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HomeMy WebLinkAboutContract 46592 CITY SECRETARY CONTRACT NO AGREEMENT FOR PROF'ESSIONAL SERVIC ES THIS AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") is made and entered into by and between THE CITY OF FORT WORTH, a home-rule municipal corporation of the State of Texas ("City"), acting by and through its duly authorized Assistant City Manager, and STRATEGIC GOVERNMENT RESOURCES, INC. ("Consultant" or "SGR"), a Texas corporation acting by and through its duly authorized Managing Director. 1. Services. a) Consultant will, with good faith and due diligence, assist the City in the process of conducting an executive search to select on Assistant Director — Accounting/Controller for its Financial Management Services Department. In particular, Consultant will perform all duties outlined and described as "Core Services" in the Scope of Work, which is attached hereto as Exhibit "A" and incorporated herein for all purposes as though it were set forth at length. In addition, Consultant will, at the City's written request, perform one or more of the "Additional Services" outlined and described in the Scope of Work for the additional fee identified in Exhibit A. The actions and objectives contained in Exhibit "A" are referred to herein as the "Services." b) Consultant shall perform the Services in accordance with standards in the industry for the same or similar services. In addition, Consultant shall perform the Services in accordance with all applicable federal, state, and local laws, rules, and regulations. M 2. Term. Services shall be provided by Consultant for a period of six months, beginning on m_ < April 6, 2015 and ending on October 6, 2015 ("Initial Term"), unless terminated earlier in m 3 accordance with Section 4 of this Agreement. The parties shall have the option to extend this Agreement for an additional period of up to six months ("Renewal Term") on written mutual consent of the parties. The Initial Term and any Renewal Term shall collectively be referred to N O as the "Term." LOFFICIAL RECORD CRETARY RTH,TX Professional Services Agreement with Strategic Government Resources,Inc. Page 1 of 17 3. Compensation. As full and complete compensation for the Core Services outlined in Exhibit A, the City shall pay Consultant a fee of Nine Thousand Dollars ($9,000.00). The City shall also pay Consultant the fee for any Additional Services that the City requests in writing at the rate listed in Exhibit A for the requested Service(s). In addition to any fee(s) described above, City shall reimburse Consultant for certain identified expenses ("Reimbursable Expenses") in accordance with Exhibit B, which is attached hereto and incorporated herein for all purposes as though it were set forth at length. The total amount due from City to Consultant for all Core Services, Additional Services, and Reimbursable Expenses under this Agreement shall not exceed Twenty-Five Thousand Dollars ($25,000.00). SGR will invoice Client for each service component in accordance with Exhibit A (plus associated Reimbursable Expenses) on completion of the component. Requests for payment of Reimbursable Expenses shall be accompanied by receipts, paid invoices, or other similar documentation showing the amount Consultant paid. Payment of each SGR invoice is due within thirty (30) days of the date the invoice is received. City shall be responsible for coordinating and directly paying for finalists' travel as required. 4. Termination. Either party may terminate this Agreement at any time, with or without cause, by providing the other party with thirty (30) days' written notice of termination. In the event this Agreement is terminated prior to expiration of the Term, City shall pay Consultant only for Services satisfactorily rendered and travel expenses actually incurred as of the effective date of termination. In the event this Agreement is terminated prior to expiration of the then- current Term, Consultant shall continue to provide the City with Services requested by the City and in accordance with this Agreement up to the effective date of termination. Upon termination, Consultant shall provide the City with all information obtained during the search process through the date of termination. 5. Independent Contractor. Consultant shall operate hereunder as an independent contractor and not as an officer, agent, servant, or employee of City. Consultant shall have Professional Services Agreement with Strategic Government Resources,Inc. Page 2 of 2 exclusive control of and the exclusive right to control the details of the Services performed hereunder and all persons performing same and shall be solely responsible for the acts and omissions of its officers, agents, servants, employees, and subcontractors. The doctrine of respondeat superior shall not apply as between the City and Consultant, its officers, agents, servants, employees, or subcontractors. Nothing herein shall be construed as creating a partnership or joint enterprise between City and Consultant. It is expressly understood and agreed that no officer, agent, servant, employee, or subcontractor of Consultant is in the paid service of City. 6. Liability and Indemnification. CONSULTANT SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,INCLUDING DEATH, TOANYAND ALL PERSONS, OFANYKIND OR CHARACTER, WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF CONSULTANT,ITS OFFICERS,AGENTS,SERVANTS,EMPLOYEES, OR SUBCONTRACTOR. CONSULTANT AGREES TO DEFEND, INDEMNIFY, AND HOLD HARMLESS THE CITY, ITS OFFICERS, AGENTS, SERVANTS, AND EMPLOYEES FROM AND AGAINST ANY AND ALL CLAIMS, LAWSUITS,ACTIONS, COSTS,AND EXPENSES OF ANY KIND, INCLUDING, BUT NOT LIMITED TO, THOSE FOR PROPERTY DAMAGE OR LOSS (INCL UDING ALLEGED DAMAGE OR LOSS TO OWNER'S BUSINESS AND ANY RESULTING LOST PROFITS)AND/OR PERSONAL INJURY(INCL UDING DEATH) THAT MAY RELATE TO,ARISE OUT OF, OR BE OCCASIONED BY(I) CONSULTANT'S BREACH OFANY OF THE TERMS OR PROVISIONS OF THIS A GREEMENT OR(m)ANY NEGLIGENT ACT OR OMISSION OR INTENTIONAL MISCONDUCT OF CONSULTANT, ITS OFFICERS, AGENTS, SERVANTS, EMPLOYEES, CONTRACTORS (OTHER THAN THE CITY), OR SUBCONTRACTORS RELATED TO THE PERFORMANCE OF THIS AGREEMENT, PROVIDED, HOWEVER, THAT THE INDEMNITY PROVIDED FOR IN THIS SECTION SHALL NOT APPL Y TO ANY LIABILITY RESULTING FROM THE SOLE NEGLIGENCE OF THE CITY, ITS OFFICERS,AGENTS, EMPLOYEES, OR SEPARATE CONTRACTORS. IN THE EVENT OF JOINT AND CONCURRENT NEGLIGENCE OF BOTH CONSULTANT AND CITY, RESPONSIBILITY, IF ANY, SHALL BE APPORTIONED COMPARATIVELY IN ACCORDANCE WITH THE LAWS OF THE STATE OF TEXAS. NOTHING HEREINSHALL BE CONSTRUED ASA WAIVER OF THE CITY'S IMMUNITIESAS FURTHER PROVIDED BY TEXAS LAW. Consultant shall require all of its subcontractors to include in their subcontracts a release and indemnity in favor of City in substantially the same form as above. This section shall survive the expiration or termination of this Agreement. Professional Services Agreement with Strategic Government Resources,Inc. Page 3 of 3 7. Confidential and Proprietary Information. The City acknowledges that Consultant may use products, materials, or methodologies proprietary to Consultant. The City agrees that Consultant's provision of Services under this Agreement shall not be grounds for the City to have or obtain any rights in such proprietary products, materials, or methodologies unless the parties have executed a separate written agreement with respect thereto. Consultant, for itself and its officers, agents, servants, employees, and subcontractors, further agrees that it shall treat all information provided to it by the City as confidential and shall not disclose any such information to any third party without the prior written approval of the City. Notwithstanding the foregoing, Consultant understands and agrees that the City is a public entity under the laws of the State of Texas, and as such, is subject to various public information laws and regulations, including, but not limited to, the Texas Public Information Act, Chapter 552 of the Texas Government Code (the "Act"). Consultant acknowledges that, under the Act, the following information is subject to disclosure: 1) all documents and data held by the City, including information obtained from the Consultant, and 2) information held by the Consultant for or on behalf of City that relates to the transaction of the City's business and to which City has a right of access. If the City receives a request for any documents that may reveal any of Consultant's proprietary information under the Act, or by any other legal process, law, rule, or judicial order by a court of competent jurisdiction, the City will utilize its best efforts to notify Consultant prior to disclosure of such documents. The City shall not be liable or responsible in any way for the disclosure of information not clearly marked as "Proprietary / Confidential Information" or if disclosure is required by the Act or any other applicable law or court order. In the event there is a request for such information, it will be the responsibility of Consultant to submit reasons objecting to disclosure. A determination on whether such reasons are sufficient will not be decided by the City, but by the Office of the Attorney General of the State of Texas or by a court of competent jurisdiction. 8. Insurance. During the Term of this Agreement, Consultant shall procure and maintain at all times, in full force and effect, a policy or policies of insurance that provide the specific coverage set forth in this Section as well as any and all other public risks related to Consultant's Professional Services Agreement with Strategic Government Resources,Inc. Page 4 of 4 performance of its obligations under this Agreement. Consultant shall specifically obtain the following types of insurance at the following limits: A. Insurance coverage and limits: 1. Commercial General Liability Insurance - $1,000,000 each occurrence; $2,000,000 aggregate 2. Professional Liability Insurance — $1,000,000.00 per occurrence or claim; $1,000,000.00 aggregate 3. Automobile Liability Insurance — Any vehicle used in providing Services under this Agreement, including non-owned, or hired vehicles, with a combined limit of not less than$1,000,000 per occurrence. 4. Statutory Workers' Compensation and Employers' Liability Insurance requirements per the amount required by statute. B. Certificates of Insurance evidencing that the Consultant has obtained all required insurance shall be delivered to the City prior to Consultant proceeding with the Agreement. 1. Applicable policies shall be endorsed to name the City an Additional Insured thereon, as its interests may appear. The term City shall include its employees, officers, officials, agents, and volunteers as respects the Services. . 2. Certificate(s) of Insurance shall document that insurance coverage specified herein are provided under applicable policies documented thereon. 3. Any failure on part of the City to request required insurance documentation shall not constitute a waiver of the insurance requirements. 4. A minimum of thirty (30) days' notice of cancellation or material change in coverage shall be provided to the City. A ten (10) days' notice shall be acceptable in the event of cancellation or material change due to non-payment of premium. Such terms shall be endorsed onto Consultant's insurance policies. Notice shall be sent to Department of Financial Management Services - Risk Management Division, City of Fort Worth, 1000 Throckmorton Street, Fort Worth, Texas 76102. 5. Insurers for all policies must be authorized to do business in the state of Texas or be otherwise approved by the City; and, such insurers must be acceptable to the City in terms of their financial strength and solvency. 6. Deductible limits, or self-insured retentions, affecting insurance required herein must be accepted by the City, in its sole discretion; and, in lieu of traditional insurance, any alternative coverage maintained through insurance pools or risk retention groups must be also approved. Dedicated financial resources or Letters of Credit may also be acceptable to the City. 7. Applicable policies shall each be endorsed with a waiver of subrogation in favor of the City as respects the Agreement. 8. The City shall be entitled, upon its request and without incurring expense, to review the Consultant's insurance policies including endorsements thereto and, at the City's Professional Services Agreement with Strategic Government Resources,Inc. Page 5 of 5 discretion; the Consultant may be required to provide proof of insurance premium payments. 9. The Commercial General Liability insurance policy shall have no exclusions by endorsements unless the City approves such exclusions. 10. The City shall not be responsible for the direct payment of any insurance premiums required by the Agreement. It is understood that insurance cost is an allowable component of Consultant's overhead. In order to be approved by the City, all required insurance shall be written on an occurrence basis. 9. Assignment and Subcontractiniz. Consultant shall not assign or subcontract all or any part of its rights, privileges, duties or obligations under this Agreement without the prior written consent of City. Any attempted assignment or subcontract without the City's prior written approval shall be void and constitute a breach of this Agreement. If City grants consent to an assignment, the assignee shall execute a written agreement with the City and the Consultant under which the assignee agrees to be bound by the duties and obligations of Consultant under this Agreement. The Consultant and assignee shall be jointly liable for all obligations under this Agreement prior to the assignment. If the City grants consent to a subcontract, the subcontractor shall execute a written agreement with the Consultant referencing this Agreement under which the subcontractor shall agree to be bound by the duties and obligations of the Consultant under this Agreement as such duties and obligations may apply. The Consultant shall provide the City with a fully executed copy of any such subcontract. 10. Compliance with Law. Consultant, its officers, agents, servants, employees, and subcontractors, shall abide by and comply with all laws, federal, state and local, including all ordinances, rules and regulations of City. It is agreed and understood that, if City calls to the attention of Consultant any such violation on the part of Consultant or any of its officers, agents, servants, employees, or subcontractors, then Consultant shall immediately desist from and correct such violation. 11. Non-Discrimination. In the execution, performance, or attempted performance of this Agreement, Consultant will not discriminate against any person or persons because of disability, Professional Services Agreement with Strategic Government Resources,Inc. Page 6 of 6 age, familial status, sex, race, religion, color, national origin, or sexual orientation, nor will Consultant permit its officers, agents, servants, employees, or subcontractors to engage in such discrimination. This Agreement is made and entered into with reference specifically to provisions in the City Code of the City of Fort Worth prohibiting discrimination in employment practices, and Consultant hereby covenants and agrees that Consultant, its officers, agents, employees, and subcontractors have fully complied with all provisions of same and that no employee or employee-applicant has been discriminated against by either Consultant, its officers, agents, employees, or subcontractors. 12. Right to Audit. Consultant agrees that the City shall, until the expiration of three (3) years after final payment under this Agreement, have access to and the right to examine any directly pertinent books, documents, papers and records of the Consultant involving transactions relating to this Agreement. Consultant agrees that the City shall have access during normal working hours to all necessary Consultant facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. The City shall give Consultant reasonable advance notice of intended audits. Consultant further agrees to include in all of its subcontractor agreements hereunder a provision to the effect that the subcontractor agrees that the City shall, until the expiration of three (3) years after final payment under the subcontract, have access to and the right to examine any directly pertinent books, documents, papers and records of such subcontractor involving transactions to the subcontract, and further that City shall have access during normal working hours to all subcontractor facilities and shall be provided adequate and appropriate workspace in order to conduct audits in compliance with the provisions of this section. City shall give subcontractor reasonable advance notice of intended audits. This section shall survive the expiration or termination of this Agreement. Professional Services Agreement with Strategic Government Resources,Inc. Page 7 of 7 13. Fiscal Funding. In the event no funds or insufficient funds are appropriated by the City in any fiscal period for any payments hereunder, City will notify Consultant of such occurrence, and this Agreement shall terminate on the last day of the fiscal period for which appropriations were received without penalty or expense to City of any kind whatsoever, except as to the portions of the payments herein agreed upon for which funds shall have been appropriated. 14. Governing Law and Venue. This Agreement shall be construed in accordance with the laws of the State of Texas. Should any action, whether real or asserted, at law or in equity, arise out of the execution, performance, attempted performance of this Agreement, venue for said action shall lie in Tarrant County, Texas. 15. Notices. Notices to be provided hereunder shall be sufficient if forwarded to the other party by hand-delivery or via U.S. Postal Service certified mail, postage prepaid, to the address of the other party shown below: Susan Alanis, Assistant City Manager Cyndy Brown City of Fort Worth Managing Director 1000 Throckmorton St. Strategic Government Resources, Inc. Fort Worth, Texas 76102 P. O. Box 1642 - Keller, Texas 76244 (817) 392-2689 (817) 337-8581 16. Solicitation of Employees. Neither the City nor Consultant shall, during the Term of this Agreement and additionally for a period of one year after its termination, solicit for employment or employ, whether as employee or independent contractor, any person who is or has been employed by the other during the Term of this Agreement, without the prior written consent of the person's employer. Solicitation of employees does not apply to professional search services that SGR may provide to any client. 17. Non-Waiver. The failure of either party to insist upon the performance of any term or provision of this Agreement or to exercise any right herein conferred shall not be construed as a waiver or relinquishment to any extent of that party's right to assert or rely on any such term or right on any future occasion. Professional Services Agreement with Strategic Government Resources,Inc. Page 8 of 8 18. Disclosure of Conflicts. Consultant hereby warrants to the City that Consultant has made full disclosure in writing of any existing or potential conflicts of interest related to Consultant's provision of the Services. In the event that any conflicts of interest arise after the execution of this Agreement, Consultant hereby agrees to make full disclosure to the City in writing immediately upon learning of such conflict. 19. Minority and Woman Business Enterprise Participation. N/A 20. Governmental Powers. Both parties agree and understand that the City does not waive or surrender any of its governmental powers by execution of this Agreement. 21. Severability. If any provision of this Agreement is held to be invalid, illegal or unenforceable, the validity, legality and enforceability of the remaining provisions shall not in any way be affected or impaired. 22. Force Maieure. If either party is unable, either in whole or part, to fulfill its obligations under this Agreement due to acts of God; strikes, lockouts, or other industrial disturbances; acts of public enemies; wars; blockades; insurrections; riots; epidemics; public health crises; earthquakes; fires; floods; restraints or prohibitions by any court, board, department, commission, or agency of the United States or of any state; declaration of a state of disaster or of emergency by the federal, state, county, or City government in accordance with applicable law; issuance of a Level Orange or Level Red Alert by the United States Department of Homeland Security; any arrests and restraints; civil disturbances; or explosions; or some other reason beyond the party's reasonable control (each a "Force Majeure Event"), the obligations so affected by such Force Majeure Event will be suspended only during the continuance of such event. 23. Headings not Controlling. Headings and titles used in this Agreement are for reference purposes only and shall not be deemed a part of this Agreement. Professional Services Agreement with Strategic Government Resources,Inc. Page 9 of 9 24. Review of Counsel. The parties acknowledge that each party and its counsel have had opportunity to review and revise this Agreement and that the normal rules of construction to the effect that any ambiguities are to be resolved against the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto. 25. Amendment. No amendment, modification, or alteration of the terms of this Agreement shall be binding unless the same is in writing, dated subsequent to the date hereof, and duly executed by the parties hereto. 26. Signature Authority. The person signing this Agreement hereby warrants that he or she has the legal authority to execute this Agreement on behalf of his or her respective party, and that such binding authority has been granted by proper order, resolution, ordinance or other authorization of the entity. The other party is fully entitled to rely on this warranty and representation in entering into this Agreement. 27. Entire Agreement. This written instrument (together with any attachments, exhibits, and appendices) constitutes the entire understanding between the parties concerning the work and Services to be performed hereunder, and any prior or contemporaneous, oral or written agreement that purports to vary from the terms hereof shall be void. Professional Services Agreement with Strategic Government Resources,Inc. Page 10 of 10 This Agreement is EXECUTED in multiple originals on this, the day of 2015. AGREED: AGREED: CITY OF FORT WORTH,TEXAS STRATEGIC GOVERNMENT RESOURCES, INC. M -O�/N� ksay Brown I)Alanis Cyn Assistant City Manager Managing Director Date Signed: a-V Date Signed: 3 25 20►5 ATTEST: WITNESS: y J. I City Secret APPROVED AS TO FORM ANQ LEGALITY: ORToo� " O I Q° � 8 8x Q Denis t. McElr Assistant City Attorney ,'°0 a0000a10, M&C: Not required OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX Professional Services Agreement with Strategic Government Resources,Inc. Page 11 of 11 EXHIBIT A SCOPE OF WORK The following pages outline the duties and obligations of Consultant under this Agreement and address Core Services, which are included in the cost specified in the Agreement, and Additional Services, which are available on request for the prices specified herein. Core Services. The following Services are included for each vacancy that is the subject of a recruitment effort by SGR under this Agreement. • Social Media& Marketing Package($4,500.00 per vacancy) ■ Position Profile Brochure. SGR shall utilize a professional graphic designer and professional writer to produce a three (3) to five (5) page brochure based on information and photos provided by the Client. The brochure shall be reviewed and revised in partnership with the Client until Client agrees that it accurately reflects the community, organization,position, and desired attributes. ■ Position Profile Brochure. Client shall provide photos, graphic images, and other information (job description, budget documents, links to web pages, etc.) needed to develop position profile brochure. ■ Position Profile Brochure. SGR will provide draft of profile within ten (10) days of receiving all pertinent information from the Client. Any revisions to the brochure requested by the Client will be completed within two(2)business days. ■ SGR shall provide a social media and marketing effort for a period lasting between at least thirty(30)and forty-five(45)days, with the exact duration specified by Client. ■ Throughout the specified time period, SGR shall: • post position in SGR's 10 in 10 e-newsletter at least two times; • feature position continuously in a prominent location on SGR website; • feature ad continuously in a prominent location on SGR's Job Board; • email blast information about the position to SGR's profession-specific, opt-in subscriber list; • post the position continuously in a prominent location on SGR's Facebook page; • post position continuously in a prominent location on SGR's Linkedln page; • promote the position via SGR's multiple Twitter feeds at least twice; • evaluate and recommend commercial ad placement based on type of position and location, with the cost of placements subject to pass-through to Client as a Reimbursable Expense at cost with no mark-up or overhead charge; and Professional Services Agreement with Strategic Government Resources,Inc. Page 12 of 12 • at Client's request, conduct further marketing via LinkedIn, with the cost of any such marketing subject to pass-through to Client as a Reimbursable Expense at cost with no mark-up or overhead charge. ■ If Client is not satisfied with applicant pool, SGR must be notified within three (3) weeks of the close of the marketing/promotion period, and SGR will then coordinate with Client to perform one re-marketing effort of the position at no additional charge to Client (with the exception of pass-through expenses). Any additional round of marketing will be charged as a new position for the amount of$4,500. ■ If the job description and position title change during the marketing period, and there is a need to remarket based on a new position and job description, marketing and promotion will be charged as a new position for the amount of$4,500. • Application Management& Initial Screening of Resumes($4,500 per vacancy) ■ SGR will receive resumes and cover letters on behalf of Client through SGR's applicant tracking system, communicate with applicants throughout the application submittal period, evaluate and triage resumes after the position closes, and conduct a briefing with Client via phone or online after position closes. ■ Job will be opened within two (2) business days after Client provides information for position profile brochure and job description and will remain open for a period of up to 45 days as directed by the Client. ■ Within one (1) week of position close date, SGR will conduct a phone or online briefing with Client and present a triage ranking of candidates. ■ Client agrees to provide SGR with a list of any candidates to be released within two (2) weeks following the triage briefing with SGR. At that time, SGR will release any candidates that will not continue in the process and email the remaining candidates that the Client will be the primary contact from that point forward. If the Client does not provide a list of candidates to be released, SGR will email all candidates and notify them that the Client will be the primary contact from that point forward. SGR will then consider Services fulfilled. ■ If Client is not satisfied with applicant pool, SGR must be notified within three (3) weeks of triage briefing date, and SGR will then coordinate with Client to reopen position, for a maximum of 45 days, at no additional charge to Client(with the exception of reimbursable expenses). Any additional rounds of opening will be charged as a new position for the amount of$4,500. Professional Services Agreement with Strategic Government Resources,Inc. Page 13 of 13 Additional Services. Client may, in its discretion, engage SGR to provide the following Services for a vacancy that is the subject of a recruitment effort by SGR under this Agreement, with each such Service subject to the specified fee and Reimbursable Expenses, as applicable. • Stakeholder Survey/$1,000 (per vacancy) ■ SGR will provide recommended survey questions within three (3) business days of project initiation. SGR will set up an online survey within one (1) day after Client has reviewed and approved the survey questions. Stakeholders can be directed to a web page or invited to take the survey by email. SGR and Client will agree to the open survey time period, typically ten (10) to thirty(30) days. ■ Client shall be responsible for marketing and promoting the survey to stakeholders. ■ A written summary of results is provided to Client within three (3) business days of survey close date, with such summary to indicate the total number of discrete responses received. Survey is not validated statistically. • Recruitment Video/$5,000 (per vacancy, plus videography charges if applicable) ■ SGR offers the option of developing a custom video recruitment ad for posting on YouTube and linking to the video from other media sources. The base price is $5,000 with client provided footage. There will be an additional charge of $1,000 per day plus travel expenses for SGR videographer to travel and shoot professional video footage onsite. ■ SGR will provide initial video for Client to review within three(3) weeks of receiving all footage. • Individual Resume Analysis and Customized Candidate Questions/$250 per candidate ■ SGR provides a written analysis of a candidate's application materials (typically resume and cover letter), along with a list of suggested questions to ask the candidate for further clarification. SGR will deliver a written report within five (5) business days from receiving application materials from Client. • Questionnaire/$250 per candidate ■ SGR develops a written exercise customized to the position. SGR distributes questionnaire to candidates, evaluates questionnaires, and holds a phone or online briefing with Client after questionnaires are received. ■ SGR will provide a draft questionnaire to Client within three (3) business days of request. SGR will send questionnaires to candidates within two (2) business days of Client's approval of questionnaire. Candidates are typically given one (1) week to complete the questionnaire. SGR will be prepared to hold briefing with Client within three (3) business days after receiving completed questionnaires from candidates. • Online Interviews/$250 per candidate ■ SGR provides recommended position-specific questions for Client approval, prompts candidates to complete online interviews, and emails a link to Client to view the recorded interviews. ■ Candidates are typically given five (5) to seven (7) days to complete the interviews. SGR will provide a link with the candidate interviews within two (2) business days after candidates Professional Services Agreement with Strategic Government Resources,Inc. Page 14 of 14 complete the recorded interviews. • Comprehensive Media Reports/$500 per candidate ■ Each Media Report is compiled from information gathered using SGR's proprietary online search process. This is not an automated process, and it produces far superior results than a standard media or Google search. The report may include news articles, links to video interviews, blog posts, social media posts, etc. ■ SGR will provide media report via email or on flash drive with two (2) weeks of receiving completed release form from candidate. • Management Style Analysis/$150 per candidate ■ SGR uses the DiSC Management psychometric assessment to provide detailed insights regarding how a candidate would lead and manage an organization. SGR will also provide a DiSC Management Comparison Report, which presents a side-by-side view of each candidate's preferred management style. ■ Candidates are typically given two (2) to three (3) business days to complete the assessments. The assessment reports will be provided to Client within two (2) business days of assessment completion by candidates. • Interview Support/$350 (per vacancy) ■ Interview support includes provision of customized interview questions (designed for onsite interviews), a guide to the legal aspects of interviewing, and an SGR assessment exercise specific to the position. ■ These documents will be provided to Client within five(5)business days of request. • Background Checks/$300 per candidate ■ Through SGR's partnership with a licensed private investigations firm, SGR is able to provide detailed comprehensive background reports. ■ Background check reports include: SSN trace and address verification; credit and financial summaries and credit bureau report; personal information, address, and employment comparisons; county criminal and civil records search (for last three counties of residence); state criminal records search (for last three states of residence); nationwide wants and warrants; Federal criminal records search; InstaCriminal national search; Global homeland security search; sex offender records search; driving/motor vehicle records; and education verification for highest degree obtained. ■ Background reports will be delivered (password protected via email) to Client within six (6) business days of receiving completed release forms from the candidates. • Reference Checks/$100 each ■ Client shall provide list of references with contact information. ■ Cost is $100 per completed reference check. Professional Services Agreement with Strategic Government Resources,Inc. Page 15 of 15 ■ SGR will provide an overview of reference checks, either verbally or in writing, depending on Client's preference. Feedback on candidate will be summarized, but no specific comments will be attributed to named individuals. ■ Timeframe will be agreed upon between Client and SGR. • Site Visits/$1,000 per day plus travel expenses ■ At the Client's request, SGR will make onsite visits to a candidate's current community and workplace to gain additional insights into how a candidate is perceived in the community and by coworkers. ■ SGR will provide an overview of the onsite visit, either verbally or in writing, depending on the Client's preference. Feedback on candidate will be summarized, but no specific comments will be attributed to named individuals. ■ Timeframe will be agreed upon between Client and SGR. • Team Building Workshop/$4,000 plus travel expenses& $150 per person for I-OPT reports ■ At the Client's request, SGR will provide a customized team building workshop after the new employee is hired. SGR utilizes I-OPT, which is a validated measurement tool that shows how a person perceives and processes information. ■ Price is $4,000 for a half-day onsite workshop, plus travel expenses and $150 per person for I- OPT team reports, which include Individual Analysis Report, Emotional Impact Management Report, Change Management Report, and Team Management Report. Two-Person Reports can be ordered for an additional fee of$50 per report. Professional Services Agreement with Strategic Government Resources,Inc. Page 16 of 16 EXHIBIT B REIMBURSABLE EXPENSES The City shall compensate Consultant for expenses identified in this Exhibit at the rates and in accordance with the terms outlined herein. Expenses of Consultant that are not identified herein shall not be subject to reimbursement by the City. Ad Placement and Social Media Marketing Fees. City shall reimburse Consultant for actual, incurred costs for City-approved ad placements and social media marketing, with no markup or overhead charge. No ad placement or marketing costs will be incurred without prior approval of City. Reproduction and Binding Costs. City shall pay for copies at a rate of 23 cents per page, plus the actual cost of binders/binding,with no markup or overhead charge. Flash Drives. Information provided to or for the City on a flash drive shall be reimbursed at a fixed rate of$10 per flash drive. Shipping. City shall reimburse Consultant for actual, incurred shipping charges, with no markup or overhead charge. Travel. City will reimburse Consultant in accordance with this paragraph for Consultant's travel that is performed at the City's request and with City's advance approval. In arranging travel, SGR will, in all cases, seek to obtain the lowest possible fares and rates by scheduling travel in the manner that will be the most economical. Airfare shall be reimbursed at Consultant's actual, incurred costs, with no markup or overhead charge. City shall reimburse Consultant for meals that occur during City-approved travel at the following rates: $10 for each breakfast; $15 for each lunch; and $25 for each dinner. Automobile mileage will be billed at the Standard Mileage Reimbursement Rate established by the IRS. No other travel-related expenses shall be reimbursed unless specifically approved in writing by the City; any additional authorized travel-related reimbursement shall be paid at actual, incurred cost, with no markup or overhead charge. Professional Services Agreement with Strategic Government Resources,Inc. Page 17 of 17