HomeMy WebLinkAboutContract 46031-A1 CITY SECRETARY
CONTRACT NO. 4W)
ANMINI DENT No. 1
TO CITY SECRETARY CONTRACT No. 46031
WHEREAS, the City of Fort Worth (CITY) and CDM Smith Inc. (ENGINEER)
made and entered into City Secretary Contract No. 46031, (the CONTRACT)
which was authorized by M&C C-27019 on the 23rd day of October, 2014 in
the amount of $ 294, 800 . 00 ; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Gateway Park Redevelopment East ; and
WHEREAS, it has become necessary to execute Amendment No. 1 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated March18 , 2015, a copy
of which is attached hereto and incorporated herein. The cost to City
for the additional design services to be performed by Engineer totals
$18 , 600 . 00 . (See Attached Funding Breakdown Sheet, Page -3-)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $313, 400. 00.
3 .
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect .
M
_m EXECUTED and EFFECTIVE as of the date last written by a signatory,
M
below.
City of Fort Worth a
`— Gateway Oxbow Redevelopment East Project OFFICIAL RECORD
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Z Professional Services Agreement Amendment Template
Z%* PMO Official Release 8/1/2412 CITY SECRETARY
cry Page 1 of 3 FT. WORTH,TX
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APPROVED:
City of Fort Worth ENGINEER
C�DM/ Smith Inc.
Susan A i Danny Shannon, P.E.
Assistant ty Manager Senior Vice President
DATE: pZ � DATE:
APPROVAL RECOM ENDED:
1
Rihard Zavala
Dilector, Parks and Community Services Department
APPROVED AS TO FORM AND LEGALITY: M&C:
Date:
Q6&-
Douglas W. Black
Assistant City Attorney
ATTEST:
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City Secretary
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City of Fort Worth
Gateway Oxbow Redevelopment East Project OFFICIAL RECORD
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012 CITY SECRETARY
Page 2 of 3
FT.WORTH,TX
FUNDING BREAKDOWN SHEET
City Secretary No. 46031
Amendment No. C-27019
Department Fund-Account-Center Amount
80 GR76-531200-080306836030 $18, 600 . 00
Total: $18, 600 . 00
City of Fort Worth
Gateway Oxbow Redevelopment East Project
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 3 of 3
I,
CDM
Srflith
100 Throckmorton Street,Suite 600
Fort Worth,Texas 76102
tel: 817 332-8727
tax: 817820-0450
March 18,2015
Cornell Gordon
Project Manager
City of Fort Worth PACS Department
4200 South Freeway, Suite 2200
Fort Worth,TX 76115-1499
Subject: Gateway Park Redevelopment-East
City Secretary Contract Number 46031
Amendment 1 Proposal
Dear Mr.Gordon:
As requested,we are submitting this proposal for an amendment to our agreement to provide the following
additional design services:
■ Redesign of the 1st St trailhead to include a drop isle and additional parking
■ Revisions to the civil and landscape architecture plans associated with the redesigned trailhead
Additional Services
The proposed Amendment 1 services will include preparation of revised preliminary and final designs.The
final design deliverable for the revised trailhead will be submitted concurrent with the deliverables defined in
Tasks 3 of the agreement.
Design Fees
The fees for Amendment 1 services will be as follows:
CDM Smith: $11,100
Caye Cook and Associates: $7500
Total Amendment 1 Fee: $18,600
Original Agreement Fee: $294,800
Agreement Fee w/Amendment 1: $313,400
CA
WATER+ENVIRONMENT+TRANSPORTATION+ENERGY+FACILITIES
�r
CDM
Smith
Cornell Gordon
18 March 2015
Page 2
Firm Primary Responsibility Original Fee % Fee w/ %
Amount Amendment 1
Prime Consultant
CDM Smith Civil, structural, utility and $203,151 68.9 $214,251 68.4
interpretive signage design,
permitting, construction support, and
project management.
Proposed M/WBE Sub-Consultants
Caye Cook & Landscape, interpretive signage $38,484 13.1 $45,984 14.7
Associates content, trails and irrigation design.
Gorrondona & Topographic Survey; geo-technical $41,665 14.1 $41,665 13.3
Associates investigation and engineering.
MEP Solar lighting design $11,500 3.9 $11,500 3.7
Non-M/WBE Sub-Consultants
TOTAL $294,800 100 $313,400 100
Project Number& Name Original Fee Amount M/WBE Fee M/WBE %
$294,800 $91,649 31.1
Project#01857: Gateway Park East Fee w/Amendment 1 MIWBE Fee M/WBE %
Improvements $313,400 $99,149 31.6
If you have questions,please feel free to call me at 817-332-8727.
Erik Cotter
Project Manager
CDM Smith Inc.
cc: Kent Riker
Cot
Gateway Park Redevelopment East-Amendment 1 Proposal 18Mar2015.doa
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 9/23/2014
DATE: Tuesday, September 23, 2014 REFERENCE NO.: C-27019
LOG NAME: 80GATEWAY PARK OXBOW CDM SMITH AMENDMENT
SUBJECT:
Authorize Execution of Amendment No. 1 to City Secretary Contract No. 43460 with CDM Smith, Inc., in
the Amount of$127,100.00 for Additional Design and Engineering Services for the Gateway Park Oxbow
Development for a Revised Contract Amount of$646,502.00, Authorize Mutual Termination of City
Secretary Contract No. 43460, as Amended, with CDM Smith, Inc., and Authorize Execution of an
Engineering Agreement with CDM Smith, Inc., in the Amount of$294,800.00 for the Design and
Engineering of Gateway Park Redevelopment - East (COUNCIL DISTRICT 4)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of Amendment No. 1 to the Engineering Agreement with CDM Smith, Inc., City
Secretary Contract No. 43460, in the amount of$127,100.00 for additional design and engineering
services associated with the Gateway Park Oxbow Development for a revised contract amount of
$646,502.00;
2. Authorize the termination of City Secretary Contract No. 43460, as amended, with CDM Smith, Inc.;
and
3. Authorize the execution of an Engineering Agreement with CDM Smith, Inc., in the amount of
$294,800.00 for the design and engineering of Gateway Park Redevelopment- East.
DISCUSSION:
The overall objective of this Mayor and Council Communication (M&C) is to enable the City of Fort Worth
to fulfill the requirements of the 2004 Regional Park State Grant for the Gateway Oxbow Project. In order
to satisfy the representations made in the grant application, improvements must be made in the eastern
area of Gateway Park north of IH-30 and east of Beach Street. At the appropriate time, the Trinity River
Vision Authority will complete 100 percent design of the original project and will construct consistent with
the Master Plan.
The recommended actions, including authorizing final payment for design and engineering services
previously completed and termination of the existing design and engineering services contract (by mutual
consent) coupled with the authorization to enter into a new design and engineering services contract to
complete the design of improvements in the eastern area of the park, will achieve this objective.
This matter, including previous actions by the City and actions by others which have had a direct effect on
the originally proposed project are explained below:
Amendment and Termination:
On May 14, 2002, (M&C G-13624) the City Council adopted the updated Gateway Park Master Plan. The
Logname: 80GATEWAY PARK OXBOW CDM SMITH AMENDMENT Page I of 3
Master Plan included the potential joint venture to develop recreational and ecosystem restoration facilities
in the area of the Trinity River Oxbow at Gateway Park with the U.S. Army Corps of Engineers (USACOE).
On January 13, 2004, (M&C G-14221) the City Council authorized the adoption of appropriation
ordinances and an Interlocal Agreement authorizing the resubmission and acceptance of an application
for a 2004 Texas Parks and Wildlife Department (TPWD), regional park grant and accepted a donation
from Streams and Valleys, Inc. (S&V), and the Tarrant Regional Water District (TRWD). In August 2004,
TPWD awarded the City of Fort Worth a $2,000,000.00 regional grant for Gateway Park with the award
contract executed in March 2005. The $2,000,000.00 regional grant was matched with $2,500,000.00 in
combined funding from the City, S&V and the TRWD for a total project funding amount of$4,500,000.00.
Since March 2005, a number of initiatives outside the City's purview deferred the project. Specifically,
land acquisition necessary for incorporation into the Gateway Park Oxbow project by the TRWD was
delayed indefinitely pending appropriation of federal funds for land acquisition and the ongoing design of
the Beach Street/Gateway Park Oxbow entry by the USACOE. In June 2006, the City requested the
USACOE to consider merging the Gateway Park Oxbow Project with the Trinity River Vision Central City
(TRV- CC) project because both projects were occurring simultaneously and jointly impacting floodplain
valley storage requirements.
Project deferral continued through May 2008, when the USACOE passed a Record of Decision allowing
the Gateway Park Oxbow Project to merge with the TRV- CC Project. In February 2010, TRWD
requested federal stimulus funds for the TRV- CC Project and by November 2011, the USACOE moved
forward with design of mass site grading within the Gateway Park Oxbow necessary for floodplain valley
storage.
In March 2012, the Trinity River Vision Authority (TRVA) recommended the Parks and Community Service
Department proceed with the Gateway Park Oxbow project design in order for the project to be "shovel
ready" when federal funding became available for the mass grading project. On July 17, 2012, (M&C C-
25747) the City Council authorized the execution of an Engineering Agreement with CDM Smith, Inc., in
the amount of$519,402.00 for the design and engineering of the City's facilities for the Gateway Park
Oxbow development.
Due to the revised schedule of the USACOE mass grading project funding, final design and construction
of the City's facilities within the Gateway Park Oxbow cannot be completed in the timeframe required by
the TPWD regional grant's extended deadline (construction completion by December 31, 2015). The
CDM Smith, Inc., design is approximately 50 percent complete. The USACOE mass grading/valley
storage project has been completed and bidding will commence in the summer of 2015. Construction is
anticipated to begin fall of 2015 and run through mid-2017. When the USACOE work is completed the
TRVA will complete the remaining 50 percent of the construction documents and proceed with bidding and
construction of the recreational facilities.
Amendment No. 1 to the original Agreement is to compensate CDM Smith, Inc., for services performed
outside the original contract scope of services and includes additional items for design related to the
TPWD grant and assisting in additional budget impact studies and cost estimates requested by TRVA and
CFW. Staff considers this fee to be fair and reasonable for the additional services performed. Upon
approval of this M&C, the amendment will be processed and then the contract terminated. CDM Smith,
Inc., has been consulted and informed in writing of Staffs recommendation of the termination. CDM
Smith, Inc., does not object to this action.
Reprogramming Funds:
In order to use the TPWD funds by the December 31, 2015 deadline, Staff recommends authorization of
the execution of an Engineering Agreement with CDM Smith, Inc., in the amount of$294,800.00 for the
design and preparation of construction documents for park improvements in Gateway Park east of Beach
Street. Staff considers this fee to be fair and reasonable for the scope of services proposed.
Improvements will include replacement of portions of concrete trails and up to eight pedestrian bridges,
Logname: 80GATEWAY PARK OXBOW CDM SMITH AMENDMENT Page 2 of 3
t
removal of two existing canoe launches and modifications to the upper decks of the launches, proposed
concrete trails and a trailhead, including parking, pavilion, tables, benches, portable toilet facility and solar
powered security lighting. It is expected that the construction contractor will be procured using the
Construction Manager at Risk (CMAR) method in order to accelerate the design/construction process as
necessary to meet the December 31, 2015 deadline. Reprogramming the funds in this manner has been
approved by TPWD.
M/ BE Office - CDM Smith, Inc., is in compliance with the City's BDE Ordinance by committing to 18
percent SBE participation. The City's goal on this project is 18 percent.
Gateway Park Redevelopment- East is located in COUNCIL DISTRICT 4.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current operating
budget, as appropriated, of the Grants Fund.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 531200 080306836030 $294.800.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Richard Zavala (5704)
Additional Information Contact: Joel McElhany (5746)
ATTACHMENTS
1. Available Funds.docx (CFW Internal)
2. FAR-00005.pdf (CFW Internal)
3. MAYOR AND COUNCIL COMMUNICATION Gateway East.pdf (Public)
4. MWBE Contract Compliance Memo 072914.pdf (CFW Internal)
5. PMPR-00005.pdf (CFW Internal)
Logname: 80GATEWAY PARK OXBOW CDM SMITH AMENDMENT Page 3 of 3