HomeMy WebLinkAboutContract 27555-A4 AMENDMENT NO. 4
STATE OF TEXAS 8 CITY SECRETARY CONTRACT NO ► �S S A4
(MSC Required)
COUNTY OF TARRANT S
WHEREAS, the City of Fort Worth (City) and A.N.A.
Consultants, L.L.C. , (Engineer) made and entered into City
Secretary Contract No. 27555, (the Contract) which was authorized
by the City Council by M&C 18984 on the 5th day of March, 2002 and
subsequently revised by three previous amendments; and
WHEREAS, the Contract involves engineering services for the
following project:
Engineering Design of Sanitary Sewer Rehabilitation Contract
LIX (59) .
WHEREAS, it has become necessary to execute Amendment No. 4
to said Contract to include an increased scope of work and revised
maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and
through their duly authorized representatives, enter into the
following agreement which amends the Contract:
1.
Article I, of the Contract is amended to include the
additional engineering services specified in MSC C-24115, adopted
by the City Council on the 2nd day of March, 2010, and further
amplified in a proposal letter dated August 12, 2009, copies of
which are both attached hereto and incorporated herein. The cost
to City for the additional services to be performed by Engineer
total $24,846.00.
2 .
Article II, of the Contract is amended to provide for an
increase in the maximum fee to be paid to Engineer for all work
and services performed under the Contract, as amended, so that the
total fee paid by the City for all work and services shall not
exceed the sum of $217,704.00.
ui4liCIAL RECORD
CITY SECRETARY
F-'.%'CRTH,TX
3.
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this the j day ofK—Y , 2010, in Fort
Worth, Tarrant County, Texas.
ATTEST:
A� opO0000" 1)Contract Auth.orixatioa
Marty He ix
City Secretary v� o �jce
o °
APPRO RECOb2dENDED: �� °oo o U d APPROVED
S. Frank Crumb, P.E. , Director Fernando Costa
Water Department Assistant City Manager
A.N.A. CONSULTANTS L.L.C.
ENGINEER
By:
Name:Mark N. Assaad, P.E.
Vice President
1701 River Run, Suite 610
Fort Worth, TX 76107
APPROVED AS TO FORM AND LEGALITY:
Assistant C44 Attorney
OFFICIAL
CITY
Y
FFT
-2- _.
M&C Review Page 1 of 2
Official site of the City of Fort Worth,Texas
CITY COUNCIL AGENDA FoRoR H
COUNCIL ACTION: Approved on 3/2/2010 -Ord. No. 19059-03-2010
DATE: 3/2/2010 REFERENCE NO.: "C-24115 LOG NAME: 60SS59A4-ANA
CODE: C TYPE: CONSENT PUBLIC HEARING: NO
SUBJECT: Authorize Amendment No. 4 in the Amount of$24,846.00 to City Secretary Contract No.
27555 with A.N.A. Consultants, L.L.C., for Sanitary Sewer Rehabilitation Contract LIX on
Kingswood Drive, Heirloom Drive, East Maddox Avenue and Mitchell Boulevard and
Adopt Appropriation Ordinance (COUNCIL DISTRICTS 6 and 8)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of$24,846.00 from the Water and Sewer Operating Fund to the Sewer
Capital Projects Fund;
2. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Sewer Capital Projects Fund in the amount of$24,846.00 from available funds; and
3. Authorize the City Manager to execute Amendment No. 4 in the amount of$24,846.00 to City
Secretary Contract No. 27555 with A.N.A. Consultants, L.L.C., for Sanitary Sewer Rehabilitation
Contract LIX, thereby increasing the contract amount to$217,704.00.
DISCUSSION:
On March 5, 2002, (M&C C-18984) the City Council authorized the City Manager to execute an
Engineering Agreement in the amount of$105,160.00 with A.N.A. Consultants, L.L.C., for Sanitary
Sewer Rehabilitation Contract LIX (59).
The Agreement was subsequently revised by three amendments totaling $87,698.00 that are further
described as follows:
Amendment No. 1, in the amount of$29,000.00 (M&C C-191731, July 30, 2004) provided for the
design of an additional 2,500 linear feet of severely deteriorated sanitary sewer pipe;
Amendment No. 2, in the amount of $43,990.00 (M&C C-19255, September 24, 2002) provided for
the design of sanitary sewer lines on Maddox Avenue and Mitchell Avenue; and
Amendment No. 3, in the amount of $14,708.00 and administratively approved by the City
Manager on April 21, 2008, provided for the design of sanitary sewer mains on Vickery Boulevard.
Amendment No. 4 will provide compensation for the following:
Revisions to the plans and specifications to reflect current City standards;
Design for sewer service relocation;
Additional survey and easement and permit preparation; and
Traffic control plan preparation.
A.N.A. Consultants, L.L.C., propose to perform the additional design work for a lump sum fee of
$24,846.00. City staff considers this fee to be fair and reasonable for the scope of services proposed.
A.N.A. Consultants, L.L.C., is in compliance with the City's M/ BE Ordinance by committing to five
percent M/ BE participation on this Amendment No. 4. The City's goal on this Amendment is five
percent.
http://apps.cfwnet.org/council_packet/mc review.asp?ID=12866&councildate=3/2/2010 3/3/2010
M&C Review Page 2 of 2
The project is located in COUNCIL DISTRICTS 6 and 8.
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations and adoption of the attached appropriation ordinance, funds will be available in the
current capital budget, as appropriated, of the Sewer Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
1u) 1) PE45 538040 0709020 $24,846.00
P258 476045 7081700558ZZ $24.846.00
3) P258 531200 708170055833 $24,846.00
2) P258 531200 708170055833 $24,846.00
Submitted for Cily—Manager,s Office br. Fernando Costa (6122)
Originating Department Head: S. Frank Crumb (8207)
Additional Information Contact: Roberto C. Sauceda (2387)
ATTACHMENTS
60SS59A4-ANA AO.doc
60SS59A4-ANA MAP 01.pdf
60SS59A4-ANA MAP 02.pdf
60SS59A4-ANA MAP 03.pdf
http://apps.cfwnet.org/council_packet/mc review.asp?ID=12866&councildate=3/2/2010 3/3/2010
1701 River Run
Suite 610
coNsu: Fort Worth, Texas 76107
(817) 335-9900
Fax (817) 335-9955
August 12, 2009
Mr. Tony Sholola, P.E.
City of Fort Worth
Water Department
1000 Throckmorton Street
Fort Worth, Texas 76102
Re: Amendment No, 4— Sanitary Sewer Rehabilitation Contract LIX (59) — Parts 1 & 2,
Part 1 DOE No.: 3575; Part 2 DOE No. 3946
Dear Mr. Sholola:
Please accept this request for additional fees based on the following information related to the
above mentioned project. A.N.A. completed Part 1 final plans for this project which were submitted to
the city for final review on May 19"2003,and Part 2 final plans were submitted on November 24,2003.
As a part of each 100% submittal the following were included: final sealed engineering plans, mylar
cover sheet, cost estimates, temporary right-of-entries and TxDOT Permit. However due to City funding
issues the project was placed on hold. Periodically over the last 6 years the City has requested
updated cost estimates project status reports, additional plan sets and electronic topo.
Over the last 5 years the following series of City's request were completed to assist the City in
completing projects on a timely basis as emergencies arose:
o November 16th, 2004 L-347 and L-294-B were sent to David Cooper with RJN
Group to be constructed under another contract
o June 30th, 2005 L-179 was sent to the city to be constructed on an emergency
basis
o October 10`x'2006 L-294-B electronic topo was sent to the city to be used for a
roadway replacement project by city forces
To date we have been unable to verify whether these lines have been built or if they are still part of this
project.
During the time period between 2003 and 2009, city specifications, bid documents, cost estimate
formats, city border size and city standards have changed. The time and cost necessary to update
plans, estimates, specification, additional project status reports, and updating of project schedules is
not included in our current contract. Therefore, we respectfully request this amendment to our current
contract in order to finalize this project in a timely manner.
A.N.A. Consultants, L.L.C. is requesting that our current contract be amended to include the following
additional services and corresponding fee adjustments; Per comments received by our City project
manager Mr. Robert Saucedo.
Additional Services for Contract LIX (59) Part 1:
❖ Revise Estimated Construction Cost
G:UOB10113601contractlAmendment 4 5-19-091Amend No 4 8-12-09.doc
CLIENT SATISFACTION IS OUR BUSINESS
A
❖ Owner Information Updated to Construction Plans Only
❖ Revise Specifications
❖ Revise Exhibits for Temporary Right of Entry
❖ Site Visit to Verify Field Changes
❖ Update Construction Plans to meet current City Standards
❖ Preparing exhibits and plans for L-990 Alignment for City PM to submit to TxDOT and City
PM to manage
❖ Preparing exhibits and plans for L-6580 Alignment for City PM to submit to TxDOT and City
PM to manage
❖ Preparation of Monthly Status Reports and Meeting Attendance from March 2009 to July
2009; No additional Monthly project reports including schedule updates
❖ Converting plan set to electronic (".pdf)format
Additional Services for Contract LIX (59) Part 2:
❖ Revised Estimated Construction Cost
❖ Owner Information Updated to Construction Plans Only
❖ Revise Specifications
❖ Revise Exhibits for Temporary Right of Entry
❖ Site Visit to verify any field changes
❖ Additional Survey Based on Site Visit
❖ Update Construction Plans
❖ Additional As Built Plans
❖ Preparation of Monthly Status Reports and Meeting Attendance from March 2009 to July
2009; No additional Monthly project reports including schedule updates
❖ Converting plan set to electronic (`.pdf)format
The following Items are not included in the additional services; and if needed will require additional fee:
❖ Additional Project Administration; which may include but is not limited to the following:
request for Information, requests for updated cost estimates, project status reports,project
schedule updates, etc.
❖ Property Owner Database Update for mailing labels
❖ Property Owner Notifications for survey, public meetings, etc.
❖ Notify or meeting attendance with Trinity River Water District(TRWD);A.N.A. understands
the City PM will contact TRWD regarding any portion of the project
❖ Preparation of plans, detail,exhibits,and/or permits for Trinity River Water District(TRWD)
❖ As Built Plans Preparation
❖ Meetings with Traffic Engineering
❖ Update Temporary Right of Entry Form per Real Property;A.N.A. understands City PM will
perform this task
❖ Attendance at Monthly or Quarterly Consultant Meetings
❖ Monthly or Quarterly Preparation of Consultant Project Reports
❖ Monthly or Quarterly Updating of Project Schedule
❖ Additional Topographic Survey based on site verification
❖ Subsurface Utility Engineering
❖ Erosion Control and SWPPP document preparation
❖ Updating Railroad permits (L-172 and L-167); A.N.A. understands the City PM will locate
previously submitted Railroad permit and contact Railroad owner to obtain necessary
permits
❖ Revision to TxDOT permits per comments from City or TxDOT staff
❖ Traffic Control Plans or Traffic Detour plans for non-TxDOT roadways
The following summary for Amendment No. 4 is presented for your review.Also, a manhour projection
G:UOB10113601contracMmendment 4 5-19-091Amend No 4 8-12-09.doc
2
for the additional work is included as Attachment `A' to this request:
Part 1 (Per Attachment `A') $12,783.00
Part 2 (Per Attachment `A') $12.063.00
TOTAL LUMP SUM AMENDMENT No. 4 $24,846.00
The following is a revised Project Fee Summary to include Amendment No. 4:
Original Contract (City Secretary Contract No. 27555) 3-5-02 $ 105,160.00
Amendment No. 1 (City Secretary Contract No. 27903) 7-9-02 $ 29,000.00
Amendment No. 2 (City Secretary Contract No. 28040) 10-4-02 $ 43,990.00
Amendment No. 3 (City Secretary Contract No. 29796) 4-21-04 $ 14,708.00
Amendment No. 4 $ 24,846.00
Total $ 217,704.00
All current contractual requirements shall apply to Amendment No. 4 services. No additional
M/WBE participation is anticipated for this Amendment.
If you have any questions or require additional information, please give me a call.
Sincerely,
A.N.A. Consultants, L.L.C.
Mar N. Assaad,
Vice President
„"W,.-
G:U0&0113601contractlAmendment 4 5-19-091Amend No 4 8-12-09.doc
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