HomeMy WebLinkAboutContract 46162-A1 CDTY SECRETARY
CONTRACT NO. I
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 46162
WHEREAS the City of Fort Worth ("City") and Aids Outreach Center, Inc. ("Agency")
made and.entered into City Secretary Contract No. 46162 ("Contract");
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by
City from the United States Department of Housing and Urban Development ("HUD") through
the Housing Opportunities for Persons with AIDS Program ("HOPWA");
WHEREAS, the Agency provides supportive services including case management and
housing assistance to HOPWA Eligible Clients and has requested additional HOPWA Funds ;
and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to add an
additional $75,000.00 of HOPWA Funds for a total Contract amount of$631,737.00 of HOPWA
Funds in order to complete the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
Section 4.1 Provide HOPWA Funds is amended to read as follows:
"City shall provide up to $631,757.00 of HOPWA Funds under the terms and
conditions herein."
II.
Section 17 INSURANCE AND BONDING is amended to read as follows:
"Agency will maintain coverage in the form of insurance or bond in the amount of
$631,757.00 to insure against loss from the fraud, theft or dishonesty of any of Agency's
officers, agents, trustees, directors or employees."
III.
EXHIBIT "A" - PROGRAM SUMMARY and EXHIBIT `B" — BUDGET attached to
M the Contract are hereby replaced with the attached EXHIBIT "A" PROGRAM SUMMARY
M Revised 04/2015 and EXHIBIT `B" —BUDGET Revised 04/2015.
M
3 IV.
This amendment is effective as of the Effective Date of the Contract. OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
Amendment No. 1 to CSC No. 46162 Page 1
Aids Outreach Center, Inc. (HOPWA) Rev.4/2015
V.
All terms and conditions of the Contract not amended herein remain unaffected and in
full force and effect, are binding on the Parties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PAGE]
Amendment No. 1 to CSC No.46162 page 2
Aids Outreach Center, Inc. (HOPWA) Rev.4/2015
ACCEPTED AND AGREED:
Aids Outreach Center, Inc. CITY OF FORT WORTH
By: By:
Shannon Hilgart Fernando Costa, Assistant City Manager
Title: Executiveirector
�F FO 0Rr
ATTEST: o° �°O APPROVED AS TO FORM AND
LEGALITY:
°
City Se a y 1. �°°°��C Assistant City Attorney
M&C: C-26893
M&C: C-27248 Date: 15
R
CIAL RECORD SECRETARYWORTH, TX
Amendment No. 1 to CSC No.46162 Page 3
Aids Outreach Center, Inc. (HOPWA) Rev.4/2015
AIDS OUTREACH CENTER, INC. EXHIBIT "A"
Supportive Services, STRMU, and TBRA REVISED 04/2015
PROGRAM SUMMARY
Housing Opportunities for Persons with AIDS
(HOPWA)
October 1, 2014 to September 30, 2015 $631,737.00
PERIOD AMOUNT
Revised 04/2015
Capitalized terms not defined herein shall have meanings assigned to them in the Contract.
PROGRAM:
The Program provides each HOPWA Eligible Client with one or more of the following:
1) supportive services
2) tenant based rental assistance ("TBRA"); OR,
3) short-term rental, mortgage, or utility assistance ("STRMU").
Supportive Services includes housing counseling and case management.
TBRA includes long-term monthly rental assistance. Clients must be income eligible according
to HUD guidelines, live in a rental unit that passes inspections, and have an identified housing
need as determined by the client's Agency case manager.
STRMU includes short term assistance for up to 21 weeks. STRMU provides assistance with
utilities, rent, or mortgage payments and must not exceed a client's current monthly budget
deficit caused by an unavoidable, unplanned, documented emergency consistent with HUD
guidelines and as defined by Agency's local policy. Clients receiving other government-funded
housing assistance are not eligible.
Program services will be accessible at 400 N. Beach Street Suite 100, Fort Worth, TX 76111,
Monday thru Thursday 8:30 a.m. to 5:00 p.m. and Friday 8:30 a.m. to 4:00 p.m..
Agency may use HOPWA Funds to serve eligible clients in Tarrant, Johnson, Parker, Wise,
Hood and Somervell counties.
HOPWA Funds will pay for TBRA and STRMU. HOPWA Funds will also be used to pay costs
associated with delivering supportive services to any client receiving either TBRA or STRMU
assistance, including salaries, fringe benefits, and FICA for employees, supplies, insurance, and
Program facility and utility costs. No more than 7% of the HOPWA Funds will be used to pay
administrative costs, including salaries, insurance, taxes, and legal and accounting fees
associated with the Program.
Amendment No. 1 to CSC No.46162 Page 4
Aids Outreach Center, Inc. (HOPWA) Rev.4/2015
The Program will be provided consistent with HUD guidance for use of HOPWA Funds.
REGULATORY CLASSIFICATION:
IDIS matrix Code(s) and Service Category: 31D HOPWA Project Sponsor Administration 31C
HOPWA Project Sponsor Activity
Regulatory Citation(s): 24 CFR 574.300(b)(10)—Administrative Expenses
24 CFR 574.300(b)(7)— Supportive Services
24 CFR 574.300(b)(6)— STRMU
24 CFR 574.300(b)(5) s TBRA
Based on the nature of the service provided, Agency will maintain documentation that verifies
that 100% of clients served by the Program are eligible under HOPWA Regulations.
PROGRAM GOALS:
• Provide Program services to approximately 178 Unduplicated Clients
• Provide TBRA services to approximately 71 Unduplicated Clients
• Provide STRMU services to approximately 107 Unduplicated Clients
Amendment No. 1 to CSC No.46162 Page 5
Aids Outreach Center, Inc. (HOPWA) Rev.4/2015
EXHIBIT "B"—BUDGET REVISED 04/2015
�.�-M,Y�@�n'dzn �" � .., � ¢`? ��.Ls` :e.'�°6 i�2p, 44..k.11l3��� .W�.• 'y'.wc "�' �sn�,s�
NMI "'S».•,s-E,...B�...�`'i, ;° 'i �F. 3
Salaries Accountant and Dir Admin Svcs Only)* 1001 5,736 5,736
Benefits(FICA,Life Insurance,Health Insurance,Dental
Insurance,Vision Insurance,Disability Insurance,
Unemployment-State, Retirement)* 1002 588 588
TOTAL ADMINISTRATIVE EXPENSES 6,324 6,324
F12SU ate_r.. ts�, a _ " .,, e,ti ti, ° ;,•.N� .,ss ^,"����,,�,::" k,."':
<.ERQ1si�;l►F'il'
Salaries(Dir Case Mgmt.,Case Mgr,AED,Case Mgr,
Case Mgr,Case Mgr,Receptionist Only)* 2001 50,537 50,537
Benefits(FICA,Life Insurance,Health Insurance,Dental
Insurance,Vision Insurance,Disability Insurance,
Unemployment-State,Retirement)* 2002 7,651 7,851
Program Office Supplies and Services(Office Supplies,
Office Equipment Rental,Postage,Printing)* 3001 1,079 1,079
Construction/Building Materials(only REACH 4001 0 0
Contract Services and Labor(Accounting,Custodial
Services,Security)*(City needs copy of contract before
expenses can be reimbursed) 4002 3,372 3,372
Utilities(Telephone,Electric,Gas,Water and Sewer,
Solid Waste Disposal)* 5001 2,368 2,368
Program Occupancy/Facility(Rent(City needs copy of
lease before expenses can be reimbursed),Repairs,
Maintenance)* 5002 3,646 3,646
Insurance(,General Commercial Liability,Worker's
Compensation)* 1 6001 1 458 1 458
�V�ASSWANC&4
14
Childcare Scholarships 7001 u 0 0 0 0
Short-term Rent Assistance 7002 28,123 56,877 85,000
Short-term Mortgage Assistance 7003 6,021 8,972 14,993
Short-term Utilities Assistance 7004 26,687 10,849 15,838
Tenant Based Rental Assistance 7005 420,491 20,000 440,491
TOTAL 4 refs Y„ W 556,757 85;849 111,849
*These line items may have other eligible expenses of the same type in each category not
specifically listed and the Agency may add like expenses or like positions of the same type to
these line items only after receiving written authorization to do so from City.
Allocation of HOPWA Funds for the expenses listed above must be appropriately cost allocated
and charged. The cost allocation made by Agency for each expense must be shown in the
documentation supplied to City with each Reimbursement Request,
Amendment No. 1 to CSC No.46162 Page 6
Aids Outreach Center,Inc.(HOPWA) Rev.4/2015
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/5/2014 — Ordinance No. 21363-08-2014
CONTINUED FROM A PREVIOUS WEEK
DATE: Tuesday, July 22, 2014 REFERENCE NO.: C-26893
LOG NAME: 17HUDACTIONPLANPY2014-2015
SUBJECT:
Conduct Two Public Hearings and Approve the City's Action Plan for the Use of Federal Grant Funds in the
Amount of$9,827,252.00 from the United States Department of Housing and Urban Development for
Program Year 2014-2015 from the Community Development Block Grant, HOME Investment Partnerships
Program, Emergency Solutions Grant and Housing Opportunities for Persons with AIDS Grant Programs,
Authorize Collection and Use of Program Income, Authorize Waiver of Application of Indirect Cost Rates,
Authorize Execution of Related Contracts and Interdepartmental Letters of Agreement and Adopt
Appropriation Ordinance(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Conduct two public hearings to allow citizen input and consideration of the City's 2014-2015 Action Plan
for use of federal grant funds from the United States Department of Housing and Urban Development in the
amount of$9,827,252.00 for Program Year 2014-2015 from the Community Development Block Grant,
HOME Investment Partnerships Program, Emergency Solutions Grant and Housing Opportunities for
Persons with AIDS grant programs and for the use of program income from activities using prior years'
federal grant funds;
2. Approve the City's 2014-2015 Action Plan for submission to the United States Department of Housing
and Urban Development including allocations of grant funds to particular programs and activities as detailed
below;
3. Authorize the collection and use of an estimated amount of$50,000.00 of program income resulting from
activities using prior years' Community Development Block Grant funds for the programs and activities
detailed below;
4. Authorize the collection and use of an estimated amount of$100,000.00 of program income resulting from
activities using prior years' HOME Investment Partnerships Program funds for the City's Homebuyer
Assistance Program;
5. Authorize the City Manager or his designee to execute contracts and Interdepartmental Letters of
Agreement for a one year term with the agencies listed below in Tables 1, 2 and 3 for Program Year
2014-2015 for Community Development Block Grant, Emergency Solutions Grant and Housing
Opportunities for Persons with AIDS grant funds,contingent upon receipt of funding;
6. Authorize the City Manager or his designee to extend the contracts and Interdepartmental Letters of
Agreement for up to one year if an agency or department requests an extension and such extension is
necessary for completion of the program, or to amend the contracts and Interdepartmental Letters of
Agreement if necessary to achieve program goals provided any amendment is within the scope of the
program and in compliance with City policies and all applicable laws and regulations governing the use of
federal grant funds;
8. Authorize a waiver of indirect cost rates as applicable for the Grants Fund, in accordance with the City's
Administrative Regulations; and
9. Adopt the attached appropriation ordinance increasing the estimated receipts and appropriations to the
Grants Fund in the total amount of$9,827,252.00 consisting of$6,193,950.00 in Community Development
Block Grant funds, $2,143,383.00 in HOME Investment Partnerships Program funds, $493,901.00 in
Emergency Solutions Grant funds and $996,018.00 in Housing Opportunities for Persons with AIDS grant
funds, plus any program income, all subject to receipt of such funds.
DISCUSSION:
The City's Annual Action Plan summarizes the major housing and community development activities and
proposed expenditures for use of federal grant funds totaling $9,827,252.00 from the United States
Department of Housing and Urban Development (HUD) for Community Development Block Grant(CDBG),
HOME Investment Partnerships Program (HOME), Emergency Solutions Grant (ESG) and Housing
Opportunities for People with AIDS (HOPWA) grant programs for the program year beginning October 1,
2014 and ending September 30, 2015. This year's Action Plan also summarizes the use of program income
resulting from activities using prior years' CDBG and HOME funds. The purpose of these grant funds is to
primarily benefit low and moderate income City residents, with ESG funds primarily benefiting homeless
persons and HOPWA funds primarily benefiting persons with HIV/AIDS.
Staff developed recommendations for the allocation of the estimated funding from HUD and presented them
to the Community Development Council (CDC) on May 21, 2014 and to the City Council at the Pre—Council
meeting on June 10, 2014. Notice of a 30—day public comment period from July 2, 2014 to July 31, 2014 was
published in the Fort Worth Star—Telegram on June 28, 2014. Any comments received will be maintained by
the Housing and Economic Development Department, in accordance with federal regulations. The City will
hold two public hearings as part of the HUD—required citizen participation process, the first on July 22, 2014
and the second on August 5, 2014 at which time the City Council is scheduled to approve the Action Plan. In
addition, public hearings were held on June 24, 2014 at 10:00 a.m. and 6:00 p.m. for citizens to provide
comment on the proposed list of neighborhood streets eligible for reconstruction using CDBG funds.
A summary of the CDC's funding recommendations is provided below in Tables 1, 2 and 3 and a spreadsheet
of all specific funding recommendations is attached. The Action Plan must be submitted to HUD by August
15, 2014.
For Program Year 2014-2015, it is recommended that the amount of$6,193,950.00 in CDBG funds and the
estimated amount of$50,000.00 of CDBG program income be allocated as follows:
Public Services —$929,092.50
This item includes social services for low to moderate income,disabled and disadvantage populations.
Housing Programs and Services —$2,150,600.00
This item includes funding for the City's Priority Repair Program, Cowtown Brush—Up, homebuyer and
housing services and accessibility modifications to the homes of senior and/or disabled individuals and
related project delivery costs for these programs.
CDBG Match Funds —$500,000.00
This item includes match funds for the Lead Grant program.
Infrastructure Services —$638,126.80
This item includes funding for reconstruction of neighborhood streets.
CDBG Economic Development—$737,340.70
This item is the City's annual payment on its Section 108 loan from HUD.
CDBG Estimated Program Income —$50,000.00
The CDC recommended allocating any CDBG program income for the reconstruction of neighborhood
streets.
CDBG General Administration —$1,238,790.00
This item includes costs for administering the CDBG grant including allocations for Financial Management
Services, Internal Audit and Transportation and Public Works Departments.
For Program Year 2014-2015, it is recommended that the amount of$2,143,383.00 in HOME funds and the
estimated amount of$100,000.00 of HOME program income be allocated as follows:
Homebuyer Assistance Program —$1,097,405.70
This items includes funding for down payment and/or closing cost assistance to low and moderate income
homebuyers.
Community Development Housing Organizations(CHDO) Set Aside —$321,507.40
HUD requires that a minimum of 15 percent of HOME funds be allocated to CHDOs for affordable housing
projects and CHDO administrative operating costs. These funds will be used to complete the Hillside
Morningside Neighborhood Single Family Infill Development which will result in the construction of up to
17 single family houses by the Tarrant County Housing Partnership CHDO.
Multifamily Development —$510,131.60
Funding will be used for the Columbia at Renaissance Square, an approximately 140—unit mixed income
development, with 28 market rate units. The rest of the units will provide quality affordable housing to Fort
Worth families with incomes at or below 80 percent of Area Median Income. The development will be
located at 3801 W.G. Daniels Drive in Council District 8.
HOME General Administration —$214,338.30
This item includes costs for administering the HOME grant.
HOME Estimated Program Income —$100,000.00
The program income will be used in the City's Homebuyer Assistance Program.
For Program Year 2014-2015, it is recommended that the amount of$996,018.00 in HOPWA funds be
allocated as follows:
Non—Profit Service Providers —$966,137.46
HOPWA Program Administration —$29,880.54
For Program Year 2014-2015, it is recommended that the amount of$493,901.00 in ESG funds be allocated
as follows:
Non—Profit Service Providers —$456,858.42
ESG Program Administration —$37,042.58
The CDC and Staff recommend that contracts be executed with the agencies listed below in the amounts
shown in the following tables:
Community Development Block Grant:
Table l —CDBG Agencies
Organization Program Amount
Women's Center of Tarrant County Senior Services $ 75,000.00
Senior Citizens of Greater Tarrant County Senior Services $93,092.50
YMCA of Metropolitan Fort Worth Child Care Services $ 50,000.00
YWCA of Fort Worth and Tarrant County Child Development $ 50,000.00
Childcare Associates Child Care Services $ 50,000.00
Girls Inc. of Tarrant County Youth Services $75,000.00
Camp Fire Youth Services $ 75,000.00
Lena Pope Home Youth Services $ 75,000.00
Ladder Alliance Employment/Job Training $ 75,000.00
Tarrant County Housing Partnership Housing Counseling& $ 124,000.00
Education
Presbyterian Night Shelter Case Management/Main Shelter $ 82,000.00
Meals on Wheels of Tarrant County Home—delivered Meals $ 105,000.00
Program
CDBG Public Service Subtotal $929,092.50
*REACH Resource Center on Independent Need—Project Ramps $75,000.00
Living
Total CDBG Contracts $1,004,092.50
*REACH will be funded from the CDBG Housing Programs budget.
Housing Opportunities For Persons With AIDS:
Table 2 —HOPWA Agencies
Organization Program Amount
Tarrant County
Samaritan Housing, Administration(seven percent) and Supportive Services $409,380.46
Inc.
AIDS Outreach Administration (seven percent),Supportive Services,
Center,Inc. Tenant Based Rental Assistance(TBRA),and Short Term $556,757.00
Rent Mortgage and Utility Assistance (STRMU)
TOTAL HOPWA
$966,137.46
Contracts
Emergency Solutions Grant:
Table 3—ESG Agencies
Organization Program Amount
SafeHaven of Tarrant County Shelter Services $ 85,065.00
Presbyterian Night Shelter Shelter Services $ 95,544.00
Day Resource Center for the Homeless Shelter Services $115,732.00
The Salvation Army, a Georgia Homelessness Prevention/Rapid $43,136.00
Corporation Re—Housing
Catholic Charities of Fort Worth Homelessness Prevention/Rapid $117,381.42
Re—Housing
TOTAL ESG Contracts 1 $456,858.42
These programs are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval of the above recommendations,
adoption of the attached appropriation ordinance and receipt of grant funds, funds will be available in the
current operating budget, as appropriated, of the Grants Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 451727 01720672OXXX $6.193.950.00
GR76 5XXXXX 01720672OXXX $6.193.950.00
GR76 451727 017206721XXX $2.143.383.00
GR76 5XXXXX 017206721XXX $2.143.383.00
GR76 451727 017206723XXX $493.901.00
GR76 5XXXXX 017206723XXX $493.901.00
GR76 451727 017206724XXX $996.018.00
GR76 5XXXXX 017206724XXX $996.018.00
GR76 476091 01720672OXXX $50.000.00
GR76 5XXXXX 01720672OXXX $50.000.00
GR76 476076 017206721XXX $100.000.00
GR76 5XXXXX 017206721XXX $100.000.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Jay Chapa (5804)
Cynthia Garcia (8187)
Additional Information Contact: Leticia Rodriguez (7319)
ATTACHMENTS
1. 17HUDACTIONPLANPY2014-2015 AO 2014.docx
2. Action Plan 14 —15.12df
3. PROPOSED 2014 CDBG Streets Attachment.12df
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 4/7/2015
DATE: Tuesday, April 07, 2015 REFERENCE NO.: **C-27248
LOG NAME: 17NS AIDS OUTREACH CENTER ADDITIONAL FUNDING
SUBJECT:
Authorize Change in Use and Expenditure of Additional Housing Opportunities for Persons with AIDS Grant
Funds in the Amount of$75,000.00 to AIDS Outreach Center, Inc., for a Total Contract Amount of
$631,757.00 and Authorize Execution of a Contract Amendment to City Secretary Contract No. 46162 (ALL
COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize a change in use and expenditure of additional unprogrammed Housing Opportunities for Persons
with AIDS grant funds in the amount of$75,000.00 to AIDS Outreach Center, Inc.; and
2. Authorize the City Manager or his designee to execute a contract amendment to City Secretary Contract
No. 46162 with AIDS Outreach Center, Inc., to increase the contract amount by $75,000.00 for a total
contract amount of$631,757.00.
DISCUSSION:
On August 5, 2014, the City Council approved the City's 2014-2015 Action Plan, including the execution of
a contract with AIDS Outreach Center, Inc. (AOC), for Housing Opportunities for Persons with AIDS
(HOPWA) grant funds from the United States Department of Housing and Urban Development (HUD) in the
amount of$556,757.00 (M&C C-26893, City Secretary Contract No. 46162). AOC utilizes the HOPWA
funds for Tenant—Based Rental Assistance (TBRA) and Short Term Rent, Mortgage and Utility Assistance
(STRMU) to HOPWA—eligible clients.
AOC has requested additional HOPWA funds in order to ensure continued levels of service to eligible clients
and to assist the City in meeting its Consolidated Plan goals. The Action Plan included the authority to
amend the various contracts, if necessary to achieve program goals provided any amendment is within the
scope of the program and in compliance with City policies and all applicable regulations regarding the use of
Federal grant funds. Staff recommends an amendment to City Secretary Contract No. 46162, the current
HOPWA contract with AOC, to increase the contract amount by $75,000.00 in unprogrammed HOPWA
funds for a total contact amount of$631,757.00. The $75,000.00 of additional funding may be divided
between TBRA and STRMU services as determined by the needs of the agency in consultation with Staff.
Staff recommends the change in use and expenditure of$75,000.00 of additional unprogrammed HOPWA
funds to AOC. Action Plan funding years may vary and be substituted based on the Principle of First In,First
Out in order to expend oldest grant funds first. Federal regulations do not require a public comment period
for this change in use of HOPWA funds.
Services by AOC are available in ALL COUNCIL DISTRICTS.
FISCAL INFORMATION:
The Fiscal Year 2015 budget included appropriations in the amount of$75,000.00 in the Grants Fund for
Housing Opportunities for Persons with AIDS programs. As of March 9,2015,the appropriations have not
been expended.Upon approval of these recommendations, the Financial Management Services Director
certifies that funds are available within the existing appropriations and can be reallocated to City Secretary
Contract No.46162 with AIDS Outreach Center,Inc.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
1&2)GR76 539120 017206724030 $50.000.00 1)GR76 539120 017206724 9900 $75.000.00
1&2)GR76 539120 017206724050 $25.000.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Cynthia Garcia (8187)
Additional Information Contact: Alice Cruz (7322)
A'TACHMENTS
1. available funds.PDF