HomeMy WebLinkAboutContract 26426-A3 AMENDMENT NO. 3
STATE OF TEXAS S CITY SECRETARY CONTRACT NO.
(M&C Required)
COUNTY OF TARRANT S
WHEREAS, the City of Fort 'worth (City) and Wade & Associates, Inc. ,
(Engineer) made and entered into City Secretary Contract No. 26426, (the
Contract) which was authorized by the City Council by M&C C-18336 on the
7th day of November, 2000 and subsequently revised by two previous
amendments; and
WHEREAS, the Contract involves engineering services for the
following project:
Village Creek Drainage Area Wastewater Collection System
Evaluation.
WHEREAS, Wade & Associates, Inc. assigned its rights and
obligations under Contract No. 26426 to CH2M Hill, Inc.
WHEREAS, it has become necessary to execute Amendment No. 3 to said
Contract to change Engineer to CH2M Hill, Inc. , to include an increased
scope of work and revised maximum fee.
NOW THEREFORE, City and Engineer, acting herein by and through
their duly authorized representatives, enter into the following
agreement which amends the Contract:
1.
Engineer shall mean CH2M Hill, Inc.
2.
Article I, of the Contract is amended to include the additional
engineering services specified in M&C C-23676, adopted by the City
Council on the 21st day of July, 2009, and further amplified in a
proposal letter dated December 3, 2008, copies of which are both
attached hereto and incorporated herein. The cost to City for the
additional services to be performed by Engineer total $180,909.00.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
3.
Article II, of the Contract is amended to provide for an increase
in the maximum fee to be paid to Engineer for all Mork and services
performed under the Contract, as amended, so that the total fee paid by
the City for all Mork and services shall not exceed the sum of
$1,110,696.00.
4.
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this the day of XDA 2009, in Fort
Worth, Tarrant County, Texas.
ATTEST:LL 6
' CdMtract Authorization
Marty Hendrbx
-71)4 t Oq-�-- - i
City Secretary Date
APPR C ED: APPROVED:
• �isaw�.w��-�reG...._.
(MS. Frank Crumb, P.E. Fernando Costa
Director Water Department Assistant City Manager
CH2M Hill, Inc.
Engineer
By:
Nam :Ken C. Hall, P.B.
Vice-President
309 W. 7 Street, Suits 1020
Fort Worth, T% 76102
APPROVED AS TO RM AND LEGALITY:
'uv
Assis City Attorney
-2-
OFFICIAL RECORD
CITY SECRETARY
WORTH,TX
M#cC Kevaew Page 1 of
tt !di'Ae of th" ICY of r"J..lvvr'rt1j
CITY COUNCIL AGENDA FoR�TII
COUNCIL ACTION: Approved on 7/21/2009 - Ord. No. 18726-07-2009
DATE: 7/21/2009 REFERENCE NO.: C-23676 LOG NAME: 60VCSSA3-
CH2MHILL
CODE: C TYPE: NON-CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Amendment No. 3 to City Secretary Contract No. 26426, to Change the
Engineering Firm from Wade &Associates, Inc., to CH2M HILL, Inc., per a Novation
Agreement, and Increase to the Amount to be Paid by $180,909.00, for Village Creek
Drainage Area Wastewater Collection System Evaluation Study Between Rosedale Street
and Avenue L and Adopt Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of$204,799.00 from the Water and Sewer Operating Fund to the Sewer
Capital Projects Fund;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Sewer Capital Projects Fund in the amount of$204,799.00; and
3. Authorize the City Manager to execute Amendment No. 3 to City Secretary Contract No. 26426 to
change the engineering firm from Wade &Associates, Inc., to CH2M HILL, Inc., per a Novation
Agreement (City Secretary Contract No. 37615) and to increase the amount of the agreement by
$180,909.00 for additional engineering services, thereby increasing the total agreement amount to
$1,110,696.00.
DISCUSSION:
On November 7, 2000, (M&C C-18336) the City Council authorized an engineering agreement in the
amount of$457,464.00 with Wade &Associates, Inc., for the Village Creek Drainage Area
Wastewater Collection System Evaluation Study.
Amendment No. 1 (M&C C-C18824, November 6, 2001) in the amount of$268,583.00 provided for
closed circuit TV inspection to identify defects and restore pipe capacity for several sanitary sewer
manholes that overflowed within the project area during heavy rainfall even in February and March
2001. In addition, the amendment provided for design of deteriorated sewer mains to improve the
quality of service to customers and eliminate the manhole overflows.
Amendment No. 2 (M&C C-19652, July 8, 2003) in the amount of$203,740.00, provided the
necessary design to eliminate sanitary sewer overflows and backup problems in the vicinity of
Truman Court, the 1800 block of Lloyd Avenue and the 1900 block of Edgewood Terrace. In addition,
the amendment provided for oversight of sewer cleaning and closed circuit television inspection
project with multiple contractors to remove debris accumulation to restore capacity and identify
structural deterioration of large diameter sewers within the Village Creek drainage basin.
Under a Novation Agreement (City Secretary Contract No. 37615) Wade & Associates, Inc., assigned
its rights and obligations under City Secretary Contract No. 26426 to CH2M HILL, Inc. Therefore, the
name of the Engineer will be changed via Amendment No. 3 to CH2M HILL, Inc.
Additionally, Amendment No. 3 will provide compensation for the following:
Updating the base maps and pipeline rehabilitation schedule.
ittp://apps.cfwnet.org/council_packet/mc_review.asp?l D=11442&councildate=7/21/2009 7/21/2009
M4XtC,' Kevtew I-age 2 of _
Additional survey and design services for the replacement of severely deteriorated sanitary sewer
mains that are located in an area that is generally bound on the north by Rosedale Street on the
south by Avenue L on the west by Lloyd Avenue and on the east by Edgewood Terrace.
The preparation of traffic control plans.
The preparation of storm water pollution prevention plans.
The preparation of additional permits and easements.
Revisions to the contract documents and specifications to reflect current City standards.
Additional coordination meetings on the project.
CH2M HILL, Inc., proposes to provide these additional services for a lump sum fee of$180,909.00.
City staff considers the amount to be fair and reasonable for the scope of services proposed.
In addition to the contract amount, $23,890.00 is required for project management, real
property acquisition and utility coordination.
CH2M HILL, Inc., is in compliance with the City's M/WBE Ordinance by committing to 9 percent
M/WBE participation on this Amendment No. 3. The City's goal on this amendment is 9 percent.
This project is located in COUNCIL DISTRICT 5.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations and adoption of the attached appropriation ordinance, funds will be available in the
current capital budget, as appropriated, of the Sewer Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
2) P258 511010 705170043830 $4,000.00 1) PE45 538040 0709020 $204,799.00
2) P258 531200 705170043831 $54,272.70 3) P258 531200 705170043832 $108,545.40
2) P258 531200 705170043832 $108,545.40 3) P258 531200 705170043833 $18,090.90
2) P258 531200 705170043833 $18,090.90 3) P258 531200 705170043831 $54,272.70
2) P258 541100 705170043841 $5,326.00
2) P258 531350 705170043842 $12,564.00
2) P258 531350 705170043873 $2,000.00
1&2) $204.799.00
P258 476045 705170043877
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: S. Frank Crumb (8207)
Additional Information Contact: John Kasavich (8480)
4TTACHMENTS
ttp://apps.cf,Anet.org/council_packet/mc_reNiew.asp?l D) 1142&counci1da1e=7/21/2009 7/21/2009
M. C Review Page 3 of
60VCSSA2-CH2MH I LL.doc
G0VCSSA3-CH2MHILL MAP.pdf
ittp://apps.cf�knet.org/council_packet/mc review.aspAD=11.1.42&councildate=7/21/2009 7/21/2009
cn2r HILL
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December 3, 2u08
Ms. !Madeline Rafalko,P.E.
City of Fort Worth Water Department
1000 Throckmorton
Port Worth,Texas 76102-6311
RE: Contract Amendment No. 3,
Village Creek Sanitary Sewer Evaluation Study and Improvements
Sewer Project No.: 1211 21 020 11=- a44`ltW
p1-70—0-�of-7 0-5f�oo t o
DearMs. Rafalko:
This amendment request is associated with previously completed and new additional
engineering services for the subject project.
Contract Study Services:
1. Update Base Maps and Pipeline Rehabilitation Schedule.The City has directed the
Engineer to update all GIS base maps with current system conditions including current
maintenance records and overlaying current digital orthographic aerial images on each
base map.The City shall provide the Engineer a current geodatalmse files and digital
orthographic aerial images.The table below summarizes the effort for this additional
work.
Grade Mrs Rate Labor
Project Manager 40 5148 S5,920
Staff Engineer 60 S100 $6,000
Project GIS Developer 20 $130 $2,600
Staff GIS Developer s0 $90 $7.200
Ofrice 16 $72 S1,152
Total $22,872
2. Study Review Meetings. bile`Contr,i..1 i.,rcvldt d it tc tai,,f hti > review mcotimis with the
C,ly tO le Ih_ Pratt end 7U1Al rci,,t's. Ili.'e a lla%e al,ea'ly K Icq-d .is 1
m :o,ent '.1„ 1,su ",' 1-,-.+ the<-:ty ,!atf '':r C tv ..,,I.t to held numorrr:s sdJ:'!r-nal
N Ith FI �I,1 lhi,:s t., r._,,t._w ,1^c.; ar'd , r ;ss.'.�•t_k r-r-rt
rrQ�r:uncr,l 1tiors :t ,S .Lltl,tl stt'd that all addlt--nal tier are n�:k t.,
fi.iahze :he report. I c t.&,e bvIuw •uniimarizes the Afurt t;-ir this ad.l,honal work.
Nis. Madeline Rafalko, P.E.
City of Forth Worth Water Department
Page 2
November 5,2008
Grade Meetings Hrs Ea. Rate Labor
Project Manager 5 4 5148 $2,960
Staff Engineer 5 4 $100 $2.000
Total $4,960
Contract Design Services:
M-188 Area Design
1. Design Footage Increase: During the execution of this contract,several detailed
contract amendments were issued and approved which added design services to the
original project shtdy. luring the achial preliminary and final design phast-s of the h1-
188,M-170A area and M-503 improvement project locations, it was determined the prior
amendments to this contract did not fully address the overall increase in design footage,
particularly regarding pipeline abandonments. The revised pipe footage for M-188 is
6,145 LF which is 322 LF greater than previously compensated in prior amendments.
Additionally,this design project location included the abandonment of approximately
4,845 LF of existing sewer mains. Therefore we are seeking additional design fees for
322LF x$14.79/LF of new design footage and 4,845LF x$7.00/LF of abandonment pipe
fuutdge.The total fee request for these items is$38,677.00 in additional design fees.
Z. Permits and Easements: The Engineer originally submitted 4 easement instruments for
this project which exceeded the budgeted amount by one easement instrument at
$440.00,including a 10% markup. Since that time,we have re-submitted those
instruments at the diracliun of the City in the City's new format resulting ill do
additional easement preparation fee of$1,760.00(4 x$440). We also have prepared four
temporary construction easement instruments in the amount of 5880.00(4 x$220/EA.),
including a 10% mark-up.
Additionally, we modified une of(lie easements for 5440.00 and ttvisLd appruxirnawly
160 LF of existing sewer design to accommodate a local drainage improvements project
off of Truman Strect:n the amount of$2,360.00(160 LF x S14.79/LF).
A new TxDOT construction pernvt had to be obtair.ed for this project in the amount of
$1,000.00 due to the expiration cf the original }permit and system changes in the East
L,•,jp 820 fruntage road.
"The total requested fee for Ni-188 permits and easements is $6,880.
3 ti«;Ps. We arc king c(,rt,p rsat.,,n f,•r 'h: Fr,,-tr 4t:rn .•f ;iic Storm 'X.itcr Pol:ut-,,n
:'!.:n ��, 3P; 'or t:ie `.';!!aye C_rv.�k ;teh,ah::.ttn_n an i lrnpnr., :-tots
p:.ans n he .arrc'unt of $1,1A).00. ir,,l :,cert � I,' '. rr.trk up. `,rno.+m AV,at,r Cr.�up, .i
NI/%% BE firm, hr, p ir,�,l t'i, pl.in;
Ms. Madeline Rafalko, P.E.
City of 17oiLh Worth ti%Iater Depaitment
Page 3
November 5,2008
4. Traffic Control Plans.The City has directed the Engineer to provide Traffic Control
Plans (PCPs) for this project. ANA Consultants,a M/W BE subconsultant will complete
the TCPs.
The total fee to develop TCPs is$6,600.This price includes it 10% subconsultant mark-
up.
M-170A Area Design
5. Design Footage increase. The revised Pipe footage for the M-170A arca improvemontc
is approximately 7,100 LF which is 1,365 LF greater than the length in the Contram
Additionally, this design project location included the abandonment of approximately
5.030 LF of existing sewer mains not included in the Contract. Therefore we are seeking
additional design fees for 1,365 LF x$19.79/LF of new design footage and 5,030LF x
$7.00/LF of abandonment pipe footage. Lastly,a total of 43 service reroutes were
required for this project location.
No budget was established for the design of these sewer service relocations resulting
from the extensive sewer main realignment in the area. We are seeking$200.00 per
service reroute and an additional$3,900 to update and survey these re-routes.
We are requesting$68,298 in labor and expenses associated with the revised
design footage and service reroutes.
6. 'Traffic Control flans. The City has directed the Engineer to provide'rraffic Control
Plana(TCPs) for this project. ANA Consultants,an M/WBE subconsultant will
complete the TCPs.
The total fee to develop TCPs is $6,600.This price includes a 10% subconsultant mark-
up.
Ms. `ladeline Rafalko, P.E.
City of Forth 1Vwth Water Department
Page 4
November 5,2008
M•503 Area Design
7. Junction Structure Design. This special project location design required the design of
nvo large junction structures and an aerial pipeline crossing a heavily rip-rap lined
drainage channel near Lake Arlington The site's complexities(continually changing
conditions in the creek topography and existing rip-rap lining)and heavy structural
design requirements necessitated approximately$10,166 in additional detailed design
work than was originally scoped. The table below reflects the budget stahrs for this
design location:
Difhrence In
TASK Budgeted Fee Actual Costa Cost
Lake Arlington Ranch(LAR) $11,500 $22,883 ($11,483)
Design.
M503 Design(LAR)-Amend 1 $7,047 55,750 $1.297
$18,517 $28,713 ($10,166)
Note: The table above reflects expenditures through March 2007.
We have provided our plans and survey information to Transystems to incorporate into
their ongoing system improvements project in the inunediate vicinity of our project
location We understand that our design obligations associated with this project
location have been satisfied.
Therefore, the total fees we are seeking to recover for this project location is
$10,166.00.
Miscellaneous Items
8. SSO Coordination Meetings. The Engineer was directed by the City in February 2008
to provide monthly reporting and attend monthly coordination meetings to assist tile
City document progress on existing projects under the SSO initiative. Attending the
meetings and providing monthly reports necessary for the meetings is out of.scope
work. It is assumed these meetings will continue through February 2009. The table
below sumniarices the effort for this additional work.
Grade ReportsiMeetings Hrs Ea. Rate Labor
Project Manager 1.2 1 5148 $1.778
S!Of Fngrieer 12 2 5100 S2 4CD
Total $4,178
Ms. Madeline Rafalko, P.E.
City of Forth Worth Water Department
Page 5
November 5,2003
9. Update Contract Specifications. In Miy 2", the City's ContraCt Front
Ends/Specifications charged requiring updating prior to the advertisement of Village
Creek Part 3 construction package.This will result in essentially a complete replacement
of the outdated specifications which were over 90 percent complete. The table below
estimates the level of effort required to update the packages.
Grade Hre Rate Labor
Project Manager 20 $148 52.980
Staff Engineer 40 $100 $4.000
Office 20 S72 $1,440
Total $8,400
Summary
We are requesting Contract Amendment No, 3 to the Village Creek Sanitary Sewer
Evaluation Study and Improvements Project in the amount of$180,909.00 to address the
fulluwing out of scope activities:
Contract Study Services
1. Update Base Maps and Pipeline Rehabilitation Srhodufe S22,87200
2. Study Review Meetings $4,960
Subtotal:Contract Study Servfces $27,832
Contract Design Services
1. M-188 Design Footage Incraose $38,67700
2. M-188 Permits and Easements S5,68000
3. M-188 SW3P $3,30000
4. M-led t raflc Control Plan $a,600 00
3. M-170A Design Fuotage Increase $68,29800
8. 'A-r 70A 7ralrric ContrOr r'!an $6,600 00
7 to-503 Jtj(7,7!ion Structure Ces.gn $'0.'66 00
3 3 S C-)oiJration 'reet,fig 14, 1-500
SuDtc!al Comt.'a,7t 1^eaign Sensces $133,077 X
r07AlS•- __--_-- ---- -- -- ---- �� _ (110,909.00
Ms. Madeline Rafalko, P.E.
City of forth Worth Water Department
Page 6
November 5,2008
This amendment amount of$180,909.00 represents approximately a nineteen percent
(19.4%) increase in the total contract value.
A surrunary of the total project fees are as follows:
Contract Item Fee
Original Contract Amount S 457,464.00
Amendment No. 1 $ 268.583.00
Amendment No.2 $ 203,740.00
Amendment No.3 $ 180,909,00
Rovisod Contract Value 6 1,110,076
We intend to use an M/1VBE subconsultant, ANA Consultants, LLC, to complete the Traffic
Control Plans for a total fee of$12,000.00 Stream Water Group prepared the 5W3P for
Village Creel: Part 1 (M-1138) for$3,000.00.The percentage of the reyueyted Amendment
that would be performed by M/WBEs is approximately 8.2 percent.
We recognize that this is a large amendment request addressing legacy work associated
with this contract. We have now implemented processes to ensure that amendments are
requested in a timely manner in response to the City's requests. Li preparing this request
we have attempted to thoroughly describe the numerous items this amendment covers and
provided justification for the reasonable recovery of these costs.
Please do not hesitate to contact us should you have questions or need any additional
background information concerning this matter.
Thank you fur your time and consideration.
Sincerely,
CH2M HILL
A Nnt K.Cull'.vell, P E, Projoct Ntanager fen C. Hall, P.E., bice President
C:
ArCronberg, P F.., :�.cststant 'rV.iter Dire�tor
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December 3,2008
'W.Madelene Rafalko,P.E.
City of Fort Worth Water Department
1000 Throckmorton
Fort Worth,Texas 761(x2-i311
Subject: Letter of Intent
Village Creek Sanitary Sewer Evaluation Study and Improvemcnts
Sewer Project No.:
pl"70 - 0-lollG'�"i0C> 10
Dear Ms. Rafalko:
We intend to use an M J WBE subconsultant,ANA Conraltants,LIZ,to complete the Traffic
Control Plans for a total fee of 312,000. Ibis represents approximately 7 percent of the total
fee requested in Amendment 3 of the above referenced project.
The breakdown of services to be provided by ANA in reference to Amendment 3 is as
follows:
ItenuTa sk Description Cost
4 Traffic Control Plans(MISS Design Area) $6,000
6 Traffic Control Plww(M374A Desion Area) $6,0M
Total $12,000
If you have any questions or comments,please do not hesitate to contact me.
Sincerely,
Accepted
CH2.M HILL, Inc. ANA.Co 7E.
L.L.C.
Ken C.Ball,P E., a N. a
Vire President `.fcc waedt'iit'—
CHZM HILL
309 W T"9ut91.S4.1020
Fort WmVL rX 791M
-e 'd 911.979.1 In
CH2MHILL hA219.319.9949
December 3,2008
Ms.Madelene Rafalko,P.E-
City of Fort Worth Water Department
1000 Throckmorton
Fort Worth,Texas 76102.6311
Subject Letter of Intent
Village Creek Ssnitnry Sewer Evaluation Study and Improvemcnts
Dear Ms. Rafalko:
The Stream Water Croup prepared the SW31?for Village Creek Part 1 (M-188)for 33,000.00.
This represents approximately 2 percent of the total fee requested in Amendment3 of the
above referenced project.
The breakdown of services to be provided by The Stream Water Group in reference to
Amendment 3 is as fotlows:
IterryTask Description Cost
3 Storm Water Pollution Prevention Plan (,41-168 $3,000
Design Area)
Total $3,000
If you have any questions or comments,please do not hesitate to contact mt.
Sincerely,
Accepted
CH21I HILL, inc. Steam Water Group, Inc.
Ken C. 1 tall, r.F, Chris `d. h!ct:�y
Vice President ^rc,%!,jction N!anager