HomeMy WebLinkAboutOrdinance 17095-08-2006Ordinance No 17095-08-2006
AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE INFORMATION SYSTEMS CAPITAL PROJECTS
FUND IN THE AMOUNT OF $5 700 000 FROM A BUDGETED THREE YEAR
REPAYMENT IN THE INFORMATION SYSTEMS FUND FOR THE PURPOSE
OF FUNDING AN INTER-FUND LOAN FOR TECHNOLOGY EQUIPMENT
PURCHASES AND SERVICES PROVIDING FOR A SEVERABILITY CLAUSE,
.MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES IN
CONFLICT HEREWITH, AND PROVIDING AN EFFECTIVE DATE.
BE I.T ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH
TEXAS:
SECTION 1
That in addition to those amounts allocated to the various City departments for Fiscal Year 2005-
2006 in the Budget of the City Manager there shall also be increased estimated receipts and
appropriations in the Information Systems Capital Projects Fund in the amount of $5 700 000 from a
budgeted three-year repayment in the Information Systems Fund for the purpose of funding an
Inter-Fund Loan for technology equipment purchases and services.
SECTION 2
That should any portion, section or part of a section of this ordinance be declared invalid
inoperative or void for any reason by a court of competent jurisdiction, such decision, opinion or
judgment shall in no way impair the remaining portions, sections, or parts of sections of this
ordinance, which said remaining provisions shall be and remain in full force and effect.
SECTION 3
That this ordinance shall be cumulative of Ordinance No 16582 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance
are in direct conflict with such other ordinances and appropriations, in which instance said
conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed
SECTION 4
This ordinance shall take effect upon adoption.
APPROVE S O FORM AN LITY
Assistant City Att ey
ADOPTED AND EFFECTIVE August 15 1006
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION Approved on 8/15/2006 Ordinance No 17095-08 2006
DATE Tuesday August 15 2006
LOG NAME 041NTER-FUND
REFERENCE NO *G-15341
SUBJECT
Adopt Appropriation .Ordinance and Authorize Additional Vendors for Use with the City's Inter-Fund
Loan Financing for the Information Technology Solutions Department
RECOMMENDATION
It is recommended that the City Council
1 Adopt the attached appropriation ordinance increasing estimated receipts and appropriations by $5 7
million in the Information Systems Capital Projects Fund based on budgeted three year repayment from the
Information Systems Fund and
2. Authorize Inter-fund loan financing for technology equipment purchases and services from additional
vendors with approved City purchase agreements for technology equipment and services to be effective for
the term and renewal terms as defined by the individual purchase agreements that have been established
between the City and the vendors.
DISCUSSION
The Information Technology (IT) Solutions Department will use the appropriation ordinance to continue the
Inter-fund loan process to finance the purchase of computers servers software and other standard
peripheral equipment for City Departments On March 1 2005 (M&C P 10100) the City Council approved
the purchase of computer equipment using an internal City financing method
Prior to approval of the City financing method computer equipment and software were financed using fair
market leasing agreements with three vendors (Dell Financial Services, IBM Credit Corporation and Dell
Government Leasing) Computer leasing was a strategy to ensure continued replacement of technology
equipment. By .2000 the City had about 3 400 computers servers and printers on lease agreements At
the end of 2005 the City had approximately 5 000 computers servers printers and other technology
equipment. Since leasing began the City has replaced most individual computers twice and invoice
payments made to the leasing vendors by the City averaged $5 million each year
The Finance Department and IT Solutions Department worked together to craft a different strategy for
computer replacement. The City Inter-fund loan process saves the City about $370 000 over athree-year
period for every 1 500 computers purchased Additionally the City will benefit in time saved because the
end-of-lease process with vendors is cumbersome and a burden. The IT Solutions Department
recommends the continued replacement of computer assets at the end of their useful life Since both
operating software and application software change on a regular basis, the need to continue replacing older
equipment will remain a constant.
The appropriation ordinance allows the IT Solutions Department to process the anticipated requests for
standard equipment replacement for the remainder of Fiscal Year (FY) 2006 and all of FY 2007 For
special or larger projects separate Council approval will be sought.
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The previous M&C (P 10100) approved the use of purchase agreements from Dell Marketing Hewlett
Packard and its authorized. resellers, and Softwarehouse fnternationaUGovernment Solutions Inc. foc.,the
effective term and renewal pterms as established by the State of Texas Department of Information
Resources (DIR) The recommendation to add additional vendors for purchase of equipment, software and
installation services allows the IT Solutions Department to use City approved purchase agreements and any
renewals that are recommended and approved In addition to the vendors used through the DIR process,
the City has approved purchase agreements for either equipment acquisition or services for computers with
CyberDyne Systems, Inc. En Pointe Technologies Sales Inc. M&A Technology Inc. Micro System
Engineering (MSE) Inc. Portable Computer Systems Inc and Data Applications As needed and
approved the City could enter into agreements with other vendors for similar purchase acquisitions or
services which could be financed through the Inter fund mechanism
FISCAL INFORMATIONICERTIFICATION
The Finance Director certifies that upon approval of the above recommendation and adoption of the
attached appropriation ordinance funds will be available in the current capital budget, as appropriated of
the Information Systems Capital Projects Fund
TO Fund/AccountlCenters FROM FundlAccountlCenters
C196 541320 004196004007 $700,000.00 C196 541320 004196004007 $700,000.00
C196 524010 004196004007 $5,000,000.00 C196 524010 004196004007 $5,000.000.00
C196 485200 004196004007 $5.700.000.00
Submitted for City Manager's Office by. Karen L. Montgomery (6222)
Originating Department Head. Peter Anderson (8781)
Additional Information Contact: Linda Shilling (8465)
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