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Home My WebLink AboutOrdinance 21697-03-2015 i I I I Ordinance No. 21697-03-2015 I AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS i IN THE GENERAL FUND IN THE AMOUNT OF $4,089,285.00 AND DECREASING THE UNAUDITED, ASSIGNED GENERAL FUND BALANCE BY THE SAME AMOUNT, FOR THE PURPOSE OF FINALIZING THE FISCAL YEAR 2014 BUDGET; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR I ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. + BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2013-2014 in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the General Fund in the amount of $4,089,285.00 and decreasing the unaudited, assigned General Fund balance by the same amount, for the purpose of finalizing the Fiscal Year 2014 budget. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way I impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. I SECTION 3. That this ordinance shall be cumulative of Ordinance No. 20952-09-2013 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. I SECTION 4. This ordinance shall take effect upon adoption. i APPROVED AS O FORM AND LEGALITY: CITY ECRETA ." I 4 f i I Assistant Cit ttorney Aar J. K-* 1 0 ADOPTED AND EFFECTIVE: March 17, 2015 1 i I I 4 I I G i a i City of Fort Worth, Texas Mayor and Council Communication a ;COUNCIL ACTION Approved on 3/17/2015 Ordinance Nos 21697 03 2015, (21698 '03 i DATE: Tuesday, March 17, 2015 REFERENCE NO.: G-18443 LOG NAME: 13FY2014 CLOSING SUBJECT: Adopt Supplemental Appropriation Ordinances in the Amount of$4,089,285.00 in the General Fund, the Amount of$200,494.00 in the Red Light Enforcement Program Fund, the Amount of$20,604.00 in the Information Technology Systems Fund and the Amount of$4,529.00 in the Lake Worth Trust Fund for Fiscal Year 2014 Year End Budget Adjustments and Decrease the Unaudited, Assigned Fund Balances by the Same Amount (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: i 1. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and appropriations for Fiscal Year 2014 by $4,089,285.00 in the General Fund departments that are over j budget and decreasing the unaudited, assigned General Fund balance by the same amount; i 2. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and appropriations for Fiscal Year 2014 by $200,494.00 in the Red Light Enforcement Program Fund that is over budget and decreasing the unaudited, assigned Red Light Enforcement Program Fund balance by j the same amount; I 3. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and appropriations for Fiscal Year 2014 by $20,604.00 in the Information Technology Systems Fund that is over budget and decreasing the unaudited, assigned Information Services Fund balance by the same amount; and ,i i 4. Adopt the attached supplemental appropriation ordinance increasing estimated receipts and appropriations for Fiscal Year 2014 by $4,529.00 in the Lake Worth Trust Fund that is over budget and decreasing the unaudited, assigned Lake Worth Trust Fund balance by the same amount. I i DISCUSSION: i The City's annual operating budget is formally enacted into law by City Council action adopting an r appropriation ordinance that establishes spending limits for each department's and fund's operation. The purpose of this Mayor and Council Communication is to provide the City Council with the final balanced budget, per the audit, for the year ending September 30, 2014. This process begins with the recording of all expenditures from October 1, 2013 to September 30, 2014. As a result of the external auditors' review, additional expenditure entries are either posted or re-classed resulting in changes to departments' final total expenditures. All departments' final expenditures are then compared to the budgeted amount approved in the original appropriation ordinance adjusted for supplemental i i Logname: 13FY2014_CLOSING Page 1 of 3 f i i ! k appropriations a 4 approved throughout the year. � 4 The amounts over budget must be appropriated by action of the City Council in accordance with the City Charter (Chapter X, Section 5, Expenditure Only Pursuant to Appropriations). This action represents the final step before the audit can be completed and the Comprehensive Annual Financial Report published. Below is a brief explanation of the activity resulting in some departments exceeding their budget. It 4 General Fund [Overage Department City Manager's Office$ 266,600.00 Police J$ 3,822,685.00 i Total - General Fund Fs'4,089,285.00 f The City Manager overage is primarily due to higher than anticipated salaries, retirement costs and recruitment search costs associated with the change in the City Manager position during the year. ! i The Police Department overage is mainly due to lower than anticipated vacancy savings primarily caused by personnel costs such as overtime, scheduled temporary employees, acting pay and shift differential used to backfill vacant positions, as well as overages in group health and salary continuation expenditures. ! Other Funds: Fund Overage Red Light Enforcement $-200,494.00 Information Services �J$ 20,604.00 Lake Worth Trust Fund $ 4,529.00 . . k The Red Light Enforcement Program Fund exceeded budget as a result of increased fees to the State for f the portion of Revenue collected from fines. The State shares in half of the revenue from fines adjusted for certain allowable expenses. Revenues were higher than budget resulting in a corresponding increase in fees. f Information Technology Services costs were higher than budgeted due to higher than anticipated rental 1 costs for software and hardware. I Lake Worth Trust Fund results exceeded budget as a result of electricity charges for Municipal Court charged to the fund that were not included in the budget. I i FISCAL INFORMATION /CERTIFICATION: The Financial Management Services Director certifies that upon the approval of the above recommendations and adoption of the attached supplemental appropriation ordinances funds will be available in the current operating budgets, as appropriated, of the General Fund, Red Light Enforcement Program Fund, Information Technology Systems Fund and Lake Worth Trust Fund. FUND CENTERS: 4 ! 6 Logname: 13FY2014_CLOSING Page 2 of 3 I i TO Fund/Account/Centers FROM Fund/Account/Centers 1) GG01 5XXXXX 002XXXX $266.600.00 1) GG01 5XXXXX 035XXXX $3.822,685.00 2) R159 539120 0202504 $200,494.00 3) P168 539120 004XXXX $20,604.00 6 4) FE70 535020 038001002000 $4,529.00 4 CERTIFICATIONS: i Submitted for City Manager's Office by; Susan Alanis (8180) Originating Department Head: Aaron Bovos (8517) 7371 Strawn Additional Information Contact: Jeff ( ) I P r I f i I I i i r t w S I 1 i I' I I , i c r Logname: 13FY2014_CLOSING Page 3 of 3