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HomeMy WebLinkAboutContract 28081-A1 AMENDMENT NO. 1 STATE OF TEXAS S CITY SECRETARY CONTRACT NO.�I 'F-1I (MSC Required) COUNTY OF TARRANT S WHEREAS, the City of Fort Worth (City) and CH2M Hill , Inc. , (Engineer) made and entered into City Secretary Contract No. 28081, (the Contract) which was authorized by the City Council by MSC C-19251 on the 17th day of September, 2002; and WHEREAS, the Contract involves engineering services for the following project: Water Replacement Contract 2002 STM-M. WHEREAS, it has become necessary to execute Amendment No. 1 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1 . Article I , of the Contract is amended to include the additional engineering services specified in MSC C-23389, adopted by the City Council on the 10th day of March, 2009, and further amplified in a proposal letter dated December 8, 2008, copies of which are both attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $59, 132 .00. 2. Article II , of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $158,325 .00. OFFICIAL RECORD f CITYSECRETARY t FT.WORTH,TX 03-20-0 9 q .- 3. All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this the pIA day of , 2009, in Fort Worth, Tarrant County, Texas. ATTEST: Contract Authorization Marty Hend x 3_ City Secretary gat@ APP AL RE NDED• APP D: S. Frank Crumb, P.E. Fernando Costa Director Water Department Assistant City Manager CH2M Hill, Inc. Engineer By: Name:Ken C. Hall, P.E. Vice-President 309 W. 7th Street, Suite 1020 Fort Worth, TX 76102 APPROVEDO FORM GALITY: � Assistant Ci torney -2- OFFICIAL RECORD j CITYSECRETARY FT:WORTH,TX CH2M HILL 309 West 7' Street Suite 1020 Fort Worth,TX 76102 C H 2 M H I L L Tel 817.870.1129 s Fax 817.878.6763 December 8, 2008 Mr. Liam Conlon, P.E. City of Fort Worth Water Department 1000 Throckmorton Fort Worth,Texas 76102-6311 Subject: Water Main Replacement Contract 2002 STM-M, DOE 3759 Wichita Street(Mansfield Hwy to Wilbarger St.) Amendment No. 1 Dear Mr. Conlon: The purpose of this letter is to request authorization for additional funding in the amount of $59,132.00 to complete the Water Main Replacement Contract 2002 STM-M Wichita Street (Mansfield Hwy to Wilbarger St.) Project as described herein. The additional funding is needed to meet the City's requests to resume work on the project(it was shelved in September 2003), address changes,and bring it to completion. The amendment is summarized in the following paragraphs and broken out in detail in Attachment 1, enclosed. Project History This project's Notice to Proceed was issued on October 17, 2002. . The original scope of the project called for two parallel 8-inch water mains along most of Wichita Street with a few 12-inch, 20-inch and 24-inch lines to replace existing water mains. Exhibit 1 summarizes the overall project scope: EXHIBIT 1 Summary of Oriqinal Scope of Work Street WATER Wichita St Existing Size(in) Proposed Replacement Length(LF) Size(in) Mansfield Hwy to Knox (E) 8 8 3,900 Timberline to Howard(E) 8 8 450 Knox to Timberline(E) 24 24 325 Howard to Wilbarger(E) 12 12 1.400 Amendment No. 1 December 8, 2008 Page 2 EXHIBIT 1 Summary of Original Scope of Work Street WATER Wichita St Existing Size(in) Proposed Replacement Length(LF) Size(in) Seminary 450-ft north(W) 8 8 450 Pecos to Pioneer(W) 8 8 550 Martin to Wiibarger(W) 20 20 2,900 Total Length 9,975 (E)—water main on east side of Wichita St. (W)—water main on west side of Wichita St. The last project deliverable was 95 percent drawings transmitted to the City on June 13, 2003. Discussions were held in September of 2003 to incorporate recommendations by Kimley-Horn and Associates into the design drawings, however, the project was shelved by the City due to funding constraints and CH2M HILL was directed to stop work. Request for Additional Services The additional services necessary to meet the City's request to revisit, revise, and complete the design of the Wichita Street Project are summarized in the following sections. Redesign Services A meeting was held on July 22, 2008 to discuss design changes and the need for an expedited schedule. The changes discussed included changes in alignment and pipeline diameters throughout the existing corridor.The new alignment included a single 12-inch water main along the center line of the roadway. At the direction of the City,CH2M HILL redesigned the project with a single 12-inch water main and submitted near 30 percent complete drawings. After additional review meetings,CH2M HILL was directed to go back to the original design philosophy of having two parallel water mains in lieu of a single 12- inch water main. Having parallel lines will avoid the abandonment of an existing 8-inch water main installed in 1999 between Seminary and Martin. The engineering effort for the redesign and review meetings is$13,612. Although the original design philosophy of maintaining two parallel water mains remains, there are some revisions to the original scope that have occurred. Exhibit 2 summarizes the revised scope. Amendment No. 1 December 8,2008 Page 3 EXHIBIT 2 Revised Scope of Work Street Water Existing Proposed Length Comments Wichita St Size(in) Replacement (LF) Size(in) Mansfield Hwy to Martin(E) 8 8 3,300 No change in scope Martin to Knox(E) 8 12 700 Change current plan sheets to plan and profile sheets. Knox to Timberline(E) 24 24 395 No change in scope Knox to Timberline(E) N/A 12 250 Additional line added to scope Timberline to Howard(E) 8 12 480 Change current plan sheets to plan and profile sheets Howard to Wilbarger(E) 12 12 1,400 No change in scope Martin to Lomita(W) 20 8 2,640 Change current plan and profile sheets to plan sheets Misc. Side Road Connections 8-12 8-12 680 Total Length 9,845 (E)—water main on east side of Wichita St. (W)—water main on west side of Wichita St. The engineering effort for the revised scope of work is$13,584.00. Update Contract Specifications In May 2008, the City's Contract Front Ends/Specifications have changed and require updating prior to advertisement. This will result in essentially a complete replacement of the outdated specifications.The cost to update the contract specifications is$2,928.00. Traffic Control Plans The City has directed CH2M HILL to provide traffic control plans for the project. We intend on using ANA,a M/WBE consulting firm, for this effort.The cost to prepare traffic control plans, including a 10 percent subconsultant mark-up, is$9,240. Storm Water Pollution Prevention Plan The City has directed C1 12M HILI, to provide a Storm Water Pollution Prevention Plan (SW3P) for the project. We intend on using ANA, a M/WBE consulting firm, for this effort. The cost to prepare a SW3P, including a 10 percent subconsultant mark-up, is$4,400. Survey/Utility Verification Full topographic survey along the entire length of Wichita Street was not part of the original surveyor's scope because plan and profile sheets were not required for all of Wichita Street. Amendment No. 1 December 8, 2008 Page 4 Because some of the lines have increased in diameter from 8-inch to 12-inch, plan and profile sheets are now required per City standards. 'The original survey and utility research was completed in 2002 and is outdated. Field verification investigations are necessary to confirm water meter locations,existing utilities,and new connections. Current parcel ownerships also need confirmed. We intend on using ANA, a M/WBE consulting firm, for the additional surveying and parcel identification. CU12NI HILL will verify existing utilities. The cost for these services, including a 10 percent subconsultant mark-up, is$13,788.00. Reproduction Services Additional reproduction services are needed to resubmit utility clearance drawings, develop traffic control sheets to be included in the Contract plans,SW3Ps,and half size sets. Five SW3P notebooks will also be delivered to the City. Additional reproduction is requested in the amount of$1,580.00. Project Summary Exhibit 3 summarizes Amendment No. 1 EXHIBIT 3 Amendment No. 1 Summary Description Fee Redesign Services $27,196.00 Update Contract Specifications $2,928.00 Traffic Control Plan $9,240.00 SW3P $4,400.00 Survey/Utility Verification $13,788.00 Reproduction $1,580.00 Total $59,132.00 Amendment No. 1 December 8,2008 Page 5 Exhibit 4 summarizes the total Contract to date. EXHIBIT 4 Contract To Date Costs Contract Description Fee Original Contract Design, Bid, and Construction Services for 9,975 LF of Water Main $99,193.00 Amendment No. 1 Re-design, Traffic Control Plan, SW3P, Survey, Utility Verification, $59,132.00 Reproduction Total $158,325.00 The percentage of the requested Amendment that would be performed by M/WBE's is approximately 35 percent. This would result in an overall M/WBE percentage for the project of 29 percent,comparing favorably to the project goal of 17 percent. Sincerely, CH2M HIL/L^ Ken C. Hall, P.E. Chad M.Simmons, P.E. Vice President Project Manager Encl.: Attachment 1 cc: Mr.John Kasovich, P.E. w/encl Mr.Tony Sholola, P.E.., w/encl Mr. Robert Terrell w/ encl. CHZII HILL 309 Weal r Sb Suds 1020 Fort Worth.TX 76102 10 C H 2 M H I L L Tel17.870.1129 F=817.878.3733 December 8,2008 Mr.Liam Conlon,P.E. City of Fort Worth Water Department 1000 Throckmorton Fort Worth,Texas 76102-6311 Subject: Water Main Replacement Contract 2002 STM-M,DOE 3759 Wichita Street(Mansfield Hwy to Wilbarger St.) Amendment No.1 -M/WBE Letter of Intent Dear Mr.Conlon: We intend to use ANA Consultants,L.L.C.,a M/WBE subconsultant,to complete the traffic control plans,storm water pollution prevention plans, survey and parcel ownership for the subject project Amendment No. 1. ANA's fee for these services is broken out as follows: Task Description Fee Traft Control Plans $8,400.00 Storm Water PolhAlon Prevention Plan $4,000.00 Survey/Parcel Ownership $8,100.00 TOW $20.500.00 Sincerely, Accepted CH2M HILL ANA Consultants,L.L.C. 4. Ken C. Had,P.E. Mark , Vice President V' President Attachment 1 Wichita Street Water Main Replacement Proposed Fee,Amendment No. 1 SUBCONSULTANT ACTIVITY DESCRIPTION GRADE HOURS RATE LABOR SERVICES TOTAL Redesign Effort Redesign(Single 12-inch Line) Coordination Meetings E4 12 $115.00 $1,380.00 E5 6 $157.00 $942.00 CAD Realignment Effort T4 40 $106.00 $4,240.00 Engineering(horz.and vert.align.) E4 34 $115.00 $3,910.00 E5 20 $157.00 $3,140.00 Subtotal $13,612.00 Redesign(Parallel Lines) Revise Plan Dwgs to P/P dwgs E4 16 $115.00 $1,840.00 E5 8 $157.00 $1,256.00 T4 32 $106.00 $3,392.00 Subtotal $6,488.00 Revise P/P Dwgs to Plan Dwgs E4 6 $115.00 $690.00 E5 2 $157.00 $314.00 T4 24 $106.00 $2,544.00 Subtotal $3,548.00 New 12-inch W From Knox to Timberline E4 6 $115.00 $690.00 E5 2 $157.00 $314.00 T4 24 $106.00 $2,544.00 Subtotal $3,548.00 Update Contract Specifications E4 20 $115.00 $2,300.00 E5 4 $157.00 $628.00 Subtotal $2,928.00 Traffic Control Plans $8,400.00 10%Subconsultant Mark-Up $840.00 Subtotal $9,240.00 SW3P $4,000.00 10%Subconsultant Mark-Up $400.00 Subtotal $4,400.00 Survey/Utility Verification E4 40 $115.00 $4,600.00 $8,100.00 E5 4 $157.00 $628.00 10%Subconsultant Mark-Up $460.00 Subtotal $13,788.00 Reproduction Services Compile Drawings(half size) T4 4 $106.00 $424.00 $100.00 Resubmit 13 Sets for Utility Clearance $375.00 Reproduction Expenses(SWPPP) $350.00 Reproduction Expenses(Traffic Control Plans) $260.00 10%Subconsultant Mark-Up $71.00 Subtotal $1,580.00 TOTAL AMENDMENT NO.1 FEE $37,547.00 $21,585.00 $59,132.00 AMENDMENT NO.1 SUMMARY Total CH2M HILL Cost $37,547.00 Total Subconsultant Cost $21,585.00 AMENDMENT NO.1 TOTAL FEE $59,132.00 M/WBE Cost $20,500.00 M/WBE PERCENTAGE 34.7% Attachment 1 Wichita Street Water Main Replacement Proposed Fee,Amendment No. 1 SUBCONSULTANT ACTIVITY DESCRIPTION GRADE HOURS RATE LABOR SERVICES TOTAL Redesign Effort Redesign(Single 12-inch Line) Coordination Meetings E4 12 $115.00 $1,380.00 E5 6 $157.00 $942.00 CAD Realignment Effort T4 40 $106.00 $4,240.00 Engineering(horz.and vert.align.) E4 34 $115.00 $3,910.00 E5 20 $157.00 $3,140.00 Subtotal $13,612.00 Redesign(Parallel Lines) Revise Plan Dwgs to P/P dwgs E4 16 $115.00 $1,840.00 E5 8 $157.00 $1,256.00 T4 32 $106.00 $3,392.00 Subtotal $6,488.00 Revise P/P Dwgs to Plan Dwgs E4 6 $115.00 $690.00 E5 2 $157.00 $314.00 T4 24 $106.00 $2,544.00 Subtotal $3,548.00 New 12-inch W From Knox to Timberline E4 6 $115.00 $690.00 E5 2 $157.00 $314.00 T4 24 $106.00 $2,544.00 Subtotal $3,548.00 Update Contract Specifications E4 20 $115.00 $2,300.00 E5 4 $157.00 $628.00 Subtotal $2,928.00 Traffic Control Plans $8,400.00 10%Subconsultant Mark-Up $840.00 Subtotal $9,240.00 SW3P $4,000.00 10%Subconsultant Mark-Up $400.00 Subtotal $4,400.00 Survey/Utility Verification E4 40 $115.00 $4,600.00 $8,100.00 E5 4 $157.00 $628.00 10%Subconsultant Mark-Up $460.00 Subtotal $13,788.00 Reproduction Services Compile Drawings(half size) T4 4 $106.00 $424.00 $100.00 Resubmit 13 Sets for Utility Clearance $375.00 Reproduction Expenses(SWPPP) $350.00 Reproduction Expenses(Traffic Control Plans) $260.00 10%Subconsultant Mark-Up $71.00 Subtotal $1,580.00 TOTAL AMENDMENT NO.1 FEE $37,547.00 $21,585.00 $59,132.00 AMENDMENT NO.1 SUMMARY Total CH2M HILL Cost $37,547.00 Total Subconsultant Cost $21,585.00 AMENDMENT NO.1 TOTAL FEE $59,132.00 M/WBE Cost $20,500.00 M/WBE PERCENTAGE 34.7% •1V1UG.t, l�GVlGW I Ur,%, 1 v CITY COUNCIL AGENDA FORTH COUNCIL ACTION: Approved on 3/10/2009 -Ord. No. 18507-03-2009 DATE: 3/10/2009 REFERENCE NO.: **C-23389 LOG NAME: 60STMA1-CH2M CODE: C TYPE: CONSENT PUBLIC HEARING: NO SUBJECT: Authorize Amendment No. 1 in the Amount of$59,132.00 to City Secretary Contract No. 28081, an Engineering Agreement with CH2M Hill, Inc., for Water Replacements in Wichita Street from Mansfield Highway to Wilbarger Street and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize the transfer of$63,132.00 from the Water and Sewer Operating Fund to the Water Capital Projects Fund in the amount of$63,132.00; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Water Capital Projects Fund in the amount of$63,132.00; and 3. Authorize the City Manager to execute Amendment No. 1 in the amount of$59,132.00 to City Secretary Contract No. 28081 with CH2M Hill, Inc. for additional engineering services thereby increasing the contract amount to $158,325.00. DISCUSSION: On September 17, 2002, (M&C C-19251) the City Council authorized the City Manager to execute an engineering agreement with CH2M Hill, Inc. in the amount of$99,193.00 for Water Replacement Contract, 2002 STM-M. Amendment No. 1 will provide for the following: Revisions to the project plans and specifications as requested by the City. Additional design survey on the project. The preparation of traffic control plans. The preparation of storm water pollution plans. Additional reproduction on the project. CH2M Hill, Inc., proposes to perform the necessary additional design work for a lump sum fee of $59,132.00. City staff considers this fee to be fair and reasonable for the scope of services proposed. In addition to the contract amount, $4,000.00 is required for easement acquisition and utility coordination. CH2M Hill, Inc., is in compliance with the City's M/WBE Ordinance by committing to an additional 35 percent M/WBE participation on this Amendment No. 1. The City's goal on this amendment is 20 percent. This project is located in COUNCIL DISTRICT 8, Mapsco 92B and F. http://apps.cfwnet.org/council_ packet/mc review.asp?ID=11162&councildate=3/10/2009 3/11/2009 ,m&t- xeview Page 2 of� FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and the adoption of the attached ordinance, funds will be available in the current capital budget, as appropriated, of the Water Capital Projects Fund. TO Fund/Account/Centers FROM Fund/Account/Centers 182 11 PE45 538040 0609020 $63132.00 P253 472045 6081701255ZZ �132,00 3L253 531200 608170125531 $13,603.20 2) P253 531200_608170125531 $13,603.20 3)253 531200 608170125532 $27,2.06.40 2 P) 253 531200 608170125532 $27 206.40 3) P253 531200 608170125533 $4_534.40 P253_531200 608170125533 $4_534.40 1) P253531200 608170125551 $13,748.00 2) F253531200 $13788.00 2)_P253 541100 708170125541 $1000.00 2) P253 531350 608170125542 $1,000.00 ) P253 531350 608170125573 $2,0000.00 Submitted for City Manager's Office b . Fernando Costa (6122) Originating Department Head_ S. Frank Crumb (8207) Additional Information Contact: Liam Conlon (6824) ATTACHMENTS 60STMA1-CH2M map.pdf 60STMA1-CH2M ord.doc http://apps.cfwnet.org/council packet/mc review.asp?ID=11162&councildate=3/10/2009 3/11/2009