HomeMy WebLinkAboutContract 46826 TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS CITY SECRETAIW
CONTRACT NUMBER 61140002205 FOR THE GWRACT NO. T
FY 2014 COMMUNITY SERVICES BLOCK GRANT PROGRAM("CSBG")
CFDA#93.569
SECTION 1. PARTIES TO THE CONTRACT
This Community Services Block Grant Program Contract Number 61140002205("Contract") is made by and
between the Texas Department of Housing and Community Affairs, a public and official agency of the State of
Texas, ("Department") and City of Fort Worth a political subdivision of the State of Texas ("Subrecipient")
hereinafter the"Parties".
SECTION 2. CONTRACT TERM
This Contract shall commence on March 01, 2015, and, unless earlier terminated, shall end on July 31, 2015
("Contract Term").
SECTION 3. SUBRECIPIENT PERFORMANCE AND SERVICE AREA
Pursuant to Chapter 106 of the Community Services Block Grant Act (42 U.S.C. §9901 et seq.) (herein the "CSBG
Act"), as amended by the "Community Services Block Grant Amendments of 1994" (P.L. 103-252) and the Coats
Human Services Reauthorization Act of 1998(P.L. 105-285); Chapter 2306 of the Texas Government Code (herein
the "State Act"); the implementing State regulations under Title 10, Part 1, Chapter 1 and Chapter 5, Subchapters
A and B of the Texas Administrative Code, as amended or supplemented from time to time (herein the "CSBG State
Rules or 10 TAC"); and the Department's guidance related to CSBG; Subrecipient shall operate on an equitable
basis throughout Subrecipient's service area and shall utilize funds for the reduction of poverty, the revitalization
of communities, and the empowerment of low-income families and individuals to become fully self-sufficient.
Subrecipient shall provide services and activities of the type specified in 42 U.S.C. §§ 9901, 9907 excluding (c), and
9908. Subrecipient agrees to perform all activities in accordance with the annual Community Action Plan (as
defined in Section 35 of this Contract); the terms of the performance statement and budget submitted with the
annual Community Action Plan approved by the Department as said performance statement and budget may be
amended from time to time; the certifications attached hereto as Addendums A, B, C, and D; all such addendums
and exhibits incorporated herein for all relevant purposes; the assurances, certifications, and all other statements
made by Subrecipient in its application for funding under this Contract; and with all other terms, provisions, and
requirements herein set forth. Subrecipient's service area consists of the following counties:
TARRANT
SECTION 4. DEPARTMENT OBLIGATIONS
A. In consideration of Subrecipient's satisfactory performance of this Contract, Department shall reimburse the
actual allowable costs incurred by Subrecipient during the Contract Term in an amount up to $443,643.00
in accordance with the budget as approved by the Department and the terms of this Contract.
B. Any decision to obligate additional funds or deobligate funds shall be made in writing by Department in its
sole discretion based upon the status of funding under grants to Department and Subrecipient's overall
compliance with the terms of this Contract.
C. Department's obligations under this Contract are contingent upon the actual receipt of adequate CSBG funds
from the U.S. Department of Health and Human Services (hereinafter "HHS") and the State of Texas. If
sufficient funds are not available to make payments under this Contract, Department shall notify Subrecipient
in writing within a reasonable time after such fact is determined. Department shall then terminate this Contract
and will not be liable for the failure to make any payment to Subrecipient under this Contract. Department
acknowledges that it has received obligations from those sources which, if paid, will be sufficient to pay the
allowable costs incurred by Subrecipient under this Contract.
OFFICIAL RECORD
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CITY SECRETARY Page 1 of 16
FT. WORTH,TK -:, r
D. Department shall not be liable to Subrecipient for certain costs,including but not limited to costs which:
1. have been reimbursed to Subrecipient or are subject to reimbursement to Subrecipient by any source
other than Department;
2. are not allowable costs,as set forth in the CSBG Act;
3. are not strictly in accordance with the terms of this Contract,including the addendums and exhibits;
4. have not been reported to Department within forty-five(45)days following termination of this Contract.
E. Subrecipient shall refund to Department any sum of money which has been paid to Subrecipient by
Department, which Department determines has resulted in an overpayment, or which Department determines
has not been spent strictly in accordance with the terms of this Contract. Subrecipient shall make such refund
within fifteen(15)days after the Department's request.
F. Department shall not release any funds under this Contract until Department has determined in writing that
Subrecipient's fiscal control and fund accounting procedures are adequate to assure the proper disbursal of
and accounting for such funds.
SECTION 5. METHOD OF PAYMENT/CASH BALANCES
A. Subrecipients may request an advance for up to thirty (30) days. As per the Uniform Grant Management
Standards, 34 TAC Chapter 20, Subchapter I (herein "UGMS"), a cash advance must be limited to the
minimum amount needed and be timed to be in accordance with the actual, immediate cash requirements of the
Subrecipient in carrying out the purpose of this Contract.
B. In order to request an advance payment, Subrecipient must submit to Department a properly completed
Expenditure Report that includes a request for advance funds (Projected Expenses) together with such
supporting documentation as the Department may reasonably request.
C. Subrecipient shall establish procedures to minimize the time elapsing between the transfer of funds from
Department to Subrecipient and the disbursal of such funds by Subrecipient.
D. Subsection 4(A) of this Contract notwithstanding, Department reserves the right to utilize a modified cost
reimbursement method of payment, whereby reimbursement of costs incurred by a Subrecipient is made only
after the Department has reviewed and approved backup documentation provided by the Subrecipient to
support such costs for all funds, if at any time (1) Department determines that Subrecipient has maintained
cash balances in excess of need, (2) Department identifies any deficiency in the cash controls or financial
management system used by Subrecipient, or (3) Subrecipient fails to comply with the reporting requirements
of Section 10 of this Contract.
E. All funds paid to Subrecipient pursuant to this Contract are for the payment of allowable expenditures to be
used for the exclusive benefit of the low-income population of Subrecipient's service area.
F. Department may offset or withhold any amounts otherwise owed to Subrecipient under this Contract against
any amount owed by Subrecipient to Department arising under this Contract.
SECTION 6. COST PRINCIPLES AND ADMINISTRATIVE REQUIREMENTS
A. Except as expressly modified by law or the terms of this Contract, Subrecipient shall comply with the cost
principles and uniform administrative requirements set forth in the UGMS as in existence on October 1, 2014.
All references therein to"local government"shall be construed to mean Subrecipient.
B. Except as expressly modified by law or the terms of this Contract, Subrecipient shall comply with the uniform
cost principles for local, state and Indian tribal governments set forth in OMB Circular A-87, as implemented
by 2 C.F.R. Part 225 and uniform administrative requirements for governments set forth in OMB Circular
A-102. OMB Circular A-133"Audits of States, Local Governments, and Non-Profit Organizations," sets forth
audit standards for governmental organizations and other organizations expending Federal funds. The
expenditure threshold requiring an audit under circular A-133 is $500,000 of Federal funds or $500,000 of State
funds.
C. Notwithstanding any other provision of this Contract, Department shall only be liable to Subrecipient for
costs incurred or performances rendered for activities specified in the CSBG Act.
D. Subrecipient may incur costs for activities associated with the closeout of the CSBG contract for a period not
to exceed forty five(45)days from the end of the Contract Term.
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SECTION 7. TERMINATION AND SUSPENSION
A. As per 10 TAC 5.206, Department may terminate or suspend this Contract, in whole or in part, at any time
Department determines that there is cause for termination. Cause for termination includes, but is not limited
to, Subrecipient's failure to comply with any term of this Contract or reasonable belief that Subrecipient
cannot or will not comply with the requirements of this Contract. If the Department determines that an
Subrecipient has failed to comply with the terms of the Contract, or to provide services that meet appropriate
standards, goals, or other requirements established by the Department, the Department will notify
Subrecipient of the deficiencies to be corrected and require the deficiencies be corrected prior to implementing
suspension.
B. Nothing in this Section shall be construed to limit Department's authority to withhold payment and
immediately suspend this Contract if Department identifies possible instances of Gaud, abuse, waste, fiscal
mismanagement, or other deficiencies in Subrecipient's performance including but not limited to,
Subrecipient's failure to correct any monitoring findings on this or any state contract or on a single audit
review. Suspension shall be a temporary measure pending either corrective action by Subrecipient or a
decision by Department to terminate this Contract.
C. Department shall not be liable for any costs incurred by Subrecipient after termination or during suspension
of this Contract.
D. Notwithstanding any exercise by Department of its right of termination or suspension, Subrecipient shall not
be relieved of any liability to Department for damages by virtue of any breach of this Contract by
Subrecipient.
SECTION 8. PROHIBITED USE OF FUNDS
Subrecipient may not use funds under this Contract for the purchase or improvement of land or the purchase,
construction, or permanent improvement of any building or other facility. This provision may be waived in the
Department's sole discretion as outlined in 42 USC§9918(a)(2).
SECTION 9. RECORD KEEPING REQUIREMENTS
A. Subrecipient shall maintain fiscal and programmatic records and supporting documentation for all
expenditures made under this Contract in accordance with the UGMS and Section III, Common Rule: State
Uniform Administrative Requirements for Grants and Cooperative Agreements, Subpart C -Post Award
Requirements, _.42. For purposes of compliance, all associated documentation must be readily available,
whether stored electronically or hard copy to justify compliance with program rules and regulations.
B. Open Records. Subrecipient acknowledges that all information collected, assembled, or maintained by
Subrecipient pertaining to this Contract is subject to the Texas Public Information Act, Chapter 552 of Texas
Government Code and must provide citizens, public agencies, and other interested parties with reasonable
access to all records pertaining to this Contract subject to and in accordance with the Texas Public
Information Act.
C. Subrecipient shall give the HHS, the U.S. General Accounting Office, the Texas Comptroller, the State
Auditor's Office, and Department, or any of their duly authorized representatives, access to and the right to
examine and copy, on or off the premises of Subrecipient, all records pertaining to this Contract. Such right to
access shall continue as long as the records are retained by Subrecipient. Subrecipient agrees to maintain
such records in an accessible location for the greater of: (i) four (4) years; (ii) if notified by the Department in
writing, the date that the final audit is accepted with all audit issues resolved to the Department's satisfaction;
(iii) if any litigation claim, negotiation, inspection, or other action has started before the expiration of the
required retention period records must be retained until completion of the action and resolution of all issues
which arise under it; (iv) a date consistent with any other period required by federal or state law or regulation.
Subrecipient agrees to cooperate with any examination conducted pursuant to this Subsection. Upon
termination of this Contract,all records are property of the Department.
D. Subrecipient shall include the substance of this Section 9 in all subcontracts.
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SECTION 10. REPORTING REQUIREMENTS
A. Subrecipient shall submit to Department such reports on the performance of this Contract as may be required
by Department including,but not limited to,the reports specified in this Section.
B. Subrecipient shall electronically submit a Performance Report and Expenditure Report to the Department on or
before the fifteenth (15th) day of each month following the reported month in the Contract Term, regardless of
whether Subrecipient makes a fund request. Subrecipient must file a monthly Performance and Expenditure
report in a timely manner, prior to accessing funds. The failure of Subrecipient to provide a full accounting of
all funds expended under this Contract shall result in the automatic suspension of the ability of Subrecipient
to request reimbursements and shall be identified as a finding in any monitoring review in accordance with the
State CSBG Rules.
C. Subrecipient shall submit a final Performance Report and a final Expenditure Report to the Department after
the end of the Contract Term. Subrecipient must file a final Performance and Expenditure report within
forty-five (45) days after the end of the Contract and prior to accessing funds in the subsequent fiscal year.
The failure of Subrecipient to provide a full accounting of all funds expended under this Contract shall impact
the ability of Subrecipient to request reimbursements and shall be identified as findings in monitoring reviews.
D. Subrecipient shall annually submit to Department, no later than forty-five (45) days after the termination of
this Contract, a cumulative inventory of all equipment acquired, in whole or in part, with funds received under
this or previous CSBG contracts. Upon the termination of this Contract, Department may transfer title to any
equipment to the Department or to any other entity receiving CSBG funds from the Department.
E. If Subrecipient fails to submit within forty-five (45) days of its due date, any report or response required by
this Contract, including responses to monitoring reports, Department may, in its sole discretion, suspend
payments, place Subrecipient on cost reimbursement method of payment, and initiate proceedings to
terminate the Contract. If Subrecipient receives CSBG funds from Department over two or more contract
terms, termination proceedings may be initiated on this Contract for Subrecipient's failure to submit a report,
including an audit report,past due from a prior contract.
F. Subrecipient shall provide the Department with a Data Universal Numbering System (DUNS) number and a
Central Contractor Registration (CCR) System number. The DUNS number must be provided in a document
from Dun and Bradstreet and the current CCR number must be submitted from a document retrieved from the
https://www.sam.gov website. These documents must be provided to the Department prior to the processing
fust payment to Subrecipient. Subrecipient shall maintain a current DUNS number and CCR number for the
entire Contract Term.
SECTION 11. CHANGES AND AMENDMENTS
A. Any change, addition, or deletion to the terms of this Contract required by a change in state or federal law or
regulation is automatically incorporated herein and is effective on the date designated by such law or
regulations.
B. Except as specifically provided otherwise in this Contract, any changes, additions, or deletions to the terms of
this Contract shall be in writing and executed by both Parties to this Contract. If any Party returns an executed
copy by facsimile machine or electronic transmission, the signing party intends the copy of its authorized
signature printed by the receiving machine or the electronic transmission,to be its original signature.
C. The Department must receive any Contract amendment requests in writing no later than forty-five (45) days
prior to the end of the Contract Term. The Department may consider, in its sole discretion, written contract
amendment received within forty-five(45)days of the end of the Contract Term.
SECTION 12. PROGRAM INCOME
Subrecipient shall account for and expend program income derived from activities financed in whole or in part with
funds provided under this Contract in accordance with the UGMS, Common Rule, §_.25 and OMB Circular A-102,
Attachment,2e.
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SECTION 13, TECHNICAL ASSISTANCE AND MONITORING
Department may issue technical guidance to explain the rules and provide directions on terms of this Contract.
Department or its designee may conduct periodic on-site monitoring and evaluation of the efficiency, economy,
and efficacy of Subrecipient's performance of this Contract. Department will advise Subrecipient in writing of any
deficiencies noted during such monitoring. Department will provide technical assistance to Subrecipient and will
require or suggest changes in Subrecipient's program implementation or in Subrecipient's accounting, personnel,
procurement, and management procedures in order to correct any deficiencies noted. Department may conduct
follow-up visits to review and assess the efforts Subrecipient has made to correct previously noted deficiencies.
Department may place Subrecipient on a cost reimbursement method of payment, suspend or terminate this
Contract, or invoke other remedies in the event monitoring or other reliable sources reveal material deficiencies in
Subrecipient's performance or if Subrecipient fails to correct any deficiency within the time allowed by federal or
state law or regulation or by the terms of this Contract.
SECTION 14. INDEPENDENT SUBRECIPIENT
It is agreed that Department is contracting with Subrecipient as an independent contractor.
SECTION 15. PROCUREMENT STANDARDS
A. Subrecipient shall comply with 45 C.F.R. §92.36, UGMS, this Contract, and all applicable federal, state, and
Iocal laws,regulations,and ordinances for making procurements under this Contract.
B. Subrecipient may not use funds provided under this Contract to purchase personal property, equipment,
goods, or services with a unit acquisition cost (the net invoice unit price of an item of equipment) of more
than$5,000 unless Subrecipient has received the prior written approval of Department for such purchase.
C. When the Subrecipient no longer needs equipment purchased with CSBG grant funds, regardless of purchase
price, or upon the termination of this Contract, Department may take possession and transfer title to any such
property or equipment to the Department or to a third party or may seek reimbursement from Subrecipient of
the current unit price of the item of equipment, in Department's sole determination. Subrecipient must request
permission from the Department to transfer title or dispose of equipment purchased with CSBG grant funds.
SECTION 16. SUBCONTRACTS
A. Subrecipient may not subcontract the primary performance of this Contract, including but not limited to
expenditure and performance reporting and drawing fund through the Community Affairs Contract System, and
only may enter into contractual agreements for consulting and other professional services, if Subrecipient has
received Department's prior written approval. Subrecipient may subcontract for the delivery of client
assistance without obtaining Department's prior approval. Any subcontract for the delivery of client
assistance will be subject to monitoring by the Department as per Section 13 of this Contract.
B. In no event shall any provision of this Section 16, specifically the requirement that Subrecipient obtain
Department's prior written approval of a subcontractor, be construed as relieving Subrecipient of the
responsibility for ensuring that the performances rendered under all subcontracts are rendered so as to comply
with all of the terms of this Contract, as if such performances rendered were rendered by Subrecipient.
Department's approval under this Section does not constitute adoption, ratification, or acceptance of
Subrecipient's or subcontractor's performance hereunder. Department maintains the right to monitor and
require Subrecipient's full compliance with the terms of this Contract. Department's approval under this Section
does not waive any right of action which may exist or which may subsequently accrue to Department under
this Contract.
SECTION 17. AUDIT
A. Subrecipient shall arrange for the performance of an annual financial and compliance audit of funds received
and performances rendered under this Contract,subject to the following conditions and limitations:
1. Subrecipient shall have an audit conducted in accordance with 45 C.F.R. §92.26, OMB Circular A-133;
and 31 U.S.C. 7501 for any of its fiscal years included within the Contract Term in which Subrecipient has
expenses of more than $500,000 in state funds or $500,000 in federal financial assistance provided by a
federal agency in the form of grants, contracts, loans, loan guarantees, property, cooperative agreements,
interest subsidies, insurance or direct appropriations, but does not include direct federal cash assistance
to individuals. The term federal financial assistance includes awards of financial assistance received
directly from federal agencies,or indirectly through other units of State and local government.
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2. At the option of Subrecipient, each audit required by this Section may cover Subrecipient's entire
operations or each department, agency, or establishment of Subrecipient which received, expended, or
otherwise administered federal funds.
3. Notwithstanding anything to the contrary herein, Subrecipient may utilize funds budgeted under this
Contract to pay for that portion of the cost of such audit services properly allocable to the activities
funded by Department under this Contract.
4. Subrecipient shall submit one (1) copy of such audit report and any associated management letter to the
Department's Compliance Division within the earlier of thirty (30) days after receipt of the auditor's
report(s), or nine (9) months after the end of the audit period. Subrecipient shall submit such audit report
to the Federal Clearinghouse designated by OkE13 in accordance with OMB A-133. In conjunction with its
Single Audit submission to the Department, the Subrecipient shall provide documentation reflecting its
submission of the Audit to the Federal Clearinghouse. Subrecipients may email an electronic version of
the Audit and Federal Clearinghouse documentation to the Compliance Division at:
saandacfatdhca.state.tx.us Subrecipient shall make audit report available for public inspection within
thirty (30) days after receipt of the audit report(s). Audits performed under this Section are subject to
review and resolution by Department or its authorized representative.
B. Notwithstanding anything herein to the contrary, Department reserves the right to conduct an annual
financial and compliance audit of funds received and performances rendered under this Contract.
Subrecipient agrees to permit Department, or its authorized representative, to audit Subrecipient's records and
to obtain any documents, materials, or information necessary to facilitate such audit. Such financial and
compliance audits may occur after the close of the Contract Term.
C. Subrecipient understands and agrees that it shall be liable to Department for any costs disallowed pursuant to
financial and compliance audit(s) of funds received under this Contract. Subrecipient further understands
and agrees that reimbursement to Department of such disallowed costs shall be paid by Subrecipient from
funds which were not provided or otherwise made available to Subrecipient under this Contract.
D. Subrecipient shall facilitate the performance of such audit or audits conducted pursuant to this Section as
Department may require of Subrecipient.
E. All approved CSBG audit reports shall be made available for public inspection within thirty (30) days after
completion of the audit.
F. The Subrecipient shall include language in any subcontract that provides the Department the ability to
directly review, monitor, and/or audit the operational and financial performance and/or records of work
performed under this Contract.
G. Department reserves the right to conduct additional audits of the funds received and performances rendered
under this Contract. Subrecipient agrees to permit Department or its authorized representative to audit
Subrecipient's records and to obtain any documents, materials, or information necessary to facilitate such
audit.
H. For any fiscal year ending within or immediately after the Contract Term, Subrecipient must submit an "Audit
Certification Form" (available from the Department) within sixty (60) days after the Subrecipient's fiscal year
end.
SECTION 18. TRAVEL
Subrecipient shall adhere to OMB Circular A-87 and either its board-approved travel policy, or the State of Texas
travel policies. Subrecipient's written travel policy shall delineate the rates which Subrecipient shall use in
computing the travel and per diem expenses of its board members and employees.
SECTION 19. LITIGATION AND CLAIMS
Subrecipient shall immediately provide Department with written notice of any claim or action filed with a court or
administrative agency against Subrecipient arising out of the performance of this Contract or any subcontract
hereunder. Subrecipient shall provide Department with copies of any and all relevant papers Subrecipient receives
with respect to such action or claim.
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SECTION 20. LEGAL AUTHORITY
A. Subrecipient assures and guarantees that it possesses the legal authority to enter into this Contract, to
receive and manage the funds authorized by this Contract, and to perform the services Subrecipient has
obligated itself to perform hereunder. The execution, delivery, and performance of this Contract will not
violate Subrecipient's constitutive documents or any requirement to which Subrecipient is subject and
represents the legal,valid,and binding agreement of Subrecipient,enforceable in accordance with its terms.
B. The person signing this Contract on behalf of Subrecipient hereby warrants that he/she has been duly
authorized by Subrecipient's governing board to execute this Contract on behalf of Subrecipient and to
validly and legally bind Subrecipient to the terms,provisions and performances herein.
C. Department shall have the right to terminate this Contract if there is a dispute as to the legal authority of
either Subrecipient or the person signing this Contract on behalf of Subrecipient to enter into this Contract or
to render performances hereunder. Subrecipient is liable to Department for any money it has received from
Department for performance of the provisions of this Contract, if the Department has terminated this Contract
for reasons enumerated in this Section 20.
SECTION 21. COMPLIANCE WITH LAWS
A. FEDERAL, STATE AND LOCAL LAW. Subrecipient shall comply with the CSBG Act, the federal rules and
regulations promulgated under the CSBG Act, the State Act, the State CSBG Rules, the certifications attached
hereto,and all federal,state,and local laws and regulations applicable to the performance of this Contract.
B. LIMITED ENGLISH PROFICIENCY (LEP). Subrecipients must provide program applications, forms, and
educational materials in English, Spanish, and any appropriate language, based on the needs of the service
area and in compliance with the requirements in Executive Order 13166 of August 11, 2000. To ensure
compliance, the Subrecipient must take reasonable steps to insure that persons with Limited English
Proficiency have meaningful access to the program. Meaningful access may entail provide language
assistance services,including oral and written translation,where necessary.
SECTION 22. PREVENTION OF WASTE,FRAUD,AND ABUSE
A. Subrecipient shall establish, maintain, and utilize systems and procedures to prevent, detect, and correct
waste, fraud, and abuse in activities funded under this Contract. The systems and procedures shall address
possible waste, fraud, and abuse by Subrecipient, its employees, clients, vendors, subcontractors and
administering agencies. Subrecipient's internal controls systems and all transactions and other significant
events are to be clearly documented, and the documentation is to be readily available for monitoring by
Department.
B. Subrecipient shall give Department complete access to all of its records, employees, and agents for the
purpose of monitoring or investigating the CSBG program. Subrecipient shall immediately notify Department
of any discovery of waste, fraud, or abuse. Subrecipient shall fully cooperate with Department's efforts to
detect,investigate,and prevent waste,fraud,and abuse.
C. Subrecipient shall not discriminate against any employee or other person who reports a violation of the terns
of this Contract, or of any law or regulation, to Department or to any appropriate law enforcement authority, if
the report is made in good faith.
SECTION 23. CERTIFICATION REGARDING UNDOCUMENTED WORKERS
Pursuant to Chapter 2264 of the Texas Government Code, by execution of this Contract, Subrecipient hereby
certifies that Subrecipient, or a branch, division, or department of Subrecipient does not and will not knowingly
employ an undocumented worker, where "undocumented worker" means an individual who, at the time of
employment, is not lawfully admitted for permanent residence to the United States or authorized under law to be
employed in that manner in the United States. If, after receiving a public subsidy, Subrecipient or a branch,
division, or department of Subrecipient is convicted of a violation under 8 U.S.C. Section 1324a (f), Subrecipient
shall repay the public subsidy with interest, at the rate of five percent (51/6) per annum, not later than the 120th day
after the date the Department notifies Subrecipient of the violation.
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SECTION 24. CONFLICT OF INTEREST/NEPOTISM
A. Subrecipient shall maintain written standards of conduct governing the performance of its employees
engaged in the award and administration of contracts.
B. No employee, officer, or agent of Subrecipient shall participate in the selection, award, or administration of a
contract supported by federal funds if a real or apparent conflict of interest would be involved. Such a
conflict would arise when the employee, officer, or agent, any member of his or her immediate family; his or her
partner, or an organization which employs or is about to employ any of the Parties indicated herein, has a
financial or other interest in the firm selected for an award.
C. The officers, employees, and agents of the Subrecipient shall neither solicit nor accept gratuities, favors, or
anything of monetary value from contractors, or parties to subagreements. Subrecipients may set standards
for situations in which the financial interest is not substantial or the gift is an unsolicited item of nominal
value. The standards of conduct shall provide for disciplinary actions to be applied for violations of such
standards by officers,employees,or agents of the Subrecipient.
D. Subrecipients who are local governmental entities shall, in addition to the requirements of this Section, follow
the requirements of Chapter 171 of the Local Government Code regarding conflicts of interest of officers of
municipalities,counties,and certain other local governments.
E. Failure to maintain written standards of conduct and to follow and enforce the written standards is a
condition of default under this Contract and may result in termination of the Contract or deobligation of
funds.
SECTION 25. POLITICAL ACTIVITY PROHIBITED
A. None of the funds provided under this contract shall be used for influencing the outcome of any election, or
the passage or defeat of any legislative measure. This prohibition shall not be construed to prevent any
official or employee of Subrecipient from famishing to any member of its governing body upon request, or to
any other local or state official or employee or to any citizen, information in the hands of the employee or
official not considered under law to be confidential information. Any action taken against an employee or
official for supplying such information shall subject the person initiating the action to immediate dismissal
from employment.
B. No funds provided under this contract may be used directly or indirectly to hire employees or in any other
way fund or support candidates for the legislative, executive, or judicial branches of government of
Subrecipient,the State of Texas,or the government of the United States.
SECTION 26. NON-DISCRIINIDNATION AND EQUAL OPPORTUNITY
A. A person shall not be excluded from participation in, be denied the benefits of, be subjected to discrimination
under, or be denied employment in the administration of or in connection with any program or activity funded
in whole or in part with funds made available under this Contract, on the grounds of race, color, religion, sex,
national origin,age,disability,political affiliation or belief.
B. Subrecipient agrees to carry out an Equal Employment Opportunity Program in keeping with the principles as
provided in President's Executive Order 11246 of September 24, 1965.
C. Subrecipient will include the substance of Section 26 in all subcontracts.
SECTION 27. CERTIFICATION REGARDING CERTAIN DISASTER RELIEF CONTRACTS
The Department may not award a Contract that includes proposed financial participation by a person who, during
the five year period preceding the date of this Contract, has been convicted of violating a federal law in
connection with a contract awarded by the federal government for relief, recovery, or reconstruction efforts as a
result of Hurricane Rita, as defined by Section 39.459, Utilities Code, Hurricane Katrina, or any other. disaster
occurring after September 24, 2005; or assessed a penalty in a federal, civil or administrative enforcement action in
connection with a contract awarded by the federal government for relief, recovery, or reconstruction efforts as a
result of Hurricane Rita, as defined by Section 39.459, Utilities Code, Hurricane Katrina, or any other disaster
occurring after September 24,2005.
By execution of this Contract, the Administrator hereby certifies that it is eligible to participate in this Program and
acknowledges that this Contract may be terminated and payment withheld if this certification is inaccurate.
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SECTION 28. MAINTENANCE OF EFFORT
Funds provided to Subrecipient under this Contract may not be substituted for funds or resources from any other
source or in any way serve to reduce the funds or resources which would have been available to or provided
through Subrecipient had this Contract never been executed.
SECTION 29. DEBARRED AND SUSPENDED PARTIES
By signing this Contract, Subrecipient certifies that its principal employees, board members, agents, or contractors
agents are not included in the Excluded Parties List System (EPLS) maintained by the General Services
Administration (GSA) as provided in the Certification Regarding Debarment, Suspension and Other Responsibility
Matters attached hereto as Addendum D and incorporated herein for all relevant purposes. The terms "covered
transaction", "debarred", "suspended", "ineligible", "lower tier covered transaction", "participant", "person",
"primary covered transaction", "principal", "proposal", and "voluntarily excluded", as used in the certification
attached as Addendum D, have the meaning set out in the Definitions and Coverage sections of rules
implementing Executive Order 12549. Subrecipient also certifies that it will not knowingly award any funds
provided by this Contract to any person who is proposed for debarment under 48 CFR part 9, subpart 9.4 or that
is debarred, suspended, or otherwise excluded from or ineligible for participation in federal assistance programs
under Executive Order 12549. Subrecipient agrees that prior to entering into any agreement with a potential
subcontractor that the verification process to comply with this requirement will be accomplished by checking the
System for Award Management (SAM) at www.sam.gov and including a copy of the results in its project files.
Subrecipient may decide the frequency by which it determines the eligibility of its subcontractors. Subrecipient
may rely upon a certification of a prospective subcontractor that is not proposed for debarment under 48 CFR part
9, subpart 9.4, debarred, suspended, ineligible, or voluntarily excluded from the covered transaction, unless
Subrecipient knows that the certification is erroneous. Failure of Subrecipient to furnish the certification attached
hereto as Addendum D or an explanation of why it cannot provide said certification shall disqualify Subrecipient
from participation under this Contract. The certification or explanation will be considered in connection with the
Department's determination whether to continue with this Contract. Subrecipient shall provide immediate written
notice to Department if at any time Subrecipient learns that the certification was erroneous when submitted or has
become erroneous by reason of changed circumstances. Subrecipient further agrees by executing this Contract
that it will include the certification provision titled "Certification Regarding Debarment, Suspension, Ineligibility
and Voluntary Exclusive-Subcontracts," as set out in Addendum D, without modification, and this language under
this Section 29,in all its subcontracts.
SECTION 30. FAITH BASED AND SECTARIAN ACTIVITY
Funds provided under this Contract may not be used for sectarian or inherently religious activities such as
worship, religious instruction or prose lytization, and must be for the benefit of persons regardless of religious
affiliation. Subrecipient shall comply with the regulations promulgated by the HHS at 45 C.F.R. §87.2.
SECTION 31. COPYRIGHT
Subrecipient may copyright materials developed in the performance of this Contract or with funds expended under
this Contract. Department and HHS shall each have a royalty-free, nonexclusive, and irrevocable right to
reproduce, publish, or otherwise use, and to authorize others to use, the copyrighted work for government
purposes.
SECTION 32. NO WAIVER
Any right or remedy given to Department by this Contract shall not preclude the existence of any other right or
remedy, nor shall any action taken in the exercise of any right or remedy be deemed a waiver of any other right or
remedy. The failure of Department to exercise any right or remedy on any occasion shall not constitute a waiver of
Department's right to exercise that or any other right or remedy at a later time.
SECTION 33. SEVERABILITY
If any section or provision of this Contract is held to be invalid or unenforceable by a court or an administrative
tribunal of competent jurisdiction,the remainder shall remain valid and binding.
Page 9 of 16
SECTION 34. ORAL AND WRITTEN AGREEMENTS
A. All oral and written agreements between the parties to this Contract relating to the subject matter of this
Contract have been reduced to writing and are contained in this Contract.
B. The attachments enumerated and denominated below are a part of this Contract and constitute promised
performances under this Contract:
1. Addendum A-Certification Regarding Lobbying for Contracts,Grants,Loans,and Cooperative Agreements
2. Addendum B-Certification Regarding Drug-Free Workplace Requirements
3. Addendum C-Certification Regarding Environmental Tobacco Smoke
4. Addendum D-Certification Regarding Debarment,Suspension and Other Responsibility Matters
SECTION 35. COMMUNITY ACTION PLAN
A. As a condition of receipt of funding under the Act, Subrecipient shall submit to the Department a community
action plan including National Performance Indicators("NPI")for 2016 funding that includes:
I. a description of the service delivery system targeted to low-income individuals and families in the service
area,including homeless individuals and families,migrants,and the elderly poor,-
2.
oor;2. a description of haw linkages will be developed to fill identified gaps in services through information,
referral,case management,and follow-up consultations;
3. a description of how funding under this Act will be coordinated with other public and private resources;and,
4. a description of outcome measures to be used to monitor success in promoting self-sufficiency, family
stability,and community revitalization.
B. To retain eligible entity status, Subrecipient will submit a community needs assessment to the Department on
June 1,2015.
C. Subrecipient must attain previously identified 2015 NPI targets within 20 percent variance by the end of the
Contract Term. Subrecipient must request in writing any adjustment needed to a NPI target to the Department
for review and approval no later than August 31,2015.
SECTION 36. USE OF ALCOHOLIC BEVERAGES
Funds provided under this Contract may not be used for the payment of salaries to any Subrecipient's employees
who use alcoholic beverages while on active duty, for travel expenses expended for alcoholic beverages, or for the
purchase of alcoholic beverages.
SECTION 37. FORCE MAJURE
If the obligations are delayed by the following, an equitable adjustment will be made for delay or failure to perform
hereunder:
A. Any of the following events: (i) catastrophic weather conditions or other extraordinary elements of nature or
acts of God; (ii) acts of war (declared or undeclared), (iii) acts of terrorism, insurrection, riots, civil disorders,
rebellion or sabotage; and (iv) quarantines, embargoes and other similar unusual actions of federal, provincial,
local or foreign Governmental Authorities;and
B. The non-performing party is without fault in causing or failing to prevent the occurrence of such event, and
such occurrence could not have been circumvented by reasonable precautions and could not have been
prevented or circumvented through the use of commercially reasonable alternative sources, workaround plans
or other means.
SECTION 38. TIME IS OF THE ESSENCE
Time is of the essence with respect to Subrecipient's compliance with all covenants, agreements, terms and
conditions of this Contract.
SECTION 39. COUNTERPARTS AND FACSIMILE SIGNATURES
This Contract may be executed in one or more counterparts each of which shall be deemed an original but all of
which together shall constitute one and the same instrument. Signed signature pages may be transmitted by
facsimile or other electronic transmission,and any such signature shall have the same legal effect as an original.
Page 10 of 16
SECTION 40. NUMBER,GENDER
Unless the context requires otherwise, the words of the masculine gender shall include the feminine, and singular
words shall include the plural.
SECTION 41. NOTICE
A. If a notice is provided concerning this Contract, notice may be given at the following (herein referred to as
"Notice Address"):
As to Department:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
P.0.Box 13941
Austin,Texas 78711-3941
Attention: Michael De Young
Telephone:(512)475-2125
Fax:(512)475-3935
michael.deyoung@tdhca.state.tx.us
As to Subrecipient:
City of Fort Worth
4200 South Fwy Ste 2200
Fort Worth,TX 761151415
Attention:Susan Alanis,Assistant City Manager
Telephone:(817)392-8180 Fax:(817)392-6134 Email:susan.alanis@fortworthtexas.gov
B. All notices or other communications hereunder shall be deemed given when delivered, mailed by overnight
service, or five days after mailing by certified or registered mail, postage prepaid, return receipt requested,
addressed to the appropriate Notice Address as defined in the above Subsection A of this Section 41.
SECTION 42. VENUE AND JURISDICTION
This Contract is delivered and intended to be performed in the State of Texas. For purposes of litigation pursuant
to this Contract,venue shall lie in Travis County,Texas.
EXECUTED to be effective on March 01,2015
SUBRECIPIENT:
City of Fort Worth
a political subdivision of the State of Texas
By: Susan Alanis
Title: Assistant City Manager
Date: April 9,2015 8:19 am
DEPARTMENT:
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
By: Timothy K.Irvine
Title: Its duly authorized officer or representative
Date: April 13,2015 8:27 am
OFFICIAL RECORD
CITY SECRETARY
Page 11 of 16 �- ORT",TX
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
CONTRACT NO. 61140002205
COMMUNITY SERVICES BLOCK GRANT PROGRAM
CFDA#93.569
APPROVED AS TO FORM AND LEGALITY:
Ty er WaVAttomey
Assistant,
ATTEST:
O
a. o7a
0
Maryt % �*
City Secre ry rex 00
M&C C-27325
Dated: June 9, 2015
CITY FORT WORTH
y: Susan Alanis (signed electronically-see attached contract)
Title: Assistant City manager
Date: April 9, 2015
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
By: Timothy K. Irvine (signed electronically-see attached contract)
Title: Its duly authorized officer or representative
Date: April 13, 2015
OFFICIAL RECORD
CITY SECRETARY
FT.WORTH,TX
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
CONTRACT NUMBER 61140002205 FOR THE
FY 2014 COMMUNITY SERVICES BLOCK GRANT PROGRAM("CSBG")
CFDA#93.569
ADDENDUM A
CERTIFICATION REGARDING LOBBYING FOR
CONTRACTS,GRANTS,LOANS,AND COOPERATIVE AGREEMENTS
The undersigned certifies,to the best of its knowledge and belief,that:
L No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any
person for influencing or attempting to influence an officer or employee of an agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection
with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan,
the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal contract,grant,loan,or cooperative agreement.
2. If any funds other than Federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an
officer or employee of Congress, or an employee of a Member of Congress in connection with this Federal
contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form
-LLL,"Disclosure Form to Report Lobbying,"in accordance with its instructions.
3. The undersigned shall require that the language of this certification be included in the award documents
for all subawards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and
cooperative agreements) and that all subrecipients shall certify and disclose accordingly. This certification
is material representation of fact on which reliance was placed when this transaction was made or entered
into. Submission of this certification is a prerequisite for making or entering into this transaction imposed
by Section 1352, Title 31, U.S. Code. Any person who fails to file the required certification shall be subject
to a civil penalty of not less than$10,000 and not more than$100,000 for each such failure.
STATEMENT FOR LOAN GUARANTEES AND LOAN INSURANCE
The undersigned states,to the best of its knowledge and belief,that:
If any funds have been paid or will be paid to any person for influencing or attempting to influence an officer or
employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member
of Congress in connection with this commitment providing for the United States to insure or guarantee a loan, the
undersigned shall complete and submit Standard Form-LLL, 'Disclosure Form to Report Lobbying," in accordance
with its instructions. Submission of this statement is a prerequisite for making or entering into this transaction
imposed by section 1352, title 31, U.S. Code. Any person who fails to file the required statement shall be subject to
a civil penalty of not less than$10,000 and not more than$100,000 for each such failure.
City of Fort Worth
a political subdivision of the State of Texas
By: Susan Alanis
Title:Assistant City Manager
Date:April 9,2015 8:19 am
OFFICIAL RECORD
CITY SECRETARY
Page 12 of 16
FT.WORTH,TX
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
CONTRACT NUMBER 61140002205 FOR THE
FY 2014 COMMUNITY SERVICES BLOCK GRANT PROGRAM("CSBG")
CFDA493.569
ADDENDUM B
CERTIFICATION REGARDING DRUG-FREE WORKPLACE REQUIRENIENTS
This certification is required by the regulations implementing the Drug-Free Workplace Act of 1988: 45 CFR
Part 76, Subpart, F Sections 76.630(c) and (d)(2) and 76.645(a)(1) and (b) provide that a Federal agency
may designate a central receipt point for STATE-WIDE AND STATE AGENCY-WIDE certifications, and for
notification of criminal drug convictions. For the Department of Health and Human Services, the central point
is: Division of Grants Management and Oversight, Office of Management and Acquisition, Department of Health
and Human Services,Room 517-D, 200 Independence Avenue,SW Washington,DC 20201.
The undersigned certifies that it will or will continue to provide a drug-free workplace by:
(a) Publishing a statement notifying employees that the unlawful manufacture, distribution, dispensing,
possession, or use of a controlled substance is prohibited in the grantee's workplace and specifying the
actions that will be taken against employees for violation of such prohibition;
(b)Establishing an ongoing drug-free awareness program to inform employees about-
(1)The dangers of drug abuse in the workplace;
(2)The grantee's policy of maintaining a drug-free workplace;
(3)Any available drug counseling,rehabilitation,and employee assistance programs;and
(4)The penalties that may be imposed upon employees for drug abuse violations occurring in the workplace;
(c) Making it a requirement that each employee to be engaged in the performance of the grant be given a copy
of the statement required by paragraph(a);
(d) Notifying the employee in the statement required by paragraph (a) that, as a condition of employment
under the grant,the employee will-
(1)Abide by the terms of the statement;and
(2) Notify the employer in writing of his or her conviction for a violation of a criminal drug statute
occurring in the workplace no later than five calendar days after such conviction;
(e) Notifying the agency in writing, within 10 calendar days after receiving notice under paragraph (d)(2) from
an employee or otherwise receiving actual notice of such conviction. Employers of convicted employees must
provide notice, including position title, to every grant officer or other designee on whose grant activity the
convicted employee was working, unless the Federal agency has designated a central point for the receipt of
such notices.Notice shall include the identification number(s)of each affected grant;
(f) Taking one of the following actions, within 30 calendar days of receiving notice under paragraph (d)(2),
with respect to any employee who is so convicted-
(1) Taking appropriate personnel action against such an employee, up to and including termination,
consistent with the requirements of the Rehabilitation Act of 1973,as amended;or
(2) Requiring such employee to participate satisfactorily in a drug abuse assistance or rehabilitation
program approved for such purposes by a Federal, State, or local health, law enforcement, or other
appropriate agency;
(g) Making a good faith effort to continue to maintain a drug-free workplace through implementation of
paragraphs(a),(b),(c),(d),(e)and(1).
Place(s) of Performance [site(s) for the performance of work done in connection with the specific grant] (include
street address,city,county,state,zip code):
I.
2.
3.
4.
Page 13 of 16
Workplace identifications must include the actual address of buildings (or parts of buildings) or other sites
where work under the grant takes place. Categorical descriptions may be used (e.g., all vehicles of a mass
transit authority or State highway department while in operation, State employees in each local unemployment
office, performers in concert halls or radio studios). If Subrecipient does not identify the workplaces at the time
of application, or upon award, if there is no application, the Subrecipient must keep the identity of the
workplace(s) on file in its office and make the information available for Federal inspection. Failure to identify all
known workplaces constitutes a violation of the Subrecipienfs drug-free workplace requirements.
This certification is a material representation of fact upon which reliance is placed when the Department awards
the grant. If it is later determined that Subrecipient knowingly rendered a false certification, or otherwise violates
the requirements of the Drug-Free Workplace Act, Department, in addition to any other remedies available to the
Federal Government,may take action authorized under the Drug-Free Workplace Act.
SUBRECIPIENT:
City of Fort Worth
a political subdivision of the State of Texas
By: Susan Alanis
Title:Assistant City Manager
Date:April 9,2015 8:19 am
OFFICIAL RECORD
CITY SECRETARY
Page 14 of 16 F; WORTH,TK
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
CONTRACT NUMBER 61140002205 FOR THE
FY 2014 COMMUNITY SERVICES BLOCK GRANT PROGRAM("CSBG")
CFDA993.569
ADDENDUM C
CERTIFICATION REGARDING ENVIRONMENTAL TOBACCO SMOKE
The undersigned certifies to the following:
Public Law 103227, Part C Environmental Tobacco Smoke, also known as the Pro Children Act of 1994, requires
that smoking not be permitted in any portion of any indoor routinely owned or leased or contracted for by an
entity and used routinely or regularly for provision of health, day care, education, or library services to children
under the age of 18, if the services are funded by Federal programs either directly or through State or local
governments, by Federal grant, contract, loan, or loan guarantee. The law does not apply to children's services
provided in private residences, facilities funded solely by Medicare or Medicaid funds, and portions of
facilities used for inpatient drug or alcohol treatment. Failure to comply with the provisions of the law may
result in the imposition of a civil monetary penalty of up to $1000 per day and/or the imposition of an
administrative compliance order on the responsible entity by signing and submitting this Contract the
Subrecipient certifies that it will comply with the requirements of the Act.
The applicant/grantee further agrees that it will require the language of this certification be included in any
subawards which contain provisions for the children's services and that all subgrantees shall certify
accordingly.
City of Fort Worth
a political subdivision of the State of Texas
By: Susan Alanis
Title:Assistant City Manager
Date:April 9,2015 8:19 am
OFFICIAL RECORD
CITY SECRETARY
Page l5 of 16 F; WORTH, TX
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
CONTRACT NUMBER 61140002205 FOR THE
FY 2014 COMMUNITY SERVICES BLOCK GRANT PROGRAM("CSBG")
CFDA#93.569
ADDENDUM D
CERTIFICATION REGARDING DEBARMENT,SUSPENSION AND OTHER
RESPONSIBILITY MATTERS
The undersigned certifies,to the best of its knowledge and belief,that it and its principals:
(a) Are not presently debarred, suspended, proposed for debarment, declared ineligible, or voluntarily
excluded by any Federal department or agency;
(b) Have not within a three-year period preceding this proposal been convicted of or had a civil judgment
rendered against them for commission of fraud or a criminal offense in connection with obtaining, attempting
to obtain, or performing a public (Federal, State or local) transaction or contract under a public transaction;
violation of Federal or State antitrust statutes or commission of embezzlement, theft, forgery, bribery,
falsification or destruction of records,making false statements,or receiving stolen property;
(c) Are not presently indicted for or otherwise criminally or civilly charged by a governmental entity (Federal,
State or local)with commission of any of the offenses enumerated in paragraph(1)(b)of this certification;and
(d) Have not within a three-year period preceding this application/proposal had one or more public
transactions(Federal,State or local)terminated for cause or default.
Where the undersigned Subrecipient is unable to certify to any of the statements in this certification, such
Subrecipient shall attach an explanation of why it cannot provide said certification to this Contract.
The undersigned Subrecipient further agrees and certifies that it will include the below clause titled "Certification
Regarding Debarment, Suspension, Ineligibility and Voluntary Exclusion-Subcontracts/Lower Tier Covered
Transaction," without modification, in all subgrants, subcontracts and in all solicitations for subgrants and
subcontracts:
"CERTIFICATION REGARDING DEBARMENT,SUSPENSION,LNELIGIBILITY AND VOLUNTARY
EXCLUSION-SUBCONTRACTS/LOWER TIER COVERED TRANSACTIONS
(1) The prospective lower tier participant/subcontractor certifies, by submission of this proposal, that neither
it nor its principals is presently debarred, suspended, proposed for debarment, declared ineligible, or
voluntarily excluded from participation in this transaction by any Federal department or agency.
(2) Where the prospective lower tier participant/subcontractor is unable to certify to any of the statements in
this certification,such prospective participant shall attach an explanation to this proposal.
LOWER TIER PARTICIPANT/SUBCONTRACTOR:
[Signature]
Printed Name:
Title:
Date: "
This certification is a material representation of fact upon which reliance is placed when the Department awards
the grant. If it is later determined that Subrecipient knowingly rendered an erroneous certification, in addition to
any other remedies available to the Federal Government, the Department may terminate this Contract for cause or
default.
SUBRECIPIENT:
City of Fort Worth
a political subdivision of the State of Texas
By: Susan Alanis
Title:Assistant City Manager
Date:April 9,2015 8:19 am OFFICIAL RECORD
CITY SECRETARY
Page 16 of 16 FT.WORTH,TX
"&C- Review Page 1 of
Official
F`oRT� oRTnCITY ��
COUNCIL ACTION: Approved on 6/9/2015 -Ordinance No. 21773-06-2015
DATE: 6/9/2015 REFERENCE NO.: **C-27325 LOG NAME: 80CSBG2015-SUP
CODE: C TYPE: CONSENT PUBLIC NO
HEARING:
SUBJECT: Authorize Acceptance of Additional Grant Funds from the Texas Department of Housing
and Community Affairs in the Amount of$304,021.00 for the Community Services Block
Grant Program for Project Year 2015, Authorize Execution of Related Contracts and Adopt
Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of additional grant funds from the Texas Department of Housing and
Community Affairs in the amount of$304,021.00 for the Community Services Block Grant Program
for Project Year 2015;
2. Authorize the execution of all related contracts with the Texas Department of Housing and
Community Affairs; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in
the Grants Fund in the amount of$304,021.00, subject to receipt of the grant funds.
DISCUSSION:
Community Services Block Grant (CSBG) funding provides programs and services to assist low-
income persons with case management, emergency assistance, outreach and certification for energy
assistance, information and referral and holiday assistance as well as services to provide clients with
transportation to services for employment, educational, medical and other needs. The Community
Action Partners in the Parks and Community Services Department serves as the designated
Community Action Agency for all of Tarrant County, in accordance with federal law and, as such,
administers CSBG-funded programs. Ten neighborhood CAP offices will be utilized to deliver
program services.
For the last several years, the Texas Department of Housing and Cornmunity Affairs (TDHCA) has
notified the City to use the prior year's contract amount as a planning figure pending execution of the
contract. On November 18, 2014, (M&C C-27084) the City Council approved acceptance of funding
from TDHCA in an amount up to $1,800,000.00, which is the amount that Staff projected the City
would receive based on prior funding levels. The total 2015 CSBG grant award to date is
$1,660,378.00.
On March 27, 2015, the City received notification from TDHCA that additional grant funds are
available for this year in the amount of$443,643.00, bringing the total grant amount to $2,104,021.00
($1,660,378.00 plus $443,643.00). Because the City Council previously approved acceptance of
grant funds in the amount of$1,800,000.00, Staff is only seeking approval to accept the amount of
$304,021.00 of additional grant funds, which represents the portion of the additional grant funds that
is over and above the amount previously approved by the City Council. No matching funds are
required from the City.
This program serves ALL COUNCIL DISTRICTS.
ittp://apps.cfwnet.org/council_packet/mc_review.asp?ID=21032&councildate=6/9/2015 6/19/201'
VI&C Review Page 2 of
FISCAL INFORMATION/CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above
recommendations and adoption of the attached appropriation ordinance, funds will be available in the
current operating budget, as appropriated, of the Grants Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 488195 08020OXXXXXX $304,021.00
GR76 5XXXXX 08020OXXXXXX $304,021.00
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Richard Zavala (5704)
Additional Information Contact: Sonia Singleton (5774)
ATTACHMENTS
80CSBG2015-SUP GR A014 r{ev, .docx
ittp:Happs.cfwnet.org/council_packet/mc_review.asp?ID=21032&councildate=6/9/2015 6/19/201`