HomeMy WebLinkAboutContract 44078-R2 CSC No.
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
1/26/15
Spooner&Associates, Inc.
309 Byers Street Ste, 100
Euless,TX 76039
Re: NOTICE OF CONTRACT RENEWAL
Requirements Contract
Contract No.CSC No. 44078(the"Contract')
Renewal Term No. 2:January 17,2015 to January 16,2016
The above referenced Contract will expire on January 16, 2015. Pursuant to the Contract, contract renewals are at the sole
option of the City. This letter is to inform you that the City is exercising its right to renew CSC No. 44078 for an
additional one year period, which will begin immediately upon the expiration of the current term and will end on January
16, 2016. All other terms and conditions of CSC No. 44078 remain unchanged. Please return this signed
acknowledgement letter, along with a copy of your current insurance certificate, to the address set forth below,
acknowledging receipt of the Notice of Contract Renewal.
Please log onto BuySpeed Online at http://fortworthtexas.gov/purchasinp, to insure that your company information is
correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed
below.
Sincerely yours,
Darian Gavin
Contract Compliance Specialist
1000 Throckmorton Street
Fort Worth,TX 76102
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No. 44078 for a one year period ending on January
16,2016.
By: z1 Aces�&\+ Date: P2— Lo,) —,=oo
Printed Nam aV Title
Signature X
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CITY OF FORT WORTH: Q °�6o AT EST-
Fernando Costa, Assistant City Manager Zp , �_ aly J. K ,C y e etary
Date: 2 .ZG Z12C ''°°�° M&C No. C-2
APPROVED AS TO FOR
OFFICIAL RECORD
&I CITY SECRETARY
Aaslstant City Attrmey FT.WORTH,TX
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FQ li
COUNCIL ACTION: Approved on 12/11/2012
DATE: 12/11/2012 REFERENCE NO.: **C-25996 LOG NAME: 2013 SURVEY
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Execution of Contracts with Seven Firms to Provide Land Surveying and
Related Services for One Year with a Fee in the Amount of$150,000.00 Annually Per
Firm, with an Option at the City's Sole Discretion for Two One Year Extensions Per
Contract(ALL COUNCIL DISTRICTS)
RECOMMENDATION;
It Is recommended that the City Council authorize the execution of requirement contracts to provide
land surveying and related services for an annual contract with a fee not to exceed $150,000.00
annually per firm, with an option at the City's sole discretion for two one year extensions per
contract.
DISCUSSION:
Historically, the City has entered into requirement contracts with land surveying firms to provide
services for various City projects. It is anticipated these surveying firms will supplement Staff and
provide flexibility and rapid response to City needs.All of the firms selected are qualified professional
firms. Funding is provided on an individual project basis.The Survey Division has negotiated unit
prices for all firms and believes it to be fair and reasonable.
On September 17, 2012, the Department of Transportation and Public Works solicited Statements of
Qualifications for professional land surveying services and received responses from 30 firms. Each
proposal was evaluated by an inter-departmental committee based upon pre-established selection
criteria that included qualification of personnel, firm financial responsibility, experience, MBE and/or
WBE certification and references. Ten firms were selected for face-to-face interviews and evaluated
again upon pre-established selection criteria which included experience, services offered, GIS
capabilities, M/WBE criteria,firm availability and responsiveness. The inter-departmental committee
recommended the indicated firms for contract award.
Arrendondo, Zepeda & Brunz, LLC, Fulton Surveying, Inc., Gorrondona &Associates, Inc., Lina T.
Ramey&Associates, Inc., Marshall Lancaster&Associates, Inc., Nathan D, Maier Consulting
Engineers, Inc. and Spooner&Associates, Inc., are In compliance with the City's EIDE Ordinance
through implementation of the City's MWBE Prime Contract Program.All firms are MIWBE certified.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that the funds are available in the current
capital budgets, as appropriated, of the various participating project funds.
TO Fund/Account/Centers FROM Fund/Account/_!Zenters
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Douglas W. Wiersig(7801)
Additional Information Contact:
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17749&councildate=12/11/2012 1/24/2013
M&C Review Page 2 of 2
Crystal Harris (8971)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=17749&councildate=12/11/2012 1/24/2013
FORTWORTH
lr'w-�
Professional Services Agreement
DATE: February 24, 2015
TO: ,Fernando Costa, Assistant City Manager
Will Trevino, Assistant City Attorney Il
Mary J. Kayser, City Secretary
FROM: Darian Gavin, Contract Compliance Specialist
CC: Jack Dale, Purchasing Manager
SUBJECT: Contract Renewal with Land Surveying Vendors
This memorandum serves as a formal request for signatures on the attached Annual Renewal,
between the City of Fort Worth andv<rrendondo, Zepeda & Brunz, LLC.,,.ulton Surveying, Inc.,
%.0orrondona & Associates, Inc., xina T. Ramey & Associates, Inc., .Marshall Lancaster &
Associates, Inc.,Lathan D. Maier Consulting Engineers, Inc., and,%Pooner & Associates, Inc.
Land Surveying Vendors agree to provide topographic, preliminary, geodetic, geospatial,
cadastral, construction and all other necessary land surveying tasks, for the Transportation &
Public Works Department.
This Contract first renewal was done on January 17, 2014, there is no supporting documentation.
The attached contracts renewal notices are for renewal 42. The original Contract states that
Contract shall be completed under the terms of this Contract regardless of the actual completion
date, and regardless if such completion date is after the Contract has expired, unless notified in
writing by the City otherwise.
I have attached the Contract Renewal Notice, M&C and City Secretary Contract documentation.
Please let me know if you have any questions.
Thank you,
Darian Gavin
817-392-2057