BE Office.
The M/WBE participation information shall include:
1. The name, address, and telephone number of each M/WBE;
2. The description of the work to be performed by each M/WBE; and
3. The approximate percentage of the participation
M/WBE participation of "Good Faith Effort" documentation will be part of the selection
criteria for this proposal. Failure to comply with City Ordinance 15530 will result in
lower ranking. Furthermore, professional service contracts in excess of$25,000 will not
be executed by the City, unless M/WBE participation has been achieved or a "Good
Faith Effort" has been documented.
The M/VVBE(s) must be located or doing business in the City's nine counties
geographical market area and must be currently certified or in the process of being
certified by the North Texas Central Certification Agency (NCTRCA), or Texas
Department of Transportation (TxDOT). Collin, Dallas, Denton, Ellis, Johnson,
Kaufman, Parker, Rockwell, and Tarrant Counties compromise the Fort Worth
geographic market area.
The MWBE Project Goal for this project has been established as 1 %. For any
questions concerning the MNVBE issues, contact the Fort Worth M/WBE Office at
(817)-871-6104.
I
i
CONFLICT OF INTEREST DISCLOSURE REQUIREMENT: Pursuant to Chapter 176
of the Local Government Code, any person or agent of a person who contracts or
seeks to contract for the sale or purchase of property, goods, or services with a local
governmental entity (i.e. The City of Fort Worth) must disclose in the Questionnaire
Form CIQ included in Appendix"A" ("Questionnaire") the person's affiliation or business
relationship that might cause a conflict of interest with the local governmental entity. By
i
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3
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law, the Questionnaire must be filed with the Fort Worth City Secretary no later than
seven days after the date the person begins contract discussions or negotiations with
the City, or submits an application or response to a request for proposals or bids,
correspondence, or another writing related to a potential agreement with the City.
Updated Questionnaires must be filed in conformance with Chapter 176. A copy of the
Questionnaire Form C1Q is enclosed with the submittal documents. The form is also
available at hftp://www.ethics.state.tx.us/forms/CIQ.pdf. If you have any questions
about compliance, please consult your own legal counsel. Compliance is the individual
responsibility of each person or agent of a person who is subject to the filing i
requirement. An offense under Chapter 176 is a Class C misdemeanor.
SUBMITTAL REQUIREMENTS & SCHEDULE:
To qualify for the contract award, the selected firm must submit a specific statement of
qualifications for the project. The length of the submittal document shall not exceed ten
(8'/" x 11') pages (single sided). In addition, professional member resumes which may
be attached as an appendix (not to exceed 25 additional pages). Transmittal letters
(not counted as one of the ten pages), if desired, shall not exceed one page. -rhe
qualifications shall include:
• specific technical capabilities of the firm for the project;
• prior experience in accomplishing at least three similar projects;
• demonstrated timeliness on similar projects;
• demonstrated ability to find cost saving/cost effective solutions;
• specific qualifications of employees intended to be assigned to the project;
• identification and qualifications of sub-contractors intended to be used on the
project; and demonstrated ability to fulfill MWBE goals.
A committee appointed by the Water Department Director will review the submittals and
recommend the most-highly qualified submitting firm for selection.
Eight (8) copies of the statement of qualifications for the project shall be submitted to
the Fort Worth Water Department, Attention: Paul Bounds, 1000 Throckmorton St., Fort
Worth, Texas 76102. Qualifications will be received until 4:00 P. M. (CST) Friday
March 7, 2008. Submit qualifications in a sealed envelope marked "Lake Worth
Dredging Project Design Proposal". Please direct any questions to Paul Bounds,
Project Manager, at 817-392-8567 or paul.bounds(cDfortworth oq v.org.
I
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y.� is ..( T•• � �' '[�.J��'^j.{J ley `f•° .c c _Tt� ,a -.i^"`.'" 1 - r
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fm%rFH
COUNCIL ACTION: Approved on 2/3/2015 - Ordinance Nos. 21623-02-2015 & 21624-02-2015
REFERENCE60FREESE AND NICHOLS
DATE: 2/3/2015 NO.: **C-27170 LOG NAME: PHASE 2 LAKE WORTH
DREDGING DESIGN
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 2 to City Secretary Contract No. 38180 with
Freese and Nichols, Inc., for Engineering and Design Services for the Lake Worth
Watershed Protection Plan Feasibility Study in the Amount of $218,500.00 and Adoptior
Appropriation Ordinances for a Total Revised Contract of$2,615,837.00 (COUNCIL
DISTRICT 7)
RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Lake Worth Gas Lease Capital Improvement Fund in the amount of $218,500.00 from Gas Well
Revenues;
2. Authorize the transfer of$218,500.00 from the Lake Worth Gas Lease Capital Improvement Fund
to the Water Capital Projects Fund;
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Water Capital Projects Fund in the amount of$218,500.00; and
4. Authorize the City Manager to execute Amendment No. 2 with Freese and Nichols, Inc., to
conduct a Lake Worth watershed protection plan feasibility study in an amount not to exceed
$218,500.00.
DISCUSSION:
On January 8, 2008, the City Council amended the Gas Well Revenue Distribution Policy to allow for
revenues derived from lease bonuses and royalties from properties in and around Lake Worth to be
used for the execution of the 2007 Lake Worth Capital Improvements Implementation Plan.
On December 16, 2008, (M&C C-23262)the City Council authorized a contract with Freese and
Nichols in the amount of$1,519,279.00 for the initial design of the Lake Worth Dredging Project
Phase 1. Under this contract Freese and Nichols conducted field investigations and surveys,
performed disposal site analysis, developed preliminary plans and specifications for dredging,
coordinated with the Corps of Engineers and other agencies on permitting and performed project
management for the Lake Worth dredging project. On March 6, 2012 (M&C C-25473), the City
Council authorized Amendment No. 1 to this contract in the amount of$878,058.00. Under
Amendment No. 1 Freese and Nichols finalized permitting with the Corps of Engineers, completed
final designs for the dredging of Lake Worth, provided bidding assistance for the dredging project an
provided general and special construction services to monitor dredging operations and the calculatio
of dredge material quantities. In addition they performed a preliminary Trail Route Study for the trail
around Lake Worth and developed an emergency action plan for the Lake Worth Dam as required bi
the Texas Commission on Environmental Quality (TCEQ).
http://www.fortworthgov.org/council_packet/mc_review.asp?1D=20702&councildate=2/3/2... 2/9/2015
M&C Review Page 2 of 2
The proposed Amendment No. 2 with Freese and Nichols provides for conducting a Lake Worth
watershed protection plan feasibility study. This study will build on recommendations from the
recently completed Greenprinting study and lessons learned in managing the Lake Worth dredging
project. The goal of this study is to determine how best to reduce sediment and nutrient loading into
Lake Worth by improving water quality and reducing the need for future dredging projects. The study
will conduct sediment loading analyses, determine the feasibility of removing sediment and nutrients
from Live Oak and Silver Creeks using existing quarries for controlled, off-channel sedimentation
basins, determine the feasibility of constructed wetlands and develop a water quality monitoring plan
M/WBE Office- Freese and Nichols, Inc., is in compliance with the City's M/WBE Ordinance by
committing to 22 percent M/WBE participation on this Amendment/Change Order No. 2. The City's
M/WBE goal on this amendment/change order is 21 percent.
This project is located in COUNCIL DISTRICT 7.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations and adoption of the attached appropriation ordinances, funds will be available in
the current capital budgets, as appropriated, of the Lake Worth Gas Lease Capital Improvement Fun
and the Water Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account[Centers
1) C246 446100 601159990100 $218,500.00 2) C246 538070 $218,500.0
2&3) P253 472246 601159990100
607560116630 $218,500.00 4) P253 531200 607560116630 $218,500.0
2&3) $218,500.00
P253 531200 607560116630
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Andy Cronberg (5020)
Additional Information Contact: Paul Bounds (8567)
ATTACHMENTS
60FREESE AND NCHOLS PHASE 2 LAKE WORTH DREDGING DESIGN C246 A015_docx
60FREESE AND NCHOLS PHASE 2 LAKE WORTH DREDGING DESIGN P253 A015_dacx
60Freeseand Nichols Dredging Design Amend No 2 map-
http://www.fortworthgov.org/counc i l_packet/mc_review.asp?ID=20702&counci(date=2/3/2... 2/9/2015