HomeMy WebLinkAboutContract 27845-A3 AMENDMENT NO. 3
STATE OF TEXAS b CITY SECRETARY CONTRACT No-n45-M
(MSC Required)
COUNTY OF TARRANT 8
WHEREAS, the City of Fort Worth (City) and Wade & Associates, Inc. ,
(Engineer) made and entered into City Secretary Contract No. 27845, (the
Contract) which was authorized by the City Council by MSC C-19111 on the
4th day of June, 2002 and subsequently revised by two previous
amendments; and
WHEREAS, the Contract involves engineering services for the
following project:
Sanitary Sewer Main 286 and CDSL 32-T Drainage Areas
Sanitary Sewer Improvements.
WHEREAS, it has become necessary to execute Amendment No. 3 to said
Contract to CH2M Hill, Inc. , include an increased scope of work and
revised maximum fee;
NOW THEREFORE, City and Engineer, acting herein by and through
their duly authorized representatives, enter into the following
agreement which amends the Contract:
1.
Engineer shall be CH2M Hill, Inc.
2.
Article I, of the Contract is amended to include the additional
engineering services specified in MSC C-23694, adopted by the City
Council on the 28th day of July, 2009, and further amplified in a
proposal letter dated November 6, 2008, copies of which are both
attached hereto and incorporated herein. The cost to City for the
additional services to be performed by Engineer total $168,001.00.
3.
Article II, of the Contract is amended to provide for an increase
in the maximum fee to be paid to Engineer for all work and services
performed under the Contract, as amended, so that the total fee paid by
the City for all work and services shall not exceed the sum of
$1,538,156.00.
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
4.
All other provisions of the Contract which are not expressly
amended herein shall remain in full force and effect.
EXECUTED on this the I I'J"day of j 2009, in Fort
Worth, Tarrant County, Texas.
ATTEST: _ A3&
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1
r-o31tfE1C1: ?,uthozixatioa
Marty Hendrik I
City Secretary
F"3tZ
APPROVAL RECOb24ENDED: APPROVED:
�WS_. Frank Crumb, P.E Fernando Costa
Director Water Depar t Assistant City Manager
CH2M Hill, Inc.
Engineer
By:
Name•Ken C. Hall, P.E.
Vice-President
309 W. 7t' Street, Suite 1020
Fort Worth, TX 76102
APPROVED AS FORM LEGALITY:
X, /
Assistant Ci torney
-2-
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
M&C Review Page 1 of 2
Off,, it t r,i, ( it of F'rt .Jc w,, ` ,,(,
CITY COUNCIL AGENDA FORTI ORTII
COUNCIL ACTION: Approved on 7/28/2009
DATE: 7/28/2009 REFERENCE C-23694 LOG NAME: 60CHM286AMEND3
NO.:
CODE: C TYPE: NOW PUBLIC NO
CONSENT HEARING:
SUBJECT: Authorize Amendment No. 3 in the Amount of$168,001.00 to City Secretary Contract No.
27845 with CH2M Hill, Inc., for the Sanitary Sewer Main 286 and CDSL 32-T Drainage
Areas Sanitary Sewer Improvements
RECOMMENDATION:
It is recommended that the City Council authorize the City Manager to execute Amendment No. 3 in
the amount of$168,001.00 to City Secretary Contract No. 27845 with CH2M Hill, Inc., for the Sanitary
Sewer Main 286 and CDSL 32-T Drainage Areas Sanitary Sewer Improvements thereby increasing
the contract amount to $1,538,156.00.
DISCUSSION:
On June 4, 2002, (M&C C-19111) the City Council authorized the City Manager to execute an
engineering agreement with Wade and Associates, Inc., in the amount of$998,881.00 for the
Sanitary Sewer Main 286 and CDSL 32-T Drainage Areas Sanitary Sewer Evaluation Study and
Improvements.
On January 28, 2003, (M&C C-19448) the City Council authorized the City Manager to execute
Amendment No. 1 in the amount of$298,915.00 for additional pipe cleaning, closed circuit television
inspection (CCTV) and geographic information system (GIS) mapping.
On February 10, 2004, (M&C C-19961) the City Council authorized the City Manager to execute
Amendment No. 2 in the amount of$72,359.00 for design of additional sanitary sewer.
This proposed Amendment No. 3 compensates the engineer for additional design services necessary
to rehabilitate the sanitary sewer system. The design services include design for about 23,000 linear
feet of additional sanitary sewer pipe, and the addition of regulatory required odor control systems,
traffic control plans and storm water pollution prevention plans.
In addition to the contract price $10,000.00 will be needed for plan review.
CH2M Hill, Inc., is in compliance with the City's M/WBE Ordinance by committing to an additional 16
percent M/WBE participation on this Amendment No. 3. The City's goal on this Amendment is 16
percent.
This project is located in COUNCIL DISTRICTS 3 and 6.
FISCAL-INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that funds are available in the current capital
budget, as appropriated, of the Sewer Capital Projects Fund.
TO Fund/Account/Centers FROM Fund/Accoun-t/Centers
P2.75531200 703170128833 $_168,001.00
http://apps.cfwnet.org/council_packet/mc—review.asp?ID=l 1201&councildate=7/28/2009 7/28/2009
CH2M HILL
309 W.7°i Street.Ste.1020
Fort Worth.TX 76102
Tel 817.870.1129
CH2M H I LL Fax 210.349.8944
November 6,2008
Ms. Madeline Rafalko,P.E.
City of Fort Worth Water Department
1000 Throckmorton
Fort Worth, Texas 76102-6311
Subject: Contract Amendment No.3
Main 286 and CDSL32-T Drainage Basins
Sanitary Sewer Evaluation Study and Improvements
Sewer Project No.P171-070171149939
Dear Ms.Rafalko:
This amendment request is associated with previously completed and new additional
engineering services for the subject project.
Contract Study Services
L Smoke Testing and Manhole Inspections.Additional smoke testing and manhole
inspections were performed above the contracted quantities.The table below
summarizes the additional work performed.
Service Contracted Actual Difference Unit Cost Total
Amounts Amount
Smoke Testing 325,000 LF 331,411 LF 6,411 LF $0.30/1-17 $1,923
Manhole Inspections 1,070 1,174 104 $60.00 EA $6,240
Total $8,163
Includes original contract amount plus amendments.
2. Odor Control Recommendations. During preparation of the Draft Study Report,the
City directed the Engineer to incorporate system recommendations addressing odor
control in the Study.This task was not included in the original contract or amendments.
To complete this task,the Engineer reviewed confined space entry records,customer
odor complaint records and tape review logs.A technical write-up for odor control was
incorporated into the Study along with an exhibit(Figure VII-4),illustrating odor
control recommendation locations.Review comments from the City have been received
on the Draft report and require incorporation into the Final.report The table below
summarized the level of effort for this additional work.
Ms.Madeline Rafalko,P.E.-
City of Forth Worth Water Department
Page 2
November 6,2008
Grade Hrs Rate Labor
Project Manager 30 $148 $4,440
Staff Engineer 45 $100 $4,500
Office 4 $72 $288
Total $9,228
3. Update Base Maps and Pipeline Rehabilitation Schedule.The City has directed the
Engineer to update all GIS base maps with current system conditions including current
maintenance records and overlaying current digital orthographic aerial images on each
base map.The Engineer will incorporate maintenance records and revisit rehabilitation
recommendations noted in Appendix M-Recommended Pipeline Rehabilitation
Schedule of the Final Report.The City shall provide the Engineer current geodatabase
files and digital orthographic aerial images.The table below summarizes the effort for
this additional work.
Grade H is Rate Labor
Project Manager 40 $148 $5,920
Staff Engineer 60 $100 $6,000
Project GIS Developer 20 $130 $2,600
Staff GIS Developer 80 $90 $7,200
Office 16 $72 $1,152
Total $22,872
4. Study Review Meetings.The Contract provided a total of two review meetings with the
City to complete the Draft and Final reports.These meetings have already occurred and
from recent discussions with the City staff,the City wants to hold numerous additional
meetings with Field Operations to review tapes and cross check report
recommendations. It is anticipated that an additional five meetings are necessary to
finalize the report. The table below summarizes the effort for this additional work.
Grade Meetings Hrs Ea. Rate Labor
Project Manager 5 4 $148 $2,960
Staff Engineer 5 4 $100 $2,000
Total $4,960
Contract Design Services
The following outlines additional services requested for contract design services.
5. Design Footage Increase.During execution of the project, an overall increase in design
footage was required above what was included in the original contract and
Ms.Madeline Rafalko,P.E.
City of Forth Worth Water Department
Page 3
November 6,2008
amendments.The table below summarizes the changes in design footage compared to
the scoped footage.
Main/ UPMH DSMN Scoped Actual Difference Comments
.Lateral Length Length (LF)
(LF)' (LF)
M-196 109+38 93+00 2,134 2,134 0 Re-route(Main D)
M-196 0 1,940 1,940 Abandoned
M-190 48+71 46+53SK 0 235 235 Abandoned
M-190 51+11 48+71 1,016 1,016 0 Re-route(Main Q)
L-3658 5+34 0+00 982 1,226 244 Re-route(Line R)
L-3658 9+18 8+27 0 0 0 Re-route(Line R)
L-3658 0 296 296 Abandoned
L-4374 35+81 28+02 789 789 0 Alta Mere Blvd Emergency(done)
L-5328 6+11 0+00 0 610 610 Abandoned
L-5329 3+33 0+00 793 793 0 Line F re-route to Irene
L-6661 1+90 0+00 602 602 0 Replaced by Line'E
L-6661 0 157 157 Abandoned
M-211 R 47+12 45+04 322 322 0 Continuity section added—Oak
Manor Dr.
M-211 R 51+89 48+15 378 378 0 Hillcrest Circle
M-211 75+81 63+90 1,266 1,266 0 Includes replacement of L-4534
L-4526 1+48AH 0+00 149 149 0 DSMH=M-211/64+43
D
L-4525 8+10E 2+48 740 740 0 Extended to Rothington St.for
future maintenance
L-3104 2+70 0+00 270 270 0
M-186 205+37 210+99 340 340 0
L-5262 25+51 20+53 497 497 0
L-6072 14+47 11+13 517 517 0 Reroute to L-6077
L-6695 2+68 0+00 272 272 0
L-4901 6+32 0+00 795 795 0 Partial realignment,includes
replacement of 60 LF of L-4898
L-5266 20+15E 12+52 889 889 0 Line J
L-5266 0 732 732 Abandoned
L-5406 8+38E 8+22 14 0 -14
L-5406 8+22 1+73 649 831 182 Abandoned
Ms. Madeline Rafalko,P.E.
City of Forth Worth Water Department
Page 4
November 6,2008
Main/ UPMH DSMN Scoped Actual Difference Comments
Lateral Length Length (LF)
(LF)' (LF)
L-5406 1+73 0+00 173 0 -173
L-5405 0+74 0+00 72 72 0 DSMH=M-190811+11
L-2862 4+70 3+32 138 138 0
L-2862 14+17 10+97 317 317 0
L-3269 3+10 0+00 0 235 235 Abandoned with Line T extension
L-3269 7+50 3+10 440 440 0
L-3270 2+00 0+00 0 230 230 Abandoned with Line T extension
L-3270 7+00 2+00 480 480 0
L-3658 13+73 11+29 244 244 0 Abandoned by Line R
L-3965 14+84 14+50 41 41 0
L-4500 2+86 0+00 277 286 9 Done—emergency design
Line T 0+00 7+17 717 717 0 Extends from L-4164, STA 2+45
in Clayton Rd.to intercept L-3269
&L-3270
L-3640 0 109 109
L-3273 0 756 756 Prelim plans produced for this line
in Pelham down to Clayton to
abandon significant portion of M-
190 in creek(on hold)
Total 16,313 21,861 5,548
' Includes original contract scope plus amendments.
From the table above,the net increase in system design footage is 5,548 LF of which
4,617 LF is pipe abandonment and 931 LF is new design.The additional footage at the
unit price for new design of$14.79/LF equates to$13,770.The additional footage at a
unit price for pipe abandonment of$7.00/LF equates to$32,319.
The total for additional design footage is$46,089.
6. Redesign Pipe Footage.The City has directed the Engineer to redesign and relocate
Line J from STA 0+00 to 8+90,and 1,4901 from STA 0+00 to 7+36,that were called to be
installed by pipe bursting methods.The relocation is due to concerns that vibration
from pipe bursting could damage existing structures behind homes(pools,decks,etc.).
The City has requested a new line be installed at the front of homes in this area along
Rowan Drive and Brants Lane. The redesign will result in approximately 1,790 LF of
new pipe and 1,626 LF of pipe abandonment.At the unit cost of$14.79/LF for new
design and$7.00/LF for pipe abandonment,the requested engineering fee is$37,856.
Relocation of the line will also additional survey in the amount of$3,932.
Ms.Madeline Rafalko,P.E.
City of Forth Worth Water Department
Page 5
November 6,2008
The total engineering and survey fees for the redesign are$44,256.This fee includes a
10% subconsultant mark-up.
7. SW3Ps.Amendment No.2 estimated two Storm Water Pollution Prevention Plans
(SW3Ps)would be required at a cost of$2,000 each. Due to the diverse locations of the
project sights,the approved funding is not adequate. Our subconsultant,ANA,has
provided a quote of$9,350 to complete the SW3Ps for Clear Fork Parts 2 and 4.
Therefore we request an additional$5,585 for the preparation of SW3Ps.This fee
includes a 10% subconsultant mark-up.
8. Traffic Control Plans.The City has directed the Engineer to provide Traffic Control
Plans(TCPs)for Clear Fork Part 2 and 4 construction packages. ANA Consultants,an
M/WBE subconsultant,will complete the Traffic Control Plans.
The total fee to develop TCPs is$14,740.This fee includes a 10% subconsultant mark-
up.
9. SSO Coordination Meetings. The Engineer was directed by the City in February,2008
to provide monthly reporting and attend monthly coordination meetings to assist the
City document progress on existing projects under the SSO initiative.Attending the
meetings and providing monthly reports necessary for the meetings is out of scope
work. It is assumed these meetings will continue through February 2009. The table
below summarizes the effort for this additional work.
Grade Reports[Meetings Hrs Ea. Rate Labor
Project Manager 12 1 $148 $1,776
Staff Engineer 12 2 $100 $2,400
Total $4,176
10. Update Contract Specifications.In May 2008;the City's Contract Front
Ends/Specifications have changed and require updating prior to the advertisement of
Clear Fork Parts 2 and 4 construction packages.This will result in essentially a complete
replacement of the outdated specifications which were 90 percent plus complete.The
table below estimates the level of effort required to update the packages.
Grade Hrs Rate Labor
Project Manager 20 $148 $2,960
Staff Engineer 60 $100 $6,000
Office 20 $72 $1,440
Total $10,400
Ms. Madeline Rafalko,P.E.
City of Forth Worth Water Department
Page 6
November 6,2008
Summary
The tables below summarize the total amendment request and project to date total Contract
value.
Summary of Amendment 3
Item Description Costs
1. Smoke Testing/Manhole Inspections $8,163
2. Odor Control Recommendations $9,228
3. Update Base Maps/Rehabilitation Schedule $22,872 .
4. Study Review Meetings $4,960
5. Design Footage Increase $46,089
6. Redesign Pipe Footage $41,788
7. Stone Water Pollution Prevention Plans $5,585
8. Traffic Control Plans $14,740
9. SSO Coordination Meetings $4,176
10. Update Contract Documents $10,400
Total $168,001
Project to Date Contract Value
Contract Item Fee
Original Contract Value $998,881
Amendment No. 1 $298,915
Amendment No.2 $72,359
Amendment No.3 $166,001
Revised Contract Value $1,538,156
We intend to use ANA Consultants,LLC,to complete the SW3Ps and Traffic Control Plans
for a total fee of$22,750. We intend to use Spooner and Associates,Inc for additional
survey for a total fee of$3,575.The percentage of the requested Amendment that would be
performed by M/WBEs is approximately 16 percent.
We recognize that this is a large amendment request addressing legacy work associated
with this contract We have now implemented processes to ensure that amendments are
requested in a timely mariner in response to the City's requests. In preparing this request
we have attempted to thoroughly describe the numerous items this amendment covers and
provided justification for the reasonable recovery of these costs.
w
Ms.Madeline Rafalko,P.E.
City of Forth Worth Water Department
Page 7
November 6,2008
Please do not hesitate to contact us should you have questions or need any additional
background information concerning this matter.
Thank you for your time and consideration.
Sincerely,
CH2M HILL ,
ert K.C well,P.E.,Project anager Ken C.Hall,P.E.,Vice President
C: Andy Cronberg,P.E.,Assistant Water Director
Peter Fu,P.E.,Engineering Manager
Bob Terrell,CH2M HILL/FTW