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Home My WebLink AboutContract 26012 06-26-00A70 :57 RCVD CITY SECRETARY' CONTRACT NO. MEMORANDUM OF UNDERSTANDING CITY OF FORT WORTH PARKS AND COMMUNITY SERVICES DEPARTMENT The Parks and Community Services (P&CSD), a department of the City of Fort Worth managing the five (5) municipal golf courses, hereby pledges to work cooperatively in providing golf facilities for practice and play to the students and coaches of the Fort Worth Independent School District (FWISD). We understand that in order to more effectively utilize our resources in offering quality facilities, we agree to the following: GENERAL GUIDELINES 1. The P&CSD municipal golf courses may be utilized by all FWISD high school golf teams free of charge during the traditional school year (September/May), for regular weekday practice rounds only. Each player will be required to sign in at the pro shop each time the facility is used. 2. Each golf team will be assigned a home course for monthly practice by the FWISD Athletic Director and approved by the P&CSD. Teams will not be allowed to play free at a facility other than their assigned course. 3. The FWISD Athletic office will provide annually, a specific number (no limit) of Golf ID cards for practice days from the Golf Division. These ID cards may be used on Monday through Friday excluding holidays), only after 2:00 p.m. and when accompanied by a coach. 4. Golf ID cards will be issued to individual schools through the FWISD Athletic Office and will be good for the school year. 5. All ID cards must be returned to the athletic office by the end of May. 6. School golf team members, golf coaches or other FWISD representatives will be expected to observe and adhere to the rules of conduct, dress, and golf play prescribed by the course. 7. This agreement shall commence on the date of execution and continue thereafter, unless either party gives written notice of termination. '�� Ol,� ' CIx P&CSD GOLF STAFF RESPONSIBILITIES 1. Staff will be responsible for recording all FWISD play and submit monthly totals for FWISD play to the Golf Division Offices. 2. The golf staff at each course will be available to assist with orientation at the course. COACHES' RESPONSIBILITIES 1. Each coach will arrange an orientation meeting with the golf course staff before the players are scheduled to play on the course at the beginning of each month. 2. Coaches will schedule tee times, as available, with the golf staff. All players must register in the pro shop every time they practice. Team members not playing golf(only utilizing practice areas) do not need to register. Because of tee time availability, teams will not necessarily be playing together in consecutive groups. 3. Coaches are required to be at the course with the players each day of practice. Coaches need to arrive at the facility prior to any team activity and shall remain at the course until all play is completed. Teams will be classified as a group and the assigned coach will represent them and be held accountable for their conduct. 4. Coaches are required to submit a team list to the Parks and Community Services Department, Golf Division offices at 4200 south Freeway, Suite 2200, Fort Worth, Texas 76115-1499 at the beginning of each semester, prior to any team activity at the golf course. 5. Coaches will instruct players in golf rules, etiquette, safety, swing fundamentals and policies of the City of Fort Worth. 6. Coaches assigned to work with golf teams must be full time employees of the FWISD. Any exceptions to this requirement must be approved by the FWISD Athletic Director and the Parks and Community Services Department Director or designee. 7. Coaches will not be issued a pass. Complimentary play is allowed only with their team during practice rounds. Ru/ 5E P" TEAM REGULATIONS 1. Players will tee off after 2:00 p.m., with available tee times, unless other arrangements are made with the golf professional. Because of tee time availability, teams will not necessarily be playing together in consecutive groups. 2. No player will be allowed to play or practice before the assigned coach arrives at the course. 3. Players are expected to use the proper golfing etiquette and playing courtesies at all times. 4. Players are required to wear clothing that is appropriate to the game of golf. Collard shirts are required for all players on municipal golf courses. 5. Only players who practice with the school team will be allowed to represent the school in FWISD sanctioned tournament play. 6. Players inust adhere to all rules and discipline policies outlined in the FWISD Code of Student Conduct. Thus, any coach or City staff(working with the FWISD coach) assigned to the course may supervise and/or discipline any team member. 7. Violations on the part of any team member will result in the entire team being penalized and playing privileges canceled or restricted on the City's municipal golf courses if conditions justify such action. TOURNAMENT PLAY 1. All FWISD tournament play will require a signed Golf Division tournament contract with all applicable fees paid prior to an event. 2. FWISD tournament events must be scheduled through the golf course pro shop and are subject to availability of the golf course. 3. Free rounds apply only to weekday practice. Organized tournament events will require all applicable fees. 4. All food and beverages for tournament events must be purchased at the facility. If donated food or beverages are supplied, the $1.00 per person facility usage fee will be assessed. RC � Ml D: R Fail,l�9, RKo GOLF TEAM COURSE ASSIGNMENTS Monthly course assignments are prepared by the FWISD Athletic Office and approved by the Parks and Community Services Department Golf Division. See Attached. GOLF COURSE LISTING Meadowbrook Golf Course - 1815 Jenson Road, Fort Worth, Texas 76112 Pro Shop: 457-4616 - Gary McMillon, Golf Professional Maintenance Facility: 451-5281 - Tim Gallagher, Superintendent Pecan Valley Golf Course - 6800 Lakeside Drive, Fort Worth, Texas 76126 Pro Shop: 249-1845 - Greg Scott, Golf Professional Maintenance Facility: 249-1583 - John Bearden, Superintendent Rockwood Golf Course - 1851 Jacksboro Highway, Fort Worth, Texas 76114 Pro Shop: 624-1771 - Ray Lopez, Golf Professional Maintenance Facility: 624-8570 - David McGill, Superintendent Sycamore Creek Golf Course - 501 MLK Jr Frwy, Fort Worth, Texas 76104 Pro Shop: 535-7241 - Ira Meachem, Golf Professional Maintenance Facility: 536-8375 - Mike Bourdier, Superintendent Z. Boaz Golf Course - 3240 Lackland Road, Fort Worth, Texas 76116 Pro Shop: 738-6287 - Joe Trahan, Golf Professional Maintenance Facility: 731-6718 - Robert Chandler, Superintendent Golf Course Operations Administration Office 4200 South Freeway, Suite #2200 Fort Worth, Texas 76115-1499 George Kruzick, Golf Operations Manager - 871-5717 Sam Maraffi, Pro Shop superintendent - 871-5747 Jean Coleman, Senior Administrative Assistant - 871-5748 IRA Ply l 'o IJL�N:u�'!IP 4 All parties acknowledge and understand the above guidelines and agree to the terms of this agreement. If you are in agreement with the above terms, please sign in the space provide below. Date -'2,2- — C� Paul Galvan, Athletic Director, FWISD Date CQ Riand Zavala, Director Par_s and Community Services Department Date Watson, sistant City Manager APPROVED AS TO FORM AND LEGALITY C�5x'� C� �'p/t �� - Date 5_Z�" Oy Assistant Ci ttorney C: George Kruzick, Manager/Golf and Tennis Operations Sam Maraffi, Pro Shop Superintendent Sarah Fullenwider, Assistant City Attorney AITESTE- Y r . Contract Authorization Date $ City of Fort Worth, Texas "affor AndCommunication Council DATE REFERENCE NUMBER LOG NAME PAGE 6/13/00 C-18072 80MOU 1 of 2 SUBJECT AUTHORIZATION TO ENTER INTO MEMORANDUMS OF UNDERSTANDING WITH THE FORT WORTH INDEPENDENT SCHOOL DISTRICT FOR GOLF AND TENNIS F PLAY RECOMMENDATION: It is recommended that the City Council authorize the City Manager to enter into the two attached Memorandums of Understanding between the Parks and Community Services Department and the Fort Worth Independent School District for free use of the City's five golf courses and McLeland Tennis Center. DISCUSSION: Over the past several years, the Parks and Community Services Department (PACSD) has developed a cooperative relationship with the Fort Worth Independent School District (FWISD) by providing golf and tennis facilities for practice and play by the students and coaches of the FWISD. In return, the FWISD provides bus service for the department's youth sports program. The PACSD provides opportunities for practice and play, free of charge, at the five municipal golf courses and outside courts at the McLeland Tennis Center on weekday afternoons. The FWISD Athletic Department provides each team member with a numbered student identification card that identifies the student as a golf/tennis team member, which is recorded each time the student utilizes one of these City facilities. The team coach must be present for the team to play, and is responsible for the conduct of the students while at the facility. The McLeland Tennis Center is operated under contract, and the contractor is reimbursed by the department for all FWISD play at the center. Historically, this amounts to approximately $6,000 which is, in part, paid from revenues returned to the City by the contractor. Use of the golf courses by FWISD amounts to approximately $20,000 in waivers each year. Given the amounts of anticipated waivers, in accordance with state law, approval by the City Council is required. The City benefits from the in-kind bus service for the department's youth sports program from the FWISD (estimated worth of $90,000 per year) and through publicity generated by students that play at our facilities. McLeland Tennis Center is located in COUNCIL DISTRICT 9. The golf courses are located in COUNCIL DISTRICTS 2, 3, 4 and 8. City of Fort Worth, Texas a or andcoun"'Icommunicatio' n �� DATE REFERENCE NUMBER LOG NAME PAGE 6/13/00 C-18072 80MOU 1 2 of 2 SUBJECT AUTHORIZATION TO ENTER INTO MEMORANDUMS OF UNDERSTANDING WITH THE FORT WORTH INDEPENDENT SCHOOL DISTRICT FOR GOLF AND TENNIS PLAY FISCAL INFORMATION/CERTIFICATION: The Finance Director certifies that funds are available in the current operating budget, as appropriated, of the General Fund. LW:k Submitted for City Manager's FUND I ACCOUNT CENTER AMOUNT CITY SECRETARY Office by: (to) Libby Watson 6183 APPROVEDCITY COUNCIL Originating Department Head: Richard Zavala 5704 (from) JUN 13 2000 GG01 539120 0804080 $6,000.00 �64- Additional Information Contact: City Secretary of the Richard Zavala 5704 City of Fort Worth,Teras