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HomeMy WebLinkAboutOrdinance 17292-11-2006Ordinance No 17292 11 2006 AN ORDINANCE INCREASING ESTIMATED RECEIPTS AND APPROPRIATIONS IN THE GRANTS FUND IN THE AMOUNT OF $224 400 SUBJECT TO RECEIPT OF THE HOMELAND SECURITY GRANT FROM THE STATE OF TEXAS GOVERNOR'S DIVISION OF EMERGENCY MANAGEMENT FOR THE PURPOSE OF ENHANCING THE CAPABILITY TO PREVENT RESPOND TO AND RECOVER FROM ACTS OF TERRORISM AND NATURAL DISASTERS• PROVIDING FOR A SEVERABILITY CLAUSE, MAKING THIS ORDINANCE CUMULATIVE OF PRIOR ORDINANCES IN CONFLICT HEREWITH; AND PROVIDING AN EFFECTIVE DATE. BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS SECTION 1 That in addition to those amounts allocated to the various City departments for Fiscal Year 2006- 2007 and in the Budget of the City Manager there shall also be increased estimated receipts and appropriations in the Grants Fund in the amount of $224 400 subject to receipt of the Homeland Security grant from the State of Texas Governor's Division of Emergency Management, for the purpose of enhancing the capability to prevent, respond to, and recover from acts of terrorism and natural disasters. SECTION 2. That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason by a court of competent jurisdiction, such decision opinion or judgment shall in no way impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect. SECTION 3 That this ordinance shall be cumulative of Ordinance No 17142 and all other ordinances and appropriations amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are hereby expressly repealed SECTION 4 This ordinance shall take effect upon adoption APPROVED AS TO FORM AND LEGALITY ssistant City Attorn ADOPTED AND EFFECTIVE. November 28. 2006 GOVERNOR'S DIVISION OF EMERGENCY ` ` . y Y~+ ~~ ':,~- a w' ~, t" ~ ~~'",~y ~~` a,r.,, ;~ s^ 1 ~, MANAGEMENT (GDEM) 4 ` ~ w ; ~ runt ~djustnicnt I~uticc , ,~^ .~,~ ~ ~~~~,~ . > , ` ~y' ` ~. , "':~ ~* ~ A ~ ~ ~~~ ~~`'~~, HOMELAND SECURITY GRANT PROGRAM 1 ~r' i. 4 . ~?' a , l /- ~ I i ~y ' ' l' ~ ~~ . ~ j -W.'4 4. Sh~V Wa.Y (HSGP) i r rF ., ~ ~„ :a ~ .`., (rtl of /~urt {f'ur!lr ~ ' t ~ "! ..~ :.,~'~ F Mc *~ ^ A r ~~ y~ * ~ ~, ~,, ,y }~ v 3'"" 1 SUB-RECIPIENT NAME AND ADDRESS: 4. SUB-AWARD NUMBER:2005 HSGP 27000 The Honorable Mike Moncrief Ma or , y City of Fort Worth, 1000 Throckmorton 5. PERFORMANCE/BUDGET PERIOD FOR Fort Worth, T as 76102-6311 GRANTS: FROM Oct 1 2004 Feb 28, 2007 2. FEDERAL GRANT TITLE: 6. DATE OF FEDERAL AWARD TO GDEM: 2005 HOMELAND SECURITY GRANT PROGRAM SEPTEMBER 27, 2005 3A. FEDERAL GRANT AWARD NUMBER: 7 AMOUNT OF SUBAWARD: 2005-GE-TS-4025 $4149 863.00 3B. FEDERAL GRANTING AGENCY 8. SUBAWARD DATE 9. ACTION OFFICE OF GRANTS AND TRAINING (G&T) August 14, 2006 GRANT ADNSTMENT (2) DEPARTMENT OF HOMELAND SECURITY DHS This u ersedes all awards. 10. SPECIAL CONDITIONS This Sub award ubject to the ODP FY 2005 Homeland Security Grant Program Guidelines nd Application Kit. The Guidelines nd Kit be ed at http://www ojp.gov/fundopps.htm. The ODP periodically publishes Information Bulletins to elease, update, amend clarify grants nd programs which it administers. ODP' Information Bulletins be ed at http://www ojp.usdoj.gov/odp/docs/bulletins.htm nd orporated by eference nto this Sub award. This Sub award also ubject to the urrent T Homeland Security Grant Program (HSGP) Grant Instructions, the Federal Grant Award nd to the grant guidance imposed upon GDEM by DHS. The urrent T HSGP Grant Instructions be ed at http://www.texasdpa.info. The T Grant Instructions ntended to omplement ather than eplace the Federal Program Guidelines published by the ODP nd 0 orated b eference nto this Sub-award to ether with the attached S ecial Conditions. 11. STATUTORY AUTHORITY FOR GRANT This ro'ect u orted nder Public Law 108-334, the De artment of Homeland Securi A ro riations Act of 2005 12. A-133 REPORTING REQUIREMENT All ub-recipients must ubmit udit eport to the Federal Audit Clearinghouse if they xpended more than $500,000 federal funds fiscal year The Federal Audit Clearinghouse ubmission equirements be found at http://harvester .gov/sac/ A eport must be ubmitted to GDEM SAA ch year this grant ctive. Sub-recipient shall omply with the udit equirements et forth OMB Circular A 133 13. METHOD OF PAYMENT Primary method imbursement. See the 2005 T Homeland Security Grant Program Guidelines for further structions obtainin imbursement. 2005 Guide will be nt nder a arate letter 14. DEBARMENT /SUSPENSION CERTIFICATION By igning block 19 below the ub-recipient official ertifies that ny ntractors utilized of listed the eluded parties listed s stem at htt ://www a ls. ov 15. NON-SUPPLANTING CERTIFICATION By igning block 19 below the ub-recipient official ertifies federal funds will be ed to upplement sting funds, nd will of eplace (upplant) funds that have been appropriated for the ame purpose. Sub-recipient may be equired to upply documentation ertifying that eduction federal urred for other than the ipt xpected ipt of federal funds. AGENCY APPROVAL SUB-RECIPIENT ACCEPTANCE 16. APPROVING GDEM OFFICIAL 17 TYPED NAME AND TITLE OF AUTHORIZED Jack Colley Chief SUB-RECIPIENT OFFICIAL Division of Emergency Management Office of the Governor 18. SIG OF APPROVING GDEM OFFICIAL 19. SIGNATURE OF AUTHORIZED 20. DATE SUB-RECIPIENT OFFICIAL 21. AWARD REAKDOWN CFDA 97.008 UASI 2005 $3,603,531.00 CFDA 97.073 SHSP 2005 $00.00 CFDA 97.074 LETPP 2005 $318,740.00 CFDA 97.071 MMRS 2005 $ 227,592.00 CFDA 97.053 CCP SHSP 2005 $ 00.00 .. GOVERNOR'S DIVISION OF EMERGENCY ~: n4~~' ~K '`~ ~' ~, ~ A- ~ , r +~~~*~~j f ~ MANAGEMENT (GDEM) ' .(~rant.~~justuu~rit Vohc~,~~ '~ ,~ ~ ~~. HOMELAND SECURITY GRANT PROGRAM _ {~~ ~ ~'~-'`C i~~~ ul E uit ~~'uirh~~ <_ ~ ,~,~,~ ;~ ~ " `~~' ~ AWARD NUMBER 2005 HSGP-27000 SPECIAL CONDITIONS 1) Purpose: Sub-grant funds will be used to provide law nforcement nd emergency response communities with enhanced capabilities for preparing nd sponding to the potential threats of manmade and atural disasters. 2) Overview Funds provided shall be used to provide law enforcement and emergency response ommunities with nhanced capabilities for detecting, deterring, disrupting, nd preventing acts of terrorism described the Federal Program Guidelines, specifically planning, equipment, training nd exercise needs. All costs under these categories must be eligible nder OMB Circular No. A-87 Attachment A, located at http://www whitehouse.gov/omb/circulars/index.html. 3) The Notice of Sub-recipient Award only offer ntil the sub-recipient eturns the igned copy of the Notification of Sub-recipient Award accordance with the date provided the transmittal letter 4) Sub-recipient agrees to comply with the applicable financial nd administrative equirements et forth the current edition of the Office of Justice Programs (OJP) Financial Guide located at http://www.ojp.usdoj gov/oc/ 5) Sub-recipient agrees to omply with the rganizational udit equirements of OMB Circular A 133, Audits of States, Local Governments, nd Non-Profit Organizations, further described the current edition of the OJP Financial Guide. 6) Sub-recipient agrees to make no equest for imbursement prior to eturn of this agreement nd igned by the authorized ub-recipient epresentative. 7) Sub-recipient agrees to make request for reimbursement for goods or ervices procured by sub-recipient prior to the performance period start date of this agreement. 8) Sub-recipient agrees to omply with the U S. Department of Homeland Security Fiscal Year 2005 Homeland Security Grant Program Guidelines nd Application Kit nd the Notice of Award from ODP to GDEM. 9) Sub-recipient agrees to monitor the ctivities of program participants as ecessary to sure that federal awards ed for authorized purposes ompliance with laws, egulations, and the provisions of contracts grant agreements nd that the performance goals chieved. 10) Notwithstanding ny other agreement provisions, the parties hereto understand and agree that GDEM's obligations nder this agreement are ntingent upon the ipt of adequate funds to meet GDEM' liabilities hereunder GDEM shall of be liable to the Sub-recipient for osts under this Agreement which ed the amount specified the Notice of Sub-recipient Award. 11) Projects identified the Domestic Preparedness Assessment website (www texasdpa.com) must identify nd relate to the goals nd objectives ndicated by the applicable Texas Homeland Security Strategic Plan for the grant period of performance. 12) Sub-recipient agrees to omply with all eporting equirements nd shall provide ch nformation as equired to GDEM for eporting as oted the 2005 Federal Grant Guidelines. 13) Sub-recipient must prepare nd submit quarterly performance reports to GDEM for the duration of the grant performance period ntil all grant ctivities ompleted nd the grant formally closed. Sub-recipient may also be equired to submit additional nformation nd data equested by GDEM. 14) GDEM may perform periodic iews of ub-recipient performance of eligible ctivities nd approved projects. These ews may elude, without limitation. performance of ~n-site audit nd compliance monitoring ~;~ nchuding spection of all grant-related records and items, comparing ctual sub-recipient activities to those approved the sub-award application nd ubsequent modifications if ny ensuring that advances have been disbursed accordance with applicable guidelines, confirming compliance with grant assurances, information provided on performance eports nd payment requests, eds and threat assessments and strategies. 15) GDEM may suspend or terminate sub-award funding, whole or part, other measures may be imposed for ny of the following sons: failing to comply with the equirements statutory objectives of federal law failing to make atisfactory progress toward the goals objectives et forth the sub-award application, failing to follow grant agreement equirements special nditions, failing to submit required reports, filing false certification the application or other eport or document. 16) GDEM will close sub-award after receiving ub-recipient's final performance report indicating that all approved work has been completed nd all funds have been disbursed, completing review to confirm the accuracy of the reported nformation, nd reconciling actual costs to awards modifications nd payments. If the close out review nd reconciliation ndicates that the ub-recipient owed additional funds, GDEM will send the final payment utomatically to the ub-recipient. If the sub-recipient did not all the funds received, GDEM will issue voice to recover the unused funds. 17) Sub-recipient understands and agrees that it cannot use ny federal funds, either directly or ndirecthy support of the enactment, repeal, modification or adoption of any law regulation or policy at any level of government, without the express prior written approval of ODP 18) The sub-recipient agrees that all allocations nd of funds under this grant will be accordance with the Fiscal Year 2005 Homeland Security Grant Program Guidelines nd Application Kit nd must support the goals and objectives chided the State Homeland Security Strategy nd the Urban Area Homeland Security Strategies. 19) When implementing the Office of State and Local Govermnent Coordination and Preparedness (SLGCP) funded activities, the sub-recipient must comply with all federal civil rights laws, to chide Title VI of the Civil Rights Act, amended. The sub-recipient is equired to take sonable steps to ensure persons of limited English proficiency have meaningful ccess to language assistance ervices egarding the development of proposals nd budgets and conducting SLGCP funded activities. 20) The sub-recipient agrees that all publications created with funding nder this grant shall prominently contain the following statement: `This Document was prepared nder grant from the SLGCP United States Department of Homeland Security Point of view opinions expressed the document are those of the uthors and do not necessarily represent the official position policies of SLGCP or the U.S. Department of Homeland Security 21) The sub-recipient agrees that ny equipment purchased with grant funding shall be prominently marked follows: `Purchased with funds provided by the U.S. Department of Homeland Security Exceptions to this requirement re limited to items where placing of the marking not possible due to the afore of the equipment. 22) The ub-recipient agrees to operate with ny sessments, ational evaluation efforts, nformation or data collection equests, chiding, but of limited to, the provision of ny nformation required for the ssessment or valuation of any activities within this project. 23) Approval of this award does not ndicate approval of ny consultant ate excess of .$450 per day A detailed justification must be ubmitted to nd approved by GDEM prior to obligation expenditure of ch funds. 24) Sub-recipient acknowledges that SLGCP erves royalty-free, -exclusive, and irrevocable license to eproduce, publish, otherwise use, nd authorize others to use, for Federal government purposes: (1) the copyright ny work developed under award or ub-award; nd (2) ny rights of copyright to which recipient ub-recipient purchases ownership with Federal upport. The Recipient agrees to consult with SLGCP egarding the allocation of ny patent rights that ise from, or re purchased with, this funding. 25) Sub-recipient shall provide the assurances equired by ODP Failure to comply may result the withholding of funds, termination of the award other nctions. 26) Sub-recipient must register a ser of the Texas Regional Response Network (T1tRN) and identify all major ources uch vehicles and trailers, equipment costing $5,000 or more and specialized teams/response units equipped and/or trained ng grant funds (i.e. hazardous material, decontamination, search and escue, etc.). This egistration is to nsure jurisdictions rganizations prepared to make grant funded resources available to other 'urisdictions throu h mutual id. ~~~:.,. 27) Sub-recipients must implement the National Incident Management System (NIMS) at the local level. The requirement to train personnel the IS-700 nurse, National Incident Management System (NIMS), An Introduction, has been xtended nto FY 06. Grant recipients should still complete the following other four aspects of this task later than October 1 2005 (I) Formally ognize the NIMS nd adopt the NIMS principles nd policies, (2) Establish NIMS baseline by determining which NIMS equirements met, (3) Establish timeframe nd (4) Develop strategy for full NIMS implementation and stitutionalize the of the Incident Command System (ICS) 28) Sub-recipients must maintain updated ntory of equipment purchased through this grarit program. 29) Sub-recipient may request an advance for expenditures urred under this program. Requests must be made in writing from the chief elected official and ubmitted to GDEM. Letters for advance payments must be certified by the financial officer of the sub-recipient organization. GDEM will make the determination whether an advance will be made. Conditions for nd eporting of the advance payments will be vailable with the forms. If sub-recipient approved for advance, the funds must be deposited a eparate nterest bearing ccount nd are subject to the rules outlined the Uniform Rule 28 CFR Part 66, Uniform Administrative Requirements for Grants nd Cooperative Agreements to State and Local Governments, at http://www.access.gpo.gov/nara/cfr/waisidx_04/28cfrv2_04.htm1 nd the Uniform Rule 28 CFR Part 70, Uniform Administrative Requirements for Grants nd Agreements (including sub-awards) with Institutions of Higher Education, Hospitals, nd other Nonprofit Organizations, at http://www cess.gpo.gov/nara/cfr/waisidx_03/28cfr70_03.htm1 Any interest earned excess of $100 must, on a quarterly basis, be emitted to: United States Department of Health nd Human Services Division of Payment Management Services P O Box 6021 Rockville, MD 20852 Sub-recipients must report any nterest remitted to GDEM. 30) Notice. All otices communication required permitted to be given by either party hereunder shall be deemed sufficiently given if mailed by registered mail or certified mail, return receipt equested, or sent by overnight ourier, such Federal Express, to the other party at its respective address set forth below or to such other address as one party shall give notice of to the other from time to time hereunder Mailed notices shall be deemed to be received the third business day following the date of mailing. Notices nt by overnight courier shall be deemed ceived the following business day The Honorable Mike Moncrief, Mayor City of Fort Worth, 1000 Throckmorton Fort Worth, Texas 76102-6311 Jack Colley Chief Division of Emergency Management Office of the Governor PO Box 4087 Austin, TX 78773-0220 City of Fort Worth, Texas Mayor and Council Communication COUNCIL ACTION Approved on 11/28/2006 Ordinance No 17292 11 2006 DATE Tuesday November 28 2006 LOG NAME 022005HSGPGAN2 REFERENCE NO *G-15495 SUBJECT Authorize Acceptance of Additional FY 2005 State of Texas Homeland Security Grant Funds and Adopt Appropriation Ordinance RECOMMENDATION It is recommended that the City Council 1 Authorize the City Manager to accept from the State of Texas Governor's Division of Emergency Management an additional award of $224 400 to the City of Fort Worth's FY 2005 Homeland Security Grant, and 2. Adopt the attached appropriation ordinance increasing estimated receipts and apprpriations in the Grants Fund by $224 400 subject to receipt of the additional award DISCUSSION The City Council approved and accepted the FY 2005 Homeland Security Grant administered by the State of Texas on November 11 2005 (M&C G-15001) As a result of that action the City was awarded a credit in the amount of $3 925 463 00 for the procurement of homeland security related equipment and services The adjustment to the original grant award will provide funds to complete two regional projects The $224 400 will be used for the following projects. 1 $175 000 will be applied to the Regional Public Education Project. The project will develop public education materials to inform and educate our citizens on hazards in our region 2. $49 400 will be applied to the Interoperable Communications Project. The project will address additional costs related to ensuring Fort Worth communication systems reach a minimum level of interoperability with our regional partners. The new total of funds allocated to the City of Fort Worth for the FY 2005 Homeland Security Grant is $4 149 863 00 FISCAL INFORMATION/CERTIFICATION The Finance Director certifies upon receipt, acceptance and execution of the Grant Adjustment Notice and approval of the attached appropriation ordinance funds will be available in the current operating budget, as appropriated of the Grants Fund TO Fund/Account/Centers FROM Fund/Account/Centers GR76 451217 002442071000 $224,400.00 Logname 022005HSGPGAN2 Page 1 of 2 GR76 539120 002442071030 $175.000.00 GR76 539120 002442071070 $49.400.00 Submitted for City Manager's Office b~ Joe Paniagua (6140) Originating Department Head. Juan Ortiz (6173) Additional Information Contact: Eric Carter (2877) Logname 022005HSGPGAN2 Page 2 of 2