HomeMy WebLinkAboutContract 46697 City Secretary Contract No. l�'
PROFESSIONAL SERVICES AGREEMENT
This PROFESSIONAL SERVICES AGREEMENT ("Agreement") is made and entered into
by and between the CITY OF FORT WORTH (the "City"), a home rule municipal corporation
organized under the laws of the State of Texas, acting by and through its duly authorized Assistant City
Manager, and HALTOM CITY ANIMAL HOSPITAL, ("Contractor"), a Texas Corporation and
acting by and through MARZIE HARKNESS, its duly authorized President, each individually referred
to as a"party"and collectively referred to as the"parties."
AGREEMENT DOCUMENTS:
The Agreement documents shall include the following:
1. This Agreement for Professional Services
2. Exhibit A—Statement of Work
3. Exhibit B—Price Schedule
Exhibits A and B, which are attached hereto are incorporated herein and made a part of this Agreement
for all purposes. In the event of any conflict between the documents, the terms and conditions of this
Professional Services Agreement shall control.
1. SCOPE OF SERVICES.
Contractor hereby agrees to provide the City with Veterinary Services for Fort Worth Police
Department Mounted Patrol Horses. Attached hereto and incorporated for all purposes incident to
this Agreement is Exhibit"A," Statement of Work, more specifically describing the services to be
provided hereunder.
2. TERM.
The initial term of this Agreement shall commence on May 25, 2015 ("Effective Date") and shall
expire on May 24, 2016 ("Initial Term") unless terminated earlier in accordance with the provisions
of this Agreement. Following the Initial Term, this Agreement may be renewed at the option of the
City for four(4) additional terms of one year each (each a "Renewal Term"). The City shall provide
Contractor with written notice of its intent to renew at least thirty (30) days prior to the end of each
term.
3. COMPENSATION.
The City shall pay Contractor an amount not to exceed$50,000.00 in accordance with the provisions
of this Agreement and the Price Schedule attached as Exhibit"iti,". Contractor shall not perform any
additional services for the City not specified by this Agreement unless the City requests and
approves in writing the additional costs for such services. The City shall not be liable for any
additional expenses of Contractor not specified by this Agreement unless the City first approves such
expenses in writing.
RECEIVED MAY 2 6 20b OFFICIAL RECORD
Professional Services Agreement,Haltom City Animal Hospital,Page 1 of 13 CITY SECRETARY
Mounted Patrol Veterinary Services FT. WORTH,TX
There is no guarantee expressed or implied as to the minimum quantity of work that the City is
obligated to provide or the minimum compensation to be paid under this Agreement. This
Agreement is not intended to establish an exclusive provider relationship and the City retains the
right to retain the services of other providers of veterinary services.
Payments for services rendered shall be due within thirty (30) days of the uncontested performance
of the particular services so ordered and receipt by the City of Contractor's invoice for payment of
same. In the event of a disputed or contested billing, only that portion so contested may be withheld
from payment, and the undisputed portion will be paid. No interest will accrue on any contested
portion of the billing until mutually resolved. City will exercise reasonableness in contesting any
billing or portion thereof.
Contractor shall provide monthly invoices to the City. The invoices shall contain a detailed
breakdown to include: type of service performed, including employee name, functional title, date,
and hours of work performed; internal supplies and services provided; and external supplies and
services provided.
4. TERMINATION.
4.1.Written Notice.
The City or Contractor may terminate this Agreement at any time and for any reason by
providing the other party with 30 days written notice of termination.
4.2 Non-appropriation of Funds.
In the event no funds or insufficient funds are appropriated by the City in any fiscal period for
any payments due hereunder, City will notify Contractor of such occurrence and this Agreement
shall terminate on the last day of the fiscal period for which appropriations were received
without penalty or expense to the City of any kind whatsoever, except as to the portions of the
payments herein agreed upon for which funds shall have been appropriated.
4.3 Duties and Obligations of the Parties.
In the event that this Agreement is terminated prior to the Expiration Date, the City shall pay
Contractor for services actually rendered up to the effective date of termination and Contractor
shall continue to provide the City with services requested by the City and in accordance with
this Agreement up to the effective date of termination.
4.4 Breach.
Either party may terminate this Agreement for breach of duty,obligation or warranty.
5. DISCLOSURE OF CONFLICTS AND CONFIDENTIAL INFORMATION.
Contractor hereby warrants to the City that Contractor has made full disclosure in writing of any
existing or potential conflicts of interest related to Contractor's services under this Agreement. In
the event that any conflicts of interest arise after the Effective Date of this Agreement, Contractor
hereby agrees immediately to make full disclosure to the City in writing. Contractor, for itself and
its officers, agents and employees, further agrees that it shall treat all information provided to it by
the City as confidential and shall not disclose any such information to a third party without the prior
Professional Services Agreement,Haltom City Animal Hospital,Page 2 of 13
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written approval of the City. Contractor shall store and maintain City Information in a secure
manner and shall not allow unauthorized users to access, modify, delete or otherwise corrupt City
information in any way. Contractor shall notify the City immediately if the security or integrity of
any City information has been compromised or is believed to have been compromised.
6. RIGHT TO AUDIT.
Contractor agrees that the City shall, until the expiration of three(3)years after final payment under
this Agreement, have access to and the right to examine at reasonable times any directly pertinent
books, documents, papers and records of the Contractor involving transactions relating to this
Agreement at no additional cost to the City. Contractor agrees that the City shall have access during
normal working hours to all necessary Contractor facilities and shall be provided adequate and
appropriate work space in order to conduct audits in compliance with the provisions of this section.
The City shall give Contractor reasonable advance notice of intended audits.
Contractor further agrees to include in all its subcontractor agreements hereunder a provision to the
effect that the subcontractor agrees that the City shall, until expiration of three (3) years after final
payment of the subcontract, have access to and the right to examine at reasonable times any directly
pertinent books, documents, papers and records of such subcontractor involving transactions related
to the subcontract, and further that City shall have access during normal working hours to all
subcontractor facilities and shall be provided adequate and appropriate work space in order to conduct
audits in compliance with the provisions of this paragraph. City shall give subcontractor reasonable
notice of intended audits.
7. INDEPENDENT CONTRACTOR.
It is expressly understood and agreed that Contractor shall operate as an independent contractor as
to all rights and privileges granted herein, and not as agent, representative or employee of the City.
Subject to and in accordance with the conditions and provisions of this Agreement, Contractor shall
have the exclusive right to control the details of its operations and activities and be solely
responsible for the acts and omissions of its officers, agents, servants, employees, contractors and
subcontractors. Contractor acknowledges that the doctrine of respondeat superior shall not apply as
between the City, its officers, agents, servants and employees, and Contractor, its officers, agents,
employees, servants, contractors and subcontractors. Contractor further agrees that nothing herein
shall be construed as the creation of a partnership or joint enterprise between City and Contractor.
8. LIABILITYAND INDEMNIFICATION.
A. LIABILITY- CONTRACTOR SHALL BE LIABLE AND RESPONSIBLE FOR ANY AND
ALL PROPERTY LOSS, PROPERTY DAMAGE AND/OR PERSONAL INJURY,
INCLUDING DEATH, TO ANY AND ALL PERSONS, OF ANY KIND OR CHARACTER,
WHETHER REAL OR ASSERTED, TO THE EXTENT CAUSED BY THE NEGLIGENT
ACT(S) OR OMISSION(S), MALFEASANCE OR INTENTIONAL MISCONDUCT OF
CONTRACTOR,ITS OFFICERS,AGENTS,SERVANTS OR EMPLOYEES.
B. GENERAL INDEMNIFICATION - CONTRACTOR HEREBY COVENANTS AND
AGREES TO INDEMNIFY, HOLD HARMLESS AND DEFEND THE CITY, ITS
OFFICERS, AGENTS, SERVANTS AND EMPLOYEES, FROM AND AGAINST ANY
AND ALL CLAIMS OR LAWSUITS OF ANY KIND OR CHARACTER, WHETHER REAL
OR ASSERTED, FOR EITHER PROPERTY DAMAGE OR LOSS (INCLUDING
ALLEGED DAMAGE OR LOSS TO CONTRACTOR'S BUSINESS AND ANY RESULTING
LOST PROFITS) AND/OR PERSONAL INJURY, INCLUDING DEATH,
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TO ANY AND ALL PERSONS, ARISING OUT OF OR IN CONNECTION WITH THIS
AGREEMENT, TO THE EXTENT CAUSED BY THE NEGLIGENT ACTS OR
OMISSIONS OR MALFEASANCE OF CONTRACTOR, ITS OFFICERS, AGENTS,
SERVANTS OR EMPLOYEES.
This section shall survive the expiration or termination of this Agreement.
C. INTELLECTUAL PROPERTY INDEMNIFICATION—Seller agrees to defend,settle,or pay,
at its own cost and expense, any claim or action against the City for infringement of any
patent, copyright, trade mark, trade secret, or similar property right arising from
City's use of the software and/or documentation in accordance with this Agreement, it
being understood that this agreement to defend, settle or pay shall not apply if the City
modifies or misuses the software and/or documentation. So long as Seller bears the cost and
expense of payment for claims or actions against the City pursuant to this section, Seller
shall have the right to conduct the defense of any such claim or action and all negotiations
for its settlement or compromise and to settle or compromise any such claim; however,City
shall have the right to fully participate in any and all such settlement, negotiations, or
lawsuit as necessary to protect the City's interest, and City agrees to cooperate with Seller
in doing so. In the event City, for whatever reason, assumes the responsibility for payment
of costs and expenses for any claim or action brought against the City for infringement
arising under this Agreement, the City shall have the sole right to conduct the defense of
any such claim or action and all negotiations for its settlement or compromise and to settle
or compromise any such claim; however, Seller shall fully participate and cooperate with
the City in defense of such claim or action. City agrees to give Seller timely written notice of
any such claim or action, with copies of all papers City may receive relating thereto.
Notwithstanding the foregoing, the City's assumption of payment of costs or expenses shall
not eliminate Seller's duty to indemnify the City under this Agreement. If the software
and/or documentation or any part thereof is held to infringe and the use thereof is enjoined
or restrained or, if as a result of a settlement or compromise, such use is materially
adversely restricted, Seller shall, at its own expense and as City's sole remedy, either: (a)
procure for City the right to continue to use the software and/or documentation; or (b)
modify the software and/or documentation to make it non-infringing, provided that such
modification does not materially adversely affect City's authorized use of the software
and/or documentation; or (c) replace the software and/or documentation with equally
suitable, compatible, and functionally equivalent non-infringing software and/or
documentation at no additional charge to City; or(d) if none of the foregoing alternatives is
reasonably available to Seller, terminate this agreement, and refund all amounts paid to
Seller by the City, subsequent to which termination City may seek any and all remedies
available to City under law.
This section shall survive the expiration or termination of this Agreement.
9. ASSIGNMENT AND SUBCONTRACTING.
Contractor shall not assign or subcontract any of its duties, obligations or rights under this Agreement
without the prior written consent of the City. If the City grants consent to an assignment, the assignee
shall execute a written agreement with the City and the Contractor under which the assignee agrees to
be bound by the duties and obligations of Contractor under this Agreement. The Contractor and
Assignee shall be jointly liable for all obligations under this Agreement prior to the assignment. If the
City grants consent to a subcontract, the subcontractor shall execute a written agreement with the
Contractor referencing this Agreement under which the subcontractor shall agree to be bound by the
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duties and obligations of the Contractor under this Agreement as such duties and obligations may
apply. The Contractor shall provide the City with a fully executed copy of any such subcontract.
10. INSURANCE.
Contractor shall provide the City with certificate(s) of insurance documenting policies of the
following minimum coverage limits that are to be in effect prior to commencement of any work
pursuant to this Agreement:
10.1 Coverage and Limits
(a) Commercial General Liability
$1,000,000 Each Occurrence
$2,000,000 Aggregate
(b) Automobile Liability
$1,000,000 Each accident on a combined single limit basis or
$250,000 Bodily injury per person
$500,000 Bodily injury per occurrence
$100,000 Property damage
Coverage shall be on any vehicle used by the Contractor, its employees, agents,
representatives in the course of the providing services under this Agreement. "Any
vehicle" shall be any vehicle owned,hired and non-owned
(c) Worker's Compensation
Statutory limits
Employer's liability
$100,000 Each accident/occurrence
$100,000 Disease-per each employee
$500,000 Disease-policy limit
This coverage may be written as follows:
Workers' Compensation and Employers' Liability coverage with limits consistent with
statutory benefits outlined in the Texas workers' Compensation Act(Art. 8308 — 1.01 et
seq. Tex. Rev. Civ. Stat.) and minimum policy limits for Employers' Liability of
$100,000 each accident/occurrence, $500,000 bodily injury disease policy limit and
$100,000 per disease per employee
(d) Professional Liability(Errors&Omissions)
$1,000,000 Each Claim Limit
$1,000,000 Aggregate Limit
Professional Liability coverage may be provided through an endorsement to the
Commercial General Liability(CGL) policy, or a separate policy specific to Professional
E&O. Either is acceptable if coverage meets all other requirements. Coverage shall be
claims-made, and maintained for the duration of the contractual agreement and for two
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(2) years following completion of services provided. An annual certificate of insurance
shall be submitted to the City to evidence coverage.
10.2 Certificates.
Certificates of Insurance evidencing that the Contractor has obtained all required insurance
shall be delivered to the City prior to Contractor proceeding with any work pursuant to this
Agreement. All policies except Workers' Compensation and Professional Liability shall be
endorsed to name the City as an additional insured thereon, as its interests may appear. All
policies shall contain a Waiver of Subrogation for the benefit of the City of Fort Worth. The
term City shall include its employees,officers,officials,agent,and volunteers in respect to the
contracted services. Any failure on the part of the City to request required insurance
documentation shall not constitute a waiver of the insurance requirement. A minimum of
thirty (30)days' notice of cancellation or reduction in limits of coverage shall be provided to
the City. Ten (10) days' notice shall be acceptable in the event of non-payment of premium.
Such terms shall be endorsed onto Contractor's insurance policies. Notice shall be sent to the
Risk Manager,City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102.
11.PROFESSIONAL COMPETENCE
Contractor and staff shall maintain all required licenses and certifications to perform the services
rendered under this contract. Contractor also certifies that if it uses any employees, subcontractors, or
other agents in the performance of the Agreement, that such person shall have and maintain all of the
current, valid,and appropriate federal, state,and local licenses and permits necessary for the provision of
services under this Agreement.
All of the work under this Agreement shall be performed in accordance with the applicable professional
standard of care. Acceptance of work, payments, or approvals issued by the City or another entity shall
not constitute or be deemed to be a release of the responsibility and liability of the Contractor, its
officers, agents, employees, contractors and subcontractors for the accuracy of its services performed
hereunder.
12. COMPLIANCE WITH LAWS,ORDINANCES,RULES AND REGULATIONS.
Contractor agrees to comply with all applicable federal, state and local laws, ordinances, rules and
regulations. If the City notifies Contractor of any violation of such laws, ordinances, rules or
regulations,Contractor shall immediately desist from and correct the violation.
13. NON-DISCRIMINATION COVENANT.
Contractor, for itself, its personal representatives, assigns, subcontractors and successors in interest,
as part of the consideration herein, agrees that in the performance of Contractor's duties and
obligations hereunder, it shall not discriminate in the treatment or employment of any individual or
group of individuals on any basis prohibited by law including Chapter 17, Article III of the Code of
the City of Fort Worth. If any claim arises from an alleged violation of this non-discrimination
covenant by Contractor, its personal representatives, assigns, subcontractors or successors in interest,
Contractor agrees to assume such liability and to indemnify and defend the City and hold the City
harmless from such claim.
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This section shall survive the expiration or termination of this Agreement.
14. NOTICES.
Notices required pursuant to the provisions of this Agreement shall be conclusively determined to
have been delivered when (1) hand-delivered to the other party, its agents, employees, servants or
representatives, (2) delivered by facsimile with electronic confirmation of the transmission, or (3)
received by the other party by United States Mail, registered, return receipt requested, addressed as
follows:
To The CITY: To CONTRACTOR:
City of Fort Worth Haltom City Animal Hospital
Attn: Assistant City Manager for Police Department Attn: Marzie Harkness
1000 Throckmorton Street 5705 E. Belknap Street
Fort Worth,TX 76102-6311 Fort Worth, TX 76117
Facsimile:(817) 392-8654 Facsimile: (817)831-0768
15. SOLICITATION OF EMPLOYEES.
Neither the City nor Contractor shall, during the term of this Agreement and additionally for a period
of one year after its termination, solicit for employment or employ, whether as employee or
independent contractor, any person who is or has been employed by the other during the term of this
agreement, without the prior written consent of the person's employer.
16. GOVERNMENTAL POWERS.
It is understood and agreed that by execution of this Agreement, the City does not waive or surrender
any of its governmental powers.
17. NO WAIVER.
The failure of the City or Contractor to insist upon the performance of any term or provision of this
Agreement or to exercise any right granted herein shall not constitute a waiver of the City's or
Contractor's respective right to insist upon appropriate performance or to assert any such right on
any future occasion.
18. GOVERNING LAW/VENUE.
This Agreement shall be construed in accordance with the internal laws of the State of Texas. If any
action, whether real or asserted, at law or in equity, is brought on the basis of this Agreement, venue
for such action shall lie in state courts located in Tarrant County, Texas or the United States District
Court for the Northern District of Texas, Fort Worth Division.
19. SEVERABILITY.
If any provision of this Agreement is held to be invalid, illegal or unenforceable,the validity, legality
and enforceability of the remaining provisions shall not in any way be affected or impaired.
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20.FORCE MAJEURE.
The City and Contractor shall exercise their best efforts to meet their respective duties and
obligations as set forth in this Agreement, but shall not be held liable for any delay or omission in
performance due to force majeure or other causes beyond their reasonable control (force majeure),
including, but not limited to, compliance with any government law, ordinance or regulation, acts of
God, acts of the public enemy, fires, strikes, lockouts, natural disasters, wars, riots, material or labor
restrictions by any governmental authority,transportation problems and/or any other similar causes.
21. HEADINGS NOT CONTROLLING.
Headings and titles used in this Agreement are for reference purposes only and shall not be deemed a
part of this Agreement.
22. REVIEW OF COUNSEL.
The parties acknowledge that each party and its counsel have reviewed and revised this Agreement
and that the normal rules of construction to the effect that any ambiguities are to be resolved against
the drafting party shall not be employed in the interpretation of this Agreement or exhibits hereto.
23. AMENDMENTS/MODIFICATIONS/EXTENSIONS.
No extension, modification or amendment of this Agreement shall be binding upon a party hereto
unless such extension, modification, or amendment is set forth in a written instrument, which is
executed by an authorized representative and delivered on behalf of such party.
24. ENTIRETY OF AGREEMENT.
This Agreement, including Exhibits A and B, contains the entire understanding and agreement
between the City and Contractor,their assigns and successors in interest,as to the matters contained
herein. Any prior or contemporaneous oral or written agreement is hereby declared null and void to
the extent in conflict with any provision of this Agreement.
25. COUNTERPARTS.
This Agreement may be executed in one or more counterparts and each counterpart shall, for all
purposes, be deemed an original, but all such counterparts shall together constitute one and the same
instrument.
26. WARRANTY OF SERVICES.
Contractor warrants that its services will be of a professional quality and conform to generally
prevailing industry standards. City must give written notice of any breach of this warranty within
thirty (30) days from the date that the services are completed. In such event, at Contractor's option,
Contractor shall either(a)use commercially reasonable efforts to re-perform the services in a manner
that conforms to the warranty, or (b) refund the fees paid by the City to Contractor for the
nonconforming services.
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27. IMMIGRATION NATIONALITY ACT.
The City of Fort Worth actively supports the Immigration & Nationality Act (INA) which includes
provisions addressing employment eligibility, employment verification, and nondiscrimination.
Contractor shall verify the identity and employment eligibility of all employees who perform work
under this Agreement. Contractor shall complete the Employment Eligibility Verification Form (I-9),
maintain photocopies of all supporting employment eligibility and identity documentation for all
employees, and upon request, provide City with copies of all 1-9 forms and supporting eligibility
documentation for each employee who performs work under this Agreement. Contractor shall
establish appropriate procedures and controls so that no services will be performed by any employee
who is not legally eligible to perform such services. Contractor shall provide City with a certification
letter that it has complied with the verification requirements required by this Agreement. Contractor
shall indemnify City from any penalties or liabilities due to violations of this provision. City shall
have the right to immediately terminate this Agreement for violations of this provision by Contractor.
This section shall survive the expiration or termination of this Agreement.
28. SIGNATURE AUTHORITY.
The person signing this Agreement hereby warrants that he/she has the legal authority to execute this
Agreement on behalf of the respective party, and that such binding authority has been granted by
proper order,resolution,ordinance or other authorization of the entity. The other party is fully entitled
to rely on this warranty and representation in entering into this Agreement.
[SIGNATURE PAGE FOLLOWS]
Professional Services Agreement,Haltom City Animal Hospital,Page 9 of 13
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gg7�YINof E S WHEREOF,the parties hereto have executed this Agreement in multiples on this the
,2015.
CITY OF FORT WORTH:
CITY OF FORT WORTH HALTOM CITY ANIMAL HOSPITAL
By: By:
Chief RudyfJa�ksjn Marzie arkn
Assistant Ci anager President
Date: S - 1–L4 - 1.5 Date:—
APPROVAL
ate:APP AL CO ED:
By:
Rhonda K. Robertson
Chief of Police
Date:
APPROVED AS TO FORM
AND LEGALITY:
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Assistant City Attorney 1
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CONTRACT AUTHORIZATION: AS
M&C: N/A
Date Approved: N/A
OFFICIAL RECORD
CITY SECRETARY
Professional Services Agreement,Haltom City Animal Hospital,Page 10 of 13 FT.WORTH,TX
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EXHIBIT A
STATEMENT OF WORK
1.0 Routine care of all assigned horses:
1.1 All required booster vaccinations of all assigned horses;
1.2 Provide Annual Wellness Exams of all assigned horses including vaccinations and
medications.
2.0 Provide all needed medications;
2.1 Provide routine de-worming,teeth floating, sheath cleaning,Coggin's Test and supplies
related to all assigned medical care.
3.0 Travel to the Mounted Patrol Unit's facility for on-site care.
4.0 Handle major trauma care and surgery,to include injuries from auto accidents, stabbings and
gunshot wounds,on an as-needed basis, for all assigned horses.
5.0 Provide emergency veterinary treatment at a Veterinary Hospital for animals as required by the
Police Mounted Patrol Department, 24-hours a day, seven(7)days a week,to any injured horses.
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EXHIBIT B
PRICE SCHEDULE
Ser' T"it Per Animal Fee
Rabies Vaccinations $20.00
EWT Vaccinations $20.00
Flu Vaccinations $20.00
Rhino Vaccinations $20.00
Step Vaccinations $20.00
West Nile Vaccinations $27.00
Additional Booster Vaccinations $60.00-$87.00
Range Per Animal
Coggin's Test $30.00
De-Worming $25.00
Teeth Floating $75.00
Teeth Floating(If Needed) $25.00-$35.00
Sheath Cleaning $50.00
Sheath Cleaning Sedation(If Needed) $25.00-$35.00
Regular Exams $35.00
Lameness Exams $65.00
Block Exam $50.00
X-Ray Exam $125.00
Pre-Purchase Exams $150.00
Professional Services Agreement,Haltom City Animal Hospital,Page 12 of 13
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Service Type Per Animal Fee
Routine Blood Work $100.00
Individual Specialty Test $300.00
Strongid C 2X Daily De-Wormer $42.00
40#Electrolytes $100.00
Aspirin Powder $20.00
Isoxsuprine $50.00
One(1)AC Powder $28.00
Box Of Syringes $20.00
Box Of Needles $20.00
Banamine Injectable $60.00
Ace Promazine Injectable $30.00
Cost Per Visit To Mounted Patrol $55.00
Facility
Treatment Of Minor Injuries Or Illness Varies due to injury
And Continued Monitoring Of Each
Horse's Health.
Major Trauma Care And Surgery,To Varies due to injury
Include Injuries From Auto Accidents,
Stabbings,Gunshot Wounds,Etc.
Emergency Veterinary Treatment At A Varies due to injury
Veterinarian Hospital For Animals As
Required By The Police Department,
24 Hours A Day,Seven( )Days A
Week Emergency Care.
Miscellaneous Medications As Varies due to injury
Prescribed By The Veterinarian.
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