HomeMy WebLinkAboutContract 43960-A1 CITY SECRETARY
CONTRACT NO.
AMENDMENT No. 1
TO CITY SECRETARY CONTRACT
WHEREAS, the City of Fort Worth (CITY) and RJN Group, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No.43960,
(the CONTRACT) which was authorized by M&C C-25924 on the 16th day
of October, 2012 in the amount of $349,740 . 00; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Village Creek Parallel Interceptor, M-503/M-244 Improvements
on Quail Road, Ramey Avenue, Pioneer Parkway and Handley
Drive; and
WHEREAS, it has become necessary to execute Amendment No. 1 to
the CONTRACT to include an increased scope of work and revised
fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and
through their duly authorized representatives, enter into the
following agreement, which amends the CONTRACT:
1.
Article I of the CONTRACT is amended to include the
additional engineering services specified in a proposal dated
February 16, 2015, a copy of which is attached hereto and
rn incorporated herein. The cost to City for the additional design
n
rn services to be performed by Engineer totals $94,095.35 .
m
v 2
3
t� Article II of the CONTRACT is amended to provide for an
N increase in the fee to be paid to Engineer for all work and
services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall be an
amount of $443,835.35.
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect.
EXECUTED and EFFECTIVE as of the date least a
OFFICIAL RECORD
Page -1- CITY SECRETARY
FT.WORTH, TX
signatory, below.
APPROVED:
City of Fort Worth ENGINEER
RJN Group Inc.Fernando Costa Peter Lai P. E.
Assistant City Manager Vice President
DATE: /S DATE:
APPROVAL RECOMMENDED:
Andrew T Cronber , P.
Assistant Direct , Water Department
APPROVED AS TO FORM AND LEGALITY: M&C : C-27283
W �i Date : May 5,2015
Doug as W. Black
Senior Assistant City Attorney
ATTES If®R�`�Gf�
o 0q,
8
'Mary J. Kayser •' _
tCity Secretary 00000000
I
L RECORD
CRETARY
TH, TX
Page -2-
ringroup
www.rjn.com
Excellence through Ownership
February 16, 2015
ATTN: Mr. Robert Sauceda, PM
Fort Worth Water Department
City of Fort Worth
1000 Throckmorton Street
Fort Worth, Texas 76102
RE: Contract Amendment No. 1
Village Creek Parallel Interceptor M-503/M-244 Improvements
City Project No. 0 196 1, City Secretary No. 43960
RUN Group File No. 18264300
Mr. Sauceda:
Please find attached, Contract Amendment No. 1 to the Village Creek Parallel Interceptor M-
503/M-244 Improvements Project. This amendment request addresses a number of previously
agreed to amendment items primarily affecting Project Locations 2 and 3 identified in the
Conceptual Design Report and at subsequent project review meetings with the City since the fall
of 2013. For Location 2, this amendment seeks to recover additional survey and design services
previously provided for an additional 864 LF of interceptor design footage, as well as extensive
project coordination (permitting) activities conducted with the property owner, the City of
Arlington and several natural gas pipeline owners impacted by this project. For Location 3, this
amendment also seeks to recover additional survey and design services previously provided for
an additional 1,085 LF of trenchless interceptor rehabilitation and 114 LF of new interceptor
design footage (a total of 1,199 LF), as well as special engineering design services for modifying
and rehabilitating an existing junction box on M-503. This amendment request also includes
additional scope for securing more temporary and permanent easements for both Locations 2 and
3. Lastly, this amendment request reprograms the original SUE budgeted funds and seeks
supplemental funding to cover the additional costs above the budgeted SUE funds that are
associated with conducting 10 geotechnical bores across project Locations 2, 3, and 4.
Each of these amendment cost centers will be discussed in greater detail in the amendment
summaries shown below.
LOCATION 2:
M-244B Reroute& M-503 Parallel Interceptor Capacity Improvements
RJN developed a new alignment for the replacement of M-244B from Station 6I+90 to 71+76
which clears a tract of land for future development and shifts the Hwy 303 crossing to the west of
its current location. This resulted in additional 914 if of 48-inch and 54-inch pipeline design.
This design allows for the construction of the bulk of the new pipeline while leaving the existing
interceptor in service to minimize bypass pumping costs. This plan also allows for a complete
parallel relief structure.
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Additionally the requested fee includes the cost recover of extensive "permitting" and project
coordination efforts with the property owner Dan Dipert,the City of Arlington(COA)and several
natural gas pipeline owners. The table below outlines those costs. Our plan requires the join use
of a COA easement containing utilities a water line and sanitary sewer line owned by the City of
Arlington(COA)that serves Dan Dipert Travel, even though it is located primarily in the City of
Fort Worth. The proposed Fort Worth interceptor alignment will be installed by hand tunnel
under the COA utilities to stay well away from the property owner's building. This plan also
requires several more permanent and temporary construction easements to be acquired.
Lastly, this amendment request will cover the additional geotechnical subcontracting services
costs with mark-up associated with drilling 5 geotechnical bores for this location.
LOCATION 2—M-244B Reroute& M-503 Parallel Interceptor Capacity Improvements.
Task Description Hrs Labor($) Expenses Total Costs
No. 1 1 $
Task I Project Management.
1.2 Communications&Reporting 24 $3,920.00 $ 20.05 $3,940.05
Subtotals: 24 $3,920.00 $ 20.05 $3,940.05
Task 2 Conceptual Design:
2.0 Conceptual Design (includes 28 $3,840.00 $2,929.00 $6,769.00
Geotechnical bore costs &
10%mark-up)
Subtotals: 28 $3,840.00 $2,929.00 $6 769.00
Task 3 Preliminary Design:
3.0 Additional M-244B and M- 88 $10,650.00 $ 45.00 $10,695.00
503 Parallel Relief Interceptor
Design (914 LF of 48-in and
54-in pipe)
Subtotals: j 88 $101650.00 $ 45.00 $10,695.00
Task 4 Final Design:
4.2 Final Plans & Specifications 35 $4,770.00 $ 75.00 $4,845.00
(Additional M-244B & M-503
Parallel Relief Interceptor
improvements (914 LF of 48-
in and 54-in pipe)
Subtotals: 35 $4,770.00 $ 75.00 $4,845.00
6701 •rr SWir'rar SwLe 10OWs WoM, 76112-M 81T451.3500 16
rin
group www.rjn.com
Excellence through Ownership
Task 5 Bid Phase:
5.0 Bid Phase 14 $ 1,795.00 $ 45.00 $ 1,840.00
Subtotals: 14 $1,795.00 $ 45.00 $ 1,840.00
Task 6 Construction Phase Services.
6.0 SDC: Includes Submittal 17 $2,200.00 $ 80.00 $2,280.00
Reviews, RFI's, Site Visits
and Record Drawings
Subtotals: 17 $2,200.00 $ 80.00 $2,280.00
Task 7ROW/Easement Services:
7.1 Prepare New PUE's (2) and 6 $ 800.00 $5,795.00 $6,595.00
TCE's (3) including Spooner
costs w/ 10%mark-up
Subtotals: 6 $ 800.00 $ 5,795.00 $6,595.00
Task 8 SurveyingServices.
8.1 Supplemental Design Survey 6 $ 770.00 $ 1,842.50 $2,612.50
with Spooners costs and 10%
mark-up
Subtotals: 6 $ 770.00 $ 1,842.50 $2,612.50
Task 9 Permitting,
9.8.1/ Extra services for 44 $6,380.00 $ 190.00 $6,570.00
9.8.2/ Coordinating Project &
9.8.3 Permits with Natural Gas
pipelines. Dan Dipert Travel
and the City of Arlington
Subtotals: 1 44 $6,380.00 $ 190.00 $6,570.00-
LOCATION
6,570.00LOCATION 2 TOTALS: 262 $35,125.00 $ 11,021.55 $46,146.55
LOCATION 3:
Extension of M-244B Rehabilitation through the next upstream and downstream vine
segments
The next segment of M-244B downstream from project Location 3 has a very large number of
failed pipe joints that are allowing a large volume of I/I to enter the City's sewer main and given
its immediate proximity to Lake Arlington, RJN recommended continuing rehabilitation through
this segment of M-244B in order to seal up the leaking pipes along the lake shore. Additionally,
RJN recommended continuing the pipeline lining through the next pipe segment upstream of the
original scope since the wastewater flows will be diverted into M-503 to facilitate the CIPP lining
of M-244B along the lake shore. Note that another reason to include this segment of line is to
correct a grade problem on the existing M-503 the flows into M-244B off Dowdell Road. The
existing pipe configuration is allowing for deposition of sediments from the wastewater where it
can't be easily maintained. RJN will modify the M-503 junction box to remove the orifice plate
and install a traditional weir wall to re-establish M-244B as an overflow main again. This will
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Excellence through Ownership
require re-coring the junction box wall to remove the 54-inch and install a 36-inch pipe set to the
weir wall elevation so there is positive fall to the next manhole downstream. This amendment
covers cost to design additional 1,1991f of 36-inch and 39-inch pipelines.
Additionally the requested fee includes the cost for acquiring a temporary construction easement.
Lastly, this amendment request will cover the additional geotechnical subcontracting services
costs with mark-up associated with drilling 2 geotechnical bores for this location.
LOCATION 3—M-244B Interceptor Improvements
Task Description Hrs Labor($) Expenses Total Costs
No.
Task I Project Management.
1.2 Communications&Reporting 29 $4,580.00 $ 30.00 $4,610.00
Subtotals: 29 $4,580.00 $ 30.00 $4,610.00
Task 2 Conceptual Design:
2.0 Conceptual Design (includes 27 $3,820.00 $ 957.70 $4,777.70
Geotechnical bore costs &
10%mark-up)
Subtotals: 27 $3,820.00 $ 957.70 $4,777.70
Task 3 Preliminary Design:
3.0 Additional M-244B Design 108 $14,710.00 $ 245.00 $14,955.00
Footage & Junction Box
Modifications (1,199 LF of
36-inch and 39 inch pipe)
Subtotals: j 108 $141710.00 $ 245.00 $14,955.00
Task 4 Final Design:
4.2 Final Plans & Specifications 45 $5,730.00 $ 165.00 $5,895.00
(Additional M-244B pipeline
improvements, 1,199 LF of
36-inch and 39 inch pipe)
Subtotals: 45 $5,730.00 $ 165.00 $5,895.00
Task S Bid Phase:
5.0 Bid Phase 15 $2,055.00 $ 230.00 $ 2,285.00
Subtotals: 15 $2,055.00 $ 230.00 $ 2,285.00
Task 6 Construction Phase Services:
6.0 1 SDC: Includes Submittal 31 $4,020.00 1 $ 105.00 $4,125.00
6701 - ••• Stair Road,Sufte 1 1N-Fort WoM,TX 76112-M1 #•
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Excellence through Ownership
Reviews, RFI's, Site Visits
and Record Drawings
Subtotals: 31 $4,020.00 $ 105.00 $4125.00
Task 7ROW/Easement Services:
7.1 Prepare (1) TCE including 10 $ 1,190.00 $ 860.00 $2,050.00
Spooner costs w/ 10% mark-
up
Subtotals: 10 $ 1,190.00 $ 860.00 $2,050.00
Task 8 Surveying Services:
8.1 Supplemental Design Survey 24 $ 2,910.00 $5,391.10 $ 8,301.10
with Spooner's costs and 10%
mark-up
Subtotals: 24 $ 2,910.00 $5,391.10 $ 8,301.10
Task 9 Permitting:
9.0 Coordinating project with the 5 $ 865.00 $ 85.00 $ 950.00
City of Arlington
Subtotals: 5 $ 865.00 $ 85.00 $ 950.00
LOCATION 3 TOTALS: 294 $39,880.00 $8,068.80 $47,948.80
A summary of RJN's staff hours, labor and expenses(with 10%mark-ups if appropriate)that are
being requested for all the proposed work items noted above in this amendment request are
shown in the table below:
Amendment Summary Hrs Labor($) Expenses Total Costs
by Project Location $ $
LOCATION 2 TOTALS: 262 $35,125.00 $ 11,021.55 $46,146.55
LOCATION 3 TOTALS: 294 $39,880.00 $ 8,068.80 $47,948.80
AMENDMENT NO. 1 TOTAL: 556 $75,005.00 $ 19,090.35 $94,095.35
There are supplemental services required to be performed by existing certified M/WBE firms
associated with this amendment request. More specifically, $16,055.00 of the total request will
be performed by the following certified M/WBE firms of Gorrondona& Associates, Inc. (GAI)
and Spooner and Associates,Inc.(SAI)as follows:
Task Firm Amount Percent(%)
Geotechnical Services GAI $ 3,479.00 3.70%
Additional Survey&Easements SAI $12,576.00 13.36%
TOTAL: $16,055.00 17.06%
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Excellence through Ownership
The $16,055.00 in M/WBE services represents nearly thirteen and one-tenth of a percent
(17.06%) commitment level to the project costs associated with Amendment No. 1. Contract
Amendment No. 1 represents approximately a twenty-seven percent(26.90%) increase in the total
contract value.
Therefore, we are requesting Contract Amendment No. I to the Village Creek Parallel Interceptor
Improvements Agreement in the amount of$94,095.35.
For your convenience, a summary of the total project fees are as follows:
Contract Item Fee
Original Contract Amount $ 349,740.00
Amendment No. 1 $ 94,095.35
Amended Contract Value S 443,835.35
Please do not hesitate to contact us should you have questions or need any additional background
information concerning this matter. Thank you for your time and consideration.
Sincerely,
L107 P_�
Chris Brooks, P.E.,
Senior Project Manager
RJN-18264300
CC: Tony Sholola, P.E., FWWD, City of Fort Worth
Peter Lai, Vice President, RJN Group
6701Brentwood Road,Suite 1 11W-Fort Worth, 76112-3363 11 16
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M&C Review Page 1 of 3
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoR� Thr"
COUNCIL ACTION: Approved on 5/5/2015 -Ordinance No. 21737-05-2015
DATE: 5/5/2015 REFERENCE NO.: **C-27283 LOG NAME: 60VCM503VARAI-RJN
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Execution of Amendment No. 1 to City Secretary Contract No. 43960, an
Engineering Agreement with RJN Group, Inc., in the Amount of$94,095.35 for Village
Creek Parallel Interceptor, M-503/M-244 Improvements on Quail Road, Ramey Avenue,
East Rosedale Street and Handley Drive for a Revised Contract Total of$443,835.35 and
Project Total of$541,835.35 and Adopt Appropriation Ordinance (COUNCIL DISTRICT 5)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of$142,095.35 from the Water and Sewer Operating Fund to the Sewer Capital
Projects Fund;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Sewer Capital Projects Fund in the amount of$142,095.35 from available funds; and
3. Authorize the execution of Amendment No. 1 to City Secretary Contract No. 43960, an Engineering
Agreement with RJN Group, Inc., in the amount of$94,095.35 for Village Creek Parallel Interceptor, M-
503/M-244 Improvements, thereby increasing the total contract amount to $443,835.35.
DISCUSSION:
On October 16, 2012, (M&C C-25924) the City Council authorized the execution of a contract with RJN
Group, Inc., in the amount of$349,740.00, for Village Creek Parallel Interceptor M-503/M-244
Improvements and provided for $50,000.00 for project management, real property acquisition and utility
coordination.
The project allowed for the preparation of plans and specifications for the replacement of deteriorated
portions of Sanitary Sewer Mains 503 and 244 on Quail Road (Dowdell Road to Elizabeth Road ) and
from the Truman Drive/Ramey Avenue Intersection easterly approximately 1,100 feet. In addition, the
project provided design for the replacement of the deteriorated water main on Handley Drive (Craig Street
to East Rosedale Street).
This amendment will provide compensation for the following additional services that are necessary on the
project.
Design for the installation of 914 linear feet of 48 and 54-inch sanitary sewer pipe in order to provide a
parallel relief sewer main for M-244B and M-503 near East Rosedale Street.
Design for the rehabilitation of 1,200 linear feet of 36 and 39-inch sanitary sewer pipe to repair
deteriorated pipe segments and junction box modifications.
Additional design survey.
Coordination with private property owners, several gas pipe line owners and the City of Arlington for
the additional design.
Additional geotechnical investigation.
RJN Group, Inc., proposes to perform the additional design services for a lump sum fee of$94,095.35.
Staff considers this fee to be fair and reasonable for the scope of services proposed.
In addition to the Amendment cost, $48,000.00 is required for soils testing and Staff costs.
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M&C Review Page 2 of 3
Subject to approval of this Mayor and Council Communication, appropriations for the Village Creek
Parallel Interceptor M-5036/M-244 Improvements project budget will consist of the following:
RJN Group, Inc. Design Agreement I$443,835.35
Project management, real property acquisition, materials testing and utility coordination 0-01.
Project Appropriations $541,835.35
Upon approval of this Mayor and Council Communication, funding for the contract, Amendment No.1 and
other project costs will consist of the following:
Existing Additional Revised EncumbrancesRemaining
Fund Appropriations Appropriations Appropriations and Expenditures Balance
Water Capital
Projects Fund $175,827.00 $0.00 $175,827.00 $139,348.39 $36,478.61
(P253)
Sewer
Capital
Projects $223,913.00 $142,095.35 $366,008.35 $240,028.10 $125,980.25
Fund (P253)
PROJECT $399,740.00 I $142,095-35 $541,835.35 I $379,376.49 $162,458.86
TOTAL
M/WBE Office - RJN Group, Inc., is in compliance with the City's M/WBE ordinance by committing to an
additional 13 percent SBE participation on this Amendment No.1. The City's goal on this amendment is
11 percent.
The project is located in COUNCIL DISTRICT 5, Mapsco 90J, 90Q and 90S.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance, funds will be available in the current capital budget,
as appropriated, of the Sewer Capital Projects Fund. The Fiscal Year 2015 operating budget includes
appropriations of$51,724,257.00 for the purpose of providing pay-as-you-go funding for capital projects.
The amount transferred year to date is $39,576,409.00 in the operating budget.
TO Fund/Account/Centers FROM Fund/Account/Centers
2) P258 531200 705170196131 $24,955.35 3) P258 531200 705170196131 $24,955.35
2) P258 531200 705170196133 $8,318.00 3) P258 531200 705170196133 $8,318.00
2) P258 531200 705170196151 $10,913.00 3) P258 531200 705170196151 $10,913.00
1&2 $142,095.35 1) PE45 538040 0709020 $142.095.35
P258 476045 7051701961ZZ
3
2) P258 531200 705140196184 $30,000.00 3) P258 531200 705170196132 $49,909.00
2) P258 541100 705140196141 $10,000.00
2) P258 531350 705140196142 $8,000.00
2) P258 531200 705170196132 $49,909.00
Submitted for City Manager's Office by. Fernando Costa (6122)
Originating Department Head: Andrew T. Cronberg (5020)
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M&C Review Page 3 of 3
Additional Information Contact: Robert Sauceda (2387)
ATTACHMENTS
60VCM503VARAl-RJ N MAP 01 R.pd
60VCM503VARAl-RJN MAP 02R.pdf
60VCM503VARAl-RJN MAP 03R.pdf
60VCM503VARAI-RJN P258 AO15(2).docx
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