HomeMy WebLinkAboutContract 28766-A1 AMENDMENT NO. 1
STATE OF TEXAS S CITY SECRETARY CONTRACT NO. 7A L
(M&C Required)
COUNTY OF TARRANT S
WHEREAS, the City of Fort Worth (City) and RJN Group, Inc. ,
(Engineer) made and entered into City Secretary Contract No. 28766,
(the Contract) which was authorized by the City Council by M&C 19586
on the 13th day of May, 2003; and
WHEREAS, the Contract involves engineering services for the
following project:
Sanitary Sewer Rehabilitation Contract LVIII (58) .
WHEREAS, it has become necessary to execute Amendment No. 1 to
said Contract to include an increased scope of work and revised
maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through
their duly authorized representatives, enter into the following
agreement which amends the Contract:
1 .
Article I, of the Contract is amended to include the additional
engineering services specified in M&C C-23440, adopted by the City
Council on 14th day of April, 2009, and further amplified in a
proposal letter dated February 17, 2009, copies of which are both
attached hereto and incorporated herein. The cost to City for the
additional services to be performed by Engineer total $62,115.00.
2.
Article II, of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the total
fee paid by the City for all work and services shall not exceed the
sum of $361,954 .00.
OFFICIAL RECORD
CI7YSECRETARY
FT.WORTH,TX
05-04-09 A08 :40 IN
3.
A11 other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this the day of _ 2009, in Fort
Worth, Tarrant County, Texas .
ATTEST: �tr-a—'c;t
ConAuthorization
Marty Hendri l.l-t 1 11 O�
City Secretary ff 'TI
Ditto
APP -- �/R�/ECCOM�MENDED: / APPROVED:
V77
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S. Frank Crumb, P.E. Fernando Costa
Director, Water Department Assistant City Manager
RJN GROUP, INC.
Engineer
By:
Name: Peter Lai , P.E .
Vice President
4100 International Plaza, Ste. 460
Fort Worth, TX 76109
APPROVED TO GALITY:
Assi ant t A torn
7
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
a
rin�p www.rjn.com
Excellence through Ownership
February 17,2009
Roberto C. Sauceda
Project Manager
Water Department
City of Fort Worth
1000 Throckmorton Street
Fort Worth, TX 76102
Re: Amendment No. 1
City of Fort Worth Sanitary Sewer Rehabilitation Contract 58-
City Contract#28766
Dear Mr. Sauceda,
The following is a description of the tasks that the ENGINEER will perform as part of Amendment No. 1.
Work Includes:
Task Cost
Basin Services
1. Monthly reporting and meetings with the City. $I0,980
2. Coordination with the Parks Department and modification to the $8,630
design of the sewer crossing at Overton Park.
3.Traffic control plans for all three parts.* $8,050
4. Revision of ROE letters $760
5. Site visit to verify validity of existing survey and design $4,330
6. Utility coordination to update changes since last submittal. $2,335
7. Update of specifications and bid items for 3 parts $7,855
8. Permits and easement updates for 3 parts $2,775
Special Services
1. Sub-consultant Administration fee 10%of$14,000 $1,400
2. Printing $1,000
3**. Geo-technical service $14,000
Total $62 I IS
r j n ti_1-0 Ll [I www.rjn.com
F%CApn^p!h'rf i_I�h l7W�PlShl�1
* A detailed traffic control design is included with Part I. Standard City of Fort Worth Traffic Control
plans will be used for Part 2 and Part 3.
**MWBE Participation
Detailed explanation of each task is as follows:
Basic Services:
1. Monthly reports and meetings. There is extra cost to prepare the monthly status reports and
attend the monthly consultants meetings until the projects are under construction.
2. Coordination with the Parks Department and modifications to the design of the sewer
crossing at Overton Park. Several revisions were made as a result of a series of meetings with
the Parks Department which were not anticipated originally. RJN also prepared a landscape
design plan to disguise the aerial crossing based on markups provided by the Parks
Department's architect.
3. Traffic Control Plans for three parts. At the city's request, one detailed Traffic Control Plans
(TCP)was developed for Part 1. For Parts 2 and 3, standard City of Fort Worth TCP plans
will be used instead.
4. Preparation of Right of Entry (ROE) letters. ROE letters will have to be revised based on
current ownership.
5. Site visit to verify existing survey and design. Since the survey was completed over four
years ago, it is necessary to verify field conditions and update the design accordingly.
6. Utility coordination. Additional plans were sent to utility companies for review and RJN has
also coordinated with various utility companies to update the location and size of the effected
utilities.
7. Update of specifications and bid items. In addition to updating the specifications and bid item
list to the current City of Fort Worth standards, these projects are now also funded by Texas
Water Development Board(TWDB) so requirements from TWDB need to be included in the
bid documents.
8. Permits and easement revision. Permits will need to be re-applied and submitted and
easements need to be revised to meet current City of Fort Worth easement format and
standards. Also, cost to prepare new easement has increased due to inflation in the last 4
years. New easements will be billed at 5600/each.
Special Services:
1. Sub-consultants management fee. Based on 10%of sub-consultant fees.
2. Mileage and printing. Mileage for additional field visits and monthly consultants meetings.
Additional printing cost for additional plan and spec submittals.
3. Geotechnical service. At the city's request, soil boring is being done due to the depth of the
sewer main in Unit 2. A Letter of Intent(LOI) from Mas-Tek is attached with this
amendment.
M/WBE Participation.
Participation
Task Dollars Percent
Perform soil boring and testing S14,000 22.549,/o
4100 International OvertonIre Tower 11,Suite 460-Fort • I76109 817.546.1113817.W.1 118
•
r j n ro u t) www.rjn.com
EnrPllance !h'nu�h Ownwship
M/WBE Firms
Mas-Tek Engineering and Associates, Inc.
M/WBE Participation Summar
Total Value M/WBE Value M/WBE Percent
Original Contract $299,839 571,990 24.01%
Amendment No. I $62,115 $14,000 22.54%
Total $361,954 $85,990 23,76%
Should you have any questions, please give us a call.
Sincerely,
40:�—
Peter Lai, P.E.
Vice President
RJN Group Inc.
Attachments:
1. Cost breakdown
2. LOI from Mas-Tek for Geo-technical service.
Nage I of
. f---al __ -,f the -t. -f C-0 .,
' CITY COUNCIL AGENDA FORT WORTl
COUNCIL ACTION: Approved on 4/14/2009 -Ord. No. 18549-04-2009
DATE: 4/14/2009 REFERENCE NO.: ""C-23440 LOG NAME: 60SS58A1 RJN
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Amendment No. 1 in the Amount of$62,115.00 to City Secretary Contract No.
28766, an Engineering Agreement with RJN Group, Inc., for Sanitary Sewer Rehabilitation
Along Branch Road and Sarita Drive and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of$65,115.00 from the Water and Sewer Operating Fund to the Sewer
Capital Projects Fund;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Sewer Capital Projects Fund in the amount of$65,115.00 from available funds; and
3. Authorize the City Manager to execute Amendment No. 1 in the amount of$62,115.00 to City
Secretary Contract No. 28766, an Engineering Agreement with RJN Group, Inc., for Sanitary Sewer
Rehabilitation along Branch Road and Sarita Drive, thereby increasing the contract amount to
$361,954.00.
DISCUSSION:
On May 13, 2003, (M&C C-19586) the City Council authorized the City Manager to execute an
Engineering Agreement with RJN Group, Inc., in the amount of$299,839.00 for Sanitary Sewer
Rehabilitation Contract LVIII (58).
Amendment No. 1 will provide compensation for the following:
Geotechnical services on the project;
Updating the specifications and contract documents to meet current City standards;
Preparation of right-of-way agreements;
Easements and permits revision; and
Additional survey on the project.
M/WBE — RJN Group, Inc., is in compliance with the City's M/WBE Ordinance by committing to 22
percent M/WBE participation on this Amendment No. 1.
In addition to the Amendment amount, $3,000.00 is required for project management.
This project is located in COUNCIL DISTRICT 3, Mapsco 89G.
(FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations and the adoption of the attached ordinance, funds will be available in the current
tpJiapps.cfwnet.org/council packet/mc rev1ew.asp'11D=11354&c0unci1date=4/14/2009 4/15/2009
Pare 2 of
capital budget, as appropriated, of the Sewer Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
182) 565,115.00 3)P258 531200 7031.70106032 $12 947.00
P258 476045 703170106OZZ 1) PE45 538040 0409020 $65,115.00
2IP258 531200 703170106033 $12-947.00
4P258 531200 703170106033 $49;168.00
2) F)258 531200 703170106032 $49,168.00
21258 511010 703170106030 $3000.00
Submitted for C�iMana eg es Office by: Fernando Costa (6122)
Originating Department Head: S. Frank Crumb (8246)
Additional Information Contact: Roberto C. Sauceda (2387)
ATTACHMENTS
60SS58A1 RJN MAP_pdf
60 S58A1 RJN.doc
tp://apps.cfwnet.or-'council packet/mc_review.asp?I13=11354&councildate=4/14/2009 4/15/2009