HomeMy WebLinkAboutContract 45930-A1 CSC No. ,, AI
CITY OF FORT WORTH
CONTRACT RENEWAL NOTICE
6/5/15
Segal Waters Consulting
5050 Quorom Dr., Suite 625
Dallas,TX 75254
Re: NOTICE OF CONTRACT RENEWAL
Compensation Study For General Employee
Contract No. CSC No. 45930(the"Contract")
Renewal Term No. 1: July 23, 2015 to July 22,2016
The above referenced Contract will expire on July 22, 2015. Pursuant to the Contract, contract renewals are at the sole
option of the City. This letter is to inform you that the City is exercising its right to renew CSC No. 45930 for an
additional one year period, which will begin immediately upon the expiration of the current term and will end on July 22,
2016. All other terms and conditions of CSC No.45930 remain unchanged. Please return this signed acknowledgement
letter, along with a copy of your current insurance certificate, to the address set forth below, acknowledging
receipt of the Notice of Contract Renewal.
Please log onto BuySpeed Online at http://fortworthtexas.gov/purchasing to insure that your company information is
correct and up-to-date.
If you have any questions concerning this Contract Renewal Notice, please contact me at the telephone number listed
below.
Sincerely yours,
Darian Gavin, Contract Compliance Specialist
FMS,Purchasing Division
817-392-2057 -Direct
817-392-8440-Fax
I hereby acknowledge receipt of the Contract Renewal Notice for CSC No. 45930 for a one year period ending on July 22,
2016.
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f-• Date: S M&C No. C-26863
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CITY SECRETARY
FT. WORTH, TX
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 7/22/2014 —Ordinance No.21335-07-2014
DATE: Tuesday,July 22, 2014 REFERENCE NO.: **C-26863
LOG NAME: 14PAYSTUDY
SUBJECT:
Authorize Execution of Agreement with the Segal Company Western States Inc.,in the Amount of
$300,000.00 to Conduct a Study of the City's Classification and Compensation Plans for General Employees
and Adopt Approriation Ordinance(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1.Adopt the attached supplemental appropriation ordinance increasing the estimated receipts and
appropriations in the General Fund—Human Resources Department in the amount of$246,475.35 and
decreasing the unassigned Fund Balance by the same amount;and
2. Authorize the execution of an Agreement with the Segal Company Western States Inc., in the amount of
$300,000.00 to conduct a study of the City's Classification and Compensation Plans for General Employees.
DISCUSSION:
The purpose of this Mayor and Council Communication is to seek authorization to enter into a new
Agreement with the Segal Company Western States Inc.,to conduct a study of the City's Classification and
Compensation Plans for its general employees.As of February 24, 2014,the City employs 3,745 general
employees in 435 active job classifications.
The current Classification and Compensation System was put in place following a study conducted by Ralph
Anderson and Associates in 1995 (M&C C-15089).Prior to that time, the City had commissioned a similar
Classification and Compensation Study in 1976.
The City issued a Request for Proposals(RFP)on April 16,2014.The bid was advertised in the Fort Worth
Star—Telegram every Wednesday starting on April 16,2014 through May 14,2014.Twenty—four vendors
were solicited from the purchasing database;five responses were received.
The proposals were thoroughly reviewed by an evaluation team consisting of staff from the Human
Resources Department. The evaluation team ranked the proposals based on the following factors: strategy,
prior experience,demonstrated understanding of tasks,availability and capacity to deliver
services/experience of proposed staff and cost.Three finalists were selected and made presentations.
Following the presentations, the evaluation team determined that Segal Company Western States Inc.,
provides the best overall solution to the City.
The study of the City's Classification and Compensation Plans will consist of two projects: (1)Review the
City's current general—employee job classification system,research alternatives and best practices and
develop and propose modifications to improve or replace the current plans/system and(2)Research,develop
and recommend compensation structures for the City's general—employee exempt and non—exempt job
classifications.
The project will be assisted by a functional committee consisting of department level managers and
employees who will coordinate with vendor staff and City employees to ensure proper communication of the
project and appropriate classification of jobs,their titles and their essential functions.The functional
committee will also work with a steering committee consisting of department heads and an assistant city
manager regarding approval of appropriate classification and compensation levels for positions during the
project.Following completion of the project,the steering committee will present strategic and long term
recommendations for final approval and will work to oversee implementation of approved recommendations.
NOTE ON FUNDING—The Water and Sewer Operating Fund has identified$53,524.65 in anticipated
savings in the current year's budget for its contribution toward the overall cost of the study.The remaining
balance of$246,475.35 will be funded from the General Fund using available fund balance.
ADMINISTRATIVE CHANGE ORDER—An administrative change order or increase may be made by the
City Manager in the amount up to$50,000.00 and does not require specific City Council approval as long as
sufficient funds have been appropriated.
AGREEMENT TERM—Upon City Council approval,the Agreement shall begin on July 23,2014 and end
on July 22,2015.1
RENEWAL OPTIONS —The Agreement may be renewed up to four additional one—year terms at the City's
option.This action does not require specific City Council approval provided that the City Council has
appropriated sufficient funds to satisfy the City's obligations during the renewal term.
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval of the above recommendations and
adoption of the attached supplemental,ordinance,funds will be available in the current operating budget, as
appropriated,of the General Fund. An anticipated amount of$53,524.65 in savings has been identified in the
current operating budget,as appropriated,of the Water and Sewer Operating Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GGOl 531200 0141000 $246.475.35 PE45 531200 0601000 $26.762.33
PE45 531200 0701000 $26,762.32
GGO1 531200 0141000 $246.475.35
CERTIFICATIONS:
Submitted for City Manager's Office by, Susan Alanis (8180)
Originating Department Head: Brian Dickerson (7783)
Additional Information Contact: Harold Cates (7772)
ATTACHMENTS
1. 14PAYSTUDY2014 AO (3).docx
2. RFP 14-0129 MWBE Waiver.pdf