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HomeMy WebLinkAboutContract 46165-A1 CITY SECRETARY A Y CMTRACT NO. FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 46165 WHEREAS the City of Fort Worth ("City") and Rehabilitation, Education and Advocacy for Persons with Handicaps, dba REACH, Inc. ("Agency") made and entered into City Secretary Contract No. 46165 ("Contract"); WHEREAS, the Contract provides funding to Agency pursuant to a grant received by City from the United States Department of Housing and Urban Development ("HUD") through the Community Development Block Grant Program ("CDBG"); WHEREAS, Agency has requested additional funding of $31,188.79, which is the amount of CDBG finds which were not expended during Program Year 2013-2014 due to delays in the required Environmental Reviews being completed; WHEREAS, the Agency has requested revisions to certain line items in the Budget for the expenditure of the additional CDBG Funds, which together with the original award of $75,000 now total $106,188.79 for the Contract; and WHEREAS, it is the mutual desire of City and Agency to amend the Contract to complete the Program and meet Contract objectives. NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows: 1. Section 4.1 Provide CDBG Funds is deleted in its entirety and replaced with the following: "4.1 Provide CDBG Funds. City shall provide up to $106,188.79 of CDBG Funds under the terms and conditions herein." Section 17 INSURANCE AND BONDING is amended to be and read as follows by substituting the following for the first sentence: "Agency will maintain coverage in the form of insurance or bond in the amount of $106,188.79 to insure against loss from the fraud, theft or dishonesty of any of Agency's M officers, agents, trustees, directors or employees." M M � II. M EXHIBIT "A" - PROGRAM SUMMARY attached to the Contract is hereby replaced with the attached EXHIBIT "A" PROGRAM SUMMARY Revised 03/2015. 0 EXHIBIT "B" —BUDGET attached to the Contract is hereby replaced with the attached n EXHIBIT "B"—BUDGET Revised 03/2015. Amendment No. 1 to CSC No. 46165 OFFICIAL RECORD Page 1 REACH,Inc.(CDBG) CITY SECRETARY Rev. 3/2015 FT. WORTH, TX r t III. This amendment is effective as of the Effective Date of the Contract. IV. All terms and conditions of the Contract not amended herein remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. I to CSC No. 46165 Page 2 REACH,Inc. (CDBG) Rev. 3/2015 III. This amendment is effective as of the Effective Date of the Contract. IV. All terms and conditions of the Contract not amended herein ,remain unaffected and in full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized terms not defined herein shall have the meanings assigned to them in the Contract. [SIGNATURES APPEAR ON FOLLOWING PAGE] Amendment No. 1 to CSC No.46165 Page 2 REACH,Inc.(CDBG) Rev.3/2015 ACCEPTED AND AGREED: REACH, INC. CITY OF FORT WORTH By: UABy:77� e z LL— Charlotte A. Stewart Fernando Costa Title: Executive Director Assistant City Manager 4►�Fo000 QT ATTEST: 0 8-1 APPROVED AS TO FORM AND 0 g $= LEG TY: o � �Cpt46, lla'�e�— ity Secret r / ►� Assistant City Attorney M&C: C-26893 Date: 8/5/2014 M&C: C-27206 Date: 3/3/2015 I IAL RECORDSECRETARYORTH, TX Amendment No. 1 to CSC No.46165 Page 3 REACH,Inc.(CDBG) Rev.3/2015 REACH,INC. EXHIBIT "A" Project Ramp PROGRAM SUMMARY REVISED PROGRAM SUMMARY Community Development Block Grant (CDBG) October 1, 2014 to September 30, 2015 $106,188.79 PERIOD AMOUNT PROGRAM: The Program will provide the installation of ramps, handrails and grab bars at the homes of individuals residing in Fort Worth with mobility impairments in accordance with specifications outlined in the ADA Accessibility Guidelines and HUD and City requirements. CDGB funds will be used to pay for materials, building permits and contractor labor for the installation of ramps, handrails and grab bars. REACH, Inc.'s office is located at 1000 Macon Street, Suite 200, Fort Worth, TX 76102 with operating hours of 8:00 am to 5:00 pm Monday thru Friday. Program services will be delivered at the homeowner's home during the hours of 7:00 am to 6:00 pm Monday thru Saturday. REGULATORY CLASSIFICATION: IDIS Matrix Code(s) and Service Category: 14A Rehab: Single-Unit Residential National Objective Citation: LMH Low/Mod Housing Benefit 24 CFR 570.208(a)(3) Regulatory Citation(s): 24 CFR 570.202(b)(11) Based on the nature of the service provided, Agency will maintain documentation that verifies that 100% of clients served by the Program are income eligibile with current household incomes at or below 80% of Area Median Income (AMI) as established or defined by the United States Department of Housing and Urban Development(HUD). PROGRAM GOALS: Provide Program services to approximately 90 Unduplicated Clients. Amendment No. I to CSC No.46165 Page 4 REACH,Inc.(CDBG) Rev.3/2015 F EXHIBIT`B"-BUDGET REVISED 03/2015 A i 40 WN Salaries 1001 FICA 1002 Life Insurance 1003 Health Insurance 1004 Disability Insurance 1005 Unem to ent-State 1006 Accounting 1007 TOTAL ADMINISTRATIVE EXPENSES %Administrative Cost Salaries 2001 FICA 2002 Life Insurance 2003 Health Insurance 2004 Unemployment 2005 Worker's Compensation 2006 Retirement 2007 SM 1W11 „ Office Supplies 3001 Office Equipment Rental 3002 Postage• 3003 Printing 3004 7-77777' 7777' a Construction/Building Materials 4001 26,250 16,225.79 42,475.79 Contract Labor/Permits(City needs copy of contract 48,750 14,963.00 63,713.00 before expenses can be reimbursed) 4002 Craft Supplies 4003 Field Trip Admission Expenses 4004 Other Field Trip Expenses if preapproved.by Cit 4005 Food Supplies 4006 Teaching Aids 4007 Telephone 5001 Electric 5002 Gas 5003 Water and Wastewater 5004 Solid Waste Disposal 5005 Rent(City needs copy of lease before expenses can be reimbursed) 5006 Custodial Services 5007 Repairs 5008 Cleaning Su lies 5009 WOO Fidelity Bond or Equivalent 6001 Directors and Officers 6002 General Commercial Liability 6003 7FifContract Accounting" 6005 �+�„ 1 ,.'. _-a. y g ,fa .z rra a" .. gF Childcare Scholarships 7001 Short-term Rent Assistance 7002 Short-term Mortgage Assistance 7003 Short-term Utilities Assistance 7004 Tenant Based Rental Assistance 7005 TOTAL 75,000 31.188.72 106 188.79 Amendment No. I to CSC No.46165 Page 5 REACH,Inc.(CDBG) Rev.3/2015 The following tables are purely informational and were created solely for purposes of preparing, negotiating, and determining the reasonableness of the overall line item budget on the first page of this EXHIBIT B—BUDGET and are not to be considered part of the terms and conditions of this Contract. Contractor may make changes to any column except the "Position" column in the "Salary Detail" table without the City's consent so long as the total amounts charged to the grant do not exceed the line items on the first page of the EXHIBIT B — BUDGET." Changes to the column labeled"Position"may only be made with the prior written consent of the City. SALARY DETAIL Position Name Rate Annual Hours Percent to Grant Amount to Grant FRINGE DETAIL Percent of Payroll Amount Percent to Grant Amount to Grant FICA Life Insurance Health Insurance Unem to ment Workers Com ensation Retirement SUPPLIES AND SERVICES Total Budget Percent to Grant Amount to Grant Office Supplies Office Equipment Rental Postage Printing MISCELLANEOUS Total Budget Percent to Grant Amount to Grant Contract Labor and Permits 63,713.00 100 63,713.00 Construction/Building Materials 42,475.79 100 42,475.79 Craft Supplies Facility Fees Field Trip Costs Food Supplies Teaching Aids FACILITY AND UTILITIES Total Budget Percent to Grant Amount to Grant Telephone Electric Gas Water and Wastewater Solid Waste Disposal Rent Custodial Services Amendment No. 1 to CSC No.46165 Page 6 REACH,Inc.(CDBG) Rev.3/2015 Repairs Cleaning Su lies FINANCIAL AND INSURANCE Total Budget Percent to Grant Amount to Grant Fidelity Bond or Equivalent) General Commercial Liability Directors and Officers Contract Accounting DIRECT ASSISTANCE Total Budget Percent to Grant Amount to Grant Childcare Scholarships Short-Term Rent Assistance Short Term Mortgage Assistance Short Term Utilities Assistance Tenant Based Rental Assistance Amendment No. 1 to CSC No.46165 Page 7 REACH,Inc.(CDBG) Rev.3/2015 M&C Review Page 1 of 2 Official site of the Gty of Fort Worth,Texas CITY COUNCIL AGENDA FaT` H COUNCIL ACTION: Approved on 3/3/2015-Ordinance No. 21661-03-2015 DATE: 3/3/2015 REFERENCE NO.:**C-27206 LOG NAME: 17NS REACHEXTENSION CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Change in Use and Expenditure of Additional Community Development Block Grant Funds in the Amount of$31,188.79 to Rehabilitation, Education and Advocacy for Persons with Handicaps, Inc. d/b/a REACH, Inc., for a Total Contract Amount of Amendment to the City's 2014-2015 Action Plan and Adopt Appropriation Ordinance (ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Authorize a Substantial Amendment to the City's 2014-2015 Action Plan; 2. Authorize a change in use and expenditure of additional unprogrammed Community Development Block Grant funds in the amount of$31,188.79 to Rehabilitation, Education and Advocacy for Persons with Handicaps, Inc. d/b/a REACH, Inc.; 3. Authorize the City Manager or his designee to execute a contract amendment to City Secretary Contract No.46165 with REACH, Inc:, for a total contract amount of$106,188.79; and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Grants Fund in the amount of$31,188.79, subject to receipt of program income. , DISCUSSION: On August 5, 2014, the City Council approved the City's 2014-2015 Action Plan, including the execution of a contract with Rehabilitation, Education and Advocacy for Persons with Handicaps, Inc. d/b/a REACH, Inc. (REACH), for Community Development Block Grant(CDBG)funds from the United States Department of Housing and Urban Development(HUD) in the amount of$75,000.00 (M&C C-26893, City Secretary Contract No. 46165). REACH can utilize the funds on any eligible costs related to labor, building materials and permitting costs for the construction of ramps, handrails and grab bars under its Project Ramp Program, which constructs ramps and grab bars for CDBG- eligible handicapped City citizens. REACH has requested an additional amount of$31,188.79 in 2014-2015 unprogrammed CDBG funds in order to ensure continued levels of service to eligible clients and to meet the City's Consolidated Plan goals. The Action Plan included the authority to amend the various contracts, if necessary to achieve program goals provided any amendment is within the scope of the program and in compliance with City policies and all applicable regulations regarding the use of federal grant funds. Staff recommends an amendment to the current CDBG contract with Reach, Inc., City Secretary Contract No. 46165, to increase the contract amount by$31,188.79 for a total amount of $106,188.79. Staff recommends that the City Council approve the change in use and expenditure of$31,188.79 in unprogrammed CDBG funds, subject to receipt of program income, as well as approve a Substantial Amendment to the City's 2014-2015 Action Plan for REACH, Inc., for the Project Ramp Program. Action Plan funding years may vary and be substituted based on the Principle of First In, First Out in order to expend oldest grant funds first. A public comment period on the Substantial http://apps.cfwnet.org/council_packet/mc review.asp?ID=20637&councildate=3/3/2015 3/4/2015 M&C Review Page 2 of 2 Amendment to the City's 2014-2015 Action Plan for the change in use and expenditure of an additional $31,188.79 in unprogrammed CDBG funds was held from November 26, 2014 to December 26, 2014. Any comments are maintained by the Housing and Economic Development Department in accordance with federal regulations. Services by Reach, Inc., under its Project Ramp Program are available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION/CERTIFICATION: Upon approval of these recommendations and adoption of the attached appropriation ordinance: 1. Additional funds up to the amount of$31,188.79 will be available in the REACH Project of the Grants Fund, Contribution from HUD account, subject to actual receipts. The Contribution from HUD account has total estimated revenue of$75,000.00 and receipts of$18,801.88 as of February 9, 2815, and 2. The Financial Management Director certifies that funds will be available in the operating budget of the Grants Fund for REACH contract. TO Fund/Account/Centers FROM Fund/Account/Centers GR76 539120 017206720640 $31.188.79 GR76 539120 017206720990 $31.188.79 GR76 451727 017206720640 $31,188.79 Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Jay Chapa (5804) Additional Information Contact: Chad LaRoque(2661) ATTACHMENTS 17REACHEXTENSION A015.docx http://apps.cfwnet.org/council_packet/mc review.asp?ID=20637&councildate=3/3/2015 3/4/2015 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 8/5/2014 —Ordinance No.21363-08-2014 CONTINUED FROM A PREVIOUS WEEK DATE: Tuesday,July 22,2014 REFERENCE NO.: C-26893 LOG NAME: 17HUDACTIONPLANPY2014-2015 SUB.IECT: Conduct Two Public Hearings and Approve the City's Action Plan for the Use of Federal Grant Funds in the Amount of$9,827,252.00 from the United States Department of Housing and Urban Development for Program Year 2014-2015 from the Community Development Block Grant,HOME Investment Partnerships Program,Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant Programs, Authorize Collection and Use of Program Income,Authorize Waiver of Application of Indirect Cost Rates, Authorize Execution of Related Contracts and Interdepartmental Letters of Agreement and Adopt Appropriation Ordinance(ALL COUNCIL DISTRICTS) RECOMMENDATION: It is recommended that the City Council: 1. Conduct two public hearings to allow citizen input and consideration of the City's 2014-2015 Action Plan for use of federal grant funds from the United States Department of Housing and Urban Development in the amount of$9,827,252.00 for Program Year 2014-2015 from the Community Development Block Grant, HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant programs and for the use of program income from activities using prior years' federal grant funds; 2. Approve the City's 2014-2015 Action Plan for submission to the United States Department of Housing and Urban Development including allocations of grant funds to particular programs and activities as detailed below; 3. Authorize the collection and use of an estimated amount of$50,000.00 of program income resulting from activities using prior years' Community Development Block Grant funds for the programs and activities detailed below; 4.Authorize the collection and use of an estimated amount of$100,000.00 of program income resulting from activities using prior years' HOME Investment Partnerships Program funds for the City's Homebuyer mAssistance Program; C-) m 5. Authorize the City Manager or his designee to execute contracts and Interdepartmental Letters of m Agreement for a one year term with the agencies listed below in Tables 1, 2 and 3 for Program Year 2014-2015 for Community Development Block Grant, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS grant funds,contingent upon receipt of funding; 0 z1z 6. Authorize the City Manager or his designee to extend the contracts and Interdepartmental Letters of Agreement for up to one year if an agency or department requests an extension and such extension is necessary for completion of the program, or to amend the contracts and Interdepartmental Letters of Agreement if necessary to achieve program goals provided any amendment is within the scope of the program and in compliance with City policies and all applicable laws and regulations governing the use of federal grant funds; 8. Authorize a waiver of indirect cost rates as applicable for the Grants Fund, in accordance with the City's Administrative Regulations; and 9. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the Grants Fund in the total amount of$9,827,252.00 consisting of$6,193,950.00 in Community Development Block Grant funds, $2,143,383.00 in HOME Investment Partnerships Program funds, $493,901.00 in Emergency Solutions Grant funds and $996,018.00 in Housing Opportunities for Persons with AIDS grant funds,plus any program income, all subject to receipt of such funds. DISCUSSION: The City's Annual Action Plan summarizes the major housing and community development activities and proposed expenditures for use of federal grant funds totaling $9,827,252.00 from the United States Department of Housing and Urban Development(HUD)for Community Development Block Grant(CDBG), HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG) and Housing Opportunities for People with AIDS (HOPWA) grant programs for the program year beginning October 1, 2014 and ending September 30, 2015. This year's Action Plan also summarizes the use of program income resulting from activities using prior years' CDBG and HOME funds. The purpose of these grant funds is to primarily benefit low and moderate income City residents, with ESG funds primarily benefiting homeless persons and HOPWA funds primarily benefiting persons with HIV/AIDS. Staff developed recommendations for the allocation of the estimated funding from HUD and presented them to the Community Development Council (CDC) on May 21, 2014 and to the City Council at the Pre—Council meeting on June 10, 2014. Notice of a 30—day public comment period from July 2, 2014 to July 31,2014 was published in the Fort Worth Star—Telegram on June 28, 2014. Any comments received will be maintained by the Housing and Economic Development Department, in accordance with federal regulations. The City will hold two public hearings as part of the HUD—required citizen participation process,the first on July 22, 2014 and the second on August 5, 2014 at which time the City Council is scheduled to approve the Action Plan. In addition, public hearings were held on June 24, 2014 at 10:00 a.m. and 6:00 p.m. for citizens to provide comment on the proposed list of neighborhood streets eligible for reconstruction using CDBG funds. A summary of the CDC's funding recommendations is provided below in Tables 1, 2 and 3 and a spreadsheet of all specific funding recommendations is attached. The Action Plan must be submitted to HUD by August 15, 2014. For Program Year 2014-2015, it is recommended that the amount of$6,193,950.00 in CDBG funds and the estimated amount of$50,000.00 of CDBG program income be allocated as follows: Public Services —$929,092.50 This item includes social services for low to moderate income, disabled and disadvantage populations. Housing Programs and Services —$2,150,600.00 This item includes funding for the City's Priority Repair Program, Cowtown Brush—Up, homebuyer and housing services and accessibility modifications to the homes of senior and/or disabled individuals and related project delivery costs for these programs. CDBG Match Funds —$500,000.00 This item includes match funds for the Lead Grant program. Infrastructure Services —$638,126.80 This item includes funding for reconstruction of neighborhood streets. CDBG Economic Development—$737,340.70 This item is the City's annual payment on its Section 108 loan from HUD. CDBG Estimated Program Income —$50,000.00 The CDC recommended allocating any CDBG program income for the reconstruction of neighborhood streets. CDBG General Administration —$1,238,790.00 This item includes costs for administering the CDBG grant including allocations for Financial Management Services, Internal Audit and Transportation and Public Works Departments. For Program Year 2014-2015, it is recommended that the amount of$2,143,383.00 in HOME funds and the estimated amount of$100,000.00 of HOME program income be allocated as follows: Homebuyer Assistance Program —$1,097,405.70 This items includes funding for down payment and/or closing cost assistance to low and moderate income homebuyers. Community Development Housing Organizations(CHDO)Set Aside —$321,507.40 HUD requires that a minimum of 15 percent of HOME funds be allocated to CHDOs for affordable housing projects and CHDO administrative operating costs. These funds will be used to complete the Hillside Morningside Neighborhood Single Family Infill Development which will result in the construction of up to 17 single family houses by the Tarrant County Housing Partnership CHDO. Multifamily Development—$510,131.60 Funding will be used for the Columbia at Renaissance Square, an approximately 140—unit mixed income development, with 28 market rate units. The rest of the units will provide quality affordable housing to Fort Worth families with incomes at or below 80 percent of Area Median Income. The development will be located at 3801 W.G. Daniels Drive in Council District 8. HOME General Administration —$214,338.30 This item includes costs for administering the HOME grant. HOME Estimated Program Income —$100,000.00 The program income will be used in the City's Homebuyer Assistance Program. For Program Year 2014-2015, it is recommended that the amount of$996,018.00 in HOPWA funds be allocated as follows: Non—Profit Service Providers —$966,137.46 HOPWA Program Administration —$29,880.54 For Program Year 2014-2015, it is recommended that the amount of$493,901.00 in ESG funds be allocated as follows: Non—Profit Service Providers —$456,858.42 ESG Program Administration —$37,042.58 The CDC and Staff recommend that contracts be executed with the agencies listed below in the amounts shown in the following tables: Community Development Block Grp: Table 1 —CDBG Agencies Organization Program Amount Women's Center of Tarrant County Senior Services $75,000.00 Senior Citizens of Greater Tarrant County Senior Services $93,092.50 YMCA of Metropolitan Fort Worth Child Care Services $50,000.00 YWCA of Fort Worth and Tarrant County Child Development $ 50,000.00 Childcare Associates Child Care Services $ 50,000.00 Girls Inc.of Tarrant County Youth Services $75,000.00 Camp Fire Youth Services $75,000.00 Lena Pope Home Youth Services $75,000.00 Ladder Alliance Employment/Job Training $75,000.00 Tarrant County Housing Partnership Housing Counseling& $ 124,000.00 Education Presbyterian Night Shelter Case Management/Main Shelter $ 82,000.00 Meals on Wheels of Tarrant County Home—delivered Meals $ 105,000.00 Program CDBG Public Service Subtotal $929,092.50 *REACH Resource Center on Independent Need—Project Ramps $75,000.00 Living Total CDBG Contracts 1,004,092.50 *REACH will be funded from the CDBG Housing Programs budget. Housing Opportunities For Persons With AIDS: Table 2 —HOPWA Agencies Organization Program Amount Tarrant County Samaritan Housing, Administration(seven percent)and Supportive Services $409,380.46 Inc. AIDS Outreach Administration(seven percent),Supportive Services, Center,Inc. Tenant Based Rental Assistance(TBRA), and Short Term $556,757.00 Rent Mortgage and Utility Assistance(STRMU) TOTAL HOPWA $966,137.46 Contracts Emergency Solutions Grant, Table 3—ESG Agencies Organization Program Amount SafeHaven of Tarrant County Shelter Services $ 85,065.00 Presbyterian Night Shelter Shelter Services $95,544.00 Day Resource Center for the Homeless Shelter Services $115,732.00 The Salvation Army,a Georgia Homelessness Prevention/Rapid $43,136.00 Corporation Re—Housing Catholic Charities of Fort Worth Homelessness Prevention/Rapid $117,381.42 Re—Housing TOTAL ESG Contracts 1 1$456,858.42 These programs are available in ALL COUNCIL DISTRICTS. FISCAL INFORMATION: The Financial Management Services Director certifies that upon approval of the above recommendations, adoption of the attached appropriation ordinance and receipt of grant funds,funds will be available in the current operating budget,as appropriated,of the Grants Fund. FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers GR76 451727 017206720XXX $6.193.950.00 GR76 5XXXXX 01720672OXXX $6.193.950.00 GR76 451727 017206721XYX $2.143.383.00 GR76 5XXXXX 017206721XXX $2.143.383.00 GR76 451727 017206723XXX $493.901.00 GR76 5XXXXX 017206723XXX $493.901.00 GR76 451727 017206724XXX $996.018.00 GR76 5XXXXX 017206724XXX $996.018.00 GR76 476091 01720672OXXX $50.000.00 GR76 5XXXXX 01720672OXXX $50.000.00 GR76 476076 017206721XXX $100.000.00 GR76 5XXXXX 017206721XXX $100.000.00 CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Jay Chapa (5804) Additional Information Contact: Cynthia Garcia (8187) Leticia Rodriguez (7319) ATTACHMENTS 1. 17HUDACTION-PLANPY2014-2015 AO 2014.docx 2.Action Plan 14—15.12df 3.PROPOSED 2014 CDBG Streets Attachment.pdf