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HomeMy WebLinkAboutContract 46797 CITY SECRETAW C%ITRACT NO, CITY OF FORT WORTH, TEXAS STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality (the "CITY"), and Professional Service Industries, Inc. (PSI) authorized to do business in Texas, (the "ENGINEER"), for a PROJECT generally described as: Silcox Animal Shelter Renovations and Addition. Article I Scope of Services A. The Scope of Services is set forth in Attachment A. Article it Compensation A. The ENGINEER's compensation shall be in the amount of $2,900.00 as set forth in Attachment A. Article III Terms of Payment Payments to the ENGINEER will be made as follows: A. Invoice and Payment (1) The Engineer shall provide the City sufficient documentation, including but not limited to meeting the requirements set forth in Attachment D to this AGREEMENT, to reasonably substantiate the invoices. (2) The ENGINEER will issue monthly invoices for all work performed under this AGREEMENT. Invoices are due and payable within 30 days of receipt. (3) Upon completion of services enumerated in Article 1, the final payment of any balance will be due within 30 days of receipt of the final invoice. (4) In the event of a disputed or contested billing, only that portion so contested will be withheld from payment, and the undisputed portion will be paid. The r^., CITY will exercise reasonableness in contesting any bill or portion thereof. rn No interest will accrue on any contested portion of the billing until mutually a resolved. M 0 C City of Fort Worth,Texas OFFICIAL RECORD Silcox Animal Shelter Renovations and Addition(June 2616) a• Pie 1 of 76 CITY SECRETARY d C= FT.WORTH, TX (5) If the CITY fails to make payment in full to ENGINEER for billings contested in good faith within 60 days of the amount due, the ENGINEER may, after giving 7 days' written notice to CITY, suspend services under this AGREEMENT until paid in full. In the event of suspension of services, the ENGINEER shall have no liability to CITY for delays or damages caused the CITY because of such suspension of services. Article IV Obligations of the Engineer Amendments to Article IV, if any, are included in Attachment C. A. General The ENGINEER will serve as the CITY's professional engineering representative under this Agreement, providing professional engineering consultation and advice and furnishing customary services incidental thereto. B. Standard of Care The standard of care applicable to the ENGINEER's services will be the degree of skill and diligence normally employed in the State of Texas by professional engineers or consultants performing the same or similar services at the time such services are performed. C. Subsurface Investigations (1) The ENGINEER shall advise the CITY with regard to the necessity for subcontract work such as special surveys, tests, test borings, or other subsurface investigations in connection with design and engineering work to be performed hereunder. The ENGINEER shall also advise the CITY concerning the results of same. Such surveys, tests, and investigations shall be furnished by the CITY, unless otherwise specified in Attachment A. (2) In soils, foundation, groundwater, and other subsurface investigations, the actual characteristics may vary significantly between successive test points and sample intervals and at locations other than where observations, exploration, and investigations have been made. Because of the inherent uncertainties in subsurface evaluations, changed or unanticipated underground conditions may occur that could affect the total PROJECT cost and/or execution. These conditions and cost/execution effects are not the responsibility of the ENGINEER. City of Fort Worth,Texas Silcox Animal Shelter Renovations and Addition(June 2(115) Page 2 of 16 D. Preparation of Engineering Drawings The ENGINEER will provide to the CITY the original drawings of all plans in ink on reproducible mylar sheets and electronic files in .pdf format, or as otherwise approved by CITY, which shall become the property of the CITY. CITY may use such drawings in any manner it desires; provided, however, that the ENGINEER shall not be liable for the use of such drawings for any project other than the PROJECT described herein. E. Engineer's Personnel at Construction Site (1) The presence or duties of the ENGINEER's personnel at a construction site, whether as on-site representatives or otherwise, do not make the ENGINEER or its personnel in any way responsible for those duties that belong to the CITY and/or the CITY's construction contractors or other entities, and do not relieve the construction contractors or any other entity of their obligations, duties, and responsibilities, including, but not limited to, all construction methods, means, techniques, sequences, and procedures necessary for coordinating and completing all portions of the construction work in accordance with the Contract Documents and any health or safety precautions required by such construction work. The ENGINEER and its personnel have no authority to exercise any control over any construction contractor or other entity or their employees in connection with their work or any health or safety precautions. (2) Except to the extent of specific site visits expressly detailed and set forth in Attachment A, the ENGINEER or its personnel shall have no obligation or responsibility to visit the construction site to become familiar with the progress or quality of the completed work on the PROJECT or to determine, in general, if the work on the PROJECT is being performed in a manner indicating that the PROJECT, when completed, will be in accordance with the Contract Documents, nor shall anything in the Contract Documents or the agreement between CITY and ENGINEER be construed as requiring ENGINEER to make exhaustive or continuous on-site inspections to discover latent defects in the work or otherwise check the quality or quantity of the work on the PROJECT. If the ENGINEER makes on-site observation(s) of a deviation from the Contract Documents, the ENGINEER shall inform the CITY. (3) When professional certification of performance or characteristics of materials, systems or equipment is reasonably required to perform the services set forth in the Scope of Services, the ENGINEER shall be entitled to rely upon such certification to establish materials, systems or equipment and performance criteria to be required in the Contract Documents. City of Fort Worth,Texas Silcox Animal Shelter Renovations and Addition(June 2015) Page 3 of 16 F. Opinions of Probable Cost, Financial Considerations, and Schedules (1) The ENGINEER shall provide opinions of probable costs based on the current available information at the time of preparation, in accordance with Attachment A. (2) In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, the ENGINEER has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by third parties; quality, type, management, or direction of operating personnel; and other economic and operational factors that may materially affect the ultimate PROJECT cost or schedule. Therefore, the ENGINEER makes no warranty that the CITY's actual PROJECT costs, financial aspects, economic feasibility, or schedules will not vary from the ENGINEER's opinions, analyses, projections, or estimates. G. Construction Progress Payments Recommendations by the ENGINEER to the CITY for periodic construction progress payments to the construction contractor will be based on the ENGINEER's knowledge, information, and belief from selective sampling and observation that the work has progressed to the point indicated. Such recommendations do not represent that continuous or detailed examinations have been made by the ENGINEER to ascertain that the construction contractor has completed the work in exact accordance with the Contract Documents; that the final work will be acceptable in all respects; that the ENGINEER has made an examination to ascertain how or for what purpose the construction contractor has used the moneys paid; that title to any of the work, materials, or equipment has passed to the CITY free and clear of liens, claims, security interests, or encumbrances; or that there are not other matters at issue between the CITY and the construction contractor that affect the amount that should be paid. H. Record Drawings Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others, and may not always represent the exact location, type of various components, or exact manner in which the PROJECT was finally constructed. The ENGINEER is not responsible for any errors or omissions in the information from others that is incorporated into the record drawings. City of Fort Worth,Texas Silcox Animal Shelter Renovations and Addition(June 2015) Page 4 of 16 I. Minority Business and Small Business Enterprise (MBE)(SBE) Participation In accord with the City of Fort Worth Business Diversity Ordinance No. 20020-12-2011, as amended, the City has goals for the participation of minority business enterprises and/or small business enterprises in City contracts. Engineer acknowledges the MBE and SBE goals established for this contract and its accepted written commitment to MBE and SBE participation. Any misrepresentation of facts (other than a negligent misrepresentation) and/or the commission of fraud by the Engineer may result in the termination of this Agreement and debarment from participating in City contracts for a period of time of not less than three (3) years. J. Right to Audit (1) ENGINEER agrees that the CITY shall, until the expiration of five (5) years after final payment under this contract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of the ENGINEER involving transactions relating to this contract. ENGINEER agrees that the CITY shall have access during normal working hours to all necessary ENGINEER facilities and shall be provided adequate and appropriate work space in order to conduct audits in compliance with the provisions of this section. The CITY shall give ENGINEER reasonable advance notice of intended audits. (2) ENGINEER further agrees to include in all its subconsultant agreements hereunder a provision to the effect that the subconsultant agrees that the CITY shall, until the expiration of five (5) years after final payment under the subcontract, have access to and the right to examine and photocopy any directly pertinent books, documents, papers and records of such subconsultant, involving transactions to the subcontract, and further, that the CITY shall have access during normal working hours to all subconsultant facilities, and shall be provided adequate and appropriate work space, in order to conduct audits in compliance with the provisions of this article together with subsection (3) hereof. CITY shall give subconsultant reasonable advance notice of intended audits. (3) ENGINEER and subconsultant agree to photocopy such documents as may be requested by the CITY. The CITY agrees to reimburse ENGINEER for the cost of copies at the rate published in the Texas Administrative Code in effect as of the time copying is performed. City of Fort Worth,Texas Silcox Animal Shelter Renovations and Addition(June 2015) Page 5 of 16 K. INSURANCE (1) ENGINEER'S INSURANCE a. Commercial General Liability — the ENGINEER shall maintain commercial general liability (CGL) and, if necessary, commercial umbrella insurance with a limit of not less than $1,000,000.00 per each occurrence with a $2,000,000.00 aggregate. If such Commercial General Liability insurance contains a general aggregate limit, it shall apply separately to this PROJECT or location. i. The CITY shall be included as an insured under the CGL, using ISO additional insured endorsement or a substitute providing equivalent coverage, and under the commercial umbrella, if any. This insurance shall apply as primary insurance with respect to any other insurance or self-insurance programs afforded to the CITY. The Commercial General Liability insurance policy shall have no exclusions by endorsements that would alter or nullify: premises/operations, products/completed operations, contractual, personal injury, or advertizing injury, which are normally contained within the policy, unless the CITY approves such exclusions in writing. ii. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the commercial general liability or commercial umbrella liability insurance maintained in accordance with this agreement. b. Business Auto — the ENGINEER shall maintain business auto liability and, if necessary, commercial umbrella liability insurance with a limit of not less than $1,000,000 each accident. Such insurance shall cover liability arising out of "any auto", including owned, hired, and non-owned autos, when said vehicle is used in the course of the PROJECT. If the engineer owns no vehicles, coverage for hired or non-owned is acceptable. i. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by the business auto liability or commercial umbrella liability insurance obtained by ENGINEER pursuant to this agreement or under any applicable auto physical damage coverage. c. Workers' Compensation —ENGINEER shall maintain workers compensation and employers liability insurance and, if necessary, City of Fort Worth,Texas Silcox Animal Sheller Renovations and Addition(June 2015) Page 6 of 16 commercial umbrella liability insurance with a limit of not less than $100,000.00 each accident for bodily injury by accident or $100,000.00 each employee for bodily injury by disease, with $500,000.00 policy limit. i. ENGINEER waives all rights against the CITY and its agents, officers, directors and employees for recovery of damages to the extent these damages are covered by workers compensation and employer's liability or commercial umbrella insurance obtained by ENGINEER pursuant to this agreement. d. Professional Liability — the ENGINEER shall maintain professional liability, a claims-made policy, with a minimum of $1,000,000.00 per claim and aggregate. The policy shall contain a retroactive date prior to the date of the contract or the first date of services to be performed, whichever is earlier. Coverage shall be maintained for a period of 5 years following the completion of the contract. An annual certificate of insurance specifically referencing this project shall be submitted to the CITY for each year following completion of the contract. (2) GENERAL INSURANCE REQUIREMENTS a. Certificates of insurance evidencing that the ENGINEER has obtained all required insurance shall be delivered to the CITY prior to ENGINEER proceeding with the PROJECT. b. Applicable policies shall be endorsed to name the CITY an Additional Insured thereon, as its interests may appear. The term CITY shall include its employees, officers, officials, agents, and volunteers as respects the contracted services. c. Certificate(s) of insurance shall document that insurance coverage specified in this agreement are provided under applicable policies documented thereon. d. Any failure on part of the CITY to request required insurance documentation shall not constitute a waiver of the insurance requirements. e. A minimum of thirty (30) days notice of cancellation or material change in coverage shall be provided to the CITY. A ten (10) days notice shall be acceptable in the event of non-payment of premium. Notice shall be sent to the respective Department Director (by name), City of Fort Worth, 1000 Throckmorton, Fort Worth, Texas 76102. f. Insurers for all policies must be authorized to do business in the State of Texas and have a minimum rating of A:V or greater, in the current A.M. City of Fort Worth,Texas Silcox Animal Shelter Renovations and Addition(June 2015) Page 7 of 16 Best Key Rating Guide or have reasonably equivalent financial strength and solvency to the satisfaction of Risk Management. g. Any deductible or self insured retention in excess of $25,000.00 that would change or alter the requirements herein is subject to approval by the CITY in writing, if coverage is not provided on a first-dollar basis. The CITY, at it sole discretion, may consent to alternative coverage maintained through insurance pools or risk retention groups. Dedicated financial resources or letters of credit may also be acceptable to the CITY. h. Applicable policies shall each be endorsed with a waiver of subrogation in favor of the CITY as respects the PROJECT. i. The CITY shall be entitled, upon its request and without incurring expense, to review the ENGINEER's insurance policies including endorsements thereto and, at the CITY's discretion; the ENGINEER may be required to provide proof of insurance premium payments. j. Lines of coverage, other than Professional Liability, underwritten on a claims-made basis, shall contain a retroactive date coincident with or prior to the date of the contractual agreement. The certificate of insurance shall state both the retroactive date and that the coverage is claims-made. k. Coverages, whether written on an occurrence or claims-made basis, shall be maintained without interruption nor restrictive modification or changes from date of commencement of the PROJECT until final payment and termination of any coverage required to be maintained after final payments. I. The CITY shall not be responsible for the direct payment of any insurance premiums required by this agreement. m. Sub consultants and subcontractors to/of the ENGINEER shall be required by the ENGINEER to maintain the same or reasonably equivalent insurance coverage as required for the ENGINEER. When sub consultants/subcontractors maintain insurance coverage, ENGINEER shall provide CITY with documentation thereof on a certificate of insurance. L. Independent Consultant The ENGINEER agrees to perform all services as an independent consultant and not as a subcontractor, agent, or employee of the CITY. City o1 Fort Worth,Texas Silcox Animal Shelter Renovations and Addition(June 2015) Page 8 of 16 M. Disclosure The ENGINEER acknowledges to the CITY that it has made full disclosure in writing of any existing conflicts of interest or potential conflicts of interest, including personal financial interest, direct or indirect, in property abutting the proposed PROJECT and business relationships with abutting property cities. The ENGINEER further acknowledges that it will make disclosure in writing of any conflicts of interest that develop subsequent to the signing of this contract and prior to final payment under the contract. N. Asbestos or Hazardous Substances (1) If asbestos or hazardous substances in any form are encountered or suspected, the ENGINEER will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. (2) If asbestos or other hazardous substances are suspected, the CITY may request the ENGINEER to assist in obtaining the services of a qualified subcontractor to manage the remediation activities of the PROJECT. O. Permitting Authorities - Design Changes If permitting authorities require design changes so as to comply with published design criteria and/or current engineering practice standards which the ENGINEER should have been aware of at the time this Agreement was executed, the ENGINEER shall revise plans and specifications, as required, at its own cost and expense. However, if design changes are required due to the changes in the permitting authorities` published design criteria and/or practice standards criteria which are published after the date of this Agreement which the ENGINEER could not have been reasonably aware of, the ENGINEER shall notify the CITY of such changes and an adjustment in compensation will be made through an amendment to this AGREEMENT. P. Schedule ENGINEER shall manage the PROJECT in accordance with the schedule developed per Attachment D to this AGREEMENT. Article V Obligations of the City Amendments to Article V, if any, are included in Attachment C. A. City-Furnished Data City of Fort Worth,Texas Silcox Animal Sheffer Renovations and Addition(June 2015) Page 9 of 16 ENGINEER may rely upon the accuracy, timeliness, and completeness of the information provided by the CITY. B. Access to Facilities and Property The CITY will make its facilities accessible to the ENGINEER as required for the ENGINEER's performance of its services. The CITY will perform, at no cost to the ENGINEER, such tests of equipment, machinery, pipelines, and other components of the CITY's facilities as may be required in connection with the ENGINEER's services. The CITY will be responsible for all acts of the CITY's personnel. C. Advertisements, Permits, and Access Unless otherwise agreed to in the Scope of Services, the CITY will obtain, arrange, and pay for all advertisements for bids; permits and licenses required by local, state, or federal authorities; and land, easements, rights-- of-way, and access necessary for the ENGINEER's services or PROJECT construction. D. Timely Review The CITY will examine the ENGINEER's studies, reports, sketches, drawings, specifications, proposals, and other documents; obtain advice of an attorney, insurance counselor, accountant, auditor, bond and financial advisors, and other consultants as the CITY deems appropriate; and render in writing decisions required by the CITY in a timely manner in accordance with the project schedule prepared in accordance with Attachment D. E. Prompt Notice The CITY will give prompt written notice to the ENGINEER whenever CITY observes or becomes aware of any development that affects the scope or timing of the ENGINEER's services or of any defect in the work of the ENGINEER or construction contractors. F. Asbestos or Hazardous Substances Release. (1) CITY acknowledges ENGINEER will perform part of the work at CITY's facilities that may contain hazardous materials, including asbestos containing materials, or conditions, and that ENGINEER had no prior role in the generation, treatment, storage, or disposition of such materials. In consideration of the associated risks that may give rise to claims by third parties or employees of City, City hereby releases ENGINEER from any damage or liability related to the presence of City of Fort Worth,Texas Silcox Animal Shelter Renovations and Addition(June 2015) Page 110 of 16 such materials. (2) The release required above shall not apply in the event the discharge, release or escape of hazardous substances, contaminants, or asbestos is a result of ENGINEER's negligence or if ENGINEER brings such hazardous substance, contaminant or asbestos onto the project. G. Contractor Indemnification and Claims The CITY agrees to include in all construction contracts the provisions of Article IV.E. regarding the ENGINEER's Personnel at Construction Site, and provisions providing contractor indemnification of the CITY and the ENGINEER for contractor's negligence. H. Contractor Claims and Third-Party Beneficiaries (1) The CITY agrees to include the following clause in all contracts with construction contractors and equipment or materials suppliers: "Contractors, subcontractors and equipment and materials suppliers on the PROJECT, or their sureties, shall maintain no direct action against the ENGINEER, its officers, employees, and subcontractors, for any claim arising out of, in connection with, or resulting from the engineering services performed. Only the CITY will be the beneficiary of any undertaking by the ENGINEER." (2) This AGREEMENT gives no rights or benefits to anyone other than the CITY and the ENGINEER and there are no third-party beneficiaries. (3) The CITY will include in each agreement it enters into with any other entity or person regarding the PROJECT a provision that such entity or person shall have no third-party beneficiary rights under this Agreement. (4) Nothing contained in this section V.H. shall be construed as a waiver of any right the CITY has to bring a claim against ENGINEER. I. CITY's Insurance (1) The CITY may maintain property insurance on certain pre-existing structures associated with the PROJECT. (2) The CITY will ensure that Builders Risk/Installation insurance is maintained at the replacement cost value of the PROJECT. The CITY may provide ENGINEER a copy of the policy or documentation of such on a certificate of insurance. City of Fort Worth,Texas Silcox Animal Sheller Renovations and AddlUon(June 2016) Page 11 of 16 (3) The CITY will specify that the Builders Risk/Installation insurance shall be comprehensive in coverage appropriate to the PROJECT risks. J. Litigation Assistance The Scope of Services does not include costs of the ENGINEER for required or requested assistance to support, prepare, document, bring, defend, or assist in litigation undertaken or defended by the CITY. In the event CITY requests such services of the ENGINEER, this AGREEMENT shall be amended or a separate agreement will be negotiated between the parties. K. Changes The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect the ENGINEER's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT with appropriate CITY approval. Article VI General Legal Provisions Amendments to Article VI, if any, are included in Attachment C. A. Authorization to Proceed ENGINEER shall be authorized to proceed with this AGREEMENT upon receipt of a written Notice to Proceed from the CITY. B. Reuse of Project Documents All designs, drawings, specifications, documents, and other work products of the ENGINEER, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. Reuse, change, or alteration by the CITY or by others acting through or on behalf of the CITY of any such instruments of service without the written permission of the ENGINEER will be at the CITY's sole risk. The CITY shall own the final designs, drawings, specifications and documents. City of Fort Worth,Texas Silcox Animal Shelter Renovations and Addihon(June 2015) Page 12 of 16 C. Force Majeure The ENGINEER is not responsible for damages or delay in performance caused by acts of God, strikes, lockouts, accidents, or other events beyond the control of the ENGINEER that prevent ENGINEER's performance of its obligations hereunder. D. Termination (1) This AGREEMENT may be terminated only by the City for convenience on 30 days' written notice. This AGREEMENT may be terminated by either the CITY or the ENGINEER for cause if either party fails substantially to perform through no fault of the other and does not commence correction of such nonperformance with in 5 days of written notice and diligently complete the correction thereafter. (2) If this AGREEMENT is terminated for the convenience of the City, the ENGINEER will be paid for termination expenses as follows: a.) Cost of reproduction of partial or complete studies, plans, specifications or other forms of ENGINEER'S work product; b.) Out-of-pocket expenses for purchasing electronic data files and other data storage supplies or services; C.) The time requirements for the ENGINEER'S personnel to document the work underway at the time of the CITY'S termination for convenience so that the work effort is suitable for long time storage. (3) Prior to proceeding with termination services, the ENGINEER will submit to the CITY an itemized statement of all termination expenses. The CITY'S approval will be obtained in writing prior to proceeding with termination services. E. Suspension, Delay, or Interruption to Work The CITY may suspend, delay, or interrupt the services of the ENGINEER for the convenience of the CITY. In the event of such suspension, delay, or interruption, an equitable adjustment in the PROJECT's schedule, commitment and cost of the ENGINEER's personnel and subcontractors, and ENGINEER's compensation will be made. F. Indemnification In accordance with Texas Local Government Code Section 271.904, the ENGINEER shall indemnify, hold harmless, and defend the CITY City of Fort Worth,Texas Silcox Animal Sheller Renovations and Addition(June 2015) Page 13 of 16 hold harmless CITY and all of its officers, agents and employees from and against all claims or liability arising out of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its employees. Article VIl Attachments, Schedules, and Signatures This AGREEMENT, including its attachments and schedules, constitutes the entire AGREEMENT, supersedes all prior written or oral understandings, and may only be changed by a written amendment executed by both parties. The following attachments and schedules are hereby made a part of this AGREEMENT: Attachment A-Scope of Services Executed and effective this the t+\day of June, 2015. BY: BY: CITY OF FORT WORTH ENGINEER Professional ice I dustries Fernando Costa Aja Pofturi Assistant City Manager Manager—Geotechnical Services Date: 4 Date: Lrd 1.5 . APPRO AL RECOMMENDED: By: - I n ayne C r m Interim Director, Property Management APPROVED AS TO FORM AND M&C No.: Not Required LEGALITY M&C Date: B Gran Jordan ®R T Assistant City Attorney Qt °000°j�OO�® ATT ST: IX ary J. Kayser °"400000On- City Secretary DEXA Silt'of Fort Worth,Texas OFFICIAL RECORD S11coxAnhna!Shelter Renovations and Addition(June 2015) Page 15 of 10 CITY SECRETARY FT.WORTH, TX Cily of Fort Worth,Texas Silcox Animal Shelter Renovations and Addition(June 2015) Page 16 of 16 JF ' Infor nrx'ion /~ .To Build On Engineering•Consulting•Testing April 8, 2015 City of Fort Worth 401 West 13th Street Fort Worth, Texas 76102 Attn: Mr. Ronald Clements, AIA D: (817) 392-8014 F: (817) 392-8488 E: ronald.clements(a,fortworthtexas.gov Re: Proposal for Geotechnical Engineering Services Proposed Additions to Animal Shelter&Adoption Center 4900 Martin Street Fort Worth, Texas PSI Proposal Number: 149514 Dear Mr. Clements: Professional Service Industries, Inc. (PSI) is pleased to submit this scope and budget proposal to conduct a geotechnical exploration at the above referenced property. We appreciate you giving us this opportunity to provide our services for your project. We believe significant foundation cost savings can be achieved through close communications and integration with the design team in developing foundation plans and construction specifications. PSI is committed to working closely with the design team throughout the duration of the project including construction phase providing geotechnical consultation and assistance. We have included the following in this proposal: ➢ Project Understanding ➢ Scope of Services ➢ Schedule ➢ Compensation Presented below is a review of furnished project information, along with the proposed scope of services, schedule and fee information. Professional Service Industries,Inc.•4087 ShTing Way,Dallas,Texas 75237•Phone 214!330-9211•Fax 2141333.2583 Proposed Additions to Animal Shelter, Fort Worth,TX April 8,2015 PSI Proposal No.: 149514 Page 2 of 7 PROJECT UNDERSTANDING Project information was provided to PSI by Mr. Ronald Clements with City of Fort Worth's Property Management Department. The information provided includes the project site location, site plan, a brief description of the project and a request for proposal. Based on the information provided, the proposed project is located at 4900 Martin Street in Fort Worth, Texas. The proposed project includes building additions to the existing Animal Shelter facility and additional parking spaces. The proposed additions to the building will be single-storied and less than 2,000 square feet in plan area. At this time, it is not known if the additions will be structurally connected to the existing building. Also, the foundation system of the existing building is not known at this time. Detailed structural loading information is not currently available at the time of this proposal. However, based on our experience with similar building types, this proposal is based on: ➢ Columns Loads: 50 kips or less ➢ Wall Loads: Less than 1 to 2 kips per linear foot. For the proposed pavement, PSI anticipates that traffic loads will be produced primarily by passenger vehicles and occasional trash removal trucks. Both asphalt and concrete pavements will be considered for this project. Detailed site grading information was not available at this time and as such this proposal is based on finished grades being within ± 2 feet of existing site grades. It is anticipated that the boring locations are accessible to the truck mounted drill rig. Should the information discussed in this proposal be inaccurate or change, we should be notified to revise this geotechnical proposal, if necessary. SCOPE OF SERVICES The geotechnical engineering study will include the following phases of work: ➢ Field Exploration (drilling and soil sampling); ➢ Laboratory testing of samples recovered, ➢ Engineering analysis and geotechnical recommendations. FIELD EXPLORATION: As requested, PSI proposes to explore the subsurface condition for this site as presented in the following table: Proposed Additions to Animal Shelter, Fort Worth,TX April 8,2015 PSI Proposal No.: 149514 Page 3 of 7 Boring Location Number of Borings Proposed Depth (ft) Proposed Building Additions 2 25 feet or 10 feet into Rock Parking 1 10 feet Soil samples will be obtained continuously in the upper 10 feet and at five-foot intervals thereafter. Sampling will be in general accordance with industry standard procedures wherein Shelby tube samples (ASTM D-1587) or split-barrel samples (ASTM D-1586) are obtained. If rock formations are encountered, rock formations will be tested using Texas Cone Penetrometer in general accordance with TEX-132 E. After the samples have been collected and classified in the field, they will be sealed at the site to prevent loss of moisture and disturbance during shipment to the laboratory for classification and a limited number of engineering properties tests. In addition we will observe and record groundwater levels during and after drilling. For safety purposes, the borings will be backfilled promptly after their completion with soil-cuttings. Excess auger cuttings would be disposed of on the site. PSI will contact Texas One Call for public utility clearance prior to the start of drilling activities. It is our experiences that this service does not mark the locations of privately owned utilities. This proposal is based on private utility lines and other subsurface appurtenances being located in the field by others prior to mobilization. If requested, PSI can hire the services of a private utility line locator to identify private underground utilities at the proposed boring locations. Some damage to the ground surface may result from the drilling operations near the work areas and along ingress/egress pathways. The field crew will attempt to limit such damage, but no restoration other than soil backfilling is included in this proposal. LABORATORY TESTING: A member of the professional staff will review the project requirements and will assign a laboratory-testing program after first visually classifying representative portions of each sample recovered. The testing program will include tests which will aid in soil classification and in the evaluation of the soil index properties and strength characteristics. These tests may include, but not limited to: ➢ Classification (ASTM D2487 / D2488) ➢ Moisture Content(ASTM D2216) ➢ Atterberg Limits (ASTM D 4318) ➢ Percent Soil Particles Finer than No. 200 Sieve (ASTM D1140) ➢ Unconfined Compression Tests on Soil (ASTM D 2166) Proposed Additions to Animal Shelter, Fort Worth,TX April 8,2015 PSI Proposal No.: 149514 Page 4 of 7 The laboratory tests will be performed in accordance with applicable ASTM or other locally accepted standards. ENGINEERING ANALYSES AND REPORT: The results of the field exploration and laboratory testing will be used in the engineering analysis and in the formulation of the recommendations. The results of the subsurface exploration, including the recommendations and the data on which they are based, will be presented in a written geotechnical report. The estimate covers the work needed to present the findings and recommendations in a report form, to include: ➢ Description of the site, the field work, lab work and general soils conditions encountered; ➢ Boring logs with laboratory test results of subsurface materials encountered including groundwater levels; ➢ Discussion of potential soil movements associated with shrinking and swelling soils at the site and methods to reduce these movements to more tolerable levels for the proposed construction; ➢ Site preparation recommendations for the proposed construction; ➢ Foundation recommendations for the proposed building additions; and ➢ Recommendations for preparation of the subgrade in proposed paving areas and recommendations for flexible and rigid pavements. SCHEDULE Based on the site being accessible to the truck rig, the geotechnical services report will be issued within 3 weeks after receipt of authorization to proceed, if site and weather conditions permit. In situations where preliminary information is needed prior to submittal of the report, we can provide preliminary recommendations for specific project requirements after we have completed the field and laboratory programs. FEES PSI proposes that the fee for performance of the outlined scope of services be charged on a lump sum basis. Based on the scope of services outlined above, the estimated total fee will be $2,900.00. If requested, PSI can hire the services of a private utility line locator to identify private underground utilities at the proposed boring locations for an additional fees of$1,000.00. The estimated cost is based on the boring locations being accessible to truck mounted drilling equipment and the client will provide permission to enter and access about the site. ffi7-�� .; Proposed Additions to Animal Shelter, Fort Worth, TX April 8,2015 PSI Proposal No.: 148514 Page 5 of 7 AUTHORIZATION PSI will proceed with the work on the basis of written authorization. Please sign and return one copy of this proposal. The work will be performed pursuant to the attached PSI's General Conditions, enclosed herewith and incorporated into this proposal. When returning the proposal, please complete the attached Project Data Sheet so that PSI may best serve your project. Additionally, upon your request, PSI would be pleased to provide a proposal for Construction Materials Testing Services for this project. PSI appreciates the opportunity to offer its services to your project and looks forward to working with you during the design phase. If you have questions concerning this proposal and the services PSI can provide your project, please contact our office at (214) 330-9211. Respectfully Submitted, PROFESSIONAL SERVICE INDUSTRIES, INC. (Registered Engineering Firm Certification:TX F-3307) Ajay Potturi, P.E. Mohan Vennalaganti, P.E. Manager-- Geotechnical Services Chief Engineer Attachments: Project Data Sheet General Conditions Proposed Additions to Animal Shelter,Fort Worth,TX April 8,2095 PSI Proposal No.: 149514 Page 6 of 7 PROPOSAL. ACCEPTANCE: AGREED TO, THIS DAY OF , 2075 BY(please print): TITLE: COMPANY: SIGNATURE: PROJECT INFORMATION: 1. Project Name: 2. Project Location: 3. Your Job No.: Purchase Order No.: 4. Project Manager. Telephone No.: Fax No.: 5. Number and Distribution of Reports: ( )Copies To: ( }Copies To: Attn: Attn: 6. Invoicing Address Attn: 7. Type of Structure: Number of Floors° 8, Special Equipment or Installation: 9. Maximum Column Load: Live. Dead: 10. Floor Slab Load: Slab on Grade: Basement/Depth: 11. Will elevation of site be raised by filing: How Much.,- 12. uch:12. Pavement Type: Traffic Load: .Traffic Type: 13. Other Pertinent information: wz .