HomeMy WebLinkAboutOrdinance 21699-03-2015 Ordinance No.21699-03-2015
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AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE INFORMATION TECHNOLOGY SYSTEMS FUND IN THE AMOUNT OF
$20,604.00 AND DECREASING THE UNAUDITED, ASSIGNED FUND BALANCE BY THE
SAME AMOUNT, FOR THE PURPOSE OF FINALIZING THE FISCAL YEAR 2014
BUDGET; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE !
CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN
CONFLICT HEREWITH;AND PROVIDING AN EFFECTIVE DATE. I
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1. i
That in addition to those amounts allocated to the various City departments for Fiscal Year 2013-2014 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Information Technology Systems Fund in the amount of 20,604.00 and decreasing the unaudited, assigned
fund balance by the same amount, for the purpose of finalizing the Fiscal Year 2014 budget.
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SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect. I
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 20952-09-2013 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in i
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed. 1
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SECTION 4.
This ordinance shall take effect upon adoption.
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APPROVED AS TO FORM AND LEGALITY: CITY SEC ETARY
Assistant i y A orney Ma J. Kayserf
ADOPTED AND EFFECTIVE: March 17. 2015
City of Fort Worth, Texas
Mayor and Council Communication
� COUNCIL ACTfON Approved on 3%17/2015 Ordnance Nos 21697'�U3 2015, 21,.698 03
DATE: Tuesday, March 17, 2015 REFERENCE NO.: G-18443
LOG NAME: 13FY2014 CLOSING
SUBJECT:
Adopt Supplemental Appropriation Ordinances in the Amount of$4,089,285.00 in the General Fund, the
Amount of$200,494.00 in the Red Light Enforcement Program Fund, the Amount of$20,604.00 in the
Information Technology Systems Fund and the Amount of$4,529.00 in the Lake Worth Trust Fund for
Fiscal Year 2014 Year End Budget Adjustments and Decrease the Unaudited, Assigned Fund Balances by
the Same Amount (ALL COUNCIL DISTRICTS)
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RECOMMENDATION:
It is recommended that the City Council:
1. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations for Fiscal Year 2014 by $4,089,285.00 in the General Fund departments that are over 1
budget and decreasing the unaudited, assigned General Fund balance by the same amount;
2. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations for Fiscal Year 2014 by $200,494.00 in the Red Light Enforcement Program Fund that is
over budget and decreasing the unaudited, assigned Red Light Enforcement Program Fund balance by
the same amount;
3. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations for Fiscal Year 2014 by $20,604.00 in the Information Technology Systems Fund that is
over budget and decreasing the unaudited, assigned Information Services Fund balance by the same
amount; and
4. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and
appropriations for Fiscal Year 2014 by $4,529.00 in the Lake Worth Trust Fund that is over budget and
decreasing the unaudited, assigned Lake Worth Trust Fund balance by the same amount.
DISCUSSION:
The City's annual operating budget is formally enacted into law by City Council action adopting an
appropriation ordinance that establishes spending limits for each department's and fund's operation.
The purpose of this Mayor and Council Communication is to provide the City Council with the final
balanced budget, per the audit, for the year ending September 30, 2014. This process begins with the
recording of all expenditures from October 1, 2013 to September 30, 2014. As a result of the external
auditors' review, additional expenditure entries are either posted or re-classed resulting in changes to
departments' final total expenditures. All departments' final expenditures are then compared to the
budgeted amount approved in the original appropriation ordinance adjusted for supplemental
Logname: 13FY2014_CLOSING Page 1 of 3
appropriations approved throughout the year.
The amounts over budget must be appropriated by action of the City Council in accordance with the City
Charter (Chapter X, Section 5, Expenditure Only Pursuant to Appropriations). This action represents the
final step before the audit can be completed and the Comprehensive Annual Financial Report published.
Below is a brief explanation of the activity resulting in some departments exceeding their
budget.
General Fund Overage
Department _
City Manager's Office $ 266,600.00
Police �$ 3,822,685.00
Total - General $ 4,089,285.00'
Fund
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The City Manager overage is primarily due to higher than anticipated salaries, retirement costs and
recruitment search costs associated with the change in the City Manager position during the year.
The Police Department overage is mainly due to lower than anticipated vacancy savings primarily caused
by personnel costs such as overtime, scheduled temporary employees, acting pay and shift differential
used to backfill vacant positions, as well as overages in group health and salary continuation [
expenditures.
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Other Funds:
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Fund Overage
j Red Light Enforcement $ 200,494.00 `
Information Services -$729,604.00
Lake Worth Trust Fund $ 4,529.00
The Red Light Enforcement Program Fund exceeded budget as a result of increased fees to the State for
the portion of Revenue collected from fines. The State shares in half of the revenue from fines adjusted
for certain allowable expenses. Revenues were higher than budget resulting in a corresponding increase
in fees.
Information Technology Services costs were higher than budgeted due to higher than anticipated rental
costs for software and hardware.
Lake Worth Trust Fund results exceeded budget as a result of electricity charges for Municipal Court
charged to the fund that were not included in the budget.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon the approval of the above
recommendations and adoption of the attached supplemental appropriation ordinances funds will be
available in the current operating budgets, as appropriated, of the General Fund, Red Light Enforcement
Program Fund, Information Technology Systems Fund and Lake Worth Trust Fund.
FUND CENTERS:
Logname: 13FY2014_CLOSING Page 2 of 3
TO Fund/Account/Centers FROM Fund/Account/Centers
1) GG01 5XXXXX 002XXXX $266,600.00
1) GG01 5XXXXX 035XXXX $3.822.685.00
2) R159 539120 0202504 $200,494.00
3) P168 539120 004XXXX $20,604.00
4) FE70 535020 038001002000 $4,529.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Aaron Bovos (8517)
Additional Information Contact: Jeff Strawn (7371)
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Logname: 13FY2014_CLOSING Page 3 of 3