HomeMy WebLinkAboutContract 30575 r + Y `( FiETARY
f� ;,QCT NO.
COMPREHENSIVE ENERGY ASSISTANCE PROGRAM
ATTACHMENT A - BUDGET
SUBRECIPIENT NAME: FORT WORTH, CITY OF, GRANT ADMIN.
AMENDMENT NUMBER: 4 TO CONTRACT NUMBER: 582039
ALLOCATION YEAR: 584
ALLOCATION PERIOD: 01/01/2004 - 12/31/2004
DEPARTMENT FINANCIAL OBLIGATIONS
$1,418,266.00 CEAP FUNDS CURRENTLY AVAILABLE
1170.00 TRAINING TRAVEL ALLOWANCE FUNDS CURRENTLY AVAILABLE
$1,418,266.00 TOTAL ANTICIPATED CEAP FUNDS
1170.00 TOTAL ANTICIPATED TRAINING TRAVEL ALLOWANCE FUNDS
BUDGET FOR AVAILABLE ALLOCATIONS
BUDGET CATEGORY FUNDS $
---------------------------- ---------------- ------
Administration $74,645.00
Case Management $89,005.00
Direct Services $1,254,616.00
---------------------------- ---------------- ------
TOTAL BUDGET $1,418,266.00
---------------------------- ---------------- ------
Energy Crisis $125,462.00 10.00
Co-Payment $250,923.00 20.00
Elderly and Disabled $564,577.00 45.00
Heating and Cooling Systems $250,923.00 20.00
Direct Services Support $62,731.00 5.00
---------------------------- ---------------- ------
TOTAL DIRECT SERVICES $1,254,616.00 100
Subrecipient's service area consists of the following Texas counties:
Tarrant County
Administrative costs, salaries, fringe benefits, non-training travel,
equipment, supplies, audit and office space are limited to 5.00% of the
contract expenditures, excluding Training/Travel costs.
Case Management costs are limited to 6.00% of the contract expenditures
excluding Training/Travel costs. Direct Services Support costs are
limited to 5.001 of total Direct Services expenditures.
Subrecipient may adjust dollar amounts within the following components at
levels not to exceed 10% of said components. Energy Crisis (may not exceed 10%
of Direct Service dollars expended) , Co-payment, Elderly/Disabled (may not
exceed 50% of Direct Services dollars expended) , Heating/Cooling Systems (may
not be less than 20% of Direct Services dollars expended) and Direct Services
Support (may not exceed 5% of Direct Services dollars expended) .
Department's prior written approval for purchase or lease of equipment with an
acquisition cost of $5,000 and over is required. Approval of this budget does
not constitute prior approval.
Funds may not be used for the purchase or improvement of land, or the purchase,
construction, or permanent improvement of any building or facility.
v ,.7
Subrecipient is limited to only budget revision request during the first 6
months of the Allocation Period. A second and final budget revision must be
be received by the Department on or before October 31, 2004.
Subrecipient shall provide outreach services under all components in this
category. Failure to do so may result in contract termination. Subrecipient
must document outreach, whether the outreach is conducted with "Direct Service
Support" funds or other funds.
Effective Date of Budget: 06/01/2004
�,-. Tr V .
Signature •. •-
Routing No 977962 Contract No 582039
Begin Date 01/01/2003 Ending Date 12/31/2004 Allocation G
rant 584
Routing Date
Initials Name Signed
Section PMC Peggy Colvin 06/08/2004
Division EEF Eddie Fariss 06/09/2004
Legal PAS Paul Smith 06/10/2004
Accounting REH Elmis Hermosilla 06/14/2004
Contractor RZ 07/23/2004
Executive Director EPC Edwina Carrington 07/26/2004
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Database: PRO Appl : AP1 01 User: 039 Sep 7th,
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Keymap: DATA ENTRY Mode :_
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Approved as to form and legality
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ATTEST:
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Sarah Fullenwider Martha! Hendrix
Assistant City Attorney City Secretary
14("01 /Q-9-03-
Contract Authorization
Libby Wats
Assistant City Manager
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 12/9/2003 - Ordinance No. 15779
DATE: Tuesday, December 09, 2003
LOG NAME: 80CEAP04 REFERENCE NO.: **G-14189
SUBJECT:
Acceptance of a Grant and Execution of a Contract with the Texas Department of Housing and
Community Affairs for the Fiscal Year 2004 Comprehensive Energy Assistance Program through
December 31, 2004 and Adoption of Related Appropriation Ordinance
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the City Manager to accept a grant from the Texas Department of Housing and Community
Affairs (TDHCA) in an amount not to exceed $1,600,000; and
2. Authorize a non-interest bearing interfund loan from the General Fund to the Grants Fund in the amount
of$320,000 for interim financing of this grant project pending contract execution; and
3. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund by $1,600,000; and
4. Apply indirect costs at the rate of 20.88%, which is the most recently approved rate for this department,
and apply the new, approved rate when available.
DISCUSSION:
For the past several years, TDHCA has notified the City to use the prior year's contract amount as a
planning figure for the Comprehensive Energy Assistance Program (CEAP) pending execution of the
contract. The total 2003 contract amount was $1,546,723.
The CEAP contract for 2004 has six components:
1. Energy Crisis; and
2. Elderly/Disabled Assistance; and
3. Co-Payment Assistance; and
4. Heating and Cooling Systems; and
5. Direct Service Support; and
6. Case Management.
All households at or below 125% of the Federal Poverty Level will be afforded access to the program. All
applicant households will be determined eligible according to income guidelines and program
procedures. The benefit determinations include the household's income, the household size, the energy
consumption and/or the vulnerability of the household, and the availability of funds. The Parks and
Community Services Department will review all applications at the nine City-operated Neighborhood
Resources Development Program facilities. Payments will be made for eligible clients directly to the utility
vendors and heating and cooling systems repair companies of Tarrant County. 7I
Logname: 80CEAP04 Pagel of 2
The administrative cost for FY2004 is restricted to a rate of 5%, Case Management to a rate of 6% and
Direct Services Support to a rate of 5%. The remaining funds will be used for Energy Crisis,
Elderly/Disabled Assistance, Co-Payment Assistance and Heating and Cooling Systems for the duration of
the contract.
This program serves ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
The Finance Director certifies that upon approval of the above recommendations and adoption of the
attached appropriation ordinance, funds will be available in the current operating budget, as appropriated, of
the Grants Fund. Upon execution of the grant contract, interim funding will be returned to the General
Fund.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 488195 080200892000 $1,600,000.00 GG01 136076 0000000 $320,000.00
GR76 5 VARIOUS 080200892010 $1,600,000.00
GR76 220001 00200892000 $320,000.00
Submitted for City Manager's Office by: Libby Watson (6183)
Originating Department Head: Randle Harwood (Acting) (5704)
Additional Information Contact: Leona Johnson (5775)
Air
Logname: 80CEAP04 Page 2 of 2