HomeMy WebLinkAboutContract 28006-A3 AMENDMENT NO. 3
STATE OF TEXAS S CITY SECRETARY CONTRACT NO -A3
(MSC Required)
COUNTY OF TARRANT S
WHEREAS, the City of Fort Worth (City) and Dannenbaum
Engineering Corp. , (Engineer) made and entered into City Secretary
Contract No. 28006, (the Contract) which was authorized by the
City Council by MSC C-19172 on the 30th day of July, 2002 and
subsequently revised by two previous amendments; and
WHEREAS, the Contract involves engineering services for the
following project:
Sanitary Sewer Main 257 and 325 Middle and Upper Village
Creek Parallel Relief Alignment Study and Design.
WHEREAS, it has become necessary to execute Amendment No. 3
to said Contract to include an increased scope of work and revised
maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and
through their duly authorized representatives, enter into the
following agreement which amends the Contract:
1.
Article I, of the Contract is amended to include the
additional engineering services specified in MSC C-23578, adopted
by the City Council on the 9th day of June, 2009, and corrected by
MSC C-23574 (September 1, 2009) and further amplified in a
proposal letter dated February 23, 2009, copies of which are both
attached hereto and incorporated herein. The cost to City for the
additional services to be performed by Engineer total $96,825.00.
2.
Article II, of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work
and services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $1,259,931.28.
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TX
3 .
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this the3c-+,-� day of , 2009, in
Fort Worth, Tarrant County, Texas .
7\MMMTS M
!%i Ar, 1
rontr,act Authorizatioa
Marty Hendrix _
City Secretary Date-
APP AL RE OMMENDED: APPROVED:
L (�
S. Frank Crumb, P.E. Fernando Costa
Director, Water Department Assistant City Manager
Dannenbaum Engineering Corporation
Engineer
By:_
Name: Haa Ahrens, P.E. Principal
6421 Camp Bowie Blvd.
Suite 400
Fort Worth, TX 76116-5421
APPROVED AS T4 F AND GALITY:
Assistant City A torney
OFFICIAL RECORD
CITY SECRETARY
FT WORTI-19 TX
DANNENBAUM ENGINEERING CORPORATION
_AMP 9-:re 7LVG :JO .rte 7"•1 'ftA: 'h�'h�.]� \�1,) 3
February 23, 2009
Mr. David Cooper, P.E.
Water Department
City of Fort Worth
1000 Throckmorton Street
Fort Worth, Texas 76102-63 11
RE: Supplemental Agreement No. 3
Sanitary Sewer Mains 257 and 325 Middle and Upper Village Creek
Parallel Relief Alignment Study and Design
Water Project No. P 170-070170140030
D.O.E. No. 3650
Dear Mr. Cooper:
This letter is to provide the revised Supplemental Agreement No. 3 for the design of
Main 325. The original submittal was dated October 20, 2008 and revised via a submittal
on January 14, 2009.
As you are aware, the realignments of Main 325 will require additional field survey,
environmental and design effort. Based on discussions during our meeting on February
5, 2009, I have revised the computation of additional engineering fee to reduce the
amount by approximately 20% and reduced the surveying amount by 25%. Approval of
Supplemental Agreement No. 3 will increase the design fee from $1,163,106.28 to
$1,259,931.28, an increase of$96,825.00.
Please inform us of the City's approval of the contract changes. If you have any
questions in the meantime, please do not hesitate to call.
Sincerely,
l3rian D. O'Neill, P.F.
Projcct `lanaL!cr
cc: Gary W. Fi,hcr, P.F.
Dile 3642-32
(i 121n lha?-i? A,nun Apccmcn1 Su1,l,lrmcmul -:1 1 cticr l'aq,cr I ' '3 .'.i'o9 doe
ATTACHMENT "B"
SUPPLEMENTAL AGREEMENT No. 3
COMPENSATION AND SCHEDULE
SANITARY SEWER MAIN 257 AND 325 MIDDLE AND UPPER VILLAGE CREEK
PARALLEL RELIEF ALIGNMENT STUDY AND DESIGN
Sanitary Sewer System Rehabilitation and Improvements
Water Project No. P170-070170110030
DOE #3650
1. Compensation
A. The ENGINEER shall be compensated total lump sum fees as summarized in Exhibit
`B-3' and as follows:
Payment of the total lunp sum fees shall be considered full compensation for the
services described in Attachment `A' and Exhibit"A-2"for labor materials,supplies
and equipment necessary to complete the project.
B. Partial payments shall be rnade monthly,as stipulated on Exhibit B-1,upon receipt of
an invoice from the ENGINEER. Each invoice is to be verified as to its accuracy and
compliance with the terms of this contract by an officer of the ENGINEER. Payment
according to statements will be subject to certification by the designated
representative of the Water Department that such work has been performed.
IL Schedule
Part 1 (for the first bid set)shall be completed 60 days atter notice to proceed. This schedule
is dependent of CITY turnaround time on plan reviews.
Part 2 (for the first bid set) design shall be completed 135 days atter notice to proceed. This
schedule is dependent ot'C'ITY turnaround time on plan reviews.
Part 3 (for the first bid set)design shall he completed 205 days atter notice to proceed. This
schedule is dependent of CITY turnaround time on plan reviews.
P�1rt 4 (tilr the tirst hid ut) design ,11,111 he eoml,leted 2?O days atter notice to proceed. fill:
,C11cd111e is dependent Of(] I N" tul naround time on plan rc%lCM.S.
EXHIBIT "B-l"
(SUPPLEMENTAL. TO ATTACHMEN"r B)
METHOD OF PAYMENT — SUPPLEMENTAL AGREEMENT No. 3
SANITARY SEWER MAINS 257 AND 325 MIDDLE AND UPPER VILLAGE
CREEK PARALLEL RELIEF ALIGNMENT STUDY AND DESIGN
Sanitary Sewer System Rehabilitation and Improvements
Water Project No. P170-0701701.10030
DOE No. 3650
L Method of Payment
Partial payment shall be made to the Engineer monthly upon City's approval of an
invoice from the Engineer outlining the estimated current percent complete of the total
project.
The aggregate of such monthly partial fee payments shall not exceed the following:
Until satisfactory completion of Exhibit A-2, Part B, Section 1, hereunder, a sum not to
exceed 30 percent of the respective total lump sum fee for each scope of services.
Until satisfactory completion of Exhibit A-2, Part B, Section 2j, hereunder, a sum not to
exceed 70 percent of the respective total lump sun fee for each scope of services, less
previous payments.
Until satisfactory completion of Exhibit A-2, Part B, Section 3, hereunder, a sum not to
exceed 95 percent of the respective total lump sum fee for each scope of services, less
previous payments.
Balance of earnings to be due and payable atter the pre-construction meeting for each
project.
[1. Progress Reports
A. line Enginecr shall suhmit to the designated representativ c of Director of the
Nater Depart nunt numtlnly progress reports co%cring .ill phases ofdcsign by the
I.S"'of ever,. month in the t mimt rcyuired by the ON.
EXHIBIT B-2
(SUPPLEMENT TO ATTACHMENT B)
HOURLY RATE SCHEDULE — SUPPLEMENTAL AGREEMENT No. 3
SANITARY SEWER MAINS 257 AND 325 MIDDLE AND UPPER VILLAGE CREEK
PARALLEL RELIEF ALIGNMENT STUDY AND DESIGN
Sanitary Sewer System Rehabilitation and Improvements
Water Project No. P170-070170140030
DOE No. 3650
Employee Classification Rate/Hour
Principal $258.00
Project Manager/Planner $184.00
Senior Engineer/QA-QC $184.00
RPLS $130.00
Project Engineer $120.00
Design Tech. $85.00
CADD Tech. $ 60.00
Clerical $ 58.50
2-Man Survey Crew $91.00
3-Man Survey Crew $124.00
4-Man Survey Crew $167.00
Rc:in1hursahles Cost F 10`0
\111C,wc; 'S0.5S Per \111c
Relwoduc'tion work will he cit c M7Y'tit 01111110 i(11 ratc'.s. Suhcontrat tors will hc'olid Jr�i (It U011(1/
invoice cost/thus tc'n c'nt (10"").
3642 Exhibit 8-2
EXHIBIT B-3
(SUPPLEMENT TO ATTACHMENT B)
DESIGN FEE COST SUMMARY — SUPPLEMENTAL AGREEMENT No. 3
SANITARY SEWER MAINS 257 AND 325 MIDDLE AND UPPER VILLAGE CREEK
PARALLEL RELIEF ALIGNMENT STUDY AND DESIGN
Sanitary Sewer System Rehabilitation and Improvements
Water Project No, P170-070170140030
DOE No. 3650
Phase __Scope of Services Fee _ M/WBE %
I- Design Services Part 1 -- Alignment Study $ 10,360.00 $ 10,360.00 100%
Environmental Documents (Blanton)
Part 2 — Main 325 Design $ 86,465.00 $ 38,400.00 44.4%
(Exhibit A-2, Parts A & B)
TOTAL $ 96,825.00
Proposed Nl/WBE Subconsultants Services Fees %
ANA Consultants Field Survey $ 38,400.00 39.7%
Blanton & Associated Environmental Documents $ 10,360.00 10.7%
TOTALS $48,760.00 50.4%
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EXHIBIT 13-3A
(SUPPLEMENT TO ATTACHMENT B)
SUMMARY OF DESIGN FEE — SUPPLEMENTAL AGREEMENT No. 3
SANITARY SEWER MAINS 257 AND 325 MIDDLE AND UPPER VILLAGE CREEK
PARALLEL RELIEF ALIGNMENT STUDY :SND DESIGN
Sanitary Sewer System Rehabilitation and Improvements
Water Project No. P170-0701701.10030
DOE No. 3650
The project was originally design based on an approved alignment study. Extensive alignment revisions have
been requested necessitating the survey of additional alignment, revisions to the environmental document and
the redesign of the plans which were approximately 40"0 complete.
Part l - Alignment Study(Special Services )
Environmental Assessment (Blanton) $ 10,360.00
Part 2 Main 325 Design
Original Fee (23,076 LF x $17.28/LF) $ 398,690.00
Fee Expended to Date (40°x") $ 159,501.00
Remaining Fee $ 239,l 89.00
Revised Total Fee(17,859 LF x $17.28/LF) $ 308,604.00
Length to Re-Design 12,800 LF
Fee Expended on New Alignment
(30°% x (17,859-12,800) x $17.28) $ 26,226.00
Fee Required to Complete Design ($308,604-$26,226) $ 282,378.00
Fee Required to Complete - Fee Remaining - Amendment 03 Basic Design Fee
($282,378 - $239,189) - $43,189.00
Basic Design Fee $ 43,189.00
Special Services (Part 2 Main 325 Design)
Design Surveys Phase I (ANA) (3,560 LF ,u 53.00 LF) S 10,680.00
Design Surveys Phase Il (ANA) (4,01)5 LF �a S3.001LF) S 12,285.00
Design Surveys Phase 111 (ANA) (5,145 LF ra, S3 00 LF) S 15.435.00
It)"o fur `1 \VBE Subcontractor(0.l * S 48.760.00) S 4.876.00
C on.) r11ct1on SC1\Ices (Part 2 Main 12�) O 110
As-Built Dra\\mLs (fart _' \1,1111 1_1.�) 011
FOTAI. NOT-FO-EXCEED '� 96,825.00
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SUININIARY OF TOTAL FEE AND BREAKDOWN OF DESIGN FEE (LESS SURVEY FEE)
A. SUMMARY OF TOTAL FEE
Service Description Water Sewer Paving/Drainage Tota!
Fngineering Services $ 0.00 $ 58,425.00 $ 0.00 $ 58,425.00
Surveying Services $ 0.00 $ 38,400.00 $ 0.00 $ 38,400.00
Total $ 0.00 $ 96,825.00 $ 0.00 $ 96,825.00
B. BREAKDOWN OF SEWER FEES (LESS SURVEY FEES)
Total Sewer Fee (less survey fee) Breakdown by Concept, Preliminary and Final
Design:
1. Concept (30°4o) - (Total Sewer Fee - Survey Fee) x (0.3) _ S 17,528.00
2. Preliminary (60%) - (Total Sewer Fee - Survey Fee)x(0.6) - S 35,055.00
3. Final (10%) -- (Total Sewer Fee- Survey Fee) x (0.1) - S 5,842.00
In order to ensure sufficient M/WBE participation in this project, we will be using Blanton &
Associates for environmental investigation and ANA Consultants for surveying. This will result in a
50.4% portion of the supplemental agreement that will be performed by approved M/WBE firms
which will exceed the target goal of 24%.
G 1211) 11,12-12 Adjoin Al"milcnt tiuhplrnunt3l 11 %1.1111 z_'>Suhp!nucnWl.t1 02-21-201r1 tIni
Page 1 of
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/1/2009
DATE: Tuesday, September 01, 2009 REFERENCE NO.: "C-23754
LOG NAME: 60M325AMEND3C DEC
SUBJECT:
Approve Correction of M&C C-23578 to Correct the Current Total Contract Amount of$1,163,106.26 for
Amendment No. 3 to City Secretary Contract No. 28006 with Dannenbaum Engineering Corporation for
Sanitary Sewer Main Nos. 257 and 253 Middle and Upper Village Creek Parallel Relief Alignment Study
and Design from Hemphill Street to West Rendon Crowley Road
RECOMMENDATION:
It is recommended that the City Council approve correction of M&C C-23578 to revise the current total
contract amount to $1,259,931.28 from $1,163,106.26 for Amendment No. 3 to City Secretary Contract
No. 28006 with Dannenbaum Engineering Corporation for Sanitary Sewer Main Nos. 257 and 253 Middle
and Upper Village Creek Parallel Relief Alignment Study and design from Hemphill Street to West Rendon
Crowley Road.
DISCUSSION:
On June 9, 2009, (M&C C-23578) the City Council authorized the City Manager to execute Amendment
No. 3 in the amount of$96,825.00 to City Secretary Contract No. 28006 with Dannenbaum Engineering
Corporation, thereby increasing the contract amount to $1,163,106.26.
Subsequent to City Council approval of M&C C-23578, it was determined that staff had inadvertently listed
the contract amount to date as $1,163,106.26 instead of$1,259,931.28. This M&C will correct M&C C-
23578 as requested herein.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that this transaction will have no material effect on
City funds.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
CERTIFICATIONS:
Submitted for City Manager's Office bv: Fernando Costa (6122)
Originating Department Head: S. Frank Crumb (8246)
Additional Information Contact: David Cooper (8252)
ATTACHMENTS
1. M-325 Amend 3 MC Revised Location Map.pddf (Public)
http://apps.cfwnet.org/ecouncil/printmc.asp?id=12065&print=true&DocType=Print 9/14/2009
Pagel o1`2
City of Fort Worth, Texas
Mayor and Council Communication
DATE: Tuesday, June 09, 2009 REFERENCE NO.: *'C-23578
LOG NAME: 60M325AMEND3 DEC
SUBJECT:
Authorize Amendment No. 3 in the Amount of $96,825.00 to City Secretary Contract No. 28006 with
Dannenbaum Engineering Corporation for Sanitary Sewer Main 257 and 325 Middle and Upper Village
Creek Parallel Relief Alignment Study and Design from Hemphill Street to West Rendon Crowley Road and
Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of $45,000.00 from the Water and Sewer Operating Fund to the Sewer Capital
Projects Fund;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Sewer Capital Projects Fund in the amount of$45,000.00 from available funds; and
3. Authorize the City Manager to execute Amendment No. 3 in the amount of $96,825.00 to City
Secretary Contract No. 28006 with Dannenbaum Engineering Corporation, thereby increasing the
contract amount to $1,13,106.26 (Project No. 01333).
DISCUSSION:
On July 30, 2002, (M&C C-19172) the City Council authorized the City Manager to execute an
Engineering Agreement with Dannenbaum Engineering Corporation in the amount of $721,899.76 to
prepare plans and specification for Sanitary Sewer Main 257 and 325 Middle and Upper Village Creek
Parallel Relief Alignment Study and Design. The agreement was subsequently revised by two
amendments totaling $441,206.52 as follows:
. Amendment No. 1 in the amount of $111,800.52 (M&C C-19936, January 20, 2004) provided for
additional engineering services required for the design of Sanitary Sewer Laterals 2389, 2484,
3694, 9920 and Main 238.
. Amendment No. 2 in the amount of $329,406.00 (M&C C-22535, November 17, 2007) provided for
engineering services for the design of additional segments of sanitary sewer Main 325.
Amendment No. 3 will provide for the following:
. Engineering services for redesign of the original approved alignment for the sewer main due to
conflicts with recently installed and proposed gas mains, recently completed and continuing
development and easement acquisition problems. The original alignment would have resulted in an
unmaintainable sewer main as a result of the identified conflicts.
. Modifications to the environmental information document.
. Storm water pollution prevention plans.
Dannenbaum Engineering Corporation proposes to provide the additional requested services for a lump
sum fee of$96,825.00. City staff considers this fee to be fair and reasonable for the scope of services
l,ttn•//annc rfivnet nra/ecnrnncil/nrintmc.asn?id=11606&pr1nt=true&DocType=Print 6/5;2009
Page 2 of 2
proposed.
Dannenbaum Engineering Corporation is in compliance with the City's M/WBE Ordinance by committing to
an additional 50 percent M/WBE participation on this Amendment No. 3. The City's goal on this
amendment is 25 percent.
In addition to the contract amount, $45,000.00 is required for staff time to administer and manage the
contract, land acquisition cost and utility coordination.
The project is located in COUNCIL DISTRICTS 6 and 8.
FISCAL INFORMATION / CERTIFICATION:
The Financial Management Services Director certifies that upon.approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the current capital
budgets, as appropriated, of the Sewer Capital Projects Fund and the Clean Water SRF 2007 Series.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
1_&,2) P) 258 476045 7081401333ZZ $45_000.00 1) PE45 538040 0709020 $45000_00
2L F258 511010 708140133333 $10,000.00 3)_P254 531200 708140133333 $96,825.00
?)_P258 531350 708140133341 $20000.00
Z) P258 531350 708140133342 $9000.00
2L258 531350 708140133373 $6,000.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: S. Frank Crumb (8246)
Additional Information Contact: David Cooper (8252)
ATTACHMENTS
1. 60M325Amend3 DEC FAR_1 $ 2.pdf (CFW Internal)
2. 60M325AMEND3 DEC.pdf (CFW Internal)
3. 60M325AMEND3DEC.pdf (Public)
4. 60M325ANEBD3 DEC AOC.doc (Public)
5. P254 60M325AMEND3 DEC.pdf (CFW Internal)
6. PE45.60M325AMEND3 DEC.pdf (CFW Internal)
httn•//inns_cfwnet.ore/ecouncil/vrintmc.ast)?id=11606&print=true&DocType=Print 6/5/2009