HomeMy WebLinkAboutContract 39645 i
CITY SECRETARY e-
CITY OF FORT WORTH,TEXAS CONTRACT NO. �4
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STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES
This AGREEMENT is between the City of Fort Worth, a home-rule municipal
corporation situated in Tarrant, Denton, Parker and Wise Counties, Texas (the "CITY"), and
Dunaway Associates L.P., (the "ENGINEER"), for a PROJECT generally described as:
Avondale-Haslet Roadway Improvements
Article I 9
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Scope of Services
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A. The Scope of Services is set forth in Attachment A.
Article II
Compensation
A. The ENGINEER's compensation is set forth in Attachment B. 1
Article'III I
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Terms of Payment
Payments to the ENGINEER will be made as follows: ,
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A. Invoice and Payment
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(1) The Engineer shall provide the City sufficient documentation, including but not C
limited to meeting the requirements set forth in Attachment D to this
AGREEMENT, to reasonably substantiate the invoices.
(2) The ENGINEER will issue monthly invoices for all work performed under this
AGREEMENT. Invoices are due and payable within 30 days of receipt.
(3) Upon completion of services enumerated in Article I, the final payment of any
balance will be due within 30 days of receipt of the final invoice.
(4) In the event of a disputed or contested billing, only that portion so contested will
be withheld from payment, and the undisputed portion will be paid. The CITY
will exercise reasonableness in contesting any bill or portion thereof. No
interest will accrue on any contested portion of the billing until mutually
resolved.
(5) If the CITY fails to make payment in full to ENGINEER for billings contested in
good faith within 60 days of the amount due, the ENGINEER may, after giving 7 I
City of Fort Worth,Texas
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CITY SECRETARY I
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FT. WORTH, TX t
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days' written notice to CITY, suspend services under this AGREEMENT until
paid in full. In the event of suspension of services, the ENGINEER shall have
no liability to CITY for delays or damages caused the CITY because of such
suspension of services.
Article IV
Obligations of the Engineer i
Amendments to Article IV, if any, are included in Attachment C.
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A. General
The ENGINEER will serve as the C-TTY's professional engineering
representative under this Agreement, providing professional engineering
consultation and advice and furnishing customary services incidental thereto.
B. Standard of Care
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The standard of care applicable to the ENGINEER's services will be the degree
of skill and diligence normally employed in the State of Texas by professional I
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engineers or consultants performing the same or similar services at the time
such services are performed.
C. Subsurface Investigations
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(1) The ENGINEER shall advise the CITY with regard to the necessity for
subcontract work such as special surveys, tests, test borings, or other
subsurface investigations in connection with design and engineering work
to be performed hereunder. The ENGINEER shall also advise the CITY
concerning the results of same. Such surveys, tests, and investigations
shall be furnished by the CITY, unless otherwise specified in
Attachment A.
(2) In soils, foundation, groundwater, and other subsurface investigations, the
actual characteristics may vary significantly between successive test
points and sample 'intervals and at locations other than where
observations, exploration, and investigations have been made. Because
of the inherent uncertainties in subsurface evaluations, changed or
unanticipated underground conditions may occur that could affect the
total PROJECT cost and/or execution. These conditions and
costlexecution effects are not the responsibility of the ENGINEER.
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D. Preparation of Engineering Drawings
The ENGINEER will provide to the CITY the original drawings of all plans in ink
on reproducible mylar sheets and electronic files in .pdf format, or as otherwise °
approved by CITY, which shall become the property of the CITY. CITY may ,
use such drawings in any manner it desires; provided, however, that the
ENGINEER shall not be liable for the use of such drawings for any project other
than the PROJECT described herein.
E. Engineer's Personnel at Construction Site
(1) The presence or duties of the ENGINEER's personnel at a construction site,
whether as on-site representatives or otherwise, do not make the ENGINEER
or its personnel in any way responsible for those duties that belong to the CITY
and/or the CITY's construction contractors or other entities, and do not relieve
the construction contractors or any other entity of their obligations, duties, and I
responsibilities, including, but not limited to, all construction methods, means, j
techniques, sequences, and procedures necessary for coordinating and
completing all portions of the construction work in accordance with the Contract `
Documents and any health or safety precautions required by such construction
work. The ENGINEER and its personnel have no authority to exercise any
control over any construction contractor or other entity or their employees in
connection with their work or any health or safety precautions. 4
(2) Except to the extent of specific site visits expressly detailed and set forth in {
Attachment A, the ENGINEER or its personnel shall have no obligation or
responsibility to visit the construction site to become familiar with the progress
or quality of the completed work on the PROJECT or to determine, in general, if
the work on the PROJECT is being performed in a manner indicating that the
PROJECT, when completed, will be in accordance with the Contract
Documents, nor shall anything in the Contract Documents or the agreement
between CITY and ENGINEER be construed as requiring ENGINEER to make f
exhaustive or continuous on-site inspections to discover latent defects in the
work or otherwise check the quality or quantity of the work on the PROJECT. If
the ENGINEER makes on-site observation(s) of a deviation from the Contract
Documents, the ENGINEER shall inform the CITY.
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(3) When professional certification of performance or characteristics of materials,
systems or equipment is reasonably required to perform the services set forth in
the Scope of Services, the ENGINEER shall be entitled to rely upon such
certification to establish materials, systems or equipment and performance i
criteria to be required in the Contract Documents.
F. Opinions of Probable Cost, Financial Considerations, and Schedules
(1) The ENGINEER shall provide opinions of probable costs based on the
current available information at the time of preparation, in accordance with
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Attachment A. f
(2) In providing opinions of cost, financial analyses, economic feasibility
Projections, and schedules for the PROJECT, the ENGINEER has no
control over cost or price of labor and materials; unknown or latent
conditions of existing equipment or structures that may affect operation or
maintenance costs; competitive bidding procedures and market 1
conditions; time or quality of performance by third parties; quality, type,
management, or direction of operating personnel; and other economic and
operational factors that may materially affect the ultimate PROJECT cost
or schedule. Therefore, the ENGINEER makes no warranty that the !
CITY's actual PROJECT costs, financial aspects, economic feasibility, or
schedules will not vary from the ENGINEER's' opinions, analyses,
projections, or estimates.
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G. Construction Progress Payments
Recommendations by the ENGINEER to the CITY for periodic construction
progress payments to the construction. contractor will be based on the
ENGINEER's knowledge, information, and belief from selective sampling and
observation that the work has progressed to the point indicated. Such
recommendations do not represent that continuous or detailed examinations
have been made by the ENGINEER to ascertain that the construction f
contractor has completed the work in exact accordance with the Contract
Documents; that the final work will be acceptable in all respects; that the
ENGINEER has made an examination to ascertain how or for what purpose the
construction contractor has used the moneys paid; that title to any of the work, r
materials, or equipment has passed to the CITY free and-clear of liens, claims,
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security interests, or encumbrances; or that there are not other matters at issue
between the CITY and the construction contractor that affect the amount that
should be paid.
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H. Record Drawings
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Record drawings, if required, will be prepared, in part, on the basis of
information compiled and furnished by others, and may not always represent I
the exact location, type of various components, or exact manner,in which the
PROJECT was finally constructed. The ENGINEER is not responsible for any
errors or omissions in the information from others that is incorporated into the
record drawings.
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I. Minority and Woman Business Enterprise (M/WBE) Participation
In accord with City of Fort Worth Ordinance No. 15530, the City has goals for
the participation of minority business enterprises and woman business
enterprises in City contracts. Engineer acknowledges the M/WBE goal
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established for this contract and its commitment to meet that goal. Any
misrepresentation of facts (other than a negligent misrepresentation) and/or the
commission of fraud by the Engineer may result in the termination of this i
agreement and debarment from participating in City contracts for a period of
time of not less than three (3)years.
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J. Right to Audit i
(1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after
final payment under this contract, have access to and the right to examine and i
photocopy any directly pertinent books, documents, papers and records of the
ENGINEER involving transactions relating to this contract. ENGINEER agrees
that the CITY shall have access during normal working hours to all necessary '
ENGINEER facilities and shall be provided adequate and appropriate work
space in order to conduct audits in compliance with the provisions of this
section. The CITY shall give ENGINEER reasonable advance notice of
intended audits.
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(2) ENGINEER further agrees to include in all its subconsultant agreements
hereunder a provision to the effect that the subconsultant agrees that the CITY
shall, until the expiration of five (5) years after final payment under the
subcontract, have access to and the right to examine and photocopy any 1
directly pertinent books, documents, papers and records of such subconsultant,
involving transactions to the subcontract, and further, that the CITY shall have
access during normal working hours to all subconsultant facilities, and shall be f
provided adequate and appropriate work space, in order to conduct audits in I
compliance with the provisions of this article together with subsection (3) hereof. 1
CITY shall give subconsultant reasonable advance notice of intended audits.
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(3) ENGINEER and subconsultant agree to photocopy such documents as may be
requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost i
of copies at the rate published in the Texas Administrative Code in effect as of f
the time copying is performed. i
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K. INSURANCE
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(1) ENGINEER'S INSURANCE
a. Commercial General Liability — the ENGINEER shall maintain commercial
general liability (CGL) and, if necessary, commercial umbrella insurance
with a limit of not less than $1,000,000.00 per each occurrence with a
$2,000,000.00 aggregate. If such Commercial General Liability insurance i
contains a general aggregate limit, it shall apply separately to this PROJECT
or location.
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i. The CITY shall be included as an insured under the CGL, using ISO j
additional insured endorsement or a substitute providing equivalent
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coverage, and under the commercial umbrella, if any. This insurance
shall apply as primary insurance with respect to any other insurance
or self-insurance programs afforded to the CITY. The Commercial
General Liability insurance policy shall have no exclusions by ,
endorsements that would alter or nullify: premises/operations,
products/completed operations, contractual, personal injury, or
advertizing injury, which are normally contained within the policy,
unless the CITY approves such exclusions in writing.
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ii. ENGINEER waives all rights against the CITY and' its agents, j
officers, directors and employees for recovery of damages to the
extent these damages are covered by the commercial general liability
or commercial umbrella liability insurance maintained in accordance
with this agreement.
b. Business Auto—the ENGINEER shall maintain business auto liability and, if
necessary, commercial umbrella liability insurance with a -limit of not less j
than $1,000,000 each accident. Such insurance'shall cover liability arising
out of "any auto", including owned, hired, and non-owned autos, when said
vehicle is used in the course of the PROJECT. If the engineer owns no
vehicles, coverage for hired or non-owned is acceptable.
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i. ENGINEER waives all rights against the CITY and its agents, j
officers, directors and employees for recovery of damages to the
extent these damages are covered by the business auto liability or
commercial umbrella liability insurance obtained by ENGINEER
pursuant to this agreement or under any applicable auto physical
damage coverage.
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c. Workers' Compensation —ENGINEER shall maintain workers compensation
and employers liability insurance and, if necessary, commercial umbrella
liability insurance with a limit of not less than $100,000.00 each accident for
bodily injury by accident or $100,000.00 each employee for bodily injury by
disease, with $500,000.00 policy limit. i
i. ENGINEER waives all rights against the CITY and its agents,
officers, directors and employees for recovery of damages to the
extent these damages are covered by workers compensation and
employer's liability or commercial umbrella insurance obtained by
ENGINEER pursuant to this agreement.
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d. Professional Liability—the ENGINEER shall maintain professional liability, a
claims-made policy, with a minimum of $1,000,000.00 per claim and
aggregate. The policy shall contain a retroactive date prior to the date of the
contract or the first date of services to be performed, whichever is earlier.
Coverage shall be maintained for a period of 5 years following the i
completion of the contract. An annual certificate of insurance specifically i
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referencing this project shall be submitted to the CITY for each year
following completion of the contract.
(2) GENERAL INSURANCE REQUIREMENTS
a. Certificates of insurance evidencing that the ENGINEER has obtained all 4
required insurance shall be delivered to the CITY prior to ENGINEER
proceeding with the PROJECT.
b. Applicable policies shall be endorsed to name the CITY an Additional
Insured thereon, as its interests may appear. The term CITY shall include
its employees, officers, officials, agents, and volunteers as respects the
contracted services.
c. Certificate(s) of insurance shall document that insurance coverage specified I
in this agreement are provided under applicable policies documented
thereon.
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d. Any failure on part of the CITY to request required insurance documentation
shall not constitute a waiver of the insurance requirements.
e. A minimum of thirty (30) days notice of cancellation or material change in
coverage shall be provided to the CITY. A ten (10) days notice shall be 1
acceptable in the event of non-payment of premium. Such terms shall be
endorsed onto ENGINEER's insurance policies. Notice shall be sent to the
respective Department Director (by name), City of Fort Worth, 1000
Throckmorton, Fort Worth, Texas 76102.
f.. Insurers for all policies must be authorized to do business in the State of
Texas and have a minimum rating of A:V or greater, in the current A.M. Best
Key Rating Guide or have reasonably equivalent financial strength and
solvency to the satisfaction of Risk Management.
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g. Any deductible or self insured retention in excess of $25,000.00 that would
change or alter the requirements herein is subject to approval by the CITY in
writing, if coverage is not provided on a first-dollar basis. The CITY, at it sole
discretion, may consent to alternative coverage maintained through {
insurance pools or risk retention groups. Dedicated financial resources or
letters of credit may also be acceptable to the CITY.
h. Applicable policies shall each be endorsed with a waiver of subrogation in
favor of the CITY as respects the PROJECT.
i. The CITY shall be entitled, upon its request and without incurring expense, K
to review the ENGINEER's insurance policies including endorsements
thereto and, at the CITY's discretion; the ENGINEER may be required to
provide proof of insurance premium payments.
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j. Lines of coverage, other than Professional Liability, underwritten on a
claims-made basis, shall contain a retroactive date coincident with or prior to
the date of the contractual agreement. The certificate of insurance shall
state both the retroactive date and that the coverage is claims-made.
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k. Coverages, whether written on an occurrence or claims-made basis, shall
be maintained without interruption nor restrictive modification or changes f
from date of commencement of the PROJECT until final payment and
termination of any coverage required to be maintained after final payments.
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I. The CITY shall not be responsible for the direct payment of any insurance
premiums required by this agreement.
m. Sub consultants and subcontractors to/of the ENGINEER shall be required i
by the ENGINEER to maintain the same or reasonably equivalent insurance
coverage as required for the ENGINEER. When sub
consultants/subcontractors maintain insurance coverage, ENGINEER shall
provide CITY with documentation thereof on a certificate of insurance.
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L. Independent Consultant !
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The ENGINEER agrees to perform all services as an independent consultant
and not as a subcontractor, agent, or employee of the CITY.
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M. Disclosure
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The ENGINEER acknowledges to the CITY that it has made full disclosure in
writing of any existing conflicts of interest or potential conflicts of interest,
including personal financial interest, direct or indirect, in property abutting the
proposed PROJECT and business relationships with abutting property cities.
The ENGINEER further acknowledges that it will make disclosure in writing of
any conflicts of interest that develop subsequent to the signing of this contract f
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and prior to final payment under the contract.
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N. Asbestos or Hazardous Substances
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(1) If asbestos or hazardous substances in any form are encountered or
suspected, the ENGINEER will stop its own work in the affected portions of I
the PROJECT to permit testing and evaluation. i
(2) If asbestos or other hazardous substances are suspected, the CITY may i
request the ENGINEER to assist in obtaining the services of a qualified !
subcontractor to manage the remediation activities of the PROJECT.
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O. Permitting Authorities - Design Changes
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If permitting authorities require design changes so as to comply with published
design criteria and/or current engineering practice standards which the
ENGINEER should have been aware of at the time this Agreement was
executed, the ENGINEER shall revise plans and specifications, as required, at
its own cost and expense. However, if design changes are required due to the
changes in the permitting authorities' published design criteria and/or practice
standards criteria which are published after the date of this Agreement which
the ENGINEER could not have been reasonably aware of, the ENGINEER shall
notify the CITY of such changes and an adjustment in compensation will be j
made through an amendment to this AGREEMENT. I
P. Schedule
ENGINEER shall manage the PROJECT in accordance with the schedule
developed per Attachment D to this AGREEMENT. j
Article V
Obligations of the City
Amendments to Article V, if any, are included in Attachment C.
A. City-Furnished Data
ENGINEER may rely upon the accuracy, timeliness, and completeness of the
information provided by the CITY.
B. Access to Facilities and Property
The CITY will make its facilities accessible to the ENGINEER as required for the
ENGINEER's performance of its services. The CITY will perform, at no cost to
the ENGINEER, such tests of equipment, machinery, pipelines, and other i
components of the CITY's facilities as may be required in connection with the
ENGINEER's services. The CITY will be responsible for all acts of the CITY's
personnel.
C. Advertisements, Permits, and Access
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Unless otherwise agreed to in the Scope of Services, the. CITY will obtain,
arrange, and pay for all advertisements for bids; permits and licenses required
by local, state, or federal authorities; and land, easements, rights-of-way, and
access necessary for the ENGINEER's services or PROJECT construction.
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D. Timely Review f
The CITY will examine the ENGINEER's studies, reports, sketches, drawings,
specifications, proposals, and other documents; obtain advice of an attorney,
insurance counselor, accountant, auditor, bond and financial advisors, and
other consultants as the CITY deems appropriate; and render in writing j
decisions required by the CITY in a timely manner in accordance with the i
project schedule prepared in accordance with Attachment D.
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E. Prompt Notice
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The CITY will give prompt written notice to the ENGINEER whenever CITY
observes or becomes aware of any development that affects the scope or
timing of the ENGINEER's services or of any defect in the work of the
ENGINEER or construction contractors.
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F. Asbestos or Hazardous Substances Release.
(1) CITY acknowledges ENGINEER will perform part of the work at CITY's
facilities that may contain hazardous materials, including asbestos
containing materials, or conditions, and that ENGINEER had no prior role
in the generation, treatment, storage, or disposition of such materials. In
consideration of the associated risks that may give rise to claims by third
parties or employees of City, City hereby releases ENGINEER from any
damage or liability related to the presence of such materials. ff�
(2) The release required above shall not apply in the event the discharge,
release or escape of hazardous substances, contaminants, or asbestos is a
result of ENGINEER's negligence or if ENGINEER brings such hazardous
substance, contaminant or asbestos onto the project.
G. Contractor Indemnification and Claims
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The CITY agrees to include in all construction contracts the provisions of Article
IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions
providing contractor indemnification of the CITY and the ENGINEER for
contractor's negligence.
H. Contractor Claims and Third-Party Beneficiaries
(1) The CITY agrees to include the following clause in all contracts with
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construction contractors and equipment or materials suppliers:
"Contractors, subcontractors and equipment and materials
suppliers on the PROJECT, or their sureties, shall maintain no
direct action against the ENGINEER, its officers, employees,
and subcontractors, for any claim arising out of, in connection
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with, or resulting from the engineering services performed.
Only the CITY will be the beneficiary of any undertaking by the
ENGINEER." '
(2) This AGREEMENT gives no rights or benefits to anyone other than the CITY j
and the ENGINEER and there are no third-party beneficiaries.
(3) The CITY will include in each agreement it enters into with any other entity or i
person regarding the PROJECT a provision that such entity or person shall
have no third-party beneficiary rights under this Agreement.
(4) Nothing contained in this section V.H. shall be construed as a waiver of any
right the CITY has to bring a claim against ENGINEER.
I. CITY's Insurance
(1) The CITY may maintain property insurance on certain pre-existing structures
associated with the PROJECT.
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(2) The CITY will ensure that Builders Risk/Installation insurance is maintained at f
the replacement cost value of the PROJECT. The CITY may provide f
ENGINEER a copy of the policy or documentation of such on a certificate of
insurance. I
(3) The CITY will specify that the Builders Risk/installation insurance shall be
comprehensive in coverage appropriate to the PROJECT risks.
J. Litigation Assistance
The Scope of Services does not include costs of the ENGINEER for required or
requested assistance to support, prepare, document, bring, defend, or assist in
litigation undertaken or defended by the CITY. In the event CITY requests such
services of the ENGINEER, this AGREEMENT shall be amended or a separate
agreement will be negotiated between the parties.
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K. Changes ,
The CITY may make or approve changes within the general Scope of Services
in this AGREEMENT. If such changes affect the ENGINEER's cost of or time I
required for performance of the services, an equitable.adjustment will be made
through an amendment to this AGREEMENT with appropriate CITY approval.
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Article VI
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General Legal Provisions i
Amendments to Article VI, if any, are included in Attachment C.
A. Authorization to Proceed
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ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt
of a written Notice to Proceed from the CITY.
B. Reuse of Project Documents
All designs, drawings, specifications, documents, and other work products of
the ENGINEER, whether in hard copy or in electronic form, are instruments of
service for this PROJECT, whether the PROJECT is completed or not. Reuse,
change, or alteration by the CITY or by others acting through or on behalf of the
CITY of any such instruments of service without the written permission of the !
ENGINEER will be at the CITY's sole risk. The CITY shall own the final j
designs, drawings, specifications and documents.
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C. Force Majeure
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The ENGINEER is not responsible for damages or delay in performance
caused by acts of God, strikes, lockouts, accidents, or other events beyond the {
control of the ENGINEER that prevent ENGINEER's performance of its !
obligations hereunder. E
D. Termination I
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(1) This AGREEMENT may be terminated only by the City for convenience on
30 days' written notice. This AGREEMENT may be terminated by either the j
CITY or the ENGINEER for cause if either party fails substantially to perform
through no fault of the other and does not commence correction of such
nonperformance with in 5 days of written notice and diligently complete the
correction thereafter.
(2) If this AGREEMENT is terminated for the convenience of the City, the
ENGINEER will be paid for termination expenses as follows: j
a.) Cost of reproduction of partial or complete studies, plans, specifications
or other forms of ENGINEER'S work product;
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b.) Out-of-pocket expenses for purchasing electronic data files and other
data storage supplies or services;
C.) The time requirements for the ENGINEER'S personnel to document the
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work underway at the time of the CITY'S termination for convenience so
that the work effort is suitable for long time storage.
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(3) Prior to proceeding with termination services, the ENGINEER will submit to the
CITY an itemized statement of all termination expenses. The CITY'S approval
will be obtained in writing prior to proceeding with termination services.
E. Suspension, Delay, or Interruption to Work
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The CITY may suspend, delay, or interrupt the services of the ENGINEER for t
the convenience of the CITY. In the event of such suspension, delay, or
interruption, an equitable adjustment in the PROJECT's schedule, commitment
and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's
compensation will be made.
F. Indemnification
In accordance with Texas Local Government Code Section 271.904, the
ENGINEER shall indemnify, hold harmless, and defend the CITY against I
liability for any damage caused by or resulting from an act of negligence,
intentional tort, intellectual property infringement, or failure to pay a
subcontractor or supplier committed by the ENGINEER or ENGINEER's agent,
consultant under contract, or another entity over which the ENGINEER
exercises control.
G. Assignment
Neither party shall assign all or any part of this AGREEMENT without the prior j
written consent of the other party.
H. Interpretation
Limitations on liability and indemnities in this AGREEMENT are business
understandings between the parties and shall apply to all the different theories
of recovery, including breach of contract or warranty, tort including negligence,
strict or statutory liability, or any other cause of action, except for willful j
misconduct or gross negligence for limitations of liability and sole negligence for I
indemnification. Parties mean the CITY and the ENGINEER, and their officers,
employees, agents, and subcontractors.
I. Jurisdiction
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The law of the State of Texas shall govern the validity of this AGREEMENT, its
interpretation and performance, and any other claims related to it. The venue
for any litigation related to this AGREEMENT shall be Tarrant County, Texas.
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J. Severability and Survival
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If any of the provisions contained in this AGREEMENT are held for any reason
to be invalid, illegal, or unenforceable in any respect, such invalidity, illegality, or j
unenforceability will not affect any other provision, and this AGREEMENT shall
be construed as if such invalid, illegal, or unenforceable provision had never
been contained herein. Articles V.F., VI.B., VI.D., VI.F., VI.H., and VI.I, shall
survive termination of this AGREEMENT for any cause.
K. Observe and Comply
ENGINEER shall at all times observe and comply with all federal and State laws C
and regulations and with all City ordinances and regulations which in any way
affect this AGREEMENT and the work hereunder, and shall observe and
comply with all orders, laws ordinances and regulations which may exist or may
be enacted later by governing bodies having jurisdiction or authority for such ;
enactment. No plea of misunderstanding or ignorance thereof shall be
considered. ENGINEER agrees to defend, indemnify and hold harmless CITY ?
and all of its officers, agents and employees from and against all claims or
liability arising out of the violation of any such order, law, ordinance, or
regulation, whether it be by itself or its employees.
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City of Fort Worth,Texas
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a Article VII
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Attachments, Schedules, and Signatures
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This AGREEMENT, including its attachments and schedules, constitutes the entire
AGREEMENT, supersedes all prior written or oral understandings, and may only be
changed by a written amendment executed by both parties. The following attachments and
schedules are hereby made a part of this AGREEMENT:
Attachment A - Scope of Services
Attachment B — Compensation
Attachment C -Amendments to Standard Agreement for Engineering Services '
Attachment D - Project Schedule
Attachment E - Location Map
Executed this the day of , 2001.
ATTEST: CITY OFF RT WORTH
By
Marty Hendrit remando osta !
City Secretary ® ® nab Assistant City Manager
a v°°°00000
p� °° °%0d APPROVAL RECOMMENDED
o o° Qd William Verk, P.E.
Ok �.°00000 °°°�� Director
4� hXQ5��4'�' Transportation & Public Works Department
APPROVED AS TO FORM ND GAL TY DUNAWAY ASSOCIATES, L.P.
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Assistant City Attorney
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ATTEST: Name: om S. Ga rea
Title: Executive Vice President
By.
Contract. Authorization
City of Fort Worth,Texas
Standard Agreement for Engineering Related Design Services
6.30.09 OFFICIAL RECORD
Page 15 of 15 CIITY SECRETARY
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ATTACHMENT "A"
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General Scope of Services
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"Scope of Services set forth herein can only be modified by additions, clarifications, and/or j
deletions set forth in the supplemental Scope of Services. In cases of conflict between the I
Supplemental Scope of Services and the General Scope of Services, the Supplemental Scope
of Services shall have precedence over the General Scope of Services."
GENERAL
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1 ) Preliminary Conference with City
The Engineer shall attend preliminary conferences with authorized representatives of
the City regarding the scope of project so that the plans and specifications which are to
be developed hereunder by the Engineer will result in providing facilities which are
economical in design and conform to the City's requirements and budgetary
constraints.
2) Coordination with Outside Agencies/Public Entities I
The Engineer shall coordinate with officials of other outside agencies as may be
necessary for the design of the proposed street, and storm drain and/or water and V
wastewater facilities/improvements. It shall be the Engineer's duty hereunder to secure
necessary information from such outside agencies, to meet their requirements.
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3) Geotechnical Investigations
The Engineer shall advise the City of test borings, and other subsurface investigations
that may be needed. In the event it is determined necessary to make borings or i
excavate test holes or pits, the Engineer shall in coordination with the City and the
City's geotechnical engineering consultant, draw up specifications for such testing
program. The cost of the borings or excavations shall be paid for by the City.
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4) Agreements and Permits
The Engineer shall complete forms/applications to allow the City of Fort Worth to
obtain agreements and/or permits normally required for a project of this size and type.
The Engineer will be responsible for negotiating and coordinating to obtain approval of
the agency issuing the agreement and/or permits and will make revisions necessary to
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bring the plans into compliance with the requirements of said agency, including but not
limited to highways, railroads, water authorities, Corps of Engineers and other utilities.
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5) Design Changes Relating to Permitting Authorities
If permitting authorities require design changes, the Engineer shall revise the plans and
specifications as required at the Engineers own cost and expense, unless such
changes are required due to changes in the design of the facilities made by the
permitting authority. If such changes,are required, the Engineer shall notify the City and
an amendment to the contract shall be made if the Engineer incurs additional cost. If
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there are unavoidable delays, a mutually agreeable and reasonable time extension
shall be negotiated. j
6) Plan Submittal
Copies of the original plans shall be provided on reproducible mylar or approved plastic
film sheets, or as otherwise approved by the Department of Engineering and shall
become the property of the City. City may use such drawings in any manner it desires;
provided, however that the Engineer shall not be liable for the use of such drawings for
any project other than the project described herein; and further provided, that the
Engineer shall not be liable for the consequences of any changes that are made to the
drawings or changes that are made in the implementation of the drawings without the
written approval of the Engineer. I
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PHASE 1
7) Right-of-Way, Easement and Land Acquisition Needs
The Engineer shall determine the rights-of-way, easement needs for the construction of
the project. Engineer shall determine ownership of such land and furnish the City with
the necessary right-of-way sketches, prepare necessary easement descriptions for
acquiring the rights-of-way and/or easements for the construction of this project.
Sketches and easement descriptions are to be presented in form suitable for direct use
by the Department of Engineering in obtaining rights-of-way, easements, permits and
licensing agreements. All materials shall be furnished on the appropriate City forms in a
minimum of four(4) copies each.
8) Design Survey
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The Engineer shall provide necessary field survey for use in the preparation of Plans
and Specifications. The Engineer shall furnish the City certified copies of the field data.
9) Utility Coordination
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The Engineer shall coordinate with utilities, including utilities owned by the City, as to
proposed utility liens or adjustment to existing utility lines within the project limits. The
information obtained shall be shown on the conceptual plans. The Engineer shall i
show on the preliminary and final plans the location of the proposed utility lines,
existing utility lines, based on the information provided by the utility, and adjustments
and/or relocation of the existing lines within the project limits. The Engineer shall also
evaluate the phasing of the water, wastewater, street and drainage work, and shall
submit such evaluation in writing to the City as part of this phase of the project.
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The Engineer shall furnish two (2) full size & five (5) half size copies of the Phase 1
i concept engineering plans which include layouts, preliminary right-of-way needs and
preliminary estimates of probable construction costs for the Engineer's recommended
plan. For all submittals, the Engineer shall submit plans and documents for street/storm
drain and water/wastewater facilities. The Engineer shall receive written approval of the
Phase 1 Plans from the City's project manager before proceeding with Phase 2.
PHASE 2
11) Design Data j
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The Engineer shall provide design data, reports, cross-sections, profiles, drainage
calculations, and preliminary estimates of probable construction cost.
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12) Preliminary Construction Plans and Technical Specifications
The Engineer shall submit eighteen (18) full size & five (5) half size copies of Phase 2
preliminary construction plans and two (2) copies of the preliminary technical i
specifications for review by the City and for submission to utility companies and other
agencies for the purposes of coordinating work with existing and proposed utilities. The
preliminary construction plans shall indicate location of existing/proposed utilities and
storm drain lines. The Engineer shall receive written approval of the Phase 2 plans from
the City's project manager before proceeding with Phase 3.
PHASE 3
13) Final Construction Plans
The Engineer shall furnish two (2) full size & five (5) half size copies of the final j
construction plans and five (5) copies of the contract specifications for review by the
City.
14) Detailed Cost Estimate !
The Engineer shall furnish four (4) copies of detailed estimates of probable construction
costs for the authorized construction project, which shall include summaries of bid items
and quantities. f
15) Plans and Specification Approval
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The Engineer shall furnish an original cover mylar for the signatures of authorized City
officials. The Contract Documents shall comply with applicable local, state and federal
laws and with applicable rules and regulations promulgated by local, state and national
boards, bureaus and agencies. The Engineer shall receive written approval of the Phase
3 plans from the City's project manager before proceeding with Phase 4.
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PHASE 4
16) Final Approved Construction Plans
The Engineer shall furnish two (2) full size & ten (10) half size bound copies of Phase 4
final approved construction plans and ten (10) copies of the contract specifications. The
approved plans and contract specifications shall be used as authorized by the City for use !
in obtaining bids, awarding contracts, and constructing the project.
17) Bidding Assistance
The Engineer shall issue addenda as appropriate to interpret, clarify, or expand the
bidding documents, and assist the owner in determining the qualifications and
acceptability of prospective constructors, subcontractors, and suppliers. When substitution
prior to the award of contracts is allowed by the bidding documents, the Engineer will
advise the owner as to the acceptability of alternate materials and equipment proposed by
the prospective constructors. j
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18) Recommendation of Award
The Engineer shall assist in the tabulation and review of all bids received for the
construction of the project and shall make a recommendation of award to the City.
19) Pre-bid Conference 4
The Engineer shall attend the prebid conference and the bid opening, prepare bid
tabulation sheets and provide assistance to the owner in evaluating bids or proposals and
in assembling and awarding contracts for construction, materials, equipment, and
services. `
PHASE 5
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20) Preconstruction Conference
The Engineer shall attend the preconstruction conference.
21) Construction Survey
The Engineer shall be available to the City on matters concerning the layout of the project
during its construction and will set control points in the field to allow City survey crews to
stake the project. The setting of line and grade stakes and route inspection of construction
will be performed by the City. j
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22), Site Visits
The Engineer shall visit the project site at appropriate intervals as construction proceeds
to observe and report on the progress and the quality of the executed work.
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23) Shop Drawing Review
The Engineer shall review shop and erection drawings submitted by the contractor for
compliance with design concepts. The Engineer shall review laboratory, shop, and mill
test reports on materials and equipment.
24) Instructions to Contractor {
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The Engineer shall provide necessary interpretations and clarifications of contract
documents, review change orders and make recommendations as to the acceptability of
the work, at the request of the City.
25) Differing Site Conditions j
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The Engineer shall prepare sketches required to resolve problems due to actual field
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26) Record Drawings j
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The Engineer shall prepare record drawings from information submitted by the
contractor.
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ATTACHMENT "A-2"
Scope for Engineering Design Related Services for Avondale-Haslet Road Improvements
City Project No. 01414
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project. Both the CITY and ENGINEER have attempted to clearly define the
work to be performed and address the needs of the Project.
OBJECTIVE
This project consists of preparing construction documents for the widening Avondale-Haslet
Road to a minor arterial, concrete street section (54-feet F-F; 80-foot right-of-way) between
Walmart's eastern property line and a point approximately 500-feet east of the BNSF
railroad, improving the existing railroad crossing, constructing water and sanitary sewer stub
outs beneath the proposed pavement, and constructing turn lanes at up to five (5) street ;
intersections between Sendera Ranch Road and a point approximately 500-feet east of the r
BNSF railroad. In addition, the ENGINEER will assist the CITY with revising the current i
Community Facilities Agreement bid item and unit price list. The major items covered in the
scope of this contract are as follows:
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• Design management as described in Task 1 below.
• Design of up to 2,553 linear feet of paving(54-feet F-F; 80-foot right-of-way) within
the proposed Avondale-Haslet right-of-way.
• Design of an improved at-grade railroad crossing. The scope for this task includes
obtaining permit approval from BNSF Railroad.
• Design of up to 4,900 linear feet of storm drain pipe and required structures(curb
inlets, drop inlets, manholes, headwalls, etc.) within the proposed Avondale-Haslet
right-of-way.
• Design of turn lanes at up to five (5)street intersections between Sendera Ranch
Road and a point approximately 500-feet east of the BNSF railroad.
• Misc. grading along the proposed Avondale-Haslet Road right-of-way between
Walmart's eastern property line and a point approximately 500-feet east of the BNSF i
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railroad.
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• Design of detailed traffic control measures along the proposed Avondale-Haslet
Road right-of-way between Walmart's eastern property line and a point
approximately 500-feet east of the BNSF railroad.
• Design of up to 150 linear feet of 8-inch sanitary sewer pipe within the proposed
Avondale-Haslet Road right-of-way between Walmart's eastern property line and a
point approximately 500-feet east of the BNSF railroad. It is anticipated that the
proposed sanitary sewer improvements will be limited to stub outs for future and/or
existing developments adjacent to the proposed paving improvements.
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• Design of up to 150 linear feet of 8-inch water pipe within the proposed Avondale-
Haslet Road right-of-way between Walmart's eastern property line and a point
approximately 500-fee east of the BNSF railroad. It is anticipated that the proposed j
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ATTACHMENT A-2°TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9-04-09)
PAGE 1 OF 25 6
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water improvements will be limited to stub outs for future and/or existing
developments adjacent to the proposed paving improvements.
• Identify existing water and sanitary sewer facilities(valves, manholes, etc.) that will
require vertical adjustment as a consequence of the proposed paving improvements
within the proposed Avondale-Haslet Road right-of-way between Walmart's eastem
property line and a point approximately 500-feet east of the BNSF railroad. j
• Preparation of two(2) Storm Water Pollution Prevention Plans. One for the
improvement s between Walmart's eastem property line and the BNSF Railroad and
the second for the area east of the railroad to Sendera Ranch Road.
• Geotechnical Investigation and Pavement Design Report between Walmart's eastem
property line and the BNSF Railroad. i
• Drainage Study between Hwy. 287 and the BNSF Railroad.
• Bid phase services as described in Task 5 below.
• Construction phase services as described in Task 6 below.
• ROWIEasement services as described in Task 7 below.
• Topographic(field) Survey and Subsurface Utility Engineering between Walmart's
eastem property line and Sendera Ranch Road as described in Task 8 below. J
• Provide a comprehensive list of bid items and corresponding unit prices that are not
included in the City's current Community Facilities Agreement(CFA)bid item list and
provide a recommendation on which items to include in the next CFA bid item list
revision.
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WORK TO BE PERFORMED
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Task 1. Design Management
Task 2. Conceptual Design
Task 3. Preliminary Design
Task 4. Final Design
Task 5. Bid Phase Services ;
Task 6. Construction Phase Services
Task 7. ROW/Easement Services
Task 8. Survey and Subsurface Utility Engineering Services
Task 9. Permitting
Task 10. Bid Item and Unit Price Study
TASK 1. DESIGN MANAGEMENT.
ENGINEER will manage the work outlined in this scope to ensure efficient and effective use
of ENGINEER's and CITY's time and resources. ENGINEER will manage change,
communicate effectively, coordinate internally and externally as needed, and proactively
address issues with the CITY's Project Manager and others as necessary to make progress
on the work.
1.1. Managing the Team
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ATTACHMENT°A-7 TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9-04-09)
PAGE 2 OF 25
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• Lead, manage and direct design team activities
• Ensure quality control is practiced in performance of the work
• Communicate internally among team members
• Task and allocate team resources
1.2. Communications and Reporting
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• Attend a pre-design project kickoff/chartering meeting with CITY staff to confirm and
clarify scope, understand CITY objectives, and ensure economical and functional
designs that meet CITY requirements.
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• Conduct review meetings with the CITY at the end of each design phase.
• Prepare invoices and submit monthly in the format requested by the CITY.
• Prepare and submit monthly progress reports in the format provided by the
Transportation &Public Works Dept. f
• Prepare and submit baseline Project Schedule initially, and Project Schedule updates i
with a schedule narrative monthly, as required in Attachment D to this Standard
Agreement and according to the City of Fort Worth's Schedule Guidance Document.
• Complete Monthly M/WBE Report Form and Final Summary Payment Report Form at f
the end of the project.
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• Coordinate with other agencies and entities as necessary for the design of the
proposed infrastructure, and provide and obtain information needed to prepare the
design.
• With respect to coordination with permitting authorities, ENGINEER shall
communicate with permitting authorities such that their regulatory requirements are
appropriately reflected in the designs. ENGINEER shall work with regulatory i
authorities to obtain approval of the designs, and make changes necessary to meet
their requirements, as part of the design scope.
• Personnel and Vehicle Identification: When conducting site visits to the project I
location, the ENGINEER or any of its sub-consultants shall carry readily visible
information identifying the name of the company and the company representative.
ASSUMPTIONS
• Task 1.1: The scope associated with this task will be considered complete one
year from the time the ENGINEER is given notice to proceed and deliverables
are not anticipated for this task.
• Task 1.2: The scope associated with this task will be considered complete one i
year from the time the ENGINEER is given notice to proceed and deliverables
will consist of the items listed below.
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• It is assumed that the design and construction of the area defined herein will be
separate from the area of A vondale-Haslet Road between Hwy. 287 and
Walmart's eastem property line. i
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ATTACHMENT A-2°TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9-04-09)
PAGE 3 OF 25
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DELIVERABLES
A. Meeting summaries with action items
B. Monthly invoices
C. Monthly progress reports
D. Baseline design schedule
E. Monthly schedule updates with schedule narrative describing any current or
anticipated schedule changes.
F. Monthly MMBE Report Form and Final Summary Payment Report Form.
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TASK 2. CONCEPTUAL DESIGN(30 PERCENT).
The ENGINEER will make every attempt to submit the preliminary plans and specifications
to CITY per the approved Project Schedule.
The purpose of the conceptual design is for the ENGINEER to identify, develop;
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communicate through the defined deliverables, and recommend the design concept that
successfully addresses the design problem, and to obtain the CITY's endorsement of this
concept.
ENGINEER will develop the conceptual design of the infrastructure as follows.
2.1. Data Collection
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• In addition to data obtained from the CITY, ENGINEER will research and make
efforts to obtain pertinent information to aid in coordination of the proposed
improvements with any planned future improvements that may influence the
project. ENGINEER will also identify and seek to obtain data for existing
conditions that may impact the project including; utilities, agencies (TxDOT and
railroads), City Master Plans, and property ownership as available from the Tax
Assessor's office.
• The data collection efforts will also include conducting special coordination
meetings with affected property owners and businesses as necessary to develop
sewer re-routing plans.
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2.2. Subsurface Utility Engineering
• Provide Subsurface Utility Engineering (SUE) per Task 8.
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2.3. The Conceptual Design Package shall include the following:
• Preliminary cover and index of sheets including project limits, area location map
and beginning and end station limits.
• SUE Plan sheets sealed by a licensed professional engineer registered in the
State of Texas. i
• Conceptual Traffic Control Plan: The ENGINEER will develop a conceptual
traffic control plan within the proposed Avondale-Haslet Road right-of-way
between Walmart's eastern property line and a point approximately 500-feet east
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ATTACHMENT A-2"TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9-04-09)
PAGE 4 OF 25
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of the BNSF railroad. It is understood that the traffic control plans for the
improvements between the BNSF railroad and Sendera Ranch Road will be
prepared by Tarrant County staff and are not included in the scope of work.
• Existing typical sections of the roadway to be constructed along with proposed
typical sections which outline the proposed improvements. Typical sections shall
include existing and proposed ROW, existing and proposed lane widths and
direction arrows, existing and proposed curbs, sidewalks, and retaining walls.
• Conceptual plan and profile sheets showing existing and proposed horizontal
roadway alignments, existing and proposed ROW, existing and proposed
sidewalks and driveways, proposed lane dimensions and lane arrows, existing
drainage structures, city owned and franchise utilities, and existing roadway
vertical alignments (profiles).
• Railroad crossing phasing plan.
ASSUMPTIONS
• The SUE and SUE plan sheets shall be in accordance with Cl/ASCE 38-02.
• The SUE will consist of four(4) test holes within the limits of the.project.
• It is assumed that the ENGINEER will attend two (2) design review&
coordination meetings with CITY staff during this phase of the project.
• It is assumed that the ENGINEER will attend two(2) design review&
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coordination meetings with the CITY and Tarrant County staff during this phase
of the project.
• It is assumed that the ENGINEER will attend one (1) meeting with CITY staff and i
BNSF during this phase of the project.
• It is assumed that the ENGINEER will attend fifteen (15) coordination meetings
with adjacent business/property owners during this phase of the project.
• It is assumed that the ENGINEER will attend one (1) franchise utility coordination
meeting for the area of the project between BNSF railroad and Sendera Ranch
Road during this phase of the project.
• Seven (7) copies of the conceptual design package will be delivered. Drawings i
will be two (2) Full Size and five (5) Half size. +
• Conceptual traffic control plans will be prepared for the improvements between
Walmart's eastern property line and the BNSF railroad will be delivered to the
CITY during this phase of the project.
• It is assumed that one (1)review iteration will take place during this phase of the
project. C
• It is assumed that one (1)estimate of probable construction cost including
summaries of bid items and quantities using the CITY's standard bid items and
format will be prepared during this phase of the project for the area between
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ATTACHMENT A-2°TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9-04-09)
PAGE 5 OF 25 I
Walmart's eastern property line and a point approximately 500-feet east of the
BNSF railroad.
• It is assumed that the CITY will review the railroad crossing phasing plan and
forward it to BNSF for review during this phase of the project.
• Coordination Meetings with Adjacent Property Owners Regarding Street
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Alignment Issues— The ENGINEER will prepare for and attend meetings with the
CITY, Caspian Management Group, Inc., and Hunter Equity to discuss key I
issues related to alignment of Avondale Haslet Road. We will present
preliminary design information conceming this project to the CITY and the
surrounding property owners to identify any unusual issues or steps required to
achieve a solution to the recently discovered right-of-way and alignment
discrepancies. The ENGINEER anticipates and has included in the lump sum
fee of this proposal attending up to three (3) meetings with CITY staff, Caspian
Management Group, Inc., and Hunter Equity between August 39, 2009 and
September 4, 2009. It should be noted that Dunaway has already attended all
three meetings associated with this task. If additional meetings regarding this I
issue become necessary, the time required to prepare for and attend these
meetings will be tracked and billed on an hourly basis and is not a part of this
proposed scope of work. f
• Altemative Alignment Design and Exhibits— The ENGINEER will design up to
two (2) alternative alignments and present the design on corresponding exhibits
to the CITY. The altemative alignments will be designed such that the
corresponding right-of-way required for the proposed Avondale Haslet Road
street section will minimize impacts to Lot 22, Block 6, Haslet Heights 11 Addition
and the adjacent tracts south of Lot 22. Please note that this task was completed l
on Sept. 4, 2009.
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• Coordination with Walmart— The ENGINEER will prepare exhibits of the two (2)
altemative right-of-way alignments superimposed on Walmart's current site plan i
and present the impacts to Walmart staff. Upon Walmart's review of the
altemative alignment, the ENGINEER will notify the CITY of any revisions will be
required by Walmart. Please note that is task was completed on Sept. 7, 2009.
• It is assumed that there will be two separate sets of construction plans
associated with the proposed Avondale Haslet Road improvements between
Hwy. 287 and a point approximately 500-feet east of the BNSF Railroad. The y
first set will be for the area described in this scope of service and the second will
be for the area between Hwy. 287 and Walmart's eastem property line which will
be conducted under a separate contract.
• It is assumed the plans for the intersection improvements between the BNSF
Railroad and Sendera Ranch Road will consist of intersection layouts, transition P
&storage lane dimensions, typical stripping details, typical roadway cross
sections, culvert details, identification of water& sanitary sewer structures that
will require vertical adjustment, centerline alignment geometry, and control
monuments. The drawings will not include proposed grading, paving profiles, or I
storm drain profiles.
• ENGINEER shall not proceed with Preliminary Design activities without written j
approval by`the CITY of the Conceptual Design Package.
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DELIVERABLES
A. Conceptual Design Package
B. Estimate of probable construction cost.
C. Railroad crossing phasing plan.
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TASK 3. PRELIMINARY DESIGN(60 PERCENT).
The ENGINEER will make every attempt to submit the preliminary plans and specifications
to CITY per the approved Project Schedule.
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ENGINEER will develop the preliminary design of the infrastructure as follows:
3.1. Development of Preliminary Design Drawings and Specifications shall include the
following:
• A Project Control Sheet, showing all Control Points, used or set while gathering
data. Generally on a scale of not less than 1:400. The following information shall a
be indicated for each Control Point: Identified (existing City Monument#8901, PK
Nail, 5/8" Iron Rod); X, Y and Z Coordinates, in an identified coordinate system,
and a referred bearing base. Z coordinate on City Datum only; descriptive location
(i.e. set in the centerline of the inlet in the South curb line of North Side Drive at the
East end of radius at the Southeast comer of North Side Drive and North Main
Street). i
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• Updated existing and proposed typical section sheets.
• Updated roadway plan and profile sheets displaying station and coordinate data for
all horizontal alignment P.C.'s, P.T.'s, P.I.'s; station and elevation data of all
vertical profile P.C.'s, P.T.'s, P.I.'s, low points, and high points; lengths of vertical
curves, grades, K values, e, and vertical clearances where required. i
• No less than two bench marks plan/profile sheet.
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• Bearings given on all proposed centerlines, or baselines.
• Station equations relating utilities to paving, when appropriate.
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• Overall project easement layout sheet(s).
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• Preliminary roadway details to include curbs, curb expansion joints, driveways,
sidewalks, and pavement details.
• ENGINEER will delineate the watershed based on contour data and field
verification and document existing street, right-of-way and storm drain capacities
for the subject site. A drainage area map will be drawn at maximum V=200'
scale from available 2-foot contour data with the contours labeled. Data source
and year will be provided by the CITY. Calculations regarding street and right-of-
way capacities and design discharges(5-year and 100-year frequencies) at
selected critical locations will be provided. Capacities of existing storm drain will
be calculated and shown. All calculations shall conform to CITY criteria
delineated in the CITY's Storm Water Management Design Manual. All locations i
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in the project area where 100-year runoff exceeds available storm drain and
right-of-way capacities shall be clearly identified. The ENGINEER's responsibility
includes recommendations for improvements of the existing system as deemed
reasonable and consistent with CITY standards.
• Storm drain layout sheets showing location and size of all inlets, manholes,
junction boxes, culverts and piping to include storm drain profiles showing existing I
and proposed flow lines, flows, lengths and slopes of pipe, top of ground profile I
over pipe and connections to existing or proposed storm sewer systems. i
• Preliminary signing, pavement marking, illumination and signal layouts.
• Preliminary traffic control plans.
• Railroad phasing plan will be delivered to the CITY for review. Upon CITY
review, the CITY will submit the phasing plan to BNSF for review&comment.
3.2. Geotechnical Investigation/Pavement Design
• Soil investigations, including field and laboratory tests, borings, related
engineering analysis and recommendations for determining soil conditions will be
made. In addition to the above investigations, borings and appropriate field and
laboratory analysis will be made at reasonable intervals along the project I
alignment for the Contractor's use in determining soil conditions for preparing
bids and a Trench Safety Plan.
• The ENGINEER shall prepare a detailed geotechnical engineering study and
pavement design in conformance with the City of Fort Worth Pavement Design
Standards Manual, 2005. The study shall include recommendations regarding
utility trenching and identify existing groundwater elevation at each boring.
3.3. Constructability Review
• Prior to the 60 percent review meeting with the CITY, the ENGINEER shall
schedule and attend a project site visit with the CITY Project Manager and
Construction personnel to walk the project. The ENGINEER shall summarize the ;
CITY's comments from the field visit and submit this information to the CITY in
writing. o
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3.4. Public Meetings
• After the preliminary plans have been reviewed and approved by the CITY, the
ENGINEER shall prepare project exhibits, and attend public meeting to help f
explain the proposed project to residents. The CITY shall select a suitable I
location, prepare and mail the invitation letters to the affected customers. The
ENGINEER shall coordinate with the CITY GIS staff to identify affected property
owners/residents and develop a spreadsheet listing addresses of those to invite
to the public meeting.
3.5. Utility Clearance
• The ENGINEER will consult with the CITY's Transportation and Public Works
Department,Water Department, and other CITY departments, public utilities,
private utilities, private utilities and government agencies to determine the
approximate location of above and underground utilities, and other facilities
ATTACHMENT A-2'TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9-04-09)
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(current and future)that have an impact or influence on the project. ENGINEER
will design CITY facilities to avoid or minimize conflicts with existing utilities, and
where known and possible consider potential future utilities in designs.
• The ENGINEER shall deliver approved preliminary construction plans to the
CITY's Utility Coordinator for forwarding to all utility companies which have facilities
within the limits of the project.
3.6. Railroad crossing Exhibit A.
• The ENGINEER will submit the required Exhibit A for review and approval. ,I
3.7. Storm Water Pollution Prevention Plan i
• For projects that disturb an area greater than one(1) acre, ENGINEER will
prepare the Storm Water Pollution Prevention Plan (SWPPP) required for the
Project for use by the Contractor during construction. ENGINEER will prepare
drawings and details for proposed SWPPP improvement that the Contractor must
use during construction. Contractor will be responsible for filing the SWPPP with
appropriate regulatory agencies. 4
3.8. Preliminary Traffic Control Plan
• The ENGINEER will develop a preliminary traffic control plan within the proposed
Avondale-Haslet Road right-of-way between Walmart's eastern property line and j
a point approximately 500-feet east of the BNSF railroad. It is understood that
the traffic control plans for the improvements between the BNSF railroad and 1
Sendera Ranch Road will be prepared by Tarrant County staff and are not
included in the scope of work.
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ASSUMPTIONS
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• All storm water calculations and design shall conform to the City of Fort Worth
Storm Water Management Design Manual, March 2006.
• One (1) copy of the drainage study will be delivered to the CITY.
• It is assumed that the ENGINEER will attend two (2) design review&
coordination meetings with City staff during this phase of the project.
• It is assumed that the ENGINEER will attend two (2) design review&
coordination meetings with CITY and Tarrant County staff during this phase of
the project.
• It is assumed that the ENGINEER will attend five(5) coordination meetings with
adjacent busineseproperty owners during this phase of the project.
• Six(6) borings at an average bore depth of ten feet each will be provided.
• Two (2) copies of the geotechnical investigation and pavement design report will
be delivered to the CITY.
• Preliminary traffic control plans will be prepared for the improvements between t
Walmart's eastern property line and the BNSF railroad will be delivered to the
CITY during this phase of the project.
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• Ten (10) full size (22"x 34')sets of drawings will be delivered for Utility
Clearance.
• Three (3) half size sets of drawings will be delivered for Constructability Review.
• Eight(8) full size sets of drawings, two (2)half size sets of drawings, and two (2)
sets of specification documents will be delivered for Preliminary Design.
• One (1) copy of the Storm Water Prevention Pollution Plan for the improvements
between Walmart's eastem property line and the BNSF railroad will be delivered t
to the CITY during this phase of the project.
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• One (1) copy of the Storm Water Prevention Pollution Plan for the improvements
between the BNSF railroad and Sendera Ranch Road will be delivered to the i
CITY during this phase of the project.
• It is assumed that one (1)review iteration will take place during this phase of the
project.
• It is assumed that the ENGINEER will attend two (2) franchise utility coordination i
meetings for the area of the project between Walmart's eastem property line and i
a point approximately 500-feet east of the BNSF railroad during this phase of the
project.
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• It is assumed that the ENGINEER will attend one (1) franchise utility coordination
meeting for the area of the project between BNSF railroad and Sendera Ranch
Road during this phase of the project.
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• It is assumed that one (1)estimate of probable construction cost for the
improvements within the City Limits including summaries of bid items and
quantities using the CITY's standard bid items and format will be prepared during i
this phase of the project.
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• It is assumed that the ENGINEER will attend one (1) for the improvements j
proposed by the CITY and provide one (1)exhibit for the meeting during this
phase of the project.
• It is assumed that the ENGINEER will attend one (1)public meeting for the
improvements between the BNSF railroad and Sendera Ranch Road and provide `
one (1)exhibit for the meeting during this phase of the project.
• It is assumed that the construction plans for the area of the project between
Sendera Ranch Road and a point approximately 500-feet east of the BNSF
railroad will be considered complete during this phase of the project. The
ENGINEER will provide (1) final quantity list to Tarrant County and Tarrant
County staff will provide the ENGINEER with unit prices for the items included in
the final quantity list. The ENGINEER will use the unit prices to prepare one (1)
final construction cost estimate.
• It is assumed that the CITY will review the railroad crossing Exhibit and forward
it to BNSF for review during this phase of the project.
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• It is assumed that the ENGINEER will attend two (2) meetings with CITY staff
and BNSF during this phase of the project.
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• It is assumed that there will be two separate sets of construction plans
associated with the proposed Avondale Haslet Road improvements between
Hwy. 287 and a point approximately 500-feet east of the BNSF Railroad. The
first set will be for the area described in this scope of service and the second will
be for the area between Hwy. 287 and Walmaft's eastem property line which will
be conducted under separate contract.
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• ENGINEER shall not proceed with Final Design activities without written approval
by the CITY of the Preliminary Design plans.
j DELIVERABLES
A. Preliminary design drawings and specifications
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B. Utility clearance drawings C
C. Estimate of probable construction cost
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D. Public meeting exhibit
E. SWPPP (two total)
F. Traffic control plan
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G. Geotechnical investigation and pavement design report
H. Drainage study
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TASK 4. FINAL DESIGN(90 PERCENT)AND FINAL CONSTRUCTION DOCUMENTS j
(100 PERCENT).
• Upon approval of the Preliminary plans, ENGINEER will prepare construction plans as
follows:
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• Final draft construction plans (90%) and specifications shall be submitted to CITY per I
the approved Project Schedule.
• Following a 90% construction plan review meeting with the CITY, the ENGINEER shall
submit Final Plans (100%)to the CITY per the approved Project Schedule. Each plan j
sheet shall be stamped, dated, and signed by the ENGINEER registered in State of j
Texas. f
Public Meetings
• After the preliminary plans for the area between the BNSF Railroad and Sendera Ranch
Road have been reviewed and approved by the CITY and Tarrant County, the
ENGINEER shall prepare project exhibits, and attend public meeting to help explain the
proposed project to residents. The CITY and/or Tarrant County shall select a suitable j
location, prepare and mail the invitation letters to the affected customers. The
ENGINEER shall coordinate with the CITY GIS staff to identify affected property
owners/residents and develop a spreadsheet listing addresses of those to invite to the
public meeting. j
ASSUMPTIONS A
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• It is assumed that the ENGINEER will attend one (1)public meeting for the
improvements between the BNSF railroad and Sendera Ranch Road and provide one
(1) exhibit for the meeting during this phase of the project.
• It is assumed that the ENGINEER will attend four(4) design review&coordination
meetings with City staff during this phase of the project.
• It is assumed that the ENGINEER will attend three (3) coordination meetings with
adjacent businesMproperty owners during this phase of the project. j
• Seven (7) sets, two (2) full size and five(5) half size and two (2) specifications will be
delivered for the 90% Design package.
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• Twelve (12) sets, two (2) full size and ten(10)half size and ten (10) specifications will be
delivered for the 100%Design package.
• It is assumed that the ENGINEER will attend one (1) franchise utility coordination
meeting for the area of the project between Walmart's eastern property line and a point
approximately 500-feet east of the BNSF railroad during this phase of the project.
• It is assumed that the ENGINEER will attend one (1) franchise utility coordination I
meeting for the area of the project between BNSF railroad and Sendera Ranch Road
during this phase of the project.
• It is assumed that the ENGINEER will attend two (2) meetings with CITY staff and BNSF
during this phase of the project.
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• It is assumed that one (1) estimate of probable construction cost including summaries of
bid items and quantities using the CITY's standard bid items and format will be prepared
during this phase of the project.
• It is assumed that there will be two separate sets of construction plans associated with
the proposed Avondale Haslet Road improvements between Hwy. 287 and a point
approximately 500-feet east of the BNSF Railroad. The first set will be for the area
described in this scope of service and the second will be for the area between Hwy. 287 y
and Walmart's eastern property line which will be conducted under a separate contract. - ;
• It is assumed that one (1) review iteration will take place during this phase of the project.
DELIVERABLES
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A. 90%construction plans and specifications.
B. 100% construction plans and specifications. '
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C. Detailed estimates of probable construction costs including summaries of bid items and {
quantities using the CITY's standard bid items and format.
D. Original cover mylar for the signatures of authorized CITY officials.
E. Public meeting exhibit (Tarrant County).
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TASK 5. BID PHASE SERVICES.
ENGINEER will support the bid phase of the project as follows.
ATTACHMENT W270 STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9-04-09)
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5.1. Bid Support
• The ENGINEER shall upload all plans and contract documents onto Buzzsaw for
access to potential bidders. Contract documents shall be uploaded in .pdf files
and the plans in .pdf and Awf files.
• The ENGINEER shall doll nen4rant dGGUments and maintain a plan hnlrlerr lisp
• The ENGINEER will develop and implement procedures for receiving and
answering bidders'questions and requests for additional information. The
procedures shall include a log of all significant bidders questions and'requests
and the response thereto. The ENGINEER will provide technical interpretation of
the contract bid documents and will prepare proposed responses to all bidders
questions and requests, in the form of addenda. The ENGINEER shall upload all
approved addenda onto Buzzsaw and mail addenda to all plan holders.
• Attend the pre-bid conference in support of the CITY.
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• Assist the CITY in determining the qualifications and acceptability of prospective
contractors, subcontractors, and suppliers.
• Attend the bid opening in support of the CITY.
• Tabulate and review all bids received for the construction project, assist the CITY
in evaluating bids, and recommend award of the contract.
5.2 Mylar Drawings (Record Drawings are required, see Task 6.2)
ASSUMPTIONS
• The project will be bid only once, awarded to one contractor, and will be bid
separate from the proposed Avondale-Haslet improvements between Hwy. 287
and Walmart's eastem property line.
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• It is assumed that the ENGINEER will attend one (1)pre-bid meeting during this
phase of the project.
• The engineer will assist the CITY with the bid and award of the construction
contract. This task includes up to three addenda, preparation of bid tabs, and
answering questions from the contractors bidding on the project.
• Ten (10) sets of plans, four(4) full size and six(6)half size and six(6)
specifications (conformed, if applicable)will be delivered to the CITY.
• Construction documents will NOT be sold by Dunaway to plan holders and/or f
given to plan viewing moms. Plans will be posted to the City's Buzzsaw Site for
all parties interested in this project.
• It is assumed that the CITY will not require bid phase services for the area
between the BNSF Railroad and Sendera Ranch Road, so these services and
the associated fees are not included in the scope of this contract.
• Bid phase services will be provided on an hourly not to exceed basis per the fees r
outlined in Exhibit B-3H attached herein.
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PAGE 13 OF 25
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DELIVERABLES
A. Addenda
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B. Bid tabulations
C. Recommendation of award
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TASK 6. CONSTRUCTION PHASE SERVICES.
ENGINEER will support the construction phase of the project as follows. !
6.1 Construction Support
• The ENGINEER shall attend the preconstruction conference.
• After the pre-construction conference,the ENGINEER shall provide project
exhibits and attend public meeting to help explain the proposed project to
residents.The CITY shall select a suitable location and mail the invitation letters
to the affected customers.
• The ENGINEER shall visit the project site up to twenty four(24) times as
construction proceeds to observe construction activities.
• The ENGINEER shall review shop drawings, samples and other submittals
submitted by the contractor for general conformance with the design concepts and 1
general compliance with the requirements of the contract for construction. Such
review shall not relieve the Contractor from its responsibility for performance in j
accordance with the contract for construction, nor is such review a guarantee that
the work covered by the shop drawings, samples and submittals is free of errors,
inconsistencies or omissions. The ENGINEER shall log and track all shop i
drawings, samples and other submittals.
• As requested by the CITY, the ENGINEER shall provide necessary interpretations
and clarifications of contract documents, review change orders, and make
recommendations as to the acceptability of the work. i
• The ENGINEER shall attend the"Final'project walk through and assist with
preparation of final punch list.
6.2 Record Drawings
The ENGINEER shall prepare record drawings from information submitted by the
inspector and/or Contractor. The drawings shall be submitted as full size(22"x °
34") mylar drawings.
• Record Drawings shall also be submitted as an Adobe Acrobat PDF format
(version 6.0 or higher)file. There shall be one(1) PDF file for the TPW plan set j
and a separate PDF file for the Water plan set. Each PDF file shall contain all
associated sheets of the particular plan set. Singular PDF files for each sheet
of a plan set will not be.accepted. PDF files shall.conform to naming i
conventions as follows:
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PAGE 14 OF 25
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I. TPW file name example — "W-1956_org47.pdf' where "W-1956" is the
assigned file number obtained from the CITY, "—org" designating the file is
of an original plan set, "47" shall be the total number of sheets in this file.
Example: W-0053—org3.pdf and K-0320_org5.pdf
Il. Water and Sewer file name example — "X-35667_org36.pdf' where "X-
35667" is the assigned file number obtained from the CITY, "_org" j
designating the file is of an original plan set, "36" shall be the total number
of sheets in this file. i
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Example: X-12755 org18.pdf
Both PDF files shall be submitted on one (1) Compact Disk, which will become
property of and remain with the CITY. Floppy disks, zip disks, e-mail flash
media will not be accepted.
For information on the proper manner to submit PDF files and to obtain a file
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number for the project, contact the Department of Transportation and Public Works
Vault at telephone number(817)392-8426. File numbers will not be issued to a
project unless the appropriate project numbers and fund codes have been
assigned and are in the Department of Transportation and Public Works database.
ASSUMPTIONS
• Construction will not be concurrent with the proposed Avondale-Haslet Road
improvements between Hwy. 287 and Walmart's eastern property line.
Therefore, the services and associated fees listed in this section will only cover q
the area ofAvondale-Haslet Road between the Walmart's eastern property line
and the BNSF Railroad.
• It is assumed that the ENGINEER will attend one (1)pre-construction meeting
during this phase of the project.
• It is assumed that the ENGINEER will visit the site up to twenty four(24) times
during this phase of the project to observe construction activities.
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• It is assumed that the ENGINEER will review ten (10) shop drawings during this
phase of the project.
• It is assumed that the ENGINEER will respond to four(4) RFI's during this phase
of the project.
• It is assumed that the ENGINEER will review and comment on four(4) change
orders during this phase of the project. i
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• It is assumed that the ENGINEER will attend one (1) final observation meeting
during this phase of the project.
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• It is assumed that the ENGINEER will attend one (1)public meeting and provide
one (1) exhibit for the meeting during this phase of the project.
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It is assumed that minor field changes will occur during construction and the
ENGINEER will reflect these minor changes on the Record Drawings. However,
if major field changes are made during construction due to unforeseeable
j circumstances that require redesign and/or multiple sheet revisions, the
j ENGINEER will require an additional fee via a contract amendment to indicate
the major changes on the Record Drawings.
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` • It is assumed that Record Drawings will not be required for the intersection
improvements between the BNSF Railroad and Sendera Ranch Road.
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Construction phase services will be provided on an hourly not to exceed basis
per the fees outlined in Exhibit B-3H attached herein.
I DELIVERABLES
A. Public meeting exhibits
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B. Response to Contractor's Request for Information
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C. Review of Change Orders
D. Review of shop drawings
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I1 E. Record Drawings
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TASK 7. ROW/EASEMENT SERVICES. I
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j ENGINEER will support and perform activities related to ROW and land as outlined below,
per scoping direction and guidance from the CITY's Project Manager.
7.1. Right-of-Way Research
• The ENGINEER shall determine rights-of-way, easements needs for construction
of the project. Required temporary and permanent easements will be identified
based on available information and recommendations will be made for approval
by the CITY.
7.2. Right-of-Way/Easement Preparation and Submittal.
• The ENGINEER shall prepare documents to be used to obtain right-of-way and
permanent and/or temporary easements required to construct the improvements.
• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
ASSUMPTIONS
• It is assumed that the ENGINEER will provide one (1)permanent drainage
easement and four(4) temporary construction easements for this project.
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• Right-of-Way Dedication Exhibits and Metes&Bounds Descriptions Revisions—
Once a revised right-of-way alignment is agreed upon by the CITY and the
i surrounding property owners, the ENGINEER will revise the five (5) right-of-way
dedication exhibits and metes and bounds descriptions affected by the alignment
revision.
• Annexation Documents— The ENGINEER will prepare the exhibits and metes
and bounds descriptions for the annexation of the three (3) tracts necessary for
this project. It is understood that City staff will process the annexation intemally,
so representation at City Council is not included in the proposed scope of work.
• Right-of-Way Vacation Documents (Tarrant County)— The ENGINEER will
prepare the application, exhibits, and metes and bounds descriptions for the
vacation of one (1) tract within the Tarrant County right-of-way necessary for this
project. It is understood that Tarrant County staff will process the vacation
intemally, so representation at the Tarrant County hearing is not included in the
proposed scope of work.
• Right-of-Way Plat—At our meeting with the City of Fort Worth on July 30th, CITY
staff indicated the CITY will require a right-of-way plat for the proposed
Avondale-Haslet right-of-way. The ENGINEER will prepare the right-of-way plat
drawing and metes and bounds description and submit it to City staff for review
and approval. It is understood that City staff will process the right-of-way plat
intemally, so representation at City Plan Commission is not included in the
proposed scope of work.
• Deannexation Documents-Dunaway will prepare the exhibits and metes and
bounds description for the deannexation of the one tract(1)necessary for this
project. It is understood that City staff will process the deannexation intemally,
so representation at City Council is not included in the proposed scope of work.
• Easement preparation will begin after approval of the Conceptual Design and the
Right-of-Way Dedication Revisions, Annexation Document, Right-of-Way
Vacation Documents, Right-of-Way Plat, and Deannexation Documents will
begin upon execution of this agreement.
• It is assumed that the CITY will fill out all necessary forms and applications
associated with the items listed above and will process the documents without
the assistance of the ENGINEER.
'� • Franchise utility easement exhibits and metes&bounds descriptions are not
included in this scope of work. If required, the ENGINEER can provide these
documents for an additional fee.
• It is assumed that easements, right-of-way exhibits, or any other legal document
will not be necessary for the area between the BNSF Railroad and Sendera
Ranch Road.
DELIVERABLES
A. Up to five (5)easement exhibits and metes&bounds descriptions.
B. One (1)right-of-way plat.
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PAGE 17 OF 25
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C. Three (3) annexation exhibits.
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D. One (1) deannexation exhibit and metes &bounds description.
E. One (1) right-of-way vacation exhibit and metes&bounds description.
F. Five (5) revised right-of-way dedication exhibits and metes&bounds
descriptions.
i TASK 8. SURVEY AND SUBSURFACE UTILITY ENGINEERING SERVICES.
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ENGINEER will provide survey support as follows.
! 8.1. Design Survey
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• ENGINEER will perform field surveys to collect horizontal and vertical elevations
and other information needed by ENGINEER in design and preparation of plans
for the project. Information gathered during the survey shall include topographic
data, elevations of all sanitary and adjacent storm sewers, rim/invert elevations,
location of buried utilities, structures, trees(measure caliper, identify overall
canopy, and have qualified arborist identify species of trees), and other features
relevant to the final plan sheets. Existing drainage at intersections will be verified
by field surveys. Spot elevations will be shown on intersection layouts with cross
slope to fit intersecting grade lines.
• The minimum survey information to be provided on the plans shall include the
following: !
— A Project Control Sheet, showing ALL Control Points, used or set while
gathering data. Generally on a scale of not less than 1:400:
j — The following information about each Control Point;
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a. Identified (Existing. CITY Monument#8901, PK Nail, 5/8" Iron Rod)
b. X, Y and Z Coordinates, in an identified coordinate system, and a
referred bearing base. Z coordinate on CITY Datum only. j
c. Descriptive Location (Ex. Set in the centerline of the inlet in the South
curb line of North Side Drive at the East end of radius at the Southeast
corner of North Side Drive and North Main Street).
i — Coordinates on all P.C.'s, P.T.'s, P.I.'s, Manholes, Valves, etc., in the
I same coordinate system, as the Control.
— No less than two horizontal bench marks, per line or location.
j — Bearings given on all proposed centerlines, or baselines. j
— Station equations relating utilities to paving, when appropriate.
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j8.2. Temporary Right of Entry Preparation and Submittal
• Prior to entering property, the ENGINEER shall prepare, mail, and obtain
Temporary Right of Entry from landowners.
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PAGE 18 OF 25
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• The documentation shall be provided in conformance with the checklists and
templates available on the CITY's Buzzsaw site.
I 8.3. Subsurface Utility Engineering
Provide Subsurface Utility Engineering (SUE) to Quality Level B &A, as described
below. The SUE shall be performed in accordance with CI/ASCE 38-02.
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Quality Level D
• Conduct appropriate investigations(e.g., owner records, County/CITY records,
personal interviews, visual inspections, etc.), to help identify utility owners that
may have facilities within the project limits or that may be affected by the project.
• Collect applicable records(e.g., utility owner base maps, "as built"or record
drawings, permit records, field notes, geographic information system data, oral
histories, etc.)on the existence and approximate location of existing involved
utilities.
• Review records for: evidence or indication of additional available records;
i duplicate or conflicting information; need for clarification.
i • Develop SUE plan sheets and transfer information on all involved utilities to
appropriate design plan sheets, electronic files, and/or other documents as
required. Exercise professional judgment to resolve conflicting information. For
information depicted, indicate: utility type and ownership; date of depiction;
quality level(s); end points of any utility data; line status (e.g., active, abandoned,
out of service); line size and condition; number of jointly buried cables; and
encasement.
Quality Level C (includes tasks as described for Quality Level D)
• Identify surface features, from project topographic data and from field
i observations,that are surface appurtenances of subsurface utilities.
• Include survey and correlation of aerial or ground-mounted utility facilities in
Quality Level C tasks.
• Survey surface features of subsurface utility facilities or systems, if such features
have not already been surveyed by a professional surveyor. If previously
surveyed, check survey data for accuracy and completeness.
• The survey shall also include (in addition to subsurface utility features visible at
the ground surface): determination of invert elevations of any manholes and
vaults; sketches showing interior dimensions and line connections of such
manholes and vaults; any surface markings denoting subsurface utilities,
furnished by utility owners for design purposes.
• Exercise professional judgment to correlate data from different sources, and to
resolve conflicting information.
• Update(or prepare) plan sheets, electronic files, and/or other documents to
reflect the integration of Quality Level D and Quality Level C information.
• Recommend follow-up investigations (e.g., additional surveys, consultation with
utility owners, etc.) as may be needed to further resolve discrepancies.
• Provide Quality Level C to identify overhead utilities on the project and provide
the overhead utility information on the SUE plan sheets.
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Level B (includes tasks as described for Quality Level C)
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• Select and apply appropriate surface geophysical method(s)to search for and
detect subsurface utilities within the project limits, and/or to trace a particular
utility line or system.
• Based on an interpretation of data, mark the indications of utilities on the ground
surface for subsequent survey. Utilize paint or other method acceptable for
marking of lines.
• Unless otherwise directed, mark centerline of single-conduit lines, and outside
edges of multi-conduit systems.
• Resolve differences between designated utilities and utility records and surveyed
appurtenances.
• Recommend additional measures to resolve differences if they still exist.
Recommendations may include additional or different surface geophysical
methods, exploratory excavation, or upgrade to Quality Level A data.
• As an alternative to the physical marking of lines, the ENGINEER may, with
CITY's approval, utilize other means of data collection, storage, retrieval, and
reduction, that enables the correlation of surface geophysical data to the project's
survey control.
Level A
• Expose and locate utilities at specific locations.
• Tie horizontal and vertical location of utility to survey control.
• Provide utility size and configuration.
• Provide paving thickness and type, where applicable.
i • Provide general soil type and site conditions and such other pertinent information
as is reasonably ascertainable from each test hole site.
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8.4. Construction Survey
Be available to the CITY on matters concerning the layout of the project during its
construction
• ENGINEER will set control points(i.e. tie survey to permanent monument such
j as TPW monuments and/or property comers, one location each at beginning and
end of project)for the project,these points must be indivisible. Streets over 500 ft
in length or streets on curves may require a greater density of control points to
j maintain intervisibility between each point. ENGINEER shall establish a minimum
of two bench marks per plan sheet(bench marks shall be located adjacent to
project)and shall provide the following construction staking services:
SANITARY SEWER STAKING: Provide an offset stake at 50' intervals
(25' intervals in curves if required) and at proposed manholes, points of
curve, points of tangent, and at all horizontal of vertical angle points, with
a cut to flow line and a cuttfill to top of proposed manholes. Provide
centerline elevation at 50' intervals. Provide location of proposed services
j for construction purposes and for as-built purposes. In case the proposed
SS line will be constructed in a location other than the existing line,
services will be located by two options: the TV option which provides a
log report of service locations or by locating the existing service at the
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PAGE 20 OF 25
time of construction. Stake easements and property lines where
applicable. Line and grade shall be set to a tolerance of+/- 0.01 ft.
WATER STAKING: Provide an offset stake at 50' intervals (25' intervals
in curves if required)and at valves, tees, and at all horizontal or vertical
angle points with a cut to top of pipe or flow line of pipe (depending on the
proposed size). Provide centerline elevation at 50' intervals. Provide a.
location of proposed services for construction purposes and for as-built
purposes. Provide offset location and grade stakes for proposed fire
hydrants and water meters with a cuttfill to the proposed top of curb.
Stake easements and property lines where applicable. Provide property
ties to all valves, hydrants, tees, horizontal or vertical bends and other
appurtenances. Line and grade shall be set to a tolerance of+/- 0.01ft.
STORM DRAIN STAKING: Provide an offset stake at 100' intervals (50'
intervals in curves if required) and at all proposed manholes, points of
curve, points of tangent, points of pipe size changes and at all horizontal
or vertical angle points with a cut to flow line and a cut/fill to the top of
proposed manholes. Provide centerline elevation at 100' intervals and at
all grade breaks in the natural ground. Lead lines shall also be staked
with grades if greater than 50' in length, or where substantial alignment
{ and/or grade are needed. Provide two offset stakes at end or each wing
_ of each curb inlet with a cut to flow line and a cut/fill to the top of curb
jelevation. Line and grade shall be set to a tolerance of+/-0.1 ft. for storm
drain pipe and +/-0.04 ft.for curb inlets.
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ROADWAY EXCAVATION STAKING: Provide 10' or property line offset
at 50' intervals and at all points of curve, points of tangent, and at all
horizontal or vertical angle points with a cut/fill to the top of proposed
curb. The right-of-way shall also be flagged during this process along with
line and grade stakes for excavation purposes. Stake all vertical and
horizontal curves at 50' intervals. Line and grade shall be set to a
tolerance of+/-0.1 ft.
FINAL ROADWAY STAKING: Provide 4' or 5' offset stakes at 50'
i intervals and at all points of curve, points of tangent, and at all horizontal
or vertical angle points with a cut/fill to the top of proposed curb. Staking
for curb grade and intersecting streets, if required, shall be performed
under final pavement staking. Inlets shall be staked if needed. Set tacks
in offset hubs for street alignment. Stake all vertical and horizontal curves
at 50' intervals and provide intermediate stakes between curve points, if
the radius is less than 300'. Line and grade shall be set to a tolerance of
+/-0.01 ft.
• COORDINATION WITH CITY INSPECTOR/CONTRACTOR: ENGINEER's
surveyor is expected to work with the CITY inspector and contractor to provide
any special requests contractor may have providing the scope of work described
above is not exceeded. It is expected that a few stakes will be knocked out
during dirt work. Providing that the number of disturbed stakes is minor(less than
10%of the stakes for the entire project),the ENGINEER's surveyor shall replace
these stakes at no extra cost. If additional major restaking is required, the
ENGINEER's surveyor shall provide the additional work at an hourly rate of$155
ATTACHMENT°A-2°TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9-04-09)
PAGE 21 OF 25
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per hour for a field crew. Major restaking may be required if more than 10%of
the stakes required for the project are knocked down as a result of the
contractor's activity and there are not enough stakes left to complete the project.
The contractor shall be responsible for paying the ENGINEER for this additional
work. The ENGINEER's surveyor will not replace the additional stakes requested
until an agreement for the additional worm is executed between the ENGINEER
and the contractor. If the contractor fails to pay the ENGINEER's invoice for the
initial and subsequent additional work request(s) on or before the due date, the
ENGINEER's surveyor will not begin any additional work requests by the CITY
and/or contractor unless the additional wore is paid for in advance or the
outstanding balance is paid in full.
• SPECIAL CONDITIONS:
a. The CITY Inspector assigned to the project shall oversee all construction
staking activity and shall be responsible for all field coordination. All
documentation including field notes, cut and/or fill notes, grades, "as staked"
information etc., shall be provided to the CITY inspector and shall be sealed
j and signed by a surveyor licensed in the State of Texas.
b. The ENGINEER's Surveyor shall attend the pre-construction conference.
j I c. The ENGINEER's Surveyor shall meet with CITY Inspector and Contractor to
coordinate surveying schedule and needs prior to beginning work.
d. The ENGINEER's Surveyor shall stake each utility separately and at different
times with, if applicable, sanitary sewer first, water second, storm drain third
and roadway construction fourth and shall provide enough construction staking
information so that the projects can be constructed as designed.
j e. A member of ENGINEER's firm familiar with project shall be available at all
times to immediately respond to questions from the field.
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ASSUMPTIONS
The topographic survey provided between the BNSF Railroad and
• Sendera Ranch Road will be limited to visible improvements and existing
property/ROW lines and will not include detailed elevation data at
intervals necessary for final design.
Offset stakes will be set for approximately 150 linear feet of 8-inch water
• pipe and associated control devices (valves, meters, etc.).
• Offset stakes will be set for approximately 150 linear feet of 8-inch
sanitary sewer pipe and associated structures(manholes, services, etc.).
• Offset stakes will be set for approximately 2553 linear feet of paving
(excavation and final).
• Offset stakes will be set for approximately 4,900 linear feet of storm drain
pipe and associated structures(inlets, manholes, headwalls, etc.).
• Control monuments will be set at 500-foot intervals on a one-time basis
between Walmart's eastern property line and Sendera Ranch Road.
ATTACHMENT-°A-2°TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9-04-09)
PAGE 22 OF 25
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Additional control points requested after the initial monuments are set will
require an additional fee. ;
• It is assumed that BNSF Railroad and its contractor will provide
construction layout surveying for the equipment(crossing arms, electrical
housing, etc.) required within the railroad right-of-way, so this service is
not included in this scope of work.
• It is assumed that the franchise utility lines that require relocation will be
staked by others, so this task is not included in this scope of work. ;
• It is assumed that the improvements east of the BNSF Railroad will not
require construction layout surveying. It is understood that the CITY
and/or Tarrant County staff will utilize control points provided by the
ENGINEER's surveyor to layout the geometry of the proposed
intersection improvements, so this service is not included in this scope of
work
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DELIVERABLES
A. Copies of field survey data and notes signed and sealed by a licensed surveyor.
B. Drawing of the project layout with dimensions and coordinate list.
C. SUE plan drawings sealed by a professional engineer registered in the State of
Texas.
TASK 9. PERMITTING.
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ENGINEER will provide permitting support for the CITY to obtain any and all agreements j
and/or permits normally required for a project of this size and type, as follows:
9.1. Storm Water Pollution Prevention Plan
' I
I For projects that disturb an area greater than one(1) acre, ENGINEER will
prepare the Storm Water Pollution Prevention Plan (SWPPP) required for the
Project for use by the Contractor during construction. ENGINEER will prepare
drawings and details for proposed SWPPP improvement that the Contractor must
use during construction. Contractor will be responsible for filing the SWPPP with
I
appropriate regulatory agencies and inspection &maintenance of the storm
water controls throughout the life of the project.
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9.2. Environmental Services (N/A)
9:3. Floodplain Services (N/A)
9.4. Railroad Crossing Permit
• The ENGINEER will provide permitting support for the CITY to obtain a permit
for installation of the improved railroad crossing at the BNSF Railroad.
9.5, TxDOT Permit (N/A)
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ATTACHMENT°A2°TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9-04-09)
PAGE 23 OF 25
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TASK 10. Bid Item List and Unit Price Study
ENGINEER will provide the CITY with a comprehensive list of bid items and corresponding
unit prices that are not included in the City's current Community Facilities Agreement (CFA)
bid item list and provide a recommendation on the items to include in the next CFA bid item
list revision.
I
10.1 Research and Data Collection
• The ENGINEER will research the bid item lists of up to two (2) other cities in the
state of Texas with City participation policies similar to Fort Worth.
• The ENGINEER will solicit bid item lists from other engineering firms that have
representatives on the City of Fort Worth Development Advisory Committee
(DAC).
• The ENGINEER will solicit bid item lists from a reputable contractor with at least
ten years of experience in Fort Worth.
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• The ENGINEER will solicit bid item lists from the City of Fort Worth IT Department.
• The ENGINEER will research TxDOT bid item lists.
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10.2 Preliminary Bid Item List
• The ENGINEER will compile the raw data mentioned above in an excel
spreadsheet and prepare a preliminary list of bid items to add to the next CFA bid
item list revision.
10.3 Work Sessions and Meetings
• The ENGINEER will initiate and lead up to four(4)work sessions with City staff to
review and comment on the preliminary bid item list.
i
• The ENGINEER will present the preliminary bid item list to DAC and solicit
comments and feedback.
• The ENGINEER will initiate and lead up to one (1) meeting with a contractor in the
Fort Worth area to solicit comments and feedback on the preliminary bid item list.
10.4 Draft Report
• The ENGINEER will summarize the review comments&feedback mentioned
above and prepare a draft report for City staff review.
• The ENGINEER will present the draft report to DAC and solicit comments and
feedback.
10.5 Final Report and Recommendation
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• The ENGINEER will consider the comments and feedback from all parties and
prepare a final report and recommendation on the items to include in the next j
CFA bid item list revision. I
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4
ATTACHMENT A-2°TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9-04-09)
PAGE 24 OF 25
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ASSUMPTIONS
• City staff will provide the ENGINEER with bid item list and unit price studies
prepared for or by the CITY in the past.
• The ENGINEER will solicit information from other cities via telephone and email
only.
• Work sessions and meetings will last up to four(4)hours each.
• The ENGINEER will provide the City with three paper(3)copies of the draft
report and three (3)bound copies of the final report.
ADDITIONAL SERVICES NOT INCLUDED IN THE EXISTING SCOPE OF SERVICES
Additional Services not included in the existing Scope of Services — CITY and
ENGINEER agree that the following services are beyond the Scope of Services
described in the tasks above. However, ENGINEER can provide these services, if
needed, upon the CITY's written request. Any additional amounts paid to the
ENGINEER as a result of any material change to the Scope of the Project shall be
agreed upon in writing by both parties before the services are performed. These
additional services include the following:
• Negotiation of easements or property acquisition.
• Services related to development of the CITY's project financing and/or budget.
• Services related to disputes over pre-qualification, bid protests, bid rejection
and re-bidding of the contract for construction.
• Construction management and inspection services are not included.
• Performance of materials testing or specialty testing services.
• Services necessary due to the default of the Contractor.
• Services related to damages caused by fire,flood, earthquake or other acts of
God.
• Services related to warranty claims, enforcement and inspection after final
completion.
• Services to support, prepare, document, bring, defend, or assist in litigation
undertaken or defended by the CITY.
• Performance of miscellaneous and supplemental services related to the project
as requested by the CITY.
• SWPPP inspection services are not included. It is understood that the
contractor will provide this service during construction.
• Anything not specifically defined as included in Tasks 1-10 above shall be
considered not included in the scope of this contract.
ATTACHMENT Wr TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9-04-09)
PAGE 25 OF 25
ATTACHMENT "B"
COMPENSATION AND SCHEDULE
Design Services for
Avondale-Haslet Road Improvements
City Project No. 01414
I. Compensation
A. The ENGINEER shall be compensated a lump sum fee of $698,983 for design
services, an hourly not to exceed fee of $67,160 for construction and bid phase
services, and a per item not to exceed fee of $26,317 for reproduction services
as summarized in Exhibit "B-3." Payment of the combined fees listed above
($691,460 total) shall be considered compensation for the services described in
Attachment A, for all labor, materials, supplies, and equipment necessary to
complete the project.
B. The ENGINEER shall be paid monthly payments as described in Exhibit "B-1"
Section 1 - Method of Payment.
Each invoice is to be verified as to its accuracy and compliance with the terms of
this contract by an officer of the ENGINEER.
II. Schedule
Final Plans and Contract Documents for bid advertisement shall be submitted within 180
working days (does not include CITY and/or other governing authority review
time, weekends, or holidays) after the "Notice to Proceed" letter is issued.
A. Conceptual Engineering Plans-40 working days.
B. Preliminary Engineering Plans and Contract Documents -80 working days.
C. Final Engineering Plans and Contract Documents—40 working days.
D. Final Plans and Contract Documents for Bid Advertisement—20 working days.
Rev 8-7-09
SUMMARY OF TOTAL PROJECT FEES
ENGINEERING DESIGN SERVICES ASSOCIATED WITH
Avondale-Haslet Roadway Improvements
Project No.01414
Scope of Service(Avondale Haslet Road from Walmart's Property Line to BNSF Railroad)
Transportation&Public Works Department
Lump Sum Fees
Engineering Design $257,433
Additional Engineering Services $165,723
Survey Design $56,742
Geotechnical Design Services $9,591
Lump Sum 10%for Subconsultants $10,106
Subtotal $499,595
Hourly Not to Exceed Fees
Bid Phase Services $33,076
Construction Phase Services $33,076
Subtotal $66,153
Reproduction Services(Per item,not to exceed)
Reimbursable Expenses $24,925
Subtotal $24,925
TPW Subtotal $590,672
Water Department
Lump Sum Fees
Engineering Design $6,390
Additional Engineering Services $2,005
Survey Design $768
Geotechnical Design Services $151
Lump Sum 10%for Subconsultants $77
Subtotal $9,391
Hourly Not to Exceed Fees
Bid Phase Services $504
Construction Phase Services $504
Subtotal $1,007
Reproduction Services(Per item,not to exceed)
Reimbursable Expenses $393
Subtotal $393
Water Department Subtotal $10,791
Subtotal(Avondale Haslet Road from Walmart's Property Line to BNSF RR) $601,464
Scope of Service(BNSF Railroad to Sendera Ranch Road)
Transportation If.Public Works Department
Lump Sum Fees
Engineering Design $41,300
Additional Engineering Services $16,890
Survey Design $5,660
Lump Sum 10%for Subconsultants $566
Subtotal $64,416
Scope of Service(Bid Rem List and Unit Price Study)
Transportation&Public Works Department
Lump Sum Fees
Additional Engineering Services $25,580
Subtotal $25,580
PROJECT TOTAL $691,460
EXHIBIT "B-1"
METHOD OF PAYMENT
(Supplement to Attachment B)
Design Services for
Avondale-Haslet Road Improvements
City Project No. 01414
I. Method of Payment
Partial payment shall be made to the ENGINEER monthly upon City's approval of an
invoice from the ENGINEER outlining the estimated current percent complete of the total
project.
The aggregate of such monthly partial fee payments shall not exceed the following:
Until satisfactory completion of Conceptual Engineering plan submittal and approval by
the City, a sum not to exceed 30 percent of the total lump sum fee (less reproduction
and bidding/construction phase services).
Until satisfactory completion of Preliminary Construction Plan submittal and approval by
the City, a sum not to exceed 60 percent of the total lump sum fee (less previous
payments, reproduction, and bidding/construction phase services).
Until satisfactory completion of Final Construction plan submittal and approval by the
City, a sum not to exceed 90 percent of the total lump sum fee (less previous payments,
reproduction, and bidding/construction phase services).
The balance of the earnings (less previous payments and bidding/construction phase
services) shall be payable when the project is advertised. If the bid advertisement is
delayed due to circumstances outside the control of the ENGINEER, the balance of the
earnings shall be payable at the original bid advertisement date. Bidding/Construction
services shall be paid after services are rendered.
II. Progress Reports
A. The ENGINEER shall submit to the designated representative of the Director of
the Department of Transportation and Public Works monthly progress reports
covering all phases of design in the format required by the CITY at the time the
contract is submitted to the CITY.
B. If ENGINEER determines in the course of making design drawings and
specifications that the opinion of probable construction cost of$3,220,413 will be
exceeded, whether by change in the scope of the project, increased cost or other
conditions, the ENGINEER shall immediately report such fact to the City's
Director of the Department of Transportation and Public Works and, if so
instructed by the Director of the Department of Transportation and Public Works
shall suspend all work hereunder.
Rev 8-7-09
EXHIBIT "B-2"
HOURLY RATE SCHEDULE
(Supplement to Attachment B)
(SUPPLEMENT TO ATTACHMENT "B")
ENGINEERING DESIGN SERVICES ASSOCIATED WITH
AVONDALE-HASLET ROAD IMPROVEMENTS
City Project No. 01414
2009 Standard Rate Schedule*
Employee Classification Rate/Hour(or Range)
Administrative $55-$85
Cadd Technician $60-$100
Design Technician $80-$120
Department Director $150-$200
Design Engineer $90-$137
Project Manager $90-$150
Principal $150-$235
Special Consulting $225
Reimbursable Cost+ 10%
Mileage $0.55 Per Mile
Reproduction work will be at current commercial rate. Subcontractors will be paid for at actual
invoice cost plus ten percent(10%).
*These rates are subject to adjustment after December 2009.
Rev 8-7-09
EXHIBIT"B-3A"
(SUPPLEMENT TO ATTACHMENT B)
SUMMARY OF TOTAL PROJECT FEES
ENGINEERING DESIGN SERVICES ASSOCIATED WITH
Avondale-Haslet Roadway Improvements
Project No.01414
Consulting Finn Prime Responsibility Fee Amount Percent
Prime Consultant
Dunaway Associates,L.P. Engineering&Project Management $ 583,975 84%
MMIBE Consultants:
Gorrondona&Associates,Inc. Survey $ 40,170 6%
STL Engineers&Laboratories Geotechnical $ 9,742 1%
ANA Consultants,LLC Engineering $ 57,573 8%
Total Fee Amount $ 691,460 100%
Prolect Description Scope of Service Total Fce MIME Fee Percent
Engineering Services Water,Sewer,Paving,$Drainage $ 691,460 $ 107,485 16%
City's MWBE Goal for this project 15%
0 Exhibk&311-13-M E13-3A
EXHIBIT"B-38"
(SUPPLEMENT TO ATTACHMENT B)
PROFESSIONAL SERVICES FEE
SUMMARY
ENGINEERING DESIGN SERVICES ASSOCIATED WITH
Avondale-Haslet Roadway Improvements
Project No.01414
WATER
ENGINEERING DESIGN $ 3,195
SURVEY DESIGN $ 271
GEOTECH(PAVEMENT DESIGN) $ 53
REPRODUCTION $ 139
ADDITIONAL SERVICES $ 1,101
10%FOR SUB $ 27
SUBTOTAL $ 4,787
SEWER
ENGINEERING DESIGN $ 3,195
SURVEY DESIGN $ 496
GEOTECH(PAVEMENT DESIGN) $ 98
REPRODUCTION $ 253
ADDITIONAL SERVICES $ 2,014
10%FOR SUB $ 50
SUBTOTAL $ 6,106
PAVING AND STORM DRAIN
ENGINEERING DESIGN $ 298,733
SURVEY DESIGN $ 62,402
GEOTECH(PAVEMENT DESIGN) $ 9,591
REPRODUCTION $ 24,925
ADDITIONAL SERVICES $ 274,245
10%FOR SUB $ 10,671
SUBTOTAL $ 680,567
TOTAL FEE
WATER DESIGN FEE $ 4,787
SEWER DESIGN FEE $ 6,106
PAVING AND STORM DRAIN DESIGN FEE $ 680,567
GRAND TOTAL $ 691,460
06-Exhibit B-3 11-13-09 EB-3B
EXHIBIT"B-3C"
(SUPPLEMENT TO ATTACHMENT B)
TOTAL FEE SUMMARY&DESIGN FEE BREAKDOWN(LESS SURVEY FEE)
ENGINEERING DESIGN SERVICES ASSOCIATED WITH
Avondale-Haslet Roadway Improvements
Project No.01414
A SUMMARY OF TOTAL FEE
Service Description Water Sewer Paving Total
Engineering Services $ 3,415 $ 3,596 $ 343,919 $ 350,930
Additional Services $ 1,101 $ 2,014 $ 274,245 $ 277,360
Surveying Fee $ 271 $ 496 $ 62,402 $ 63,170
Total $ 4,787 $ 6,106 $ 680,567 $ 691,460
B BREAKDOWN OF WATER,SEWER AND PAVING FEES
(Less Survey Fees)
1.Total Water Fee(less Survey Fees)Breakdown by Concept.Preliminary and Final Design
a.Concept(30%)=(Total Water Fee-Survey Fees)X(0.3)= $ 1,355
b.Preliminary(60%)=(Total Water Fee-Survey Fees)X(0.6)_ $ 2,709
c.Final(10%)=(Total Water Fee-Survey Fees)X(0.1)= $ 452
2.Total Sewer Fee(less Survey Fees)Breakdown by Concept.Preliminary and Final Design
a.Concept(30%)=(Total Sewer Fee-Survey Fees)X(0.3)= $ 1,683
b.Preliminary(60%)=(Total Sewer Fee-Survey Fees)X(0.6)_ $ 3,366
c.Final(10%)=(Total Sewer Fee-Survey Fees)X(0.1)= $ 561
3.Total Paving Fee(less Survey Fees)Breakdown by Concept.Preliminary and Final Design
a.Concept(30%)=(Total Paving Fee-Survey Fees)X(0.3)= $ 185,449
b.Preliminary(60%)=(Total Paving Fee-Survey Fees)X(0.6)_ $ 370,899
c.Final(10%)=(Total Paving Fee-Survey Fees)X(0.1)= $ 61,816
4.Total Project Fee(less Survey Fees)Breakdown by Conceot.Preliminary and Final Desian
a.Total Concept(30%)= $ 188,487
b.Total Preliminary(60%)_ $ 376,974
c.Total Final Design(10%)_ $ 62,829
Total Fee Less Surveying= $ 628,290
Total Surveying Fee= $ 63,170
Total Fee= $ 691,460
WExhibil&3 11-13.09 EB-313
EXHIBIT"B-3D"
(SUPPLEMENT TO ATTACHMENT B)
FEES FOR SURVEYING SERVICES
ENGINEERING DESIGN SERVICES ASSOCIATED WITH
Avondale-Haslet Roadway Improvements
Project No.01414
SCOPE OF SERVICE 1287 to BNSF RR)
General Surveying Services
Boundary(ROW)Survey Verification(WM to BNSF RR) $7,500
TO Survey Verification(WM to BNSF RR) $7,500
'Subsurface Utility Survey QL"A"&"B"(WM to BNSF RR) $12,000
'Construction Staking(1 time,Paving,Storm Drain Water&Sewer)(WM to BNSF RR) $22,510
$49,610
Paving Surveying Services
AnnexationlDeannexation Exhibits(North Avondale-Haslett Reverse Curve)(287 to BNSF RR) $1,500
Right-of-Way Vacation Document(up to 1)and ROW Plat(287 to Willow Creek) $4,000
Permanent Drainage Easements(up to 1)(South Avondale-Haslet Reverse Curve) $500
Temporary Constriction Easements(P,W&SS Construction)(up to 4)(287 to BNSF RR) $2,000
'Topographic Survey(BNSF RR to Sendera Ranch Road) $5,660
$13,660
Surveying Services Total $63,170
Transportation&Public Works Subtotal $62,402
Water Department(Water&Sanitary Sewer)Subtotal $ 768
`MWBE Participation
06-Exhibit B-3 11-13-09 EB-313
EXHIBIT"B-3E"
(SUPPLEMENT TO ATTACHMENT B)
FEES FOR REPRODUCTION SERVICES
ENGINEERING DESIGN SERVICES ASSOCIATED WITH
Avandals-Haslet Roadway Improvernwns
Project No.01414
1 Concept Design- SETS $/SHEET SHEETS TOTAL
Plans(Full Size)
($2.501sheet x sheetslset) 2 $ 2.50 so $ 400
Plans(Half Size)
($1.001sheet x sheets/set) 5 $ 1.00 80 $ 400
2 Preliminary Design-
Plans(Full Size)
($2.50/sheet x sheets/set) 18 $ 2.50 80 $ 3,600
Plans(Half Size)
($1.00/sheet x sheets/set) 5 $ 1.00 80 $ 400
Specs
($0.50/page x pages/report) 2 $ 0.50 350 $ 350
Drainage Study(Calculations&Exhibits)
($75.00 1study) 1 $ 75.00 1 $ 75
3 Final Design-
Plans(Full Size)
($2.50(sheet x sheets/set) 4 $ 2.50 80 $ 800
Plans(Halt Size)
($1.00/sheet x sheets/set) 15 $ 1.00 80 $ 1,200
Specs
($0.50/page x pages/report) 12 $ 0.50 350 $ 2,100
4 Bld Advertisement-
Plans(Full Size)
($2.501sheet x sheets/set) 2 $ 2.50 80 $ 400
Plans(Half Size)
($1.00/sheet x sheets/set) 10 $ 1.00 80 $ 800
Specs
($0.501pagexpages/report) 10 $ 0.50 350 $ 1,750
5 As Bid Documents-
Plans(Full Size)
($2.501sheet x sheets/set) 4 $ 2.50 80 $ 800
Plans(Halt Size)
($1.00/sheet x sheets/set) 6 $ 1.00 80 $ 480
Specs
($0.50/page x pages/report) 6 $ 0.50 350 $ 1,050
6 SWPPP
Complete Book in 3-Ring Binder
($75.0011)ook) 6 $ 75.00 1 $ 450
7 Final Mylars
Plans(Full Size)
($17.50/sheet x sheets/set) 2 $ 17.50 80 $ 2,800
8 Public Meetings
Mounted Exhibits
($50.00/sheet x sheets/set) 4 $ 50.00 1 $ 200
Plans (Full Size)
($2.50/sheet x sheets/set) 8 $ 2.50 80 $ 1,600
9 Miscellaneous
(Internal review sets,misc.exhibits,&mileage) 1 $ 5,662 1 $ 5,662
Reproduction Services Total $ 26,317
Transportation 8 Public Works Department Subtotal $ 24,925
Water Department(Water 8 Sanitary Sewer)Subtotal $ 393
Please note the Reproduction Services Total above is an estimate based on the required deliverables set fort M the standard design
contract provided by the CITY.If the Reproduction Services Total is not reached during the course of the project,the ENGINEER will
Invoice the CITY for the reimbursable items charged to the project only;not the total above.However,If the Reproduction Services
Total Is exceeded during the project,the ENGINEER will require a contract amendment for the additional Reproduction Services.
D6-Emh,h 1 B-311-13-09 EB-3E
EXHIBIT"B-3F"
(SUPPLEMENT TO ATTACHMENT B)
"FEES FOR GEOTECHNICAL SERVICES
ENGINEERING DESIGN SERVICES ASSOCIATED WITH
Avondale-Haslet Roadway Improvements
Contract No.
Project No.
'STL-Geotechnical Investigation and Pavement Design Report(Water Tank to WC) $ 9,742
$ 9,742
Transportation&Public Works Subtotal $ 9,591
Water Department(Water&Sanitary Sewer)Subtotal $ 151
•MWBE Participation
EB-3F
EXHIBIT"B-3G"
(SUPPLEMENT TO ATTACHMENT B)
FEES FOR ADDITIONAL SERVICES
ENGINEERING DESIGN SERVICES ASSOCIATED WITH
Project No.01414
General Additional Services:
Kickoff Meeting $5,150
Coordination Meetings with City Staff(up to 23 meetings) $46,050
30%Conceptual Design and Coordination with City Staff(up to 2 meetings) $6,310
Constructability Review Meeting&Site Visit prior to 60%review meeting. $4,920
60%Preliminary Design and Coordination with City Staff(up to 2 meetings) $6,310
90%Final Design and Coordination with City Staff(up to 2 meetings) $6,310
100%Pre-Bid Design and Coordination with City Staff(up to 2 meetings) $6,310
Storm Water Pollution Prevention Plan(SWPPP) $3,560
Detailed Traffic Control Plans $21,900
Bid Assistance(3 addenda,questions from contractors,prepare bid tabs) $7,880
Pre-Bid Meeting $1,620
Bid Opening $1,620
Pre-Construction Meeting $1,860
Public Meeting(up to 2 meetings) $5,400
Franchise Utility Coordination $3,920
Site Visit(up to 24) $24,120
Record Drawings(Paving,Water and Sewer) $7,390
Monthly Progress Reports and Schedules(up to 12) $10,370
Monthly Minority Women Business Enterprise Reports(up to 12) $7,130
Upload Construction Documents to Buzzsaw $1,730
Assist the City in award of Construction Contract $5,560
Shop Drawing Review(up to 10) $5,200
Construction RFIs(up to 4) $4,030
Change Order reviews(up to 4) $4,030
Final Observation(1) $2,120
SUBTOTAL $200,800
Transportation&Public Works Additional Services
Paving Alignment Revisions and Associated Tasks(North Avondale-Haslet Reverse Curve) $9,015
Coordination Meetings with BNSF(Paving Improvements in BNSR ROW)(up to 5) $5,325
CFW-Drainage Study&Analysis $13,000
*RR Permit(Paving Improvements) $6,750
30%Conceptual Design and Coordination with City and Tarrant County Staff(up to 2 meetings) $2,410
60%Preliminary Design and Coordination with City and Tarrant County Staff(up to 2 meetings) $2,410
Storm Water Pollution Prevention Plan(SWPPP-Tarrant County Improvements) $3,200
Public Meeting(up to 2 meetings and 2 mounted exhibits) $6,600
Franchise Utility Coordination(Tarrant County Improvements) $2,270
Bid Item List&Unit Price Study $25,580
SUBTOTAL $76,560
Transportation&Public Works Subtotal $274,245
Water Department(Water&Sanitary Sewer)Subtotal $3,115
Additional Services Grand Total $277,360
• MWBE Participation
EB-3G
EXHIBIT"B-3H"
(SUPPLEMENT TO ATTACHMENT B)
MANHOUR ESTIMATE
ENGINEERING DESIGN SERVICES ASSOCIATED WITH
Avondale-Haslet Roadway Improvements
Project No.01414
Hours
Task Description Principal Dept.Mgr. Prj.Mgr. Engr. Tech. Clerical Fee
Billing Rate $235 $200 $145 $120 $100 $85
SCOPE OF SERVICE(Hwy.287 to BN5F RR)
Kickoff Meeting 8 8 a 6 $5,150
Coordination Meetings with City Staff and Adjacent Property Owners(up to 23 meetings) 75 75 75 30 $46,050
LS 30%Conceptual Design and Coordination with City Staff(up to 2 meetings) 4 12 12 6 6 $6,310
LS N Constructability Review Meeting&Site Visit prior to 60%review meeting 16 16 8 $4,920
LS # 60%Preliminary Design and Coordination with City Staff(up to 2 meetings) 4 12 12 6 6 $6,310
LS 90%Final Design and Coordination with City Staff(up to 2 meetings) 4 12 12 6 6 $6,310
LS 100%Pre-Bid Design and Coordination with City Staff(up to 2 meetings) 4 12 12 6 6 $6,310
IS Paving Alignment Revisions and Associated Tasks(North Avondale-Haslet Reverse Curve) 4 4 12 24 24 3 $9,015
LS Annexation/Deannexation Exhibits(North Avondale-Haslet Reverse Curve)-See Sheet E83D Surveying Fees
$1,500
LS ]Paving,Right-of-Way Vacation Documents and ROW Plat(287 to Willow Creek)-See Sheet EB3D Surveying Fees $4,000
L5 Permanent Drainage Easements(up to 1)(South Avondale-Haslet Reverse Curve) $500
LS Temporary Construction Easements(P,W&SS Construction)(up to 4) $2,000
LS Coordination Meetings with BNSF(Paving Improvements in BNSR ROW)(up to 5) 6 15 12 6 $5,325
LS Striping,Illumination,Grading,SO,Water,&Sanitary Sewer Plans,Specs,and Cost Estimate(30%,60%,90%,100%) 75 158 275 490 600 60 $213,000
LS CFW-Drainage Study&Analysis 2 8 18 36 40 $13,000
'i LS `s Storm Water Pollution Prevention Plan(SW PPP) 4 12 12 4 $3,560
LS Detailed Traffic Control Plans 8 24 64 88 4 $21,900
LS Boundary(ROW)Survey Verification -See Sheet EB3D Surveying Fees
$7,500
LS � Topographic Survey Verification-See Sheet E133D Surveying Fees $7,500
H t Bid Assistance(3 addenda,questions from contractors,prepare bid tabs) 8 16 24 4 8 $7,880
H Pre-Bid Meeting 4 4 2 $1,620
H =Bid Opening 4 4 2 $1,620
Pre-Construction Meeting 1 1 2 4 4 4 $1,860
Public Meeting(up to 2 meetings) 4 1 4 8 8 12 4 $5,400
E5 3H Page 1 of 3
EXHIBIT"BJH"
(SUPPLEMENT TO ATTACHMENT B)
MANHOUR ESTIMATE
ENGINEERING DESIGN SERVICES ASSOCIATED WITH
Avondale-Haslet Roadway Improvements
Project No.01414
Hours
Task Description Principal Dept.Mgr. Prj.Mgr. Engr. Tech. Clerical Fee
Billing Rate $235 $200 $145 $120 $100 $85
Franchise Utility Coordination(up to 3 meetings) 2 12 12 4 $3,920
Site Visit(up to 24) 8 24 64 48 24 $24,120
Record Drawings(Field Changes for Paving,Storm Drain,Water,and Sewer Construction Plans) 4 4 10 16 16 8 $7,390
Monthly Progress Reports and Schedules(up to 12) 4 8 30 12 24 $10,370
Monthly Minority Women Business Enterprise Reports(up to 12) 4 8 18 8 12 $7,130
Upload Construction Documents to Buzzsaw(Create Individual DWF files Of All Sheets) 2 2 12 $1,730
Assist the City in Award of Construction Contract 8 16 8 8 $5,560
Shop Drawing Review(up to 10) 16 24 $5,200
Construction RFIs(up to 4) 1 12 16 2 $4,030
Change Order reviews(up to 4) 1 12 16 2 $4,030
Final Observation(1 site visit) 8 8 $2,120
LS 36 'Paving Plans,Specifications and OPC-RR Crossing Improvements(30%,60%,90%,100%) $50,823
L$ 37 'RR Permit(Paving Improvements) $6,750
Sub Consultant Coordination(10%) $5,757
'Geotechnical Investigation and Pavement Design Report(STL Water Tank to WC)-See Sheet E83F Geotechnical Fees $9,742
Sub Consultant Coordination(10%) $974
LS 41 'Subsurface Utility Survey OL"A"&"B"-See Sheet EB3D Surveying Fees $12,000
LS 42 .Construction Staking(Onetime basis,Paving,Storm Drain,Water,&Sewer)-See Sheet EB3D Surveying Fees $22,510
EL"Sub Consultant Coordination(10%) $3,451
Subtotal 204 393 731 888 836 217 $576,148
ES-31-I Pape 2 013
EXHIBIT"B-314"
(SUPPLEMENT TO ATTACHMENT B)
MANHOUR ESTIMATE
ENGINEERING DESIGN SERVICES ASSOCIATED WITH
Avondale-Haslet Roadway Improvements
Project No.01414
Hours
Task Description Principal Dept.Mgr. Pd.Mgr. Engr. Tech. Clerical Fee
Billing Rate $235 $200 $145 $120 $100 $85
SCOPE OF SERVICE(BNSF RR to SENDER&RANCH ROADI
30%Conceptual Design and Coordination with City and Tarrant County Staff(up to 2 meetings) 3 8 4 2 $2,410
60%Preliminary Design and Coordination with City and Tarrant County Staff(up to 2 meetings) 3 8 4 2 $2,410
Paving,Striping,Culvert Ext,WV&SSMH Adjustment Plans(30%&60%) 14 20 50 90 110 16 $37,700
Quantity Take-Off&Cost Estimate 4 6 8 8 2 $3,600
Storm Water Pollution Prevention Plan(SWPPP) 2 6 8 8 2 $3,200
Public Meeting(up to 2 meetings and 2 color exhibits) 4 8 12 32 $6,600
Franchise Utility Coordination(up to 2 meetings) 2 1 4 6 4 2 $2,270
LS 51 'Topographic Survey-See Sheet EB3D Surveying Fees $5,660
Sub Consultant Coordination(10%) $566
Subtotal 14 38 90 132 162 26 $64,416
SCOPE OF SERVICE(BID ITEM LIST AND UNIT PRICE STUDYI
Research and Data Collection 2 2 24 8 4 4 $6,050
Preliminary Bid Item List 2 2 24 8 4 4 $6,050
Work Session&Meetings(Up to 5) 20 4 20 $8,400
Draft Report 2 2 8 6 $2,540
Final Report&Recommendation 2 2 8 6 $2,540
Subtotal 28 12 84 16 8 20 $25,580
LS=LUMP SUM FEE
H=HOURLY NOT TO EXCEED Lump Sum Fee $598,984
'MWBE Participation Hourly Not to Exceed $67,160
Labor Total $666,144
5TI,ENG
ANA
CAI
DUNAWAY
ES-3H Pape 3 of 3
ATTACHMENT "C"
AMENDMENTS TO STANDARD CONTRACT AND GENERAL SCOPE OF SERVICES
ENGINEERING DESIGN SERVICES ASSOCIATED WITH
Avondale-Haslet Roadway Improvements
Project No. 01414
1. Attachment"A"General Scope of Services:
a. Item 6) Plan Submittal. The first sentence shall read: "Copies of the original plans shall
be provided on reproducible mylar or approved plastic film sheet, or as otherwise
approved by the Transportation and Public Works Department..."
b. Item 7) Right-of-Way, Easement and Land Acquisition Needs. The second sentence
shall read: "Sketches and easement descriptions are to be presented in form suitable for
direct use by the Transportation and Public Works Department..."
c. Item 13) Final Construction Plans. This shall read: "The Engineer shall furnish two 2
full size& fire(5) half size copies of the final construction plans and two (2) copies of
the..."
C-1
08-Attach m ent-C-09-0925-kmc
Consulting Contract Schedule Specifications FORT WORT H
City of Fort Worth Capital Improvement Program
Dept.:PMO Subject:Schedule Specifications JVer sion:1.0 1 Effective Date:June 30,2009
Attachment D-Project Schedule
This PROTECT requires a Tier 3 schedule as defined herein and in the City's Schedule Guidance
Document.
Dl. CONSULTING SERVICES SCHEDULE DEVELOPMENT: The CONSULTANT shall
prepare schedules for consulting services that meet the requirements described in this
specification, showing by Critical Path Method (CPM) the planned sequence and timing of
the Work associated with the Agreement. All submittals shall be submitted in PDF format,
and schedule files shall also be submitted in native file format (i.e. file formats associated
with the scheduling software). The approved scheduling software systems for creating the
schedule files are:
- Primavera(Version 6.1 or later or approved by CITY)
- Primavera Contractor(Version 6.1 or later or approved by CITY)
- Primavera SureTrak(Version 3.x or later or approved by CITY)
- Microsoft Project(Version 2003/2007 or later or approved by CITY)
D2. BASELINE CONSULTING SERVICES SCHEDULE: Following notice-to-proceed, the
CONSULTANT shall develop, submit and review the draft detailed baseline consulting
services schedule with the CITY to demonstrate the CONSULTANT's understanding of the
Agreement requirements and approach for performing the work. The CONSULTANT will
prepare the final detailed baseline consulting services schedule based on CITY comments,if
any,and submit to the CTTY no later than the submittal of the first project invoice.
The following guidelines shall be adhered to in preparing the baseline schedule, and as
described in further detail in the CITY's Schedule Guidance Document.
a. The scope shall be subdivided by work breakdown structure(WBS)representing the
tasks,subtasks,and activities associated with delivering the work
b. The schedule shall accurately describe the major work activities,key milestones,and
dependencies/relationships as appropriate to the work.
c. The schedule should include appropriate meetings, review periods, critical decision
points,including third party utility dependencies and reviewing agencies.
D3. PROGRESS CONSULTING SERVICES SCHEDULE: The CONSULTANT shall prepare
and submit monthly to the CITY for approval the updated schedule in accordance with D1
and D2 and the CITY's Schedule Guidance Document inclusive. As the Work progresses,
the CONSULTANT shall enter into the schedule and record actual progress as described in
the CITY's Schedule Guidance Document.
The updated schedule submittal shall also include a concise schedule narrative that
highlights the following,if appropriate and applicable:
• Changes in the critical path,
• Expected schedule changes,
• Potential delays,
CITY OF FORT WORTH,TEXAS 1 OF 2
PROGRAM MANAGEMENT OFFICE
s
• Opportunities to expedite the schedule,
• Coordination issues the CITY should be aware of or can assist with,
• Other schedule-related issues that the CONSULTANT wishes to communicate to the
CITY.
D4. PERFORMANCE AND CONSULTING SERVICES SCHEDULE: If the work
accomplished falls behind that scheduled due to factors within the CONSULTANT's
control, the CONSULTANT shall take such action as necessary to improve the progress of
the Work. In addition, the CITY may require the CONSULTANT to submit a revised
schedule demonstrating the proposed plan to make up the delay in schedule progress and
to ensure completion of the Work within the allotted Agreement time.
D5. SCHEDULE TIERS SPECIAL INSTRUCTIONS:
The requirements for the schedule are determined based on the nature and needs of the
project. The schedule tier for this project is stated at the top of this document.
CONSULTANT shall submit each schedule relying on the CITY's current Schedule
Guidance Document.
D6. SCHEDULE SUBMITTAL AND PAYMENT:
As stated in III.A.(1). of the Agreement, CONSULTANT shall provide the information
required by Attachment D. CONSULTANT's monthly invoices will not be accepted and
processed for payment without monthly schedule updates that are submitted in the time
and manner required by Attachment D and the CITY's current Schedule Guidance
Document.
CITY OF FORT WORTH,TEXAS 2 OF 2
PROGRAM MANAGEMENT OFFICE
PROPOSED AVONDALE—HASLET RD
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M&C Review Pagel of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTWORTH
COUNCIL ACTION: Approved on 12/15/2009
REFERENCE ** 20AVONDALE HASLET
DATE: 12/15/2009 NO.: C-23975 LOG NAME: DESIGN DUNAWAY
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize an Engineering Services Agreement in the Amount of$691,460.00 with
Dunaway Associates, L.P., for the Design of Avondale Haslet Road from US Highway 287
to Willow Springs Road
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute an Engineering
Services Agreement in the amount of$691,460.00 with Dunaway Associates, L.P., for the design of
Avondale Haslet Road from US Highway 287 to Willow Springs Road.
DISCUSSION:
The 2008 Bond Program included funds for Avondale Haslet Road from 2,250 feet east of US
Highway 287 frontage road to Burlington Northern Santa Fe (BNSF) Railroad to reconstruct to a four
lane divided arterial road with sidewalks.
The scope of services for this Engineering Services Agreement (Agreement) is the design of
Avondale Haslet Road as a new arterial roadway from the west property line of an existing water tank
site, across the BNSF railroad, and to Willow Springs Road (Project No. 01414). Included are
underground storm drains as well as water and sewer line modifications. Dunaway Associates, L.P.,
is working with Wal-Mart to make improvements from US Highway 287 to the water tank site. A
Community Facilities Agreement is anticipated to build part of this roadway.
Dunaway Associates, L.P., has proposed to complete the final design plans and specifications for a
lump sum fee of$691,460.00. City staff considers this fee to be fair and reasonable for the scope of
services to be performed. Funding for this project will come from 2008 CIP Bond Funds.
Dunaway Associates, L.P., is in compliance with the City's M/WBE Ordinance by committing to 16
percent MWBE participation. The City's goal on this project is 15 percent.
This project is located in COUNCIL DISTRICT 7, Mapsco, 4U, 4V, 5S and 5T.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Street Improvements 2008 Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
C204 531200 207230141430 $535,813-00
C204 531200 207230141451 $40,660.00
C204 531200 207230141452 $22,510.00
C204 531200 207230141480 $67,160.00
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=1283 8&councildate=12/15/2009 12/16/2009
M&C Review Page 2 of 2
C204 533040 207230141481 $25.317.00
Submitted for City Manager's Office br. Fernando Costa (8476)
Originating Department Head: William Verkest (7801)
Additional Information Contact: Michael Hasler (2442)
Patrick Buckley (2443)
ATTACHMENTS
_0__8-Attachment_E.pdf
http://apps.cfwnet.org/council_packet/mc_review.asp?1 D=12 83 8&counci]date=12/15/2 009 12/16/2009