HomeMy WebLinkAboutContract 45189-B4 CITY SECRETARY
COMRACT NO,APPENDIX B-4
Apex Systems, Inc.
CSC No. 45189
In accordance with the Professional Services Agreement signed between Sentari
Technologies, Inc. ("Contractor") and the City of Fort Worth ("Client" or "City") effective
as of November 6, 2013 and approved by M&C C-26551 on November 5, 2013 (the
"Agreement'), this Appendix B-4 is incorporated into the Professional Services
Agreement and hereby reads as follows:
1. The term of this work order shall be extended to end when all services have
been completed under this work order as contemplated herein, but not later
than the end date set forth below.
2. This Work Order incorporates by reference all of the terms and conditions of
the Professional Services Agreement, specifically the services to be provided
under Section 1 of said agreement.
3. The services to be performed under this Work Order shall be as exclusively
for support of the implementation of a new Municipal Court Case
Management Software System as follows:
PROJECT MANAGER —
COURT CASE MANAGEMENT SOFTWARE SYSTEM IMPLEMENTATION
a. Management of team resources from various Departments throughout the City
including Courts, ITS, Police, Legal, Code and Transportation and Public Works
(TPW) during all phases of the software implementation project, which includes
implementation of a new case management system, configuration, business
process reviews, data conversion and migration, training and resource control
�o b. Managing coordination of partners and working groups from Police, Legal, Code
Cand TPW engaged in project work;
c. Development of detailed project planning and control including
v
i. Developing and maintaining a detailed project software implementation
plan, including contingency plans
c; ii. Managing court management software systems project deliverables in line
with the project plan
iii. Recording and managing project issues in standardized Issues Log that is
maintained and easily referenced
Appendix B-4
APE::SYSTEMS,INC.
Page 1 of 3 OFFICIAL RECORD
CITY SECRETARY
FT. WORTHY TX
d. Resolving Information Technology and other cross-functional issues at project
level
e. Work with City staff to ensure that the City's ITS Change Control procedures are
followed when deploying to production.
f. Monitoring software implementation project progress and performance
g. Coordinating and facilitating project meetings with the project team, steering
committee and other resources as necessary
h. Providing weekly status reports to the project sponsor, Assistant City Manager
assigned to Municipal Court
i. Management, oversight and coordination of selected Court Case Management
Software vendor training for City employees within the defined budget
j. Serves as liaison and provides progress updates to the Project Board, which
includes stakeholder departments, and senior management
k. Managing project review and evaluation effort and disseminating those results to
the project sponsor and other appropriate stakeholders
I. Obtaining and confirming final approval of the Court Case Management Software
System design specification from the Project Board and other appropriate project
team members
m. Working closely with users such as Court technical staff, judges, prosecutors,
public safety professionals, clerks, and customer services representatives to
ensure the project meets business needs
n. Managing quality user training scheduling for Court IT Professionals
o. Providing weekly status reports to the Court Case Management System Steering
Committee
p. Defining and creating user test scenarios
q. Coordinate and manage the creation of the User Acceptance Testing Plan
r. Performing Vendor Management with selected Court Case Management Software
Vendor and other third party vendors secured during the system implementation.
s. Developing a detailed and documented Go Live software implementation planning
process
Appendix B-4 OFFICIAL kECORD
APEX SYSTEMS, INC.
Page 2 of 3 CITY SECRETARY
FT. WORTH; TX
t. Maintaining and filing all project documentation on central SharePoint site
u. Maintaining open communications with IT Solutions Department Project Manager
4. Personnel assigned to provide services under this Work Order:
Name: Frank Bradley
Start Date: April 6, 2015
End Date: August 28, 2015
Payment Terms:
Payment Rate: $103.60 per hour
AGREED AND ACCEPTED:
APEX SYSTEMS INC.
CITY OF FORT WORTH �
Signature
S san lanis
Asses ant City Maria er
Date: a'O d_ Name
APPROVED AS TO FORM AND
LEGALITY: Title
Date
Maleshia Farmer
Senior Assistant y Attorney ®Rr�
o
J. r, ty Secretary �o�
4,000000e
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OFFICIAL(RECORD
CITU SECRETARY
FT.WORTI�I,TX
Appendix B-4
APEX SYSTEMS,INC.
Page 3of3
M&C Review Pagel of 3
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRTWORTH
COUNCIL ACTION: Approved As Amended on 11/5/2013
REFERENCE 04TECHNOLOGY STAFFING
DATE: 11/5/2013 NO.: C-26551 LOG NAME: AND PLACEMENT SERVICES
MULTIPLE AWARD
CODE: C TYPE: NON- PUBLIC NO
CONSENT HEARING:
SUBJECT: Ratify Expenditures in the Amount of$7,473.00 and Authorize Execution of Professional
Services Agreements for Technology Staffing and Placement Services with Apex
Systems, Inc., Kforce Inc., Sentari Technologies, Inc., and TEKsystems, Inc., Using
Multiple Texas Department of Information Resources Contracts for the Information
Technology Solutions Department in the Combined Aggregate Amount of$3,142,630.00
on an Annual Basis (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to ratify expenditures in the
amount of$7,473.00 and authorize the execution of Professional Services Agreements for
Technology Staffing and Placement Services, using multiple Texas Department of Information
Resources contracts with Apex Systems, Inc., using DIR-SDD-2274 with Kforce Inc., using DIR-SDD-
2337 with Sentari Technologies, Inc., using DIR-SDD-2385 and with TEKsystems, Inc., using DIR-
SDD-2367 for the Information Technology Solutions Department in the combined aggregate amount
of$3,142,630.00 on an annual basis.
DISCUSSION:
The purpose of these Professional Services Agreements (Agreements) is to allow the Information
Technology Solutions (ITS) Department and other City departments, to have Agreements in place for
staff augmentation to assist in the development and implementation of technology projects and to use
as temporary backfills for staffing vacancies. These projects would include, but are not limited to:
Public Safety Radio Communications System Upgrade;
Radio Tower Replacement Project;
Software package installation and implementation - i.e., e-mail archiving system, Windows 7, etc.;
and
Migrations of unsupported database versions to the most recent and supported version of MS SQL
Server database.
Funds are included in the approved operating and capital budgets of the specific projects.
Texas Department of Information Resources (DIR) is authorized to offer the Cooperative Purchasing
Program to state agencies, public institutions of higher learning, public school districts and local
governments. Pursuant to state law, a local government that purchases goods or services under the
Interlocal Cooperation Act satisfies otherwise applicable competitive bidding requirements.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by
the IT Solutions Department and approved by the M/WBE Office, in accordance with the M/WBE or
BIDE Ordinance, because the purchase of goods or services is from sources where subcontracting or
supplier opportunities are negligible.
AGREEMENT TERMS - Upon City Council approval, these Agreements shall be authorized for a
combined aggregate amount of$3,142,630.00 annually. Each Agreement shall begin on November
6, 2013 and expire on the dates indicated below to coincide with the expiration dates of the
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=19039&councildate=11/5/2013 3/2/2015
M&C Review Page 2 of 3
respective cooperative DIR contracts. All of the Agreements will be non-exclusive, and services will
be provided by the vendors based on the City's staffing needs and the availability of qualified vendor
resources. No specific amount is guaranteed for either Agreement.
VENDOR CONTRACT AUTI IeRIZEB COOPERATIVE
NUMBER AGREEMENT
END DATE
Apex Systems, Inc. DIR-SDD-2274 $--5: ,z3i 5. 9 8/28/2014
Kforce, Inc. DIR-SDD-2337 - 8/07/2014
Sentari Technologies, Inc. DIR-SDD-2385 $ 969;999-99 8/07/2014
TEKs stems, Inc. DIR-SDD-2367 $ 999-999-99 9/03/2014
RENEWAL OPTIONS - Each Agreement may be renewed for up to two additional one year terms at
the City's option, in accordance with the terms established in the contracts between DIR and the
individual vendor. This action does not require specific City Council approval provided that the City
Council has appropriated sufficient funds to satisfy the City's obligation during the renewal term.
ADMINISTRATIVE AMENDMENT-An administrative amendment or increase may be made by the
City Manager in the amount up to $50,000.00 for each Agreement and does not require City Council
approval as long as sufficient funds have been appropriated.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds will be available in the Fiscal Year
2014 operating budgets and capital budgets, as appropriated, of the Information Systems Fund,
Information Systems Capital Projects Fund, General Fund, and Stormwater Utility Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
P168 539120 0043010 $598,890.00
P168 539120 0045021 $1,646.748.00
P168 539120 0043020 $6,474.00
P168 539120 0045000 $114.167.00
P168 539120 0045010 $334,231.00
P168 539120 0045030 $190,669.00
P168 539120 0048001 $452,145.00
P168 539120 0048002 $157,021.00
P251 539120 041030173580 $214.979.00
PE69 539120 0209000 $251,690.00
GG01 539120 0135010 $167.186.00
C296 539120 0131030136180 $100.942.00
0001 539120 0141000 $400.000.00
P168 539120 0046020 $83.173.00
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Peter Anderson (8781)
Additional Information Contact: Mai Tran (8858)
http://apps.cfwnet.org/council packet/mc review.asp?ID=19039&councildate=11/5/2013 3/2/2015
EXHIBIT E
VERIFICATION OF SIGNATURE AUTHORITY
Full Legal Name of Company: Apex Systems, Inc.
Legal Address: 4400 Cox Road, Suite 200, Glen Allen,VA 23060
Services to be provided: Supplemental staff augmentation and/or permanent placement services
Execution of this Signature Verification Form ("Form") hereby certifies that the following individuals
and/or positions have the authority to legally bind the Company and to execute any agreement,
amendment or change order on behalf of Company. Such binding authority has been granted by proper
order, resolution, ordinance or other authorization of Company. The City is fully entitled to rely on the
warranty and representation set forth in this Form in entering into any agreement or amendment with
Company. Company will submit an updated Form within ten (10) business days if there are any changes
to the signatory authority. The City is entitled to rely on any current executed Form until it receives a
revised Form that has been properly executed by the Company.
1. Name:
Position:
Signature
2. Name:
Position:
Signature
3. Name:
Position:
Signature
Name:
Signature of PresiMnt/CEO
Other Title:_Vice Pre ident of Texas Operations, Principal_
Date: �T t�l 5
IT Professional Services Staff Augmentation Agreement Revised September 1, 2013_mbf
Apex Systems,Inc.
19
Gunn, Kevin B.
From: Emerson, Deidra
Sent: Thursday, April 02, 2015 12:45 PM
To: Gunn, Kevin B.
Subject: RE: CSC 45189 Appendix B-4 with Apex Systems, Inc. for professional services
Hello Kevin:
I approve the request.
Deidra Emerson, Municipal Court Services Director
City of Fort Wortlz— Working together to build a strong community.
From: Gunn, Kevin B.
Sent: Thursday, April 02, 2015 8:13 AM
To: Emerson, Deidra
Subject: CSC 45189 Appendix B-4 with Apex Systems, Inc. for professional services
Deidra,
I am in receipt of a request to modify the subject contract to terminate Sentari Appendix B-4 and replace with Apex
Systems Appendix B-4. The attached document details the statement of work for:
Project Manager—Court Case Management Software System Implementation
Assigned personnel: Frank Bradley
Start Date: April 6, 2015
End Date: August 28, 2015
Hourly Rate: $103.60
Please indicate if you approve or disapprove the request.
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