HomeMy WebLinkAboutContract 46834 CITY SECRETAW
CONTRACT NO. 14
Tt tts,�pa�+.t CITY OF FORT WORTH, TEXAS
88 STANDARD AGREEMENT FOR PROFESSIONAL SERVICES
This AGREEMENT is between the City of Fort Worth, a Texas home-rule municipality
(the "CITY"), and Kirriley — Horn and Associates, Inc., authorized to do business in Texas, an
independent contractor ("Consultant"), for a PROJECT generally described as: North Tarrant
Express Segment 3C (HI-35 W from US 81/287 to Alliance Boulevard).
Article I
Scope of Services
(1) Consultant hereby agrees to perform as an independent contractor the services set
forth in the Scope of Services attached hereto as Attachment "A". These services
shall be performed in connection with: North Tarrant Express Segment 3C (HI-35 W
from US 81/287 to Alliance Boulevard).
(2) Additional services, if any, will be requested in writing by the City. City shall not pay
for any work performed by Consultant or its subconsultants, subcontractors and/or
suppliers that has not been ordered in writing. It is specifically agreed that
Consultant shall not be compensated for any alleged additional work resulting from
oral orders of any person.
Article II
Compensation
Consultant shall be compensated in accordance with the Fee Schedule shown in
Attachment "B". Payment shall be considered full compensation for all labor, materials,
supplies, and equipment necessary to complete the services described in Attachment "A".
However the total fee paid by the City shall not exceed a total of $49,500.00 unless the
City and the Consultant mutually agree upon a fee amount for additional services and
amend this Agreement accordingly.
The Consultant shall provide monthly invoices to the City. Payment for services rendered
shall be due within thirty (30) days of the uncontested performance of the particular
services so ordered and receipt by City of Consultant's invoice for payment of same.
Acceptance by Consultant of said payment shall operate as and shall release the City from
all claims or liabilities under this Agreement for anything related to, done, or furnished in
connection with the services for which payment is made, including any act or omission of
the City in connection with such services.
City of Fort Worth,Texas
Standard Agreement for Professional Services OFFICIAL RECORD
Revision Date:9/24/2014
Page 1 of 8 CITY SECRETARY
FT.WORTH, TX
Article III
Term
Unless terminated pursuant to the terms herein, this Agreement shall be for a term of Three
hundred and Sixty Five (365) days, beginning upon the date of its execution, or until the
completion of the subject matter contemplated herein, whichever occurs first.
Article IV
Independent Contractor
Consultant shall operate hereunder as an independent contractor, and not as an officer,
agent, servant, or employee of the City. Consultant shall have exclusive control of and the
exclusive right to control the details of its work to be performed hereunder and all persons
performing same, and shall be solely responsible for the acts and omissions of its officers,
agents, employees, contractors and subcontractors. The doctrine of respondent superior
shall not apply as between City and Consultant, its officers, agents, employees, contractors,
and subcontractors, and nothing herein shall be construed as creating a partnership or joint
venture between City and Consultant.
Article V
Professional Competence and Indemnification
(1) Work performed by Consultant shall comply in all aspects with all applicable local,
state and federal laws and with all applicable rules and regulations promulgated by
the local, state and national boards, bureaus and agencies. Approval by the City
shall not constitute or be deemed to be a release of the responsibility and liability of
Consultant or its officers, agents, employees, contractors and subcontractors for the
accuracy and competency of its services performed hereunder.
(2) In accordance with Texas Local Government Code Section 271.904, the
Consultant shall indemnify, hold harmless, and defend the City against
liability for any damage caused by or resulting from an act of negligence,
intentional tort, intellectual property infringement, or failure to pay a
subcontractor or supplier committed by the Consultant or Consultant's agent,
consultant under contract, or another entity over which the Consultant's
exercises control.
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:9/24/2014
Page 2 of 8
Article VI
Insurance
(1) Consultant shall not commence work under this Agreement until it has obtained all
insurance required under this Article and the City has approved such insurance, nor
shall Consultant allow any subcontractor to commence work on its subcontract until
all similar insurance of the subcontractor has been so obtained and approval given
by the City; provided, however, Consultant may elect to add any subconsultant as
an additional insured under its liability policies.
Commercial General Liability
$1,000,000 each occurrence
$1,000,000 aggregate
Automobile Liability
$1,000,000 each accident (or reasonably equivalent limits of
coverage if written on a split limits basis). Coverage shall be
on any vehicle used in the course of the Project.
Worker's Compensation
Coverage A: statutory limits
Coverage B: $100,000 each accident
$500,000 disease - policy limit
$100,000 disease - each employee
(2) Additional Insurance Requirements
a. Except for employer's liability insurance coverage under Consultant's worker's
compensation insurance policy, the City, its officers, employees and servants shall
be endorsed as an additional insured on Consultant's insurance policies.
b. Certificates of insurance shall be delivered to the City of Fort Worth Water
Department, Attention: Mr. John Kasavich, P.E., 311 W. 10th Street Fort Worth, TX
76102, prior to commencement of work.
c. Any failure on part of the City to request required insurance documentation shall
not constitute a waiver of the insurance requirements specified herein.
d. Each insurance policy shall be endorsed to provide the City a minimum thirty days
notice of cancellation, non-renewal, and/or material change in policy terms or
coverage. A ten days notice shall be acceptable in the event of non-payment of
premium.
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:9/24/2014
Page 3 of 8
e. Insurers must be authorized to do business in the State of Texas and have a
current A.M. Best rating of A: VII or equivalent measure of financial strength and
solvency.
f. Other than worker's compensation insurance, in lieu of traditional insurance, City
may consider alternative coverage or risk treatment measures through insurance
pools or risk retention groups. The City must approve in writing any alternative
coverage.
g. Workers' compensation insurance policy(s) covering employees employed on the
Project shall be endorsed with a waiver of subrogation providing rights of recovery
in favor of the City.
h. City shall not be responsible for the direct payment of insurance premium costs
for Consultant's insurance.
i. Consultant's insurance policies shall each be endorsed to provide that such
insurance is primary protection and any self-funded or commercial coverage
maintained by City shall not be called upon to contribute to loss recovery.
j. In the course of the Agreement, Consultant shall report, in a timely manner, to
City's officially designated contract administrator any known loss occurrence which
could give rise to a liability claim or lawsuit or which could result in a property loss.
k. Consultant's liability shall not be limited to the specified amounts of insurance
required herein.
I. Upon the request of City, Consultant shall provide complete copies of all
insurance policies required by these Agreement documents.
Article VII
Transfer or Assignment
City and Consultant each bind themselves, and their lawful successors and assigns, to this
Agreement. Consultant, its lawful successors and assigns, shall not assign, sublet or transfer
any interest in this Agreement without prior written consent of the City.
Article VIII
Termination of Contract
(1) City may terminate this Agreement for its convenience on 30 days' written notice.
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:9/24/2014
Page 4 of 8
Either the City or the Consultant for cause may terminate this Agreement if either
Party fails substantially to perform through no fault of the other and does not
commence correction of such nonperformance with 5 days of written notice and
diligently complete the correction thereafter
(2) If City chooses to terminate this Agreement under Article 8, upon receipt of notice of
termination, Consultant shall discontinue services rendered up to the date of such
termination and City shall compensate Consultant based upon calculations in Article
2 of this Agreement and Exhibit "B" attached hereto and incorporated herein.
(3) All reports, whether partial or complete, prepared under this Agreement, including
any original drawings or documents, whether furnished by the City, its officers,
agents, employees, consultants, or contractors, or prepared by Consultant, shall be
or become the property of the City, and shall be furnished to the City prior to or at
the time such services are completed, or upon termination or expiration of this
Agreement.
Article IX
Right to Audit
(1) Consultant agrees that the City shall, until the expiration of three (3) years after final
payment under this Agreement, have access to and the right to examine any directly
pertinent books, documents, papers and records of Consultant involving transactions
relating to this Agreement. Consultant agrees that the City shall have access during
normal working hours to all necessary facilities and shall be provided adequate and
appropriate workspace in order to conduct audits in compliance with the provisions of
this section. City shall give Consultant reasonable advance notice of intended audits.
(2) Consultant further agrees to include in all its subcontracts hereunder, a provision to
the effect that the subcontracting consultant agrees that the City shall, until the
expiration of three (3) years after final payment under the subcontract, have access
to and the right to examine any directly pertinent books, documents, papers and
records of such sub-consultant, involving transactions to the subcontract, and
further, that City shall have access during normal working hours to all sub-
consultant facilities, and shall be provided adequate and appropriate work space in
order to conduct audits in compliance with the provisions of this article. City shall
give Consultant and any sub-consultant reasonable advance notice of intended
audit.
(3) Consultant and sub-consultants agree to photocopy such documents as may be
requested by the City. The City agrees to reimburse Consultant for the cost of copies
at the rate published in the Texas Administrative Code in effect as of the time copying
is performed.
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision pate:9/24/2014
Page 5 of 8
Article X
Minority Business and Small Business Enterprise (MBE)(SBE) Participation
In accordance with the City's Business Diversity Enterprise Ordinance No. 20020-12-2011,
as amended, the City has goals for the participation of minority business enterprises and/or
small business enterprises in City contracts. Consultant acknowledges the MBE and SBE
goals established for this Agreement and its accepted written commitment to MBE and SBE
participation. Any misrepresentation of facts (other than a negligent misrepresentation)
and/or the commission of fraud by the Consultant may result in the termination of this
Agreement and debarment From participating in City contracts for a period of time of not less
than three (3) years.
Article XI
Observe and Comply
Consultant shall at all times observe and comply with all federal, state, and local laws and
regulations and with all City ordinances and regulations which in any way affect this
Agreement and the work hereunder, and shall observe and comply with all orders, laws
ordinances and regulations which may exist or may be enacted later by governing bodies
having jurisdiction or authority for such enactment. No plea of misunderstanding or ignorance
thereof shall be considered. Consultant agrees to defend, indemnify and hold harmless City
and all of its officers, agents and employees from and against all claims or liability arising out
of the violation of any such order, law, ordinance, or regulation, whether it be by itself or its
employees.
Article XII
Venue and Jurisdiction
If any action, whether real or asserted, at law or in equity, arises on the basis of any
provision of this Agreement, venue for such action shall lie in state courts located in
Tarrant County, Texas or the United States District Court for the Northern District of Texas
— Fort Worth Division. This Agreement shall be construed in accordance with the laws of
the State of Texas.
Article XIII
Contract Construction
The Parties acknowledge that each party and, if it so chooses, its counsel have reviewed
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:9/24/2014
Page 6 of 8
and revised this Agreement and that the normal rule of construction to the effect that any
ambiguities are to be resolved against the drafting party must not be employed in the
interpretation of this Agreement or any amendments or exhibits hereto.
Article XIV
Severability
The provisions of this Agreement are severable, and if any word, phrase, clause,
sentence, paragraph, section or other part of this Agreement or the application thereof to
any person or circumstance shall ever be held by any court of competent jurisdiction to be
invalid or unconstitutional for any reason, the remainder of this Agreement and the
application of such word, phrase, clause, sentence, paragraph, section, or other part of this
Agreement to other persons or circumstances shall not be affected thereby and this
Agreement shall be construed as if such invalid or unconstitutional portion had never been
contained therein.
Article XV
Notices
Notices to be provided hereunder shall be sufficient if forwarded to the other Party by
hand-delivery or via U.S. Postal Service certified mail return receipt requested, postage
prepaid, to the address of the other Party shown below:
City of Fort Worth
Attn: John Kasavich, P. E.
Water Department
311 W. 10th Street
Fort Worth, Texas 76102
Consultant:
Kimley—Horn &Associates, Inc.
Attn: Glenn Gary, P.E.
801 Cherry Street, Unit 11, Ste. 900
Fort Worth, TX 76102
Article XVI
Headings
The headings contained herein are for the convenience in reference and are not intended
to define or limit the scope of any provision of this Agreement
City of Fort Worth,Texas
Standard Agreement for Professional Services
Revision Date:9/24/2014
Page 7 of 8
Article XVII
Counterparts
This Agreement may be executed in one or more counterparts and each counterpart shall,
for all purposes, be deemed an original, but all such counterparts shall together constitute
but one and the same instrument.
Executed and effective this the day of 3-u I, 2015.
BY: BY:
CITY OF FORT WORTH ENGINEER
Kimley — Horn and Associates, Inc.
Glenn Gary, P. E.
Fernando Costa Senior Vice-President
Assistant City Manager
Date:
Date: W- /S-
APPROVAL
RECOMMENDED:
y:
Andrew T. ronberg, P. E.
s istant Director, Water Department
APPROVED AS TO FORM AND LEGALITY M&C No.: N/A
By: �a9� M&C Date: N/A
Doug Black
Senior Assistant City Attorney
ATTEST: , 0
� $70
So S 2
City Secret ry XA
City of Fort Worth,Texas
Standard Agreement for Professional Services OFFICIAL RECORD
Revision Date:9/24/2014
Page 8 of 8 CITY SECRETARY
FT.WORTH,TX
ATTACHMENT A
ON-CALL SERVICES FOR
NORTH TARRANT EXPRESS SEGMENT 3C
ATTACHMENT "A"
Scope for Engineering and Project Management Related Services for the
North Tarrant Express Segment 3C (IH-35W from US 81/287 to Alliance Blvd.) Project
The scope set forth herein defines the work to be performed by the ENGINEER in
completing the project.
OBJECTIVE
The objective of this project is to provide the CITY with project management related services
associated with the North Tarrant Express (NTE). The ENGINEER will assist the CITY with
the design review, coordination, facilitation, operation and relocation of CITY owned
infrastructure impacted or potentially impacted by the NTE construction projects through
December 2015.
WORK TO BE PERFORMED
Task 1. Project Management Services
Task - 1 Project Management Services
1.1. Project Meetings and Coordination: Attend up to two (2) meetings a week and
coordinate as directed by the CITY with CITY, project stakeholders, contractors,
other consultants, and / or citizens. (June 2015 — December 2015)
1.2. Plan Reviews: Review engineering plans provided by contractor or other engineers
and provide CITY with comments and recommendations for up to four (4) sets of
submittals. (June 2015 —August 2015)
1.3. Bidding: Assist CITY, project stakeholders, contractors, other consultants, and / or
citizens regarding various items associated with one (1) round of the bidding
process. (September 2015 — October 2015)
1.4. Construction Support Services for First Two (2) Months of Construction (November
2015 — December 2015): Provide professional construction phase services for
construction of the proposed project for the purpose of providing assistance to
CITY during construction- The following services will be performed for the
construction contract of utility relocations during the contract period:
A. Preconstruction Meeting:
1. Attend one (1) preconstruction conference for each relocation project.
B. On-site Observation
1. Make one (1) site visit a week in accordance with the construction period in
order to observe the progress of the Work.
City of Fork Worth,Texas
Attachment A
PMO Release Date:07.23.2012
Page 1 of 3
2. Such visits and observations by ENGINEER are not intended to be
exhaustive or to extend to every aspect of Contractor's work in progress.
Observations are to be limited to spot checking, selective measurement,
and similar methods of general observation of the Work based on
ENGINEER'S exercise of professional judgment. Based on information
obtained during such visits and such observations, ENGINEER will
evaluate whether Contractor's work is generally proceeding in
accordance with the Contract Documents, and ENGINEER will keep
CITY informed of the general progress of the Work.
The purpose of ENGINEER'S site visits will be to enable ENGINEER to
better carry out the duties and responsibilities specifically assigned in this
Agreement to ENGINEER, and to provide CITY a greater degree of
confidence that the completed Work will conform in general to the Contract
Documents. ENGINEER shall not, during such visits or as a result of such
observations of Contractor's work in progress, supervise, direct, or have
control over Contractor's work, nor shall ENGINEER have authority over or
responsibility for the means, methods, techniques, equipment choice and
usage, sequences, schedules, or procedures of construction selected by
Contractor, for safety precautions and programs incident to Contractor's
work, nor for any failure of Contractor to comply with laws and regulations
applicable to Contractor's furnishing and performing the Work.
Accordingly, ENGINEER neither guarantees the performance of any
Contractor nor assumes responsibility for any Contractor's failure to
furnish and perform its work in accordance with the Contract Documents.
C. Progress Meetings: Attend up to one (1) progress meetings a week based on
the construction period and visit the site for observation at that time.
D. Shop drawing, samples and other submittals Review:
1. Review shop drawings, samples and other submittals submitted by the
contractor for general conformance with the design concepts and general
compliance with the requirements of the contract for construction.
2. Such review, approvals or other action will not extend to means, methods,
techniques, equipment choice and usage, sequences, schedules, or
procedures of construction or to related safety precautions and programs
and shall not relieve the Contractor from its responsibility for
performance in accordance with the contract for construction, nor is such
review a guarantee that the work covered by the shop drawings, samples
and submittals is free of errors, inconsistencies or omissions.
3. Log all shop drawings, samples and other submittals.
E. Substitutions:
1. Evaluate and determine the acceptability of up to three (3) substitute or
"or-equal" materials proposed by Contractor in accordance with the
Contract Documents, but subject to the provisions of applicable
standards of the state or the CITY.
ATTACHMENT W TO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9/03/2009)
PAGE 20F3
F. Request for information (RFI):
1. Provide necessary interpretations and clarifications of contract documents,
and make recommendations as to the acceptability of the work.
ENGINEER will respond to reasonable and appropriate Contractor
requests for information and issue necessary clarifications and
interpretations of the Contract Documents to CITY as appropriate to the
orderly completion of Contractor's work. Any orders authorizing
variations from the Contract Documents will be made by CITY.
G. Final Project Walk Through:
1. Attend the "Final" project walk through and assist with preparation of final
punch list. Attend One (1) final site visit to determine if the completed
Work of Contractor is generally in accordance with the Contract
Documents
2. ENGINEER shall not be responsible for the acts or omissions of any
Contractor, or of any of their subcontractors, suppliers, or of any other
individual or entity performing or furnishing the Work. ENGINEER shall
not have the authority or responsibility to stop the work of any Contractor
H. Record Drawings
1. The Developer will prepare Record Drawings for this project.
1.5. Project Administration
A. Monthly Invoices: Prepare monthly invoices that meet the CITY invoice format
requirements.
B. Deliverables: Monthly Invoices to CITY
C. Process Payments to Developer:
1. Conduct and document meeting with CITY and Developer to discuss and
create payment process protocol.
2. Develop standard invoice and backup material in accordance to the CITY's
and Developer's requirements.
3. Conduct and document verification meeting with CITY and Developer
regarding the standard invoice and backup material.
4. Monthly invoice and backup material: Prepare monthly invoices and
backup material to meet Developer format requirements.
ATTACHMENT WTO STANDARD AGREEMENT FOR ENGINEERING RELATED DESIGN SERVICES(REV 9/03/2009)
PAGE 3 OF 3
ATTACHMENT "B"
COMPENSATION
Design Services for
North Tarrant Express Segment 3C (IH-35W from US 81/287 to Alliance Blvd.)
City Project No. 02635
Lump Sum Project
I. Compensation
A. The ENGINEER shall be compensated a total lump sum fee of $49,500 as
summarized in Exhibit B-1 — Engineer Invoice and Section IV— Summary of Total
Project Fees. The total lump sum fee shall be considered full compensation for
the services described in Attachment A, including all labor materials, supplies,
and equipment necessary to deliver the services.
B. The ENGINEER shall be paid monthly payments as described in Section II -
Method of Payment.
II. Method of Payment
A. Partial payment shall be made to the ENGINEER monthly upon City's approval of
an invoice prepared and submitted by the ENGINEER.
B. The cumulative sum of such monthly partial fee payments shall not exceed the
total current project budget including all approved Amendments.
C. Each invoice shall be verified as to its accuracy and compliance with the terms of
this Agreement by an officer of the ENGINEER.
III. Progress Reports
A. The ENGINEER shall prepare and submit to the designated representative of the
Water Department monthly progress reports and schedules in the format
required by the City.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.09.2012
Pagel of 3
ATTACHMENT "B"
COMPENSATION
IV. Summary of Total Project Fees
Task Description Fee MBE/SBE (%)
Task 1 —NTE On-Cal I Services $49,500 $5,000
Total Project $49,500 $5,000 (10.1%)
MBE/SBE Subcousultant Services Fee
Lamb-Star Engineering, L.P. Construction Support Services $4,500
PIC Printing Printing $500
Total $5,000
This attachment is provided for informational purposes only to show the projected plan to
meet the MBE/SBE goal of 10%. The actual dollars paid by the ENGINEER to MBE/SBE
subconsultants may vary for each task as well as for each subconsultant. The
subconsultants listed are those intended for use on this project, but the actual
subconsultants used may vary.
City of Fort Worth,Texas
Attachment A
PMO Release Date:08.09.2012
Page 2 of 3
EXHIBIT "B-1"
ENGINEER INVOICE
(Supplement to Attachment B)
Insert required invoice format following this page, including negotiated total budget and
allocations of budgets across work types and work phases.
City of Fort Worth,Texas
Attachment B
PMO Official Release Dale:8.09.2012
Page 3 of 3
B-3
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Kimley>>>Horn Budget Summary
Project Workplan Budget Date: Jun 16,2015
General Project Information Fee Information
Client: City of Fort Worth Fee Type: LS Goal Mult. 3.5
Project: NTE 3C Expense Mult: 1.10
KHA No. TBD
PM: Tyler Kay Allocation: 0.0%
Task Budget Summary Task 00 Task 888
No. Task Name Hours Labor Expenses Allocation Subtotal
100 NTE Seg 3C 266 $ 42,900 $ 1,100 $ 44,000
777 lContingency $ -
TOTALS:1 266 $ 42,900 1 $ 1,100 $ - $ 44,000
Subconsultant Summary
Task No. Task Name Cost Multiplier Subtotal
710 Construction Phase Services - Lamb-Star Engineering $ 4,500 1.10 $ 4,950
711 Printing - PIC Printing $ 500 1.10 $ 550
TOTALS:1 $ 5,000 1 is 5,500
Project Budget Summary Project Multipliers$ 42,900 Goal Multiplier: 3.50
Expenses: $ 6,600 Overall Multiplier: 3.39
TOTAL: $ 49,500
Paqe 2 of 3
Kimley>>>Horn
Project Workplan Budget Date: June 16,2015
General Project Information &IM Task Information
Client: City of Fort Worth Labor: $ 42,900 Number: 100
Project: NTE 3C Expenses: $ 1,100 Name: NTE Seg 3C
KHA No: TBD Allocation: $ - Task Mgr: CTD
PM: Tyler Kay TOTAL: $ 44,000
Task Description and Budgeting
a
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N
z
Task Descriptions: GLC: P8 P7 P4 P1 N6 B3 (Hrs) Expenses($)
40 hrs/month-6 months $ 1,000
1.1 -Project Meetings&Coordination 8 24 40 72
12 hrs/month-6 months
1.2-Plan Reviews 8 16 24 48
16 hrs/month-3 months
1.3-Bidding 4 16 20
10 hrs/month-2 months
1.4-Construction Support Services-KHA 16 44 60
30 hrs/month-2 months
-On Site Observation-Lamb-Star 151 91 24
12 hrs/month-2 months
1.5-Project Administration 8 20 4 4 36
6 hrs/month-6 months
1.6-Other Services
2 hrs/month-3 months 4 2 6
(Printing)PIC Printing
Subtotals: 161 831 1571 6 1 266 $ 1,000
Task . . - 000 .-
Cost: 1.21 5.21 5.51 1 0.11 0.1 I I I 1 11 12.21 $ 1,000
Effort: 4.4118.41 19.31 1 0.51 0.31 1 1 1 1 1 11 42.91 $ 1,100
Paqe 3 of 3