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Home My WebLink AboutOrdinance 21736-05-2015 Ordinance No. 21736-05-2015 AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE WATER CAPITAL PROJECTS FUND IN THE AMOUNT OF $161,994.50, FROM AVAILABLE FUNDS, FOR THE PURPOSE OF FUNDING STREET REHABILITATION HOT MIX ASPHALTIC CONCRETE AT MULTIPLE LOCATIONS; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS: SECTION 1. That in addition to those amounts allocated to the various City departments for Fiscal Year 2014-2015 in the Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Water Capital Projects Fund in the amount of$161,994.50, from available funds, for the purpose of funding Street Rehabilitation Hot Mix Asphaltic Concrete at multiple locations. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3. That this ordinance shall be cumulative of Ordinance No. 21457-09-2014 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed. SECTION 4. This ordinance shall take effect upon adoption. APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY Douglas W. Black Mary J. Kayser Sr. Assistant City Attorney ADOPTED AND EFFECTIVE: May 5, 2015 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION: Approved on 5/5/2015 - Ordinance Nos. 21735-05-2015 & 21736-05- 2015 DATE: Tuesday, May 05, 2015 REFERENCE NO.: **C-27280 LOG NAME: 20HMAC SURFACE OVERLAY 2014-2 SUBJECT: Authorize Execution of Change Order No. 1 to City Secretary Contract No. 45641 with JLB Contracting, LLC, in the Amount of$448,353.36 to Rehabilitate Street Sections of Binyon Street, Clover Lane, Green Avenue, James Avenue, Marks Place, May Street, and Merida Avenue, Thereby Increasing the Total Contract Amount to $2,258,154.51 and the Total Project Amount to $2,643,654.54 and Adopt Appropriation Ordinances (COUNCIL DISTRICTS 3, 7 and 9) RECOMMENDATION: It is recommended that the City Council: 1. Authorize a transfer in the amount of$285,289.00, $224,289.00 for Change Order No. 1 and $61,000.00 for project management and material testing, from the Water and Sewer Fund in the amounts of$161,994.50 to the Water Capital Projects Fund and $123,294.50 to the Sewer Capital Projects Fund; and transfer$224,064.36 from Contract Street Maintenance Fund Unspecified to the project; and 2. Adopt the attached appropriation ordinances increasing estimated receipts and appropriations in the Water Capital Projects Fund in the amount of$161,994.50 and the Sewer Capital Projects Fund in the amount of$123,294.50 from available funds; and 3. Authorize the execution of Change Order No. 1 to City Secretary Contract No. 45641 with JLB Contracting, LLC, in the amount of$448,353.36 to rehabilitate sections of Binyon Street, Clover Lane, Green Avenue, James Avenue, Marks Place, May Street, and Merida Avenue, thereby increasing the total contract amount to $2,258,154.51. DISCUSSION: This project is a part of the Contract Major Maintenance Program which provides for the rehabilitation of the City's deteriorated asphalt streets. This pavement work is being undertaken in conjunction with a separate contract for the replacement of water and sanitary sewer lines. This proposed change order is to provide for additional street segments on which the Water Department is completing similar work, and for which it is more cost effective to overlay the entire street segment than to only repair the trench. The original contract amount of$1,809,801.15 was approved on May 6, 2014 (M&C C-26794). In addition to the contract cost, a total of$324,500.03 was appropriated for project management, materials testing and inspections. The Water Department will contribute funding in the amount of$224,289.00 for this change order. The Transportation and Public Works' portion of the cost on this change order will be $224,064.36, which is available in the 2014 Contract Street Maintenance Fund. Logname: 20HMAC SURFACE OVERLAY 2014-2 Page 1 of 4 TPW Water I Sewer I Totals Original Contract Amount $ 904,900.57$452,450.29$452,450.29 $1,809,801.15 Change Order No.1 $ 224,064.36$111,994.50$112,294.50 $ 4481353.36 Revised Contract Amount $1,128,964.93$564,444.79$564,744.79 $2,258,154.51 In addition to the contract cost, an additional $61,000.00 is included for project management, materials testing and other project costs. The streets to be added are listed below and TPW staff has reviewed and verified the quantities for the additional work on Change Order No. 1. Street Limits Binyon Street Lubbock Avenue to Cockrell Avenue Clover Lane Birchman Avenue to West FRWY SR WB Greene Avenue Binyon Street to Bilglade Road James Avenue West Berry Street to West Biddison Street North Marks Place Camp Bowie Boulevard to Brazos Avenue May Street Pennsylvania Avenue to West Cannon Street Merida Avenue West Seminary Drive to West Boyce Avenue Subject to approval of this Mayor and Council Communication, appropriations for the HMAC Surface Overlay 2014-2 project budget will consist of the following: JLB Contracting, LLC HMAC Contract $2,258,154.51 Construction Staking, Project Management, Inspection, $ 385,500.03 Materials Testing, and Contingencies Project Total $2,643,654.54 Funding for the contract, Change Order No.1 and other project costs is as follows: Fund Existing JAdditional Revised Encumbrances/ Remaining Appropriation JAppropriation jAppropriation Expenditures Balance Water Capital $ 452,450.29 $161,994.50 $ 614,444.79 $ 500,328.23 $114,116.56 Projects Sewer Capital $ 451,450.29 $123,294.50 $ 575,744.79 $ 462,668.28 $113,076.51 Projects Contract Street $1,229,400.60 $224,064.36 $1,453,464.96 $ 924,313.10 F$529,151.86 Maintenance Logname: 20HMAC SURFACE OVERLAY 2014-2 Page 2 of 4 Project I $2,134,301.18' $509,353.36 $2,643,654.54 $1,887,309.61 $756,344.93 Total Construction commenced in July 2014 and will be completed by July 2015. M/WBE Office - JLB Contracting, LLC, agrees to maintain its initial MBE commitment of 16 percent that it made on the original contract and extend and maintain that same MBE commitment of 16 percent to this first change order. Therefore JLB Contracting, LLC, remains in compliance with the City's BDE Ordinance and attests to its commitment by its signature on the Acceptance of the Previous MBE Commitment Form executed by an authorized representative of its company. These projects are located in COUNCIL DISTRICTS 3, 7 and 9, Mapsco 74S, 75L, 76S, 77E and 90K. FISCAL INFORMATION /CERTIFICATION: The Financial Management Services Director certifies that appropriations are available in the Contract Street Maintenance Fund for transfer from unspecified funding to the HMAC Surface Overlay 2014-2 project (Project No. 02226), for this change order, as per Fund Appropriation Request FA-00006 titled 20HMAC SURFACE OVERLAY 2014-CO1 FAR attached, and as depicted below: Available Transfer to Remaining Available Fund Unspecified Project No. Unspecified Appropriation 0226 Appropriation Contract Street Maintenance $2,994,529.50 $224,064.36 $2,770,465.14 (C293) The Financial Management Services Director also certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current capital budgets, as appropriated, of the Water Capital Projects Fund and the Sewer Capital Projects Fund for transfer to the HMAC Surface Overlay 2014-2 project for this change order. The Fiscal Year 2015 Water and Sewer Fund operating budget includes appropriations of$51,724,257.00 for the purpose of providing pay-as-you-go funding for capital projects. Upon approval of this Mayor and Council Communication and transfer of the funds to the project, $14,344,802.96 will remain in the Water and Sewer Fund, as depicted in the table below. Water Transfer and FY15 Transfers YTID Available Upon Revised Sewer Appropriations Balance Approval of Balance Fund This M&C Water (Pay- as- $21,840,314.00 $19,729,022.98' $2,111,291.02 $161,994.50 $1,949,296.52 you- 90) Sewer (Pay- $29,883,943.00 $17,365,142.06 $12,518,800.94 $123,294.50 $12,395,506.44 as- you- Logname: 20HMAC SURFACE OVERLAY 2014-2 Page 3 of 4 9o) I ) I I _I _ Total $,51,724,2,57.001$37,094,165.041$14,630,091.96 $285,289.00 $14,344,802.96 FUND CENTERS: TO Fund/Account/Centers FROM Fund/Account/Centers 1 &2) P253 476045 6071702226ZZ $161.994.50 1) PE45 538040 0609020 $161,994.50 1 &2) P258 476045 7071702226ZZ $123.294.50 1) PE45 538040 0709020 $119.294.50 2) P253 541200 607170222683 $111,994.50 3) P253 541200 607170222683 $111,994.50 2) P258 541200 707170222683 $112,294.50 3) P258 541200 707170222683 $112,294.50 2) P258 531350 7017170222685 $11,000.00 3) C293 541200 207620222683 $224.064.36 2) P253 531350 607170222652 $1,000.00 2) P253 531350 607170222684 $4,000.00 2) P253 531350 607170222685 $45,000.00 CERTIFICATIONS: Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Douglas W. Wiersig (7801) Additional Information Contact: Kristian Sugrim (8902) Logname: 20HMAC SURFACE OVERLAY 2014-2 Page 4 of 4