HomeMy WebLinkAboutContract 42656-A1 FORTWORTH C Tom► W
PUBLIC EVENTS DEPARTMENT/WILL ROGERS MEMORIAL CENTER
3401 WEST LANCASTER AVENUE, FORT WORTH, TEXAS 76107
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 42656
A LICENSE AGREEMENT WITH REGION 9 AHA, INC.
This FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 42656 ("First Amendment") is
made and entered into by and between the City of Fort Worth, a home-rule municipal corporation, acting
herein through its duly authorized Assistant City Manager, and Region 9 Arabian Horse Association, Inc.
d/b/a Region 9 AHA, acting herein by and through its duly authorized representative.
WHEREAS, on December 12, 2011, City and Licensee entered into City Secretary Contract No.
42656 ("Contract') for the purpose of holding the Region 9 AHA Championship Show ("Event") at certain
facilities in the Will Rogers Memorial Center;
WHEREAS, Regional 9 Arabian Horse Association, Inc. originally executed this Contract through its
assumed business name of Region 9 AHA;
WHEREAS, Region 9 Arabian Horse Association, Inc. is and always should have been the true and
property party to this Contract,-
WHEREAS,
ontract;WHEREAS, the parties wish to amend the contract to memorialize the proper parties thereto and to
specify the facilities to be licensed for the 2015 Event, including the addition of, and rental schedule for, The
Pavilion; and
NOW, THEREFORE, City and Licensee for and in good and valuable consideration of the mutual
covenants and agreements contained herein, do mutually covenant and agree that the Contract is hereby
amended as follows:
1.
The City and Region 9 Arabian Horse Association, Inc. acknowledge that the Contract incorrectly
identifies Region 9 AHA, Inc. as the original licensee to the Contract and that the proper licensee to the
Contract is and always should have been Region 9 Arabian Horse Association, Inc. d/b/a Region 9 AHA.
Licensee agrees to be bound by all of the terms and conditions of the Contract as if it were listed as an
original party thereto, including any revisions set forth in this First Amendment. Any reference to the term
7V "Licensee" in the Contract, including this First Amendment and any future amendments, shall refer to and
� include Region 9 Arabian Horse Association, Inc. d/b/a Region 9 AHA.
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.< 2.
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3 Addendum A, FACILITIES, Subsection 2, YEAR 2014 through 2015, shall be amended for the
?� purpose of specifying the facilities to be licensed to the Licensee for the 2015 Event and read as follows:
"YEAR 2015
o a. May 22-23 —Set Up
i. Move in to designated office areas, arenas, and commercial
exhibits areas by Event staff and Event decorator only at no
charge
OFFICIAL RECORD b. May 24-26— Move in beginning at 8:00 a.m.
CITY SECRETARY i. Will Rogers Coliseum — Includes all dressing rooms and office
F.WORTH TX areas
ii. Burnett Building — Includes all stalls, vet clinic, office areas,
exercise areas, and cattle pens, if needed
First Amendment to CSC 42656 1 of 3
f E
iii. Richardson-Bass Building — Includes all stalls, John Justin
Arena, James L. and Eunice West Arena, Brown-Lupton Exhibits
Areas, Coburn Room, all available meeting rooms and office
areas
iv. Charlie and Kit Moncrief Building — Includes W.R. Watt Arena, all
stalls, exercise areas and offices/meeting rooms.
v. Equestrian Multi-Purpose Building — Includes all stalls and
exercise arenas
vi. The Pavilion with arena (approximately 125' x 250' in size)
c. Livestock shall not be permitted on show grounds prior to 8:00 am,
May 24, 2015
d. May 27-30— Event Dates
i. Will Rogers Coliseum — Includes all dressing rooms and office
areas
ii. Burnett Building — Includes all stalls, vet clinic, office areas,
exercise areas, and cattle pens, if needed
iii. Richardson-Bass Building — Includes all stalls, John Justin
Arena, James L. and Eunice West Arena, Brown-Lupton Exhibits
Areas, Coburn Room, all available meeting rooms and office
areas
iv. Charlie and Kit Moncrief Building — Includes W.R. Watt Arena, all
stalls, exercise areas and offices/meeting rooms.
v. Equestrian Multi-Purpose Building — Includes all stalls and
exercise arenas
vi. The Pavilion with arena (approximately 125' x 250' in size)
e. May 31 —Move out must be completed by 5:00 p.m.
i. Will Rogers Coliseum — Includes all dressing rooms and office
areas
ii. Burnett Building — Includes all stalls, vet clinic, office areas,
exercise areas, and cattle pens, if needed
iii. Richardson-Bass Building — Includes all stalls, John Justin
Arena, James L. and Eunice West Arena, Brown-Lupton Exhibits
Area, Coburn Room, all available meeting rooms and office
areas
iv. Charlie and Kit Moncrief Building — Includes W.R. Watt Arena, all
stalls, exercise areas and offices/meeting rooms.
v. Equestrian Multi-Purpose Building — Includes all stalls and
exercise arenas
vi. The Pavilion with arena (approximately 125' x 250' in size)
3.
Addendum A, RENTAL RATE SCHEDULE, Subsection 1. is amended to add a new subsection, Subsection
q., which sets forth the rental rate schedule for The Pavilion, and shall read as follows:
"q. The Pavilion with arena (approximately 125' x 250' in size)
(1) $500 - Per Move In or Move Out Day
(2) $500 - Per Exercise Day
(3) $1,000 - Per Show Day"
4.
First Amendment to CSC 42656 2 of 3
All terms in this First Amendment that are capitalized but not defined shall have the meanings
assigned to them in the Contract.
5.
All terms and conditions of the Contract that are not expressly amended pursuant to this First
Amendment shall remain in full force and effect.
6.
This First Amendment may be executed in several counterparts, each of which will be deemed an
original, but all of which together will constitute one and the same instrument. A signature received via
facsimile or electronically via email shall be as legally binding for all purposes as an original signature.
IN WITNESS WHEREOF, the parties hereto have executed this First Amendment on this )L day of
2015.
CITY OF FORT WORTH REGION 9 ARABIAN HORSE ASSOCIATION,
INC. D/B/A REGION 9 AHA
B By:
-Susan Alanis Margo Sh oss
Assistant City Manager Director
Approval Recommended:
By:
- 1AL
Kirk N. Slaughter
Director of Public Events
APPROVED AS TO FORM AND LEGALITY:
By:
al ch
Assista C Attorney f O R
0
ATTEST.
By:
ary Kayser %%0000aOo° °
ity Secretary rex
AGREEMENT AUTHORIZATION:
No M&C required
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH, TX
First Amendment to CSC 42656 3 of 3