HomeMy WebLinkAboutOrdinance 17251-10-2006ORDINANCE NO 17251 10-2006
AN ORDINANCE REVISING AND AMENDING CHAPTER 2,
ADMINISTRATION ARTICLE VIII RECORDS
MANAGEMENT" OF THE CODE OF THE CITY OF FORT
WORTH, TEXAS (1986), AS AMENDED, TO UPDATE
ORGANIZATIONAL PLACEMENT OF THE CITY'S RECORDS
MANAGEMENT PROGRAM AND REPORTING CHAIN
PROVIDING THAT THIS ORDINANCE SHALL BE
CUMULATIVE, PROVIDING FOR A SEVERABILITY CLAUSE,
AND PROVIDING AN EFFECTIVE DATE.
Be rt ordained by the City Council of the City of Fort Worth, Texas that:
SECTION 1.
Chapter 2 Admuustration, Article VIII `Records Management, of the Code of the
Crty of Fort Worth, Texas (1986), as amended, is hereby further revised and amended, and
after said revision and amendment shall read as follows.
ARTICLE VIII. RECORDS MANAGEMENT
Sec. 2 279 Records management program.
(a) There is hereby created a records management program in
the Crty Manager's Office for the purpose of administering an active and
continuing city wide records management program.
(b) The records management program will be headed by the records manager
who shall be appointed by and work under the direction of the assistant city
manager/chief financial officer
Sec. 2 285 Records management officer
(c)(1) Administer the city's record management program under the direction of
the assistant city manager/chief financial officer and provide advice and
assistance to department directors m its implementation,
Sec 2 286 Records management policy committee.
(a) The committee shall consist of the city attorney city auditor assistant city
manager/chief financial officer director of information technology solutions, and
nsk manager or their designees.
SECTION 2.
This ordinance shall be cumulative of all provisions of ordinances and of the Code
of the City of Fort Worth, Texas (1986), as amended, except where the provisions of this
ordinance are m direct conflict with the provisions of such ordinances and such Code, in
which event conflicting provisions of such ordinances and such Code are hereby repealed.
SECTION 3.
It is hereby declared to be the intention of the City Council that the sections,
paragraphs, sentences, clauses and phrases of this ordinance are severable, and if any phrase,
clause, sentence, paragraph or section of this ordinance shall be declared void, ineffective or
unconstitutional by the vahd~udgment or decree of any court of competent~unsdiction, such
voidness, ineffectiveness or unconstitutionality shall not effect any of the remanung phrases,
clauses, sentences, paragraphs and sections of this ordinance, since the same would have
been enacted by the City Council vv~thout the incorporation m this ordinance of any such
void, ineffective or unconstitutional phrase, clause, sentence, paragraph or section.
SECTION 4.
This ordinance shall take effect and be m full force and effect from and after its
passage and adoption, and it is so ordained.
APPROVED AS TO FORM AND LEGALITY
Assistant Crty A orney
ADOPTED• October 31, 2006
EFFECTIVE October 31, 2006
City of Fort Worth, Texas
Mayor and Council Communication
.~_ -.
COUNCIL ACTION Approved on 10/31/2006 Ordinance No 17250-10-2006 & 17251 10-2006
DATE Tuesday October 31 2006
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SUBJECT
Adoption of Ordinance Amending Chapter 2 Administration Article VIII Records Management,
Code of the City of Fort Worth and Supplemental Appropriation Ordinance Reallocating
Appropriations for FY2006-07 Based on the Recommendations in the Maximus Study of the Finance
Department
RECOMMENDATION
It is recommended that the City Council
1 Adopt the attached ordinance amending Sections 2 279 2 285 and 2 286 of Article VIII Chapter 2,
Records Management" of the Code of the City of Fort Worth and
2. Adopt the attached supplemental appropriation ordinance to transfer the Records and Information
Management Division from the Finance Department to the City Manager's Office increasing appropriations
for FY2006-07 by $275 844 00 in the City Manager's Office General Fund budget and decreasing the
Finance Department General Fund budget by the same amount.
DISCUSSION
On August 22 2006 representatives from Maximus, Inc. presented the final report to the City Council on
Finance Department Operational Review One of the recommendations was to transfer the Records and
Information Management Office from the Finance Department to another more suitable department such
as the City Manager's Office (CMO) This recommendation is in line with local government code
In other cities similar to Fort Worth the City Manager is the arch-custodian of the majority of the City's
records (Local Government Code 201 003) just as he or she is the officer for public information
(Government Code 552.201) Each department director of the City maintains legal custody of their
department records on behalf of the City Manager Thus the vast majority of information custody and
management compliance accountability rests with and under the City Manager As a result, it was decided
that the Records and Information Management Office will report to the new Assistant City Manager/Chief
Financial Officer in the CMO effective October 2 2006 This supplemental appropriation will simply
transfer four existing full-time employees and the related operational budget of $275 844 00 from the
Finance Department to the CMO
The attached change to City Code is necessary because the current Code calls for the Records and
Information Management Office to be located in the Finance Department, reporting to the Finance Director
The Records and Information Management Office includes four full-time employees. This program is
responsible for City-wide records management compliance including retention scheduling and disposition
as well as coordinating responses to public information requests Proposed changes will clarify and
enhance the effectiveness of the City's records management program These actions will have a zero net
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effect to the General Fund
Upon approval of this M&C the General Fund budget and staffing in the affected departments will be as
follows.
FINANCE CMO
ORIGINAL BUDGET $5 324 841 $5,279 013
REVISED BUDGET $5 048 997 $5 554 857
ORIGINAL AUTHORIZED POSITIONS 68 43
REVISED AUTHORIZED POSITIONS 64 47
FISCAL INFORMATION/CERTIFICATION
The Finance Director certifies that upon approval of the above recommendations and the adoption of the
supplemental appropriation ordinance funds will be available in the FY2006-07 operating budget, as
appropriated of the General Fund
TO Fund/Account/Centers FROM Fund/AccountlCenters
GG01 ZZZZZ 002 5100 $275,844.00 GG01 ZZZZZ 013 8010 $275,844.00
Submitted for City Manager's Office b~/• Karen Montgomery (6222)
Originating Department Head Bridgette Garrett (8518)
Additional Information Contact: Caroline Jones (2601)
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