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Home My WebLink AboutContract 26599-A8 AMENDMENT NO. 8 STATE OF TEXAS S CITY SECRETARY CONTRACT NO. (MSC Required) COUNTY OF TARRANT 5 WHEREAS, the City of Fort Worth (City) and Dunaway Associates, L.P. , (Engineer) made and entered into City Secretary Contract No. 26599, (the Contract) which was authorized by the City Council by MSC C-18455 on the 13th day of February, 2001 and subsequently revised by seven previous amendments; and WHEREAS, the Contract involves engineering services for the following project: Sanitary Sewer Main 1-1-1 Condition Assessment and Drainage Area Evaluation Study. WHEREAS, it has become necessary to execute Amendment No. 8 to said Contract to include an increased scope of work and revised maximum fee; NOW THEREFORE, City and Engineer, acting herein by and through their duly authorized representatives, enter into the following agreement which amends the Contract: 1. Article I, of the Contract is amended to include the additional engineering services specified in MSC C-23753, adopted by the City Council on the tat day of September, 2009 and further amplified in a proposal letter dated July 21, 2009, copies of which are both attached hereto and incorporated herein. The cost to City for the additional services to be performed by Engineer total $49,399.00. 2 . Article II , of the Contract is amended to provide for an increase in the maximum fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall not exceed the sum of $983, 397 .73 . OFFICIAL RECORD CITY SECRETARY FT.WORTH, TX 3 . All other provisions of the Contract which are not expressly amended herein shall remain in full force and effect. EXECUTED on this the day of 2009, in Fort Worth, Tarrant County, Texas. AT VEST: C,7a,31- 3 r ~ ,o�trQaci Authorization I 1 Marty Hendri - � City Secretary APPR REC ED: APPROVED: S. Frank Crumb, P.E. Fernando Costa Director, Water Department Assistant City Manager DUNAWAY ASSOCIATES, L.P. Engineer By:_ Name:Brian S. Darby, P.E. , Associate 1501 Merrimac Circle, Suite 100 Fort Worth, TR 76137 APPROVED AS FO GALITY: Assistant City Att ney -2- OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX M&C; Review Pagel of 2 CITY COUNCIL AGENDA FoRrli COUNCIL ACTION: Approved on 9/1/2009 -Ord. No. 18778-09-2009 DATE: 9/1/2009 REFERENCE NO.: "C-23753 LOG NAME: 60M111A8- DUNAWAY CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Amendment No. 8 in the Amount of$49,399.00 to City Secretary Contract No. 26599 with Dunaway Associates, L.P., for the Sanitary Sewer Main 1-1-1 Condition Assessment and Drainage Area Evaluation Study from Shamrock Avenue to N.E. 7th Street and Adopt Appropriation Ordinance RECOMMENDATION: It is recommended that the City Council: 1. Authorize the transfer of$49,399.00 from the Water and Sewer Operating Fund to the Sewer Capital Projects Fund; 2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Sewer Capital Projects Fund in the amount of$49,399.00 from available funds; and 3. Authorize the City Manager to execute Amendment No. 8 in the amount of$49,399.00 to City Secretary Contract No. 26599 with Dunaway Associates, L.P., to provide additional engineering services on the project, thereby increasing the contract amount to $983,397.73. DISCUSSION: On July 27, 2001, (M&C C-18456) the City Council authorized the City Manager to execute an engineering agreement with Dunaway Associates, L.P., in the amount of$509,997.13 for the Sanitary Sewer Main 1-1-1 Condition Assessment and Drainage Area Evaluation Study. The contract was subsequently revised by seven amendments totaling $424,001.60 that are further described as follows: Amendment No. 1, in the amount of $14,000.00 and administratively approved by the City Manager on May 27, 2003, provided for boundary survey; Amendment No. 2, in the amount of $299,831.40, (M&C C-18822, November 6, 2001) provided for the design of an additional 14,536 linear feet of sanitary sewer and water main replacements; Amendment No. 3, in the amount of $24,942.20 and administratively approved by the City Manager on January 13, 2003, provided for the design of sanitary sewer and water replacements on 6th, 7th and Calhoun Streets; Amendment No. 4 , in the amount of $17,900.00 and administratively approved by the City Manager on August 26, 2003, provided for revisions to the plans and specifications to accommodate the City's latest environmental requirements; Amendment No. 5 in the amount of $46,420.00 (M&C C-20213, August 17, 2004) provided for additional sanitary sewer design for replacement of deteriorated sanitary sewer mains underneath U.S. Highway 287; Amendment No. 6, in the amount of $16,408.00 and administratively approved by the City Manager on December 15, 2004, provided for revisions to the plans and specifications to accommodate the latest City standards; ittp://apps.cfwnet.org/council_packet/mc_review.asp?II=12157&councildate=9/1/2009 9/3/2009 M&C Review Page 2 of Amendment No. 7, in the amount of $4,500.00 and administratively approved by the City Manager on August 29, 2006, provided for the design of an additional 3,150 linear feet of water improvements. Amendment No. 8 will provide compensation for the following: The preparation of additional permanent and temporary construction easements; Additional design for the realignment of adjacent sanitary sewer mains; The preparation of additional permits for TXDOT, FW&W Railroad and BNSF Railroad; Additional coordination on the project with TXDOT, City staff and adjacent property owners; The preparation of alternative alignments to accommodate TXDOT requirements. MMIBE participation is not applicable on this project. Dunaway Associates, L.P., proposes to provide the necessary additional design and survey services for a fee of$49,399.00. Staff considers this amount to be fair and reasonable. This project is located in COUNCIL DISTRICTS 2 and 9. FISCAL INFORMATION/CERTIFICATION: The Finance Management Services Director certifies that upon approval of the above recommendations, and the adoption of the attached appropriation ordinance, funds will be available in the current capital budget, as appropriated, of the Sewer Capital Projects Fund. TO Fund/Account/Centers FROM Fund/Account/Centers 2) P258 531200 708170043133 $49,399.00 1)PE45 538040 0709020 $49,399.00 18) $49,399.00 21P258 531200_708170043133 $49,399.00 P258 476045 7081700431ZZ Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: S. Frank Crumb (8207) Additional Information Contact: Roberto Sauceda (2387) ATTACHMENTS 60MMA&DUNAWAY MAP.pdf ittp:Happs.cfwnet.org/council_packet/me_review.asp?lD=l2157&councildate=9/1/2009 9/3/2009 DUNAWAY DA No. 2000181-02 July 21, 2009 Mr. Robert Sauceda Project Manager City of Fort Worth Department of Engineering Fort Worth, Texas 76102 Reference: Amendment No. 8 —7th Revision Sanitary Sewer Main M-1-1-1 Condition Assessment and Drainage Area Evaluation Study Sewer Project No. P170-070170410020 D.O.E. Project No. 3783 Dear Mr. Sauceda: Dunaway Associates, L.P. is pleased to present this Amendment No. 8 for the following additional services that are beyond our original scope of services. M-14-1 Part 2 • Additional coordination with various City Department Staff, Peter Rokkas, and Chesapeake for the gas well site and existing property corners. • Additional site visits to confirm no changes to previously approved four year old alignments. • Separation of Part 2 plans from remaining M-1-1-1 construction plans to advertise as a separate construction project including the revisions to the associated construction plans, bid specification documents, & opinion o` probable construction costs. This separation will also include plan revision updates to the following: Revise all sheet layouts to latest City sheet size from 24' x 36" to 22" x 34 Re,,ise all specifications sections to latest dated City versions. 7e,, se __nit Dr c:nQ to reflc?Ct CLMO,'It c,;r'Struc:,er OStS 3MCU'rt5 & re'.v C7-P, 5 bid `.em 4.Ir".at V Re,,ise a'.%cersh p r`crr 3,icr to refle.;' cunen' p'cperty c.tirersn p. Review and update plans to re'lect cur,ent as-t,uilt nfor-iat on. Additional franchise -it 'ty research ;not -,luded) • Amendment No. 8 July 21, 2009 Page 2 M-1-1-1 Part 2(continued) • Re-design of M-142R" due to field changes that occurred during the construction of L-1984 in 2004 based on City provided information. • Renewal of the following expired permits: 0 1 — Burlington Northern& Santa Fe Railroad Permit (M-28 & M-42 abandonment) o Prepare 1 —Burlington Northern & Santa Fe Railroad Permit metes and bounds exhibit. 0 1 —Fort Worth & Western Railroad Permit(L-6099A construction). o Prepare 1 —Fort Worth &Western Railroad Permit metes and bounds exhibit. 0 1 —TXDOT Permits (M-142R'crossing). • Preparation of the following Easement Documents: 0 5-Temporary Construction Easements (without metes and bounds exhibits). 0 7—Temporary Right-Of-Entry Documents. • Separation of L-532 plans from remaining M-1-1-1 Part 2 construction plans to include in Contract 71 Part 2 construction package. • Preparation of erosion control plan and Storm Water Pollution Prevention Plan. • Additional coordination meetings with City Department staff for final design reviews (not included). • Additional Reproduction for separate Part 2 bid advertisement. • Record Drawings (not included). • Submittal of second set of plans for utility clearance & additional associated reproduction (first submittal 09/30/03). • Preparation of Categorical Exclus en exhibit and tabu'ation of line rehabilitation methods per a Water Department request. • Coordination regarC:ng Tnn ty River Vision anticipated ccnstn.;n on and future utility relocat ons vv th Kim'ey Horn Asscc ates tier a`Nater Department request • ;:dated subs- ttal `cr -e� sed pa.ur.'er.t replacement '3b'e & ai7 ticnal dSSGGa: d $ tC' S+t p a`"� `.er Depa,tr.ort ' gL.CSt f rSt SLl .11"ai Cl/31/03) • Amendment No. 8 July 21, 2009 Page 3 M-1-1-1 Part 3 • Initial two alignment alternatives for M-39 with aerials and conceptual plan & profiles developed for future design of 3,230 LF of sanitary sewer line. Construction funding for M-39 is not currently available. Progress on further development of this project will be put on hold. The City acknowledges and agrees the efforts for this scope of the work are necessary. • Updated submittal for revised pavement replacement recommendation table & additional associated site visit per a Water Department request (first submittal 09/30/03). SSO Meetings & Reports • Preparation & updates of monthly reports for each of the two construction projects and attendance to monthly meetings at the request of the Water Department for the Sanitary Sewer Overflow Initiative Program for the past 16 months. • Preparation & updates of monthly reports for each of the two construction projects and attendance to quarterly meetings at the request of the Water Department for the Sanitary Sewer Overflow Initiative Program for up to one year. • Amendment No. 8 July 21, 2009 Page 4 A summary of the proposed budget for this revised amendment is as follows: BASIC FEE M-1-1.1 Part 2 Coordination meetings with various City Departments and 2roperty owners. $ 3,500.00 Site Visits(up to 2 $ 1,200.00 Plan Revisions for remaining lines as one separate construction project $ 5,300.00 Redesign of M-142R' $ 1,500.00 BNSF RR Permit one $ 2,750.00 BNSF metes and bounds parcel exhibit $ 800.00 FW&W RR Permit one $ 2,750.00 FW&W RR metes and bounds parcel exhibit $ 800.00 TXDOT Permit one $ 1,250.00 Preparation of Temporary Construction Easements three $ 300.00 Preparation of TROEs six $ 450.00 Separation of L-532 for inclusion in C-71 project $ 2,000.00 Preparation of SWPPP documents $ 4,000.00 Coordination meetings with various City Department staff for final design reviews. $ - Additional Reproduction $ 1 522.00 Record Dravvin s $ Second utility clearance submittal $ 300.00 Categorical exclusion submittal $ 600.00 TRV coordination $ 300.00 Second pavement replacement recommendation table $ 800.00 Subconsultant Coordination 10% $ 309.00 Subtotal $ 30 431.00 M-1-1-1 Part 3 Initial two alignment alternatives for M-39 $ 3 168.00 Second pavement replacement recommendation table $ 800.00 Subtotal 3,968.00 SSO Meetings& Reports Monthly re orfs to date 16 months $ 3200.00 Monthly meetings to date 16 months $ 7520.00 Monthly re orfs forthcoming (one ear $ 2400.00 Quarterly meetings forthcoming (one ear) $ 1,88000 Subtotal $ 15,000.00 TOTAL PROPOSED AMENDMENT S 49,399.00 • Amendment No. 8 July 21, 2009 Page 5 A summary of the total project is as follows: Contract Description Fee Original Contract SSES Evaluation $509,997.13 Amendment No. 1 Perform Boundary Survey Services for plattin2 $14,000.00 Amendment No. 2 Design of 14,536 LF of Sewer & Water Improvements $299,831.40 Amendment No. 3 Calhoun Waterline, & Phase 1 524,942.20 Amendment No. 4 TPW & Environmental Coordination & Revision and $17,900.00 Re-advertisement Amendment No. 5 Design of 2,200 LF of Sewer Improvements and Re- $46,420.00 route plans Amendment No. 6 Revise M-1-1-1 plans $16,408.00 Amendment No. 7 Design of 3,150 LF of Water Line Improvements $4,500.00 Amendment No. 8 Revisions of remaining lines in M1-1-1 into two $49,399.00 separate advertisement packages. TOTAL PROJECT 1 1 $983,397.73 Please review the enclosed information and do not hesitate to call me if you have any questions or require additional information regarding this proposal. Sincerely, DUNAWAY ASSOCIATES, L.P. Brian S. Darby, P.E. Associate