HomeMy WebLinkAboutContract 46693 CITY SECRETARY
CONMCT N0.
ORDERING DOCUMENT
Oracle America,Inc.
500 Oracle Parkway Redwood Shores,CA 94065
Your Name Cityof Fort Worth Your Contact David Holt
Your Location 1000 Throckmorton Street Phone Number 817-392-2515
Fort Worth Email Address david.hottftfortworthtexas.aov
TX 76102
New Subscription
Cloud Services Service Period:36 months
Dab Cerner Region:North America Quantity Term List Fee Discount X
Unit Net Price Net Fee
868242-Oracle RightNow Enterprise 990 12 mo 1,663,200.00 96.315 5.159 61,288.92
Dynamic Agent Desktop C"Service-
Hosted Named User
868258-Oracle RightNow Chat 20 12 mo 9,600.00 78 8.8 2112.00
Ckxd Service-Hosted Named User
B68302-Oracle RightNow Agent 160 12 mo 57,600.00 78 6.6 12,672.00
Scripting C"Service-Hosted Named
User
872236-Oracle RightNow Universal Tier 100 12 mo 7,680.00 78 1.408 1689.60
1 Sessions Monthly-100 Sessions-
Monthly Capacity
868548-Orace RightNow Emails Sent 100 12 mo 1,440.00 78 .264 316.80
Monthly-100 Emails Sent-Monthly
Capacity
868304-Oracle RightNow Desktop 160 12 mo 76,800.00 78 8.8 16,896.00
Workflow Cloud Service-boated Named
User
Subtotal 94,975.32
7O
T1
T
ri Fee Description Net Fee
Cloud Services Fees 94,975.32
Technical Cloud Services Fees
Total Fees 94,975.32
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]RECORD
A. AGREEMENT
1.Agreement:
This order incorporates by reference the terms of the Contract for Products and Related Services between the State of
Texas acting through the Department of Information Resources("DIR")and Oracle America, Inc.("Orada"), effective April
25, 2014 (DIR Contract No. DIR-TSO-2539; Oracle Contract No. US-GMA-225288) and all amendments and addenda
thereto (the "Agreement"), The defined terms in the Agreement shall have the same meaning in this order unless
otherwise specified herein.
B. DESCRIPTION AND FEES FOR ORDERED SERVICES
All fees on this ordering document are in US Dollars.
1. Terms of Use:
All products and services listed on this Ordering Document are provided by Oracle under,and subject to,the terms of this
Ordering Document, including the Agreement and all Oracle documents referenced in this Ordering Document. You
indicate Your agreement to the terms of this Ordering Document, including the Agreement, by signing this Ordering
Document, and You represent that You have the authority to bind the Customer to whom this Ordering Document is
addressed above to the terns of this Ordering Document and the Agreement. As applicable, Oracle processes a
customer's order after receipt of a purchase order.Any terns and conditions on Your purchase order are void and have no
legal effect. For Cloud Services, You may not reduce the quantity of services purchased hereunder(e.g., user or record
counts, storage,etc.), in whole or in part, during the Services Period set forth above. The Services Period for the Cloud
Services commences on the date stated in the Ordering Document,or,if none is provided in the Ordering Document,the
day the User login names and password are issued to You to access the Cloud Services under the Ordering Document
(the"Cloud Services Start Date*). You must maintain a current subscription to applicable Oracle Cloud Services for the
duration of any Technical Cloud Services ordered under this Ordering Document.
2. Fees:
The Cloud Services Payment Frequency applies to all Cloud Services fees and taxes(If applicable), and the Technical
Cloud Services Payment Frequency applies to all fees and taxes (if applicable) for Technical Cloud Services. All fees
payable to Oracle are due in accordance with Appendix A, Section 8.J of DIR Contract No. DIR-TSO-2539. Once placed,
Your order is non-cancelable and the sums paid nonrefundable,except as otherwise provided herein or in the Agreement.
If applicable to You,You will pay any sales,value added or other similar taxes imposed by applicable law that Oracle must
pay based on the Services You ordered, except for taxes based on Oracle's income.Also, You will reimburse Oracle for
reasonable pre-approved expenses related to providing any Technical Cloud Services in accordance with Appendix A,
Section 8.F of the Agreement Unless, specifically stated otherwise,fees for Services listed in an order are exclusive of
taxes(if applicable)and expenses.
Cloud Services Payment Frequency:Your payment frequency is quarterly in arrears.
Technical Cloud Services Payment Frequency:
Unless otherwise specified in services descriptions applicable to the Technical Cloud Services you have ordered,or in an
exhibit specifying the Technical Cloud Services you have ordered, the fees for Technical Cloud Services and any
applicable taxes shall be invoiced monthly in arrears. You are responsible for payment of pre-approved expenses, if any,
in accordance with Appendix A, Section 81 of DIR Contract No. DIR-TSO-2539. Expenses will be invoiced monthly as
they are incurred and are due in accordance with Appendix A,Section 8.J of DIR Contract No.DIR-TSO-2539.
3. Renewal of Cloud Services:
Notwithstanding any statement to the contrary in the Services Specifications, the parties expressly agree that the Cloud
Services acquired under this Ordering Document will not Auto-Renew. At the end of the Services Period, the Cloud
Services acquired under this Ordering Document may be renewed for an additional Services Period, subject to Your
placement of a renewal order and payment of fees for such Cloud Services. For the first two years of the first renewal
Services Period of Cloud Services, the annual fee for each Cloud Service ordered will not increase by more than 4% of
the Unit Net Price for such service in the immediately preceding year. The Cloud Services may not be renewed as
described in the preceding sentence it (I) Oracle is no longer making such Cloud Services generally available to
commercial customers,or(ii)You are seeking to cancel or reduce the number of user licenses of the Cloud Services set
forth in this Ordering Document.
Appendix E-8 to DIR Contract No.DIR-TSO-2539
Cloud_CloWOrderDac vO32014_US_ENG Page 2 of 7
4. Price Hold for Cloud Services:
During the Services Period, You may order additional quantities of the Cloud Services acquired under this Ordering
Document at the Unit Net Price specified above. This price hold does not apply to Eloqua Marketing Platform Cloud
Service,to any renewals or extensions of the Cloud Services ordered under this Ordering Document, to Cloud Services
ordered pursuant to a separate Oracle discount or promotion,or to any Cloud Services other than those listed in the initial
purchase under this Ordering Document.
5. Offer Validity:This order is valid through May 31,2015 and shall become binding upon execution by You and
acceptance by Oracle.
C. SERVICE SPECIFICATIONS
1.Service Specifications:
The Service Specifications that govern the Services ordered consist of the documents listed below,which are incorporated
into this Ordering Document. The Service Specifications are subject to change at Oracle's disc retron; however, Oracle
changes to the Service Specifications will not result m a material reduction in the level of performance, security or
availability of the applicable Services provided to You for the duration of the Services Period. The terms of the Service
Specifications, including any subject matter addressed in the Service Specifications, will replace any inconsistent term,
similar subject matter or supe of service delivery in the Agreement; however, unless expressly stated otherwise in this
Ordering Document,the terms of the Data Processing Agreement shall take precedence over any inconsistent terms in this
Ordering Document,Agreement or Service Specifications but in no event shall any documents take precedence over DIR
Contract No. DIR-TSO-2539. For the purposes of this Ordering Document, references to the term "Customer" in any
document within the Service Specifications shall mean"You"as defined in this Ordering Document.
. Service Descriptions and Metrics
Oracle service descriptions and metrics govern Cloud Services and Technical Cloud Services.You may access the
version of these descriptions and metrics that apply to the Cloud Services and Technical Cloud Services that You
have ordered at www.orale.c o m/Cc ntracts,
. Cloud Hosting and Delivery Services Policies
Cloud Hosting and Delivery Services Policies describe and govern Cloud Services. You may access the version of
these policies that apply to the Cloud Services that You have ordered at www.oracle.comlcontracts.
. Program Documentation
Program Documentation refers to the program user manuals for the Oracle Programs for Cloud Services, as well as
any help windows and read me files for such Oracle Programs that are accessible from within the service. The
Program Documentation describes technical and functional aspects of the Oracle Programs. You may access ft
documentation online at www.oracte.com/contracts.
D. OTHER
1. Tema:
The following terms,as used in this Ordering Document or the Agreement and whether or not capitalized,shall have
the same meaning as the applicable defined term: "Agreement' and "Contrail": "Customer', "Client! and 'You":
"Program Documentation" and "Documentation"; "Ordering Document' and "Order Form"; "Services Term" and
"Services Period":"Your Data and"Your Content".
2. Data Processing Agreement:
Oracle's Data Processing Agreement for Oracle Cloud Services (the "Data Processing Agreemenr), which is
available at h=;/—twwworacl!@.coffVd@WMcewinggargemenl. is incorporated as Appendix N of DIR Contract No.
DIR-TSO-2539 and describes the parties' respective roles for the processing and control of Personal Data (as that
term is defined in the Data Processing Agreement)that Customer provides to Oracle as part of the Cloud Services
under this order. Oracle will act as a data processor and will comply with all applicable data protection laws to the
extent such laws by their terms impose obligations directly on Oracle as a data processor in connection with the
Appendix E-8 to DIR Contract No.DIR-TSO-2539
Cioud_CloudOrdwDoe vO32014_US—ENG Page 3 of 7
services specified in this ordering document.Oracle will act on Customer's instruction concerning the treatment of
Customer's Personal Data residing in the Cloud Services Environment,as specified in the Agreement, the Data
Processing Agreement and this order.Customer remains solely responsible for Customer's regulatory compliance in
connection with Customers use of the Cloud Services and will comply with all applicable laws in connection with the
performance of obligations or exercise of rights under this ordering document and the Agreement.Customer agrees
to provide any notices and obtain any consents related to Customer's use of the Cloud Services and Oracle's
provision of the Cloud Services,including those related to the collection,use,processing,transfer and disclosure of
Personal Data.
3. Assignment of this Ordering Document
Notwithstanding anything to the contrary in the agreement or this Ordering Document, you may not assign this
Ordering Document or give or transfer the Services,or an interest in them,to another individual or entity. If you desire
that Services be acquired by another entity,such other entity may order services under a separate contract.You may
not grant a security interest in any of the Services. Notwithstanding the foregoing, upon advance written notice to
Oracle,You may assign your rights to the Services under this Ordering Document to another governmental agency as
designated by the Texas Legislature(i)that is a successor in interest to you that performs your statutory obligations,
or(ii)as necessary to satisfy a regulatory requirement imposed upon you by a governing body with the appropriate
authority;provided that(w)such assignee entity agrees in writing to the terms and conditions of the agreement and
the Ordering Document, (x)You provide Oracle will all consents necessary for the assignee to access Your Content,
Your Applications,and any other of Your materials in Oracle's possession, (y)the assignment does not result in any
change in Oracle's rights and obligations under this Ordering Document(including with respect to the Services), or
expand, modify or otherwise alter any use or component of the Services or Services Environments provided under
this Ordering Document, and (z) following the assignment, You shall immediately discontinue use of the Services
acquired under this Ordering Document.
4. No Excess Obligations
In the event sufficient budgeted funds are riot available for a new fiscal period, You may terminate this Ordering
Document immediately without penalty or expense;provided,however,that:(a)for each of the(3)12-month terms of
the order,You must provide a purchase order,and(b)Your issuance of each 12-month purchase order shall signify to
Oracle that all funds for the given 12-month term have been fully appropriated and are available and no longer subject
to any appropriations contingency. Notwithstanding the foregoing, You agree to pay for all services performed by
Oracle prior to Oracle's receipt of Your notice of non-appropriations.
S. Termination For Convenience
At any time following 12 months from the Cloud Services Start Date of this Ordering Document and upon not less than
ninety(90)days prior written notice to Oracle('Termination Notice Period'),You shall have the right to terminate this
Ordering Document without cause.Notice of termination may not be provided to Oracle pursuant to this provision prior
to 12 months from the Cloud Services Start Date of this Ordering Document. You are responsible for paying Oracle
for all Services performed through the effective date of termination.
6. Shelving
a) In order to use the Cloud Services specified in the Cloud Services table above,and subject to the terms of this provision,You
agree to desupport, and not to use, the ran-SaaS program licenses listed in the attached License Shelving Exhibit during the
Shelving Period(defined below).The desupport and non-use of such non-SaaS Orade program licenses in accordance with the
terms of this provision shall be referred to as'shelving.'The Oracle program licenses listed in the License Shelving Exhibit are
those on-premise program licenses You previously acquired under a separate contract with Oracle, and are referred to as the
'Shelved On Premise Licenses'
b)The period for which the Shelved On Promise Licenses are considered to be shelved will commence at the end of the Transition
Period(defined below)through the earlier of the following to occur(the"Shelving Period'):(1)the end of the Services Period
specified in this order,or(2)Your resumption of use of the Shelved On Premise Licenses.At the end of the Shelving Period under
clause(1)of the prior sentence,You may extend the Shelving Period by entering into an order with Oracle to renew the Cloud
Services that expressly extends the Shelving Period for the Shelved On Premise Licenses listed in the License Shelving Exhibit.At
the commencement of the Transition Period,Oracle will issue a credit for any unused Oracle technical support services fees that
You prepaid for the Shelved On Premise Licenses for the period that falls within the Shelving Period,provided that the invoices for
Appendix E-8 to DIR Contract No.DIR-TSO-2539
Clo d ClaudOrdenDoc v032014_US_ENG Page 4 of 7
such technical support services have been paid in full.
c)You may continue to use the Shelved On Premise Licenses and Oracle technical support for such program licenses in
accordance with Your separate contract with Oracle for dim licenses and technical support services for a period ending on the
earlier of the following to occur(the'Transition Period'):(i)six months from the Cloud Services Start Date,or(i)Your completion
and return of the License Shelving Exhibit to Oracle(unless such period is extended as provided below).Notwithstanding anything
to the contrary in your separate contract for technical support services for the Shelved On Premise Licenses,Oracle will provide
technical support services for product support only,not including updates,to you at no charge during the Transition Period for a
maximum of six months.If the Transition Period ends under clause(i)of this paragraph and You still use,or require use of,the
Shelved On Premise Licenses or Oracle technical support for such licenses,You may extend the Transition Period by purchasing
such technical support services in additional three month increments.You will be billed 8%of the previously annualized support
fee quarterly,in arrears,for such technical support services during the Services Period.
d)During the Shelving Period,You must:(i)not use the Shelved On Premise Licenses for any purposes other than read-only
access to historical archived data,(ii)not receive or use the benefit of any direct or indirect Oracle technical support in any
manner,including but not limited to updates,patches,fixes,accessing historical archived data,phone support,or on-line support
accessible through a web browser or other connectivity tool,for the Shelved On Premise Licenses,and(iii)continue to maintain
Oracle technical support,for Your remaining program licenses contained in the license set of the Shelved On Premise Licenses
(.e.,those program licenses not specifically identified in the License Shelving Exhibit)in accordance with the terns of Your
separate contract for those Oracle program licenses.
e)You are required to ceaUfy at the and of the Transition Period,and annually thereafter during the Shelving Period,in writing to
Oracle that the Shelved On Premise Licenses are clesupported and unused as required under these provisions.If You are not in
compliance with the requirements at any time during the Shelving Period,then as of the date of non-compliance:()the Shelving
Period shall end and the Shelved On Premise Licenses are then no longer shelved under these provisions,(li)the repricing rules
of the Oracle technical support policies located at hhpJdwww.orsde.comisuo porvpolicies.html apply to the Shelved On Premise
Licenses,and @Q a reinstatement fee and applicable back support will be charged for the Shelved On Premise Licenses.
f) Except as provided in paragraph(e)above,You may resume use of the Shelved On Premise Licenses in accordance with Your
separate license agreerent,and technical support will be reinstated at the annual rate previously in effect,(1)at any time during
the Services Period,provided that You provide Oracle with prior written notice of Your intention to resume use of the Shelved On
Premise License and You pay technical support fees for the Stewed On Premise Licenses no later than 30 days from the
resumption of use,or(2)at the end of the Services Period,provided that You resume payment for technical support of the Shelved
On Premise Licenses no later than 30 days from the end of the Services Period.If You do not pay all technical supoort fees as
stated in the preceding sentence,then(i)the repricing and matching support level rules of the Oracle technical support
policies(locsted at httoWwww.oracle.comisuo poAlpolicies.html)will be applied to the applicable remaining supported licenses as
defined in the Oracle technical support policies,and(i)should You wish to support the license at a future date,a reinstatement fee
and applicable back support for the period commencing at the earlier of Your resumption of use or the end of the Services Period
will be charged for the Shelved On Premise Licenses.
g) In the event that you require additional ran-SaaS Oracle program licenses for one or more of the Shelved On Premise
Licenses,You must first unshelve the required number of licenses,up to the total number shelved,subject to paragraph(f)
above.You may not purchase additional licenses for that program until all Shelved On Premise Licenses have been unshelved.
h)For clarity,this order for Cloud Services,and all rights and obligations hereunder(inducting payment obligations),shall remain full
in force and effect for the duration of the Services Period notwithstanding any resumption of use by You of the Shelved On
Promise Licenses prior to the and of the Services Period.
7.Water Department Use Only
Notwithstanding the foregoing, the only department of the City of Fort worth permitted to use the Cloud Services listed on this Ordering
Document is the City of Fort Worth-Water Department which department shall use such Services solely for its business operations.
S.Audit Rights
Customer may audit Oracle's compliance with the terms of the Agreement and this Data Processing Agreement up to once per year.Customer
may perform more frequent audits of the Cloud Service computer syslor s that Process Personal Data to the extent required by laws applicable
to Customer. If a third party is to conduct the audit,the third party must be mutually agreed to by Customer and Oracle and must execute a
written confidentiality agreement acceptable to Oracle before conducting the audit.
To request an audit, Customer must submit a detailed audit plan at least two weeks in advance of the proposed audit date to Oracle
Corporation's Global Information Security organization('GIS')describing the proposed scope,duration,and start date of the audit Oracle will
review the audit plan and provide Customer with any concerns or questions(for example,any request for information that could campromise
Oracle security,privacy,or employment poikies).Oracle will work cooperatively with Customer to agree on a final audit plan.
Appendix E-8 to DIR Contract No.DIR-TSO-2539
Cloud CWdOrderpoc vO32014 US—ENG Page 5 of 7
The audit must be conducted during regular business hours at the applicable facility, subject to Oracle policies, and may not unreasonably
interfere with Oracle business activities.If the information required for such an audit is not contained in a SSAE 16/ISAE 3402 Type 2 or similar
report,Oracle will make reasonable efforts to provide requested information to the auditor.
Customer will provide GIS any audit reports generated in connection with any audit under this section,unless prohibited by law.Customer may
use the audit reports only for the purposes of meeting its regulatory audit requirements and/or confirming compliance with the requirements of
the Agreement and this Data Processing Agreement. The audit reports are Confidential Information of the parties under the terms of Appendix
A,Section 10.H.of the Agreement; provided that Oracle acknowledges that You will comply with the Texas Public Information Act. You agree
to provide Oracle reasonable notice prior to disclosing any audit reports In response to a valid request made pursuant to the Texas Public
Information Act.
You shall bear Your costs of the audit (including costs relating to any third parties engaged by You for the purposes of conducting such
audit). Oracle is not required to incur any costs in connection with any such audit to the extent Oracle is requested to provide assistance that
requires the use of different or additional resources.You shall not be responsible for any costs incurred by Oracle in connection with any such
audit.
Appendix E-8 to DIR Contract No. DIR-TSO-2539
Cloud CloudOrderpoc vO32014 US ENG Page 6 of 7
City of Fort Worth Oracle America,Inc.
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Appendix E-8 to DIR Contract No.DIR-TSO-2539
Cloud_CloudOrdwDoc_v032014—US—ENG Page 7 of 7
C)PACLE°
License Shelving Exhibit
With the execution of your SaaS subscription order 5498155, you are eligible to shelve following licenses,
provided these licenses are under an active support contract with Oracle at the time you execute this
option.
tol iAti1oet ProductDowApi m Liosna►
Number
Nua9 w'
Peoplesoft Enterprise Support For Customer Self REPORTED
14479676 38251936 Service BUDGET 350,000,000
Peoplesoft Enterprise Multichannel REPORTED
14479676 89750503 Communications BUDGET 50,000,000
REPORTED
14479676 89750506 Peoplesoft Enterprise Cti Integration BUDGET 50,000,000
Peoplesoft Enterprise Multichannel REPORTED
14479676 138251940 Communications BUDGET 350,000,000
Peoplesoft Enterprise Support For Customer Self REPORTED
14479676 89750505 Service BUDGET 50,000,000
REPORTED
14479676 38251938 Peoplesoft Enterprise Cti Integration BUDGET 350,000,000
REPORTED
14479676 89750504 Peoplesoft Enterprise Support BUDGET 50,000,000
REPORTED
14479676 1 38251943 Peoplesoft Enterprise Support BUDGET 350,000,000
�Upigig City of Fort Worth
ust�nt�r
Name.
Customor Contact
Telephone:
ustorner Gonlact
E-mail.
In order to initiate the shelling, please complete the contact information above and sign and date this exhibit.
Shelving will become effective upon signature,the signature date may not be dated to a past or future date.
This exhibit must be returned with the SaaS order documentation, or, if you execute this exhibit after the
submission emailed your Oracle Sales Representative.
customer Signature
Name
6 j '
Title
Signature Date
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITYCOUNCILAGENDA FoK _H
COUNCIL ACTION: Approved on 5/19/2015
DATE: 5/19/2015 REFERENCE NO.: "C-27299 LOG NAME: 600RACLE2015
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Payment to Oracle America, Inc., for Renewal of the Licensing and Program
Support Fees for the PeopleSoft Customer Relationship Management System and
Authorize Execution of Oracle RightNow Subscription Agreement for the Upgrade to the
Oracle Cloud Service for the Water Department in an Amount Not to Exceed $94,975.32
Annually, Using a Cooperative Agreement (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize payment to Oracle America, Inc., for renewal of the
licensing and program support fees for the PeopleSoft Customer Relationship Management System and
authorize execution of Oracle RightNow Subscription Agreement for the upgrade to the Oracle Cloud
Service for the Water Department in an Amount Not to Exceed $94,975.32 Annually, Using Department of
Information Resources Contract No. DIR-TSO-2539.
DISCUSSION:
In March of 2004, the City entered into an Assignment Agreement with MWH Americas and PeopleSoft
USA(acquired by Oracle America Inc., (Oracle) in 2004) for the license to use and implement the
PeopleSoft Customer Relationship Management System (CRM) software. CRM provides a case
management tool for the 550,000 plus customer contacts the Water Utility handles on a yearly basis. This
software is integrated with Maximo, the Work Order Management System to provide a seamless movement
of information for critical customer cases. In 2011, the Water Department renewed the Agreement with
Oracle for an additional four years. This Agreement expired on March 25, 2015. The renewal cost of this
annual contract is$94,972.05.
The Water Department will be upgrading the current CRM software to Oracle RightNow, hosted as part of
Oracle Cloud Services. The current licensing metric requires incremental license fee increases based on
the department's base budget at the contract's inception in 2004. For each base budget increase of$25
million, the license fee contractually increases by$20,258.00 which causes a proportional increase in
annual program support fees. Approval of the Subscription Agreement will allow the department to migrate
to Oracle RightNow and take advantage of licensing fees based on the number of users. Following the
migration, the remaining licensing and support costs for the service period from March 25, 2015 to March
24, 2016 will be applied towards the Oracle RightNow subscription costs.
In order to obtain discounted pricing on the subscription needed to migrate the licenses to Oracle
RightNow, the Water Department is recommending that the City Council authorize the execution of the
Oracle RightNow Subscription Agreement in the amount of$94,975.32 by the deadline of May 31,
2015. Staff will return to City Council for approval of the professional services for the migration at a later
date.
Oracle is the documented sole-source vendor for these services because of patents and copyrights.
PRICE ANALYSIS -The prices were obtained using Department of Information Resources (DIR) Contract
No. DIR-TSO-2539. The DIR contract offers fixed discounts for these services. Water Information
Technology staff has reviewed the pricing and determined it to be fair and reasonable.
COOPERATIVE PURCHASE-State law provides that a local government purchasing an item under a
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M&C Review Page 2 of 2
Cooperative Purchasing Agreement satisfies any state law requiring that the local government seek
competitive bids for the purchase of the item. DIR contracts were competitively bid to increase and simplify
the purchasing power of government entities.
ADMINISTRATIVE CHANGE ORDER -An administrative change order or increase may be made by the
City Manager in an amount up to$50,000.00 and does not require specific City Council approval as long as
sufficient funds have been appropriated.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Water Department and approved by the M/WBE Office, in accordance with the BDE Ordinance, because
the purchase of goods or services are from source(s)where subcontracting or supplier opportunities are
negligible.
AGREEMENT TERMS - Upon City Council approval, this Agreement shall be effective beginning March 25,
2015 and end on March 24, 2016.
RENEWAL OPTIONS -This Agreement may be renewed for four additional one-year terms at the City's
option in accordance with the terms of the DIR contract. This action does not require specific City Council
approval provided that the City Council has appropriated sufficient funds to satisfy the City's obligations
during the renewal term.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current budget, as
appropriated, of the Water and Sewer Operating Fund. There is currently $1,440,098.00 allocated in the
budget for services related to this type of activity with $116,403.99 available as of May 13, 2015. Upon
execution of the payment, remaining funds will be $21,428.67.
TO Fund/Account/Centers FROM Fund/Account/Centers
PE45 537100 0604012 $47,487.66
PE45 537100 0704012 $47,487.66
Submitted for City Manager's Office by. Fernando Costa (6122)
Originating Department Head: John Carman (8246)
Additional Information Contact: David Holt (2515)
ATTACHMENTS
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