HomeMy WebLinkAboutContract 43427-A2 CITY SECRETARY
CONTRACT NO. 3� �'AD,
AMENDMENT No.2
TO CITY SECRETARY CONTRACT No. 43427
WHEREAS, the City of Fort Worth (CITY) and Kimley-Horn and
Associates, Inc, (ENGINEER) made and entered into City Secretary Contract
No. 43427, (the CONTRACT) which was authorized by City Council by M&C C-
25728 on the 24th day of July, 2012 in the amount of $ 453 , 700; and
WHEREAS, the CONTRACT was subsequently revised by:Amendment Number 1
in the amount of $320, 500 which was authorized by M&C # C-26223 May 7,
2013; And
WHEREAS, the CONTRACT involves engineering services for the
following project :
Old Decatur - McLeroy Blvd. to Longhorn Road; and
WHEREAS, it has become necessary to execute Amendment No. 2 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated December 1, 2014, a
copy of which is attached hereto and incorporated herein. The cost to
City for the additional design services to be performed by Engineer
rn totals $138, 600. (See Attached Funding Breakdown Sheet, Page -3-)
Cn
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e 2 .
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0
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
o work and services shall be an amount of $912, 800.
CA
3 .
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect .
City of Fort Worth
Professional Services Agreement Amendment Template OFFICIAL RECORD
PMO Official Release 8/1/2012
Page 1 of 3 CITY SECRETARY
FT.WORTH,TX
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
Kimley-Horn and Associates, Inc.
Fernando Costa Glenn A. Gary
Assistant City Manager Senior VicePresident
DATE: G /S. DATE: J�
APPR L!ECOMMENDED:
4 tj �'] f
Douglas . Wiersig, P.E.
Director, Transportation Public Works Department
APPROVED AS TO FORM AND LEGALITY: M&C: C.
Date :
-36�
Douglas W. Black
Assistant City Attorney
0
� T
ATTEST: Q d'°�
a y y e
City Se retary
OFFICIAL RECORD
City of Fort Worts CITY SECRETARY
Professional Services Agreement Amendment'Template
PMO Official Release 8/1/2012 FT,(NORTH,TX
Page 2 of 3
FUNDING BREAKDOWN SHEET
City Secretary No. 43427
Amendment No. 2
Department Fund-Account-Center Amount
TPW C210 531200 202230250630 $138, 600
Total : $138, 600
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 3 of 3
Kimley>>)Horn Page
December 1, 2014
Wilma Smith, P.E.
City of Fort Worth
1000 Throckmorton Street
Fort Worth, Texas 76102
Re: Amendment No. 2 to City Secretary Contract No. 43427/City Project. No. 01807
Old Decatur Road-McLeroy Boulevard to Longhorn Road
Kimley-Horn No. 061018112
Dear Ms. Smith:
Kimley-Horn and Associates, Inc. (Engineer) is pleased to submit this Letter Agreement to the City of
Fort Worth (City) to provide professional services to prepare additional design services for the Old
Decatur Road (McLeroy Boulevard to Longhorn Road) project. Our scope of services, schedule and
fee are below.
SCOPE OF SERVICES
Task 1 —Project Management
The Engineer will perform the following services:
1. Meetings with Water Department for Sanitary Sewer
The Engineer will prepare for and attend up to two (2) meetings with the City Water Department
to discuss the plan for sanitary sewer improvements within the project area and the plan for future
development to obtain sanitary sewer. The Engineer will send out meeting summary to all parties
documenting the discussion. The design of any sanitary sewer improvements is not included and
shall be considered as Additional Services.
Task 2—Final Design
The Engineer will perform the following tasks in addition to the original contract and Amendment No. 1.
1. Roundabout Plan Revisions.
The Engineer will update the plans to reflect the changes in the City Standards for roundabout
details. The City Standards were changed after the 80% Submittal. The following tasks will be
performed:
• Update the roundabout plan sheets based upon City Standard Detail Changes for the truck
apron, splitter island and outside mountable curb
• Update roundabout detail sheets
• Update signing and marking plans for each roundabout
801 Cherry Street.Unit 11,Suite 950.Ft. Worth.TX 76102
Ki m ep Horn Page 2
• Update metro sign details for roundabouts
2. Paving Plan Revisions
The Engineer will update the plans to reflect the changes to the design based upon comments
received from the City after the 90% submittal. The following tasks will be performed:
• Change the 10' sidewalk along the west side to 5' sidewalk, the following sheets will be
updated:
o Paving Plan sheets
o Typical Sections
o Cross Sections
3. Striping Revisions
The Engineer will update the plans to reflect the changes in the City Standards for pavement
markings and markers. The City Standards were changed after the 80% Submittal. The following
tasks will be performed:
• Change the striping for lane lines from raised pavement markers buttons to lane line
pavement markings.
• Update details.
• Update quantities and quantity summary tables in the plans.
4. Traffic Control/Sequence of Construction Changes
The Engineer will evaluate and update the traffic control plans to reflect the changes in sequence
of construction based upon the project schedule. The project construction schedule was changed
after the 80% plans were complete and required the sequence of construction to be modified to
align with the right-of-way acquisition schedule. The following tasks will be performed:
• Evaluate the construction sequencing phasing and modify to coincide with the existing right-
of-way and easements. Meet with the City to present modifications.
• Upon approval from the City, update the traffic control phasing plan sheets.
5. Utility Adjustment— Structural Design for Vault Adjustments
There are three (3) existing butterfly valve vaults outside the existing pavement that will be in the
proposed roadway pavement that will require inspection, analysis and structural design of
modifications to the vaults for new loading requirements due to traffic will be required.
I801 Chat-\ Street. I in it 11. Suite 950.Ft. Worth.TX 76102
Kim ey>>> Horn Page 3
Task 3 - Incorporate 48"Water Line into Construction Documents
1. Coordination Meetings with Water Department for 48"Water Main Design
The Water Department will be installing a 48" Water Transmission Main along the alignment of
Marine Creek Parkway and Old Decatur Road, this work will be incorporated into the Old Decatur
Road Construction Contract Documents. The Engineer will prepare for and attend up to eight (8)
coordination meetings with the City of Fort Worth Water Department and their design consultant
(Freese and Nichols).
2. Update Construction Documents to include Water Department 48" Water Line Project
The Water Department will be installing a 48" Water Transmission Main along the alignment of
Marine Creek Parkway and Old Decatur Road, this work will be incorporated into the Old Decatur
Road Construction Contract Documents. The Engineer will perform the following tasks:
• Send survey files and record drawing files to Freese and Nichols
• Send design CADD files to Freese and Nichols to incorporate into design at 90%, 95% and
final submittals
• Update General Notes, Index, and Details and coordinate with Freese and Nichols for
submittal to City for 95% and Final Submittal
• Coordinate with Freese and Nichols and update Project Manual, Bid Proposal Form and
Technical Specifications to include Proposed 48"Water Line items.
• Update design base files to reflect proposed 48" Water Line files both plan and profile to
coordinate design
• Coordinate with Freese and Nichols and update Traffic Control Plan Sheets and Sequence of
Construction to reflect the proposed 48"Water Line
• Update plan sheets to reflect the proposed 48" Water Line. The following sheets will be
updated:
o Paving Sheets
o Storm Drain Sheets
o Utility Adjustment Sheets
Task 4—Landscape and Irrigation Design
The Engineer will perform the following tasks:
1. Prepare Central Island Landscape Plan for the roundabout at Longhorn Road and Cromwell-
Marine Creek Intersection.
2. Prepare Landscape Details and Specifications.
Kimley>>>Horn Page 4
3. Irrigation Design. Prepare Central Island Drip Irrigation Plans and Details based upon CITY
approved Landscape Design Plan.
4. Prepare Irrigation Details and Specifications.
Task 5—Construction Phase Services
The Engineer will perform the following tasks in addition to the original contract and Amendment No. 1.
1. The Engineer shall attend up to 40 weekly construction meetings as necessary throughout
construction. Send summary notes with action items.
2. Shop Drawing and Samples. Review and respond or take other appropriate action in respect to
Shop Drawings and Samples and other data which the Contractor is required to submit, but only
for conformance with the information given in the Contract Documents.
3. Respond to Clarifications, Interpretations and Requests for Information.
4. In the event that the right-of-way acquisition will delay construction, the Engineer will work with
the City and Contractor to develop alternate construction sequencing/traffic control plan (if
necessary).
Task 6—Right of Way and Easement Services
1. Aerial Exhibits for Easement and Right-of-Way Acquisition
The Engineer will prepare colored aerial exhibits depicting the proposed improvements and the
easement or right-of-way needed to aid in Right-of-Way and Easement acquisition.
2. Easement Documents
Prepare up to nineteen (19) individual parcel exhibits. Individual parcel exhibits shall be on
8'/2'x11" or 8'/2'x14" paper, shall be sealed, dated, and signed by a Registered Professional Land
Surveyor and shall contain the following:
• Parcel number.
• Area required.
• Legal description of the property.
• Current owner.
• Any existing easements provided by utility companies.
• All physical features.
• Metes and bounds description of parcel to be acquired. The description shall be provided on
a separate sheet from the exhibit. Each type of easement shall be described separately.
The above items are necessary for the acquisition of easements required to construct the project.
Upon written notification by City of acceptance of the right-of-way strip map, exhibits and
instruments, and as directed by City, Engineer's surveyor shall set all corners and points of
curvature and tangency for the proposed right-of-way and submit final sealed plans and exhibits,
including location of the control points and their coordinates.
■ i� 801 Cherry Street-Unit 11.Suite 950.Ft.Worth.TX 76102
Kinn ey->>>Horn Page 5
The Engineer shall prepare documents to be used to obtain permanent and/or temporary
easements required to construct the improvements.
The documentation shall be provided in conformance with the checklists and templates available
on the City's Buzzsaw site.
ADDITIONAL SERVICES
Any services not specifically provided for in the above scope will be considered additional services
and can be performed at our then current hourly rates.
SCHEDULE
Engineer will provide our services within a reasonable length of time as expeditiously as practical.
Upon receiving a work request from the City with a request for a schedule, Engineer will prepare a
schedule outlining the time required to complete the work requested.
FEE AND BILLING
The Engineer will perform the Services described below on an hourly (reimbursable) basis.
Task 1 —Project Management $2,300
Task 2 - Final Design $25,600
Task 3 - Incorporate 48" Water Line $23,100
Task 3 - Landscape and Irrigation Design $26,500
Task 4 - Construction Phase Services $40,000
Task 5—Right-of-Way and Easement Services $21,100
$138,600
Total Hourly(Reimbursable): $138,600
The Engineer will provide the Reimbursable Tasks identified above on a labor fee plus expense
basis, not to exceed the sum of$138,600 for the reimbursable tasks, which includes all reimbursable
expenses. The not to exceed amount will not be exceeded without the City's prior written approval
and amendment of this Agreement. The reimbursable fee breakdowns above are provided for
budgeting purposes only and are not intended to represent a specific budget for each reimbursable
task. The Engineer reserves the right to reallocate the reimbursable budget among tasks as
determined necessary by the Engineer. Labor fees will be billed according to the attached rate
schedule, which is applicable for up to one year after the date of execution of this Agreement. Direct
reimbursable expenses such as express delivery services, fees, and other direct expenses will be
billed at 1.10 times cost. All permitting, application, and similar project fees will be paid directly by the
Client.
Reimbursable fees will be invoiced monthly based on the actual amount of services performed and
expenses incurred. Payment of all fees will be due within 30 days of your receipt of the invoice.
Kim ey',O Horn Page 6
MfWBE
The Engineer will subcontract a portion of these services to Gorrondona & Associates, Inc. and JQ
Infrastructure, LLC. The amount we anticipate subcontracting is $24,270. This represents an M/WBE
participation percentage of 19.6% for these additional services. With these additional services, our
revised contract amount will be $912,800. This will revise our total contract M/WBE participation from
$147,425 (19.0%) to $171,695 (18.8%).
We appreciate the opportunity to provide these services to you. Please contact me if you have any
questions.
Very truly yours,
KIMLEY-HORN AND ASSOCIATES, INC.
Texas Registration No. F-928
Glenn A. Gary, P.E.
Senior Vice President
KAFTW_Roadway\061018112_FTW OldDecaturPh2\PPP\PostNTPWmendment2\OldDecatur_01807_Amendment_02_Proposal.doc
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M&C Review Page I of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA Fo�ii
COUNCIL ACTION: Approved on 3/24/2015
REFERENCE ,,,, 20OLD DECATUR DESIGN
DATE: 3/24/2015 NO.: C-27241 LOG NAME: MCLEROY TO LONGHORN
AMENDMENT-2
CODE: C TYPE: CONSENT PUBLIC NO
NO
SUBJECT: Authorize Execution of Amendment No. 2 to City Secretary Contract No.43427, an
Engineering Agreement with Kimley-Horn Associates, Inc., in the Amount of$138,600.00
for the Design of Old Decatur Road from McLeroy Boulevard to Longhorn Road, Thereby
Increasing the Total Contract to $912,800.00 and Adopt Appropriation Ordinance (2014
BOND PROGRAM) (COUNCIL DISTRICT 7)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 2 to City Secretary
Contract No. 43427, an Engineering Agreement with Kimley-Horn Associates, Inc., in the amount of
$138,600.00 for the design of Old Decatur Road from McLeroy Boulevard to Longhorn as part of the
2014 Bond Program.
DISCUSSION:
This Agreement is for design services associated with expanding Old Decatur Road from a three-lane
undivided roadway to a four-lane divided arterial from McLeroy Boulevard to Longhorn Road, in
accordance with the City's Master Thoroughfare Plan.
This contract amendment is for additional engineering services required to modify the existing
engineering design plans, incorporate updated roundabout design standards/specifications and prepare
extra right-of-way and easement documents. In addition to these changes, the scope was revised to
include engineering design to add 72-inch steel casing pipe for a Water Department project.
The following table summarizes previous contract action and amendments:
Amount Project Description MSC Approved
Initial Design of Old Decatur Road from
Contract $453,700.00 McLeroy Boulevard to Longhorn C-25728 7/17/2012
Road
Roundabout design, extension of
Amendment No. 1 $330,500.00 Old Decatur Road, preliminary C-26223 5/7/2013
design of Cromwell Marine Creek
Road
Additional Plan revisions,
incorporate changes to RAB
Amendment No. 2 $138,600.00 standards, implement changes for Pending Pending
the Water Department project,
prepare additional Right-of-Way
and easement documents
Total $912,800.00
http://www.fortworthgov.org/council_packet/mc review.asp?ID=20862&councildate=3/2... 3/31/2015
M&C Review Page 2 of 2
Kimley-Horn Associates, Inc., proposes to complete Amendment No. 1 for a fee not to exceed
$138,600.00. Staff considers this fee to be fair and reasonable for the scope of services proposed to be
performed.
Project funding consists of$599,035.00 from the 2008 Bond program for the initial contract amount of
$453,700.00 and$145,335.00 for contingencies which has a current balance of$14,923.50 and
$320,500.00 from the Transportation Impact Fees for Amendment No. 1 which has a current balance of
$13,165.00 and $2,000,000.00 from the 2014 Bond Program for Fiscal Year 2015 which has no
expenditures to date.
This project is included in the 2014 Bond Program. Available resources within the General Fund will be
used to provide interim financing until debt is issued. Once debt associated with this project is sold,
bond proceeds will reimburse the General Fund, in accordance with the statement expressing official
intent to reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance
No. 21241-05-2014).
M/ BE Office: Kimley-Horn Associates, Inc., is in compliance with the City's M/WBE Ordinance by
committing to an additional 18 percent M/ BE participation on this Amendment No. 2. The City's goal
on this amendment is 18 percent.
This project is located in COUNCIL DISTRICT 7, Mapsco 33X, 47B and 47C.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are included in the Fiscal Year 2015
Adopted Budget of the 2014 Bond Program, pursuant to Ordinance No. 21457-09-2014 and funds are
available in the General Fund to pay for expenses which will be incurred on this contract until
reimbursement can occur from issuance of public securities. The Fiscal Year 2015 Budget appropriated
$2,000.000.00 for this project and total project budget is for$8,600,000.00. Upon approval of the above
Amendment No. 2, remaining project budget will be$8,461,400.00.
TO Fund/Account/Centers FRONT Fund/Account/Centers
C210 531200 202230250630 $138.600.00
Submitted for City Manager's Office by Fernando Costa (6122)
Originating Department Head: Douglas W. Wersig (7801)
Additional Information Contact: Wilma Smith (8785)
ATTACHMENTS
20OLD DECATUR DESIGN AMEND 1 MAP OD1 pdf- Adobe Acrobat Pro.pdf
http://www.fortworthgov.org/council_packet/mc review.asp?ID=20862&councildate=3/2... 3/31/2015