HomeMy WebLinkAboutContract 11780 W I
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21981
STATE OF TEXAS X
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KNOW ALL MRN BY THESE PRES
COUNTY OF TARRANT X CITY SECRETARY G g
CONTRACT No. l/
That the City of Fort Worth ("City"), a municipal corpora AL t situ-
ated in Tarrant County, Texas, acting herein by and through Robert L.
Herchert, its duly authorized City Manager, and Johnson, Johnson & Roy, Inc.
("Consultant"), acting herein by and through Clarence Roy, its duly
authorized representative, do hereby make and enter this contract and
hereby covenant and agree as follows:
ARTICLE I
CONSULTANT
Consultant covenants and agrees to perform the technical and professional
work for a comprehensive urban design plan for the physical improve-
ment of the area denominated Central Business District (CBD) in Fort
Worth, Texas, as set out on the map marked Exhibit "A," attached
hereto and incorporated herein for all purposes incident to this con-
tract. The scope of the work to be performed hereunder is more par-
ticularly set out hereinafter in Exhibit "B" of this contract. Such
work shall be performed in accordance with the terms of this contract
and for the consideration stated. Consultant covenants and agrees
to perform its duties and work and provide the services hereunder with
due diligence and in accord with the highest professional standards,
using a high degree of care to ensure the accuracy and timeliness there-
of. Consultant shall make all of the various studies as provided here-
in and shall make recommendations to the City based upon such studies.
Consultant shall submit, in addition to periodic progress reports,
a final report upon completion of the work, as specified in Exhibit
"B." In the preparation of various reports and data, as outlined
herein, Consultant shall furnish Linder its direct supervision such
personnel as are required to accomplish the work set forth in Ex-
hibit "B." Specifically, Consultant will employ under its direction
the following firms: Caudill, Rowlett Scott, Inc.
Ceren Associates
Barton-Aschman Associates
ARTICLE II
SCOPE OF SERVICES
Consultant shall exert its best professional efforts to perform and
-- ry out in a satisfactory manner the services set forth in Exhibit
OFFICIAL RECORD
CITY SECRETARY
FT. WORTH, TEX.
"B", entitled "Scope of Services", attached hereto and by reference
Incorporated herein and made a part hereof. Services listed therein
under "Extra Services" shall, if elected, be performed in conformity
with the terms and conditions of this contract; provided any such
"Extra Services", though performed by Consultant in consideration
of the mutual covenants herein, shall be compensated by other funds
than those herein provided. Services listed therein under "Additional.
Services" shall, if elected, be performed in conformity with the terms
and conditions of a separate and additional contract. Such a contract,
if elected, shall be based upon the Average Hourly Rate for the appro-
priate staff as established in Exhibit "C", "Additional Services".
ARTICLE III
DIRECTION OF WORK
A. All data, reports, research, graphic presentation materials,
etc., prepared by Consultant as part of its work under this
contract shall become the property of the City upon completion
or termination of this contract or any phase thereof.
B. Except as provided herein, Consultant shall not assign any
interest in this contract nor delegate the performance of any
of its duties hereunder without the prior written consent of
City, and any attempted assignment or delegation without prior
written consent shall be void.
C. Consultant shall provide, at the beginning of each month, a
Progress Report for the preceding month's work.
D. City shall provide the work, services and assistance to Consultant
set out in Exhibit "B".
E. The parties hereto may, from time to time, provide changes in the
scope of services, time of performance, compensation, or any other
provision of this contract only by written amendment approved by
City Council of City.
ARTICLE IV
TIME OF PERFORMANCE
Consultant agrees to commence the work upon execution of this contract.
All work and services to be performed under this contract shall be completed
and the project shall be delivered to the City, no later than five and one-
half months (51§) of the date of execution hereof. Consultant shall make two
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(2) interim reports, each of which shall be commented upon in writing by the
City within three (3) weeks of submission. Failure of City to timely comment,
without good cause, shall be grounds for termination of this agreement by Consultai
ARTICLE V
LIMITATION OF COSTS
The total cost to City for the performance of "Basic Services" pursuant
to this contract shall be a lump sum fee, including all professional
fees, direct and indirect costs, expense of travel, subsistence, lodging,
printing and reproduction, and all other out-of-pocket expenses,
Consultant agrees to perform the work as specified in Exhibit "B", "Scope
of Services", and all obligations under this contractfor a lump sum fee
of $128,800. A detailed schedule of such expense is set out in Exhibit
"C", "Project Budget", attached hereto and incorporated herein by
reference.
ARTICLE VI
PAYMENT
A. Consultant shall submit to City at the end of each month an invoice
for allowable costs incurred in the performance of this contract
during the previous month.
B. Promptly after receipt of each invoice, but in no event later than
thirty (30) days after its receipt, City shall make payment thereon
to Consultant; provided, however, that after ninety(90%) percent
of the total lump sum set forth in this contract, as from time to
time amended, shall have been paid pursuant to the foregoing,
further payment shall be withheld until the completion and delivery
to the City of final report hereunder.
C. On receipt of the invoice designated by Consultant as the "final
invoice" and upon compliance by Consultant with all the provisions
of this contract, City shall promptly, but in no event later than
thirty (30) days after receipt of said notice to pay to Consultant any
balance of the agreed $128,800 fee, which has been withheld pursuant to
Paragraph B, above, or otherwise not paid to Consultant.
ARTICLE VII
RECORDS AND AUDITS
Consultant shall maintain complete and accurate records with respect
to allowable costs incurred under this contract. All such records shall
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be maintained on a generally-accepted accounting basis and shall be
clearly identified and readily accessible. Consultant shall provide
free access to the representatives of City of its appointees at all
proper times to such books and records, and the right to examine and
audit the same,and to make transcripts therefrom as necessary to allow
inspection of all work data, documents, proceedings and activities
related to this contract for a period of three (3) years from the date of
final payment under this contract.
ARTICLE VIII
LIABILITY INSURANCE
It shall be Consultant's responsibility to see that all of the
activities performed pursuant to the terms of this contract are covered
by public liability and property damage insurance in order that the
general public or any representative of City may have recourse
against the responsible party for injuries or damages sustained as a
result of said contract operations. Consultant shall carry the liability
insurance with companies acceptable to City and shall furnish Certi-
ficates of Insurance to City before any work is commenced, as proof that
it has secured and paid for policies of public liability and auto-
mobile liability insurance covering all risks incident to or in
connection with the execution, performance, attempted performance
or non-performance of this contract and agreement.
The amounts of such insurance shall not be less than the maximum
liability which can be imposed on City under the laws of the State
of Texas. At present, such amounts shall be as follows:
Property damage, per occurrence $ 50,000
Bodily injury or death, per person $100,000
Bodily injury or death, per occurrence $300,000
with the understanding and agreement by Consultant that such insurance
amounts shall be revised upward at City's option and that Consultant shall
revise such amounts within thirty (30) days following notice to Consultant
of such requirements.
ARTICLE IX
INDEPENDENT CONTRACTOR
Consultant shall perform all work and services hereunder as an in-
dependent contractor and not as an officer, agent, servant or employee
of the City of Fort Worth. Consultant shall have exclusive control of
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and the exclu^ ve right to control the details of its work and services
performed hereunder, and all persons performing same, and shall be solely
responsible for the acts and omissions of its officers, agents and
employees. Notwithstanding City's duty to cooperate and assist in
certain duties as set out in Exhibit "B," nothing herein shall be
construed as creating a partnership or joint enterprise between the
City and the Consultant, its officers, agents and employees; and the
doctrine of respondeat superior shall have no application hereunder.
ARTICLE X
INDEMNIFICATION
Consultant covenants and agrees to, and does hereby, indemnify and hold
harmless and defend City, its officers, employees, from and against any and
all suits or claims for damages or injuries, including death, to any and all
persons or property, whether real or asserted, arising out of or in
connection with any negligent act or omission on the part of Consultant,
its officers, agents, servants, employees or subcontractors, and
Consultant does hereby assume all liability and responsibility for in-
juries, claims or suits for damages to persons, property, or whatsoever
kind of character, whether real or asserted, occurring during or arising
out of the performance of this ocntract as a result of any negligent
act or omission on the part of Consultant, its officers, agents,
servants, employees or subcontractors.
ARTICLE XII
TERMINATION OF CONTRACT
It is agreed that City may cancel or terminate this contract at any
time by written notice to Consultant with the understanding that immediately
upon the date of termination, all work hereunder of Consultant and its
subcontractors and employees shall cease. In the event of such termination
prior to completion of the work provided for herein, City agrees to re-
imburse Consultant for the value of services actually performed, and in
no event more than $128,800.
ARTICLE XIII
VENUE
Venue and jurisdiction of any suit, right, or cause of action arising
under or in connection with this contract shall lie exclusively in
Tarrant County, Texas.
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SECTION XIV
NON-DISCRIMINATION
Consultant agrees that in all phases of the performance of this contract
it will not, on the grounds of race, color, sex or national origin, discrim-
inate or permit the discrimination against any person or group of persons,
including any employee or prospective employee of Consultant, in any manner.
Consultant further agrees that in the performance of the terms of this con-
tract, it will comply with the provisions of Chapter 13A, Article III
("Discrimination in Employment Practices") of the City Code of Fort Worth,
and with state and federal equal opportunity statutes and affirmative
action statutes and Executive Order 11246. Consultant shall insert a
similar provision in all subcontracts for services covered by this contract.
IN WITNESS WHEREOF, the parties have executed this contract in duplicate
originals at Fort Worth, Tarrant County, Texas, the a-;A day of
Jut 4_ , 1481.
ATTEST: CITY OF FORT WORTH
By.:
Ci Secretary Robert L. Herchert
City Manager
APPROVED AS TO FORM AND LEGALITY:
City Attorney
JOHNSON, JOHNSON & ROY, INC.
B �-
Clarence Roy
Authorized Representative
APPROVED BY CITY COUNCIL
C -s?ao
� q City Secretary
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SCOPE OF WORK
BASIC SERVICES:
The Consultant will conduct the effort in three Phases, each with its
particular emphasis and focuses. Within each phase, the Consultant will
deal with the wide range of concerns identified in the RFP, as amended,
special additional elements described below, and those which emerge in
discussions as vital to the project. In the scope of work which follows,
these concerns are aggregated into four Task groups: 'Transportation,
Economic Analysis and Strategy, Urban Design and Implementation.
PHASE I: VERIFICATION, GOALS, PRIORITIES, AND OPTIONS
Phase I contains four major task activities:
1. Establish Joint City/Consultant Team, Verify Work Plan
2. Verify and Collect Data
3. Establish Baseline Situation
4. Review, and Revise Direction
The Consultant will accomplish much of these tasks in a special Squatter
session, extending one or more weeks, over Tasks 2, 3, and 4.
TASK 1: ESTABLISH CONSULTANT/CITY TEAM, VERIFY WORK PLAN
Objective: To develop and document a thorough understanding of work tasks,
products, schedule, decision points, and City and Consultant responsibilities,
emphasizing involement of City Planning Staff and Sector Planning Council.
Approach: The Consultant Team will submit a detailed work plan and team
structure, and meet with City Planning Department to clarify any ambiguities,
and solve problem areas. After a detailed work plan and itemization of work
products are agreed upon, City responsibilities, involvement of staff
personnel, and an agreed-upon time schedule will be established. Finally,
a clearly established framework for decision-making will be detailed.
Product: The Consultant will provide a three-ring Action Plan Binder for
those persons to be actively involved in the process, with the purpose of
maintaining an ongoing and continuing flow of project information, technical
reports, memos, and the like between Consultant and City. The Binder
method will be used to construct both an accurate record of the project,
an Appendix of project information, and a preliminary draft of the Study
Plan.
TASK 2: VERIFY AND COLLECT DATA ON THE CURRENT SITUATION AND THE FUTURE
OUTLOOK AND TRENDS AND REVIEW PLANNING AND CIP PROJECTS
Objective: To collect and analyze all previous studies relevant to the
project area; to describe the existing data base and identify data not
collected but necessary to the comprehensive analysis of the area; to
define preliminary issues to be addressed in the study; to examine the
future outlook and trends for the CBD, and to review current planning and
Capital Improvement Program (CIP) Projects.
Approach: Existing plans and studies as outlined in the RFP, and other
available sources of data will be collected.
The Consultant will gather and review salient information and data required
to obtain a general understanding of the economic performance of the Fort
Worth market area and the CBD in particular. This data collection will be
supplemented with a series of extensive confidential interview with appropriate
public sector leaders and private sector leaders, inclduing heads of financial
institutions, real estate developers, investors, department store managers,
etc. The purpose of these confidential interviews will be to quickly obtain
an understanding of the constraints and opportunities related to downtown
development at the present time in the Fort Worth area. In addition, an on-
site investigation will be conducted to record the opportunities and con-
straints related to architecture, land use, circulation, housing, open space,
and proposed downtown CIP developments.
-1-
A Squatter session will be initiated in this task as a participation tool
for coordinating and improving communication with private sector interests.
The Consultant Team will organize workshops and design sessions for on-the-
spot programming and planning to assure participation on in project decisions.
Products: Compilation of existing data
List of facilities, programs and actions that are
"givens" for the Central Business District.
Synthesis of interview material
Record of on-site iuveacibationa
Begin to document participation element
from Squatter session
TASK 3: ESTABLISH BASELINE SITUATION
Objective: To synthesize and agree upon a comprehensive base of information
and outlooks, to identify, in a first-cut, options, goals, and priorities;
to review and identify in a preliminary way the current CIP projects of 1982-
1985 need, and to gain a thorough understanding of current conditions in the
project areas.
Approach: All of the additional information necessary to achieve the
objectives of the study will be developed and collected in the remainder
of Phase I. The information base that results will be comprehensive and
describe the physical, economic, social and environmental conditions of
the Central Business District and the Fort Worth area. The economic condi-
tions of the CBD area will be analyzed to provide a base of information for
decisions on its future use. The traffic circulation patterns and volumes
will be analyzed. Historic and architectural surveys will be conducted for
those areas in need of surveying. An urban design evaluation of the project
area will be conducted. Special emphasis will be placed on evaluating the
impacts, opportunities and constraints of new development projects, including
the First National Bank Tower, Continental Plaza and the new City Center.
Products: Comprehensive data base for the CBD
A set of maps, tables and texts describing existing
conditions in the CBD and Fort Worth area
Continue with Squatter session documentation
Additions to the Action Plan Binder
TASK 4: REVIEW WITH CITY PLANNING DEPARTMENT AND CBD SECTOR
PLANNING COUNCIL AND REVISE PROJECT DIRECTION
Objective: To review Phase I activities and findings with the City and CBD
Sector Planning Council and to reassess the direction of the project in the
light of new understandings, better information, and an adopted set of goals
and objectives.
Approach: The City Planning Department, CBD Sector Planning Council, and
Consultant Team will review the findings of the project to date. The final
stage of the Squatter session will aid in the decision-making process and
review during this task. Critical to this task are the clarification of goals
and the review of top priority CIP elements. In light of this information,
the direction of the study and study issues will be re-examined. The
remainder of the work program will be assessed against any changes in the
direction of the study and study issues. Proposed changes to the work pro-
gram will be reviewed and agreed upon by the project sponsors and Consultant
Team.
Products: Clarified goals and priorities
Review of top priority CIP elements
Compilation of Squatter session materials
Public presentation to City Planning Department and
CBD Sector Planning Council
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PHASE II: DETAILED ANALYSIS AND DEVELOPMENT OF RECOMMENDATIONS
Phase II builds upon the intensive involvement and analysis of Phase I,
where preliminary options, goals and priorities were established and
agreed upon. Phase I was a period to focus clearly on what we want the
final plan product to be capable of doing.
Phase II includes a detailed study of each of the major concerns identified
in the RFP, the preparation of plan element recommendations for each of
those, and the identification of and conceptual design for target projects. Speci-
fically, Phase II contains these major tasks:
5. Detailed Analysis of Economic Concerns
6. Detailed Analysis of Urban Design Concerns
7. Detailed Analysis of Transportation Concerns
8. Identification of Target Elements
9. Conceptual Design of Target Projects
10. Implementation Strategies
11. Review and Revise Direction, Meet with Sector Council
TASK 5: DETAILED ANALYSIS OF ECONOMIC CONCERNS
Market and Regional Center Investigations Sub-Task
Objective: To identify impacts of currently planned downtown development
projects and to identify likely future development potential in the Central
Business District for various private and public sector land uses as inputs
to the CBD planning/implementation process. Included will be the identifi-
cation of factors affecting the timing, nature and extent of such develop-
ment potentials. Particular emphasis will be placed upon identifying those
factors which are capable of being influenced by public sector actions as
inputs to the preparation of an implementation program and plan.
Approach: The approach used will consider first the existing situation,
current conditions and immediate trends, to project immediate or short term
demand potentials for office, retail, residential, lodging, and other uses
over a period of from one to five years from the present. These projections
of downtown development potentials will be divided into high, intermediate,
and low absorption rate forecasts based upon varying assumptions concerning
public and private sector activity levels in downtown.
1. Investigations of Office Market Potentials
The Fort Worth CBD is a significant economic, governmental and
employment center and much new office development has occurred,
or is in the process of occurring, including the First National
Bank Tower, Continental Plaza and the new City Center. While
this new office development enhances the attractiveness of the
downtown as an employment center site, it has primarily been
limited to traditional downtown office space uses such as govern-
ment, financial institutions, law firms, insurance firms, etc.
The market investigations undertaken during this sub-task will
consider both the likely growth of these uses in the CBD, as well
as the potential for the CBD to attract other major corporated type
office space users similar to those locating in Houston, Dallas,
and other Sunbelt economic centers
In the short-term office market projections, particular emphasis
will be placed on identifying major tenant prospects or possibili-
ties which could leverage a new downtown office building in the
immediate future. For the intermediate and longer terms, the
investigations will examine the locational attributes of the
Fort Worth CBD, and corporate office relocation trends, to project
varying levels of achievable office space absorption. All pro-
jections will be expressed in terms of achievable quantities of
leasable office space footage by time period.
-3-
2. Retail Investigations
Recent trends suggest that it is likely to be difficult to attract
major new traditional shoppers' goods retailers to the CBD in the
immediate future. The Consultant will examine the potential for
such uses, however, and will survey major department store space
users as to their existing sales and to the perceived potentials
of the downtown for new conventional space retailing increments.
Where appropriate, a strategy for reversing this trend of declin-
ing shoppers' goods sales and stabilizing segments of the downtown's
retail base will be proposed.
The presence of a large number of employees downtown provides the
support basis for significant quantities of convenience retail
facilities. In addition, projected growth of the CBD with office
space, hotel, and other uses will generate additional demand for
convenience retail outlets. Projections will be made of these
potentials based upon the varying levels of potential office and
employment development anticipated for the downtown in the previous
sub-task.
A third category of downtown retailing which has become increas-
ingly important for many CBD's is specialty retailing. Retail
potentials for the various retail sub-categories will be summarized
for three time periods, short-term, intermediate-term, and long-
term, as to likely absorption rates, sales volume levels, support-
able rents, and propensity for new construction versus rehabilitated
buildings, etc.
3. Lodging Market Investigations
Members of the Consultant Team have been responsible for the pre-
paration of many hotel and convention center market feasibility
studies, and the implementation of many of these projects in down-
town areas. This experience and the existence of current market
studies for the new Hyatt Hotel would minimize the amount of basic
data collection and analysis necessary to establish present and
potential conditions.
Future lodging market potential, as well as likely performance of
new downtown facilities, is dependent upon the growth of the
business sector in the CBD (office and commercial users), the
growth of the convention market, and the growth of tourism and
other related markets. The anticipated growth in these market
segments would be used to project future market potentials and
likely new private sector investment in lodging facilities in the
downtown for the short-term, intermediate-term, and long-term
time periods. Again, consideration would be given to the potential
for variation in these projections based on varying sets of assump-
tions about downtown development.
4. Housing Market investigations
Existing absorption rates for residential units will be reviewed.
This review will consider type of unit (multi-family versus
single family), general price range, and identifiable market sub-
segments. Additional interviews will be conducted with residen-
tial developers, investors, and lenders active in the marketplace
to further understand the existing market.
Simultaneously, base level data will be compiled concerning
employment trends, population trends, household trends, income
trends, and other factors affecting residential development.
These trends will help to define the potential total market
growth in residential demand over the next twenty years.
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Based upon these investigations and projections, the Consultant
Team will develop recommendations of achievable quantities of
housing in the downtown by housing type based both upon existing
conditions and projected trends.
These projections will also take into account changes in factors
such as availability of gasoline, availability of public trans-
portation, levels of public and private investment in the down-
town, etc. These recommendations or projects will be expressed
in terms of supportable quantities of for sale and rental units
by time period (short-term, intermediate-term, and long-term),
and by general price range.
Particular emphasis will be placed upon short-term and intermediate
term possibilities for immediate appropriate residential develop-
ment as well as the pre-conditions necessary to secure high quality
residential development over the longer time frame.
In making these projections, consideration will be given not only
to the dynamics of the Fort Worth marketplace but also to the
experiments of comparable cities in the Sunbelt in encouraging
downtown residential development in recent years.
5. Other Development Potentials
Tn addition to the investigations described above, the team will
also investigate the likely growth of public sector office space,
institutional space needs, and special attractions and facilities.
Particular attention will be devoted to identifying "missing
elements" which might be supportable in the CBD at the present
time or in the near future with proper pre-conditions. The
objective would be to identify uses capable of attracting tourists
and other visitors to the downtown during periods of slack demand
such as evenings and weekends.
Evaluation of Likely Impacts of Recent Projects Sub-Task
Purpose: To identify the relationship of transportation, urban design and
and market impacts likely to result from the completion of major projects
recently announced or nearing completion in downtown Fort Worth.
Approach: The analysis of these impacts will involve all team disciplines.
Existing conditions identified in earlier investigations will be used as a
baseline and anticipated changes to these conditions from the new develop-
ment will be specified.
1. Traffic/Transportation Issues
Existing parking and traffic loads will be reviewed and new demands
on this existing system from the new development will be considered.
Deficiencies will be identified on a block or zone basis and short-
term measures for alleviating problems involving parking, pedestrian
vehicular circulation, and transit service will be specified.
2. Economic Tmpacts
Immediate economic impacts of the new developments upon existing
businesses in the downtown will be specified. New market develop-
ment potentials likely to result in the immediate future from
these new developments will also be specified. Recommendations
will be made as to any short-term action to be taken either to
alleviate anticipated problems or capitalize upon immediate opportunities.
3. Environmental/Urban Design Issues
The environmental and urban design impacts of the new developments
on the CBD will be specified. Where appropriate, recommendations
will be made as to ways to alleviate problems and capitalize on
opportunities.
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Products: For each of the sub-task items identified above, summary
technical memoranda or reports will be prepared identifying the
situation, and recommendations called out above.
TASK 6: DETAILED ANALYSIS OF URBAN DESIGN CONCERNS
Objective: To fully analyze and develop recommended strategies for
addressing urban design factors in the Central Business District.
CBD Linkage Sub-Task
Approach_: The Consultant Team will review and analyze existing
information including parking: on street/off street; vehicular traffic
flow; pedestrian flow patterns; parks and open space areas; public and
quasi-public land use; studies of the Trinity River; present plans for
surrounding sectors; and a thoroughfare plan. Interviews will be con-
ducted with individuals and groups representing the cultural district,
the Trinity River Park corridor and zoo, and the stockyards. Site analysis
and recording of visual and functional problems will be completed.
The Consultant will identify corridor options for linking the various site
locations. Factors which may affect the options selected include: the
distribution and alignment of existing and proposed routes; trip generation
factors for present and potential major land uses along the route, as
compared to present capacity; land use limitations; and the requirements
for implementing new linkage corridors. In addition, auto, pedestrian and
transit options will be investigated and described along with the various
alternatives studied. The alternative options will be thoroughly developed
in Squatter session with public meetings held to review the opportunities
and constraints of each alternative.
Final corridor linkages will be selected and studied in further detail to
assess the full range of impacts which might affect the new and existing
linkages.
Open Space Sub-Task
Approach: The Project Team will complete the analysis of activities
surrounding and linking the CBD's open space areas. Interviews will be
held with the park and recreation program officials and interested citizen
groups. All existing and potential open space areas will be visited and
assessed to record the problems and opportunities.
The analysis will address pedestrian and vehicular circulation patterns,
facility needs, land uses, activity levels, user and population locations,
landscape features, visual opportunities and problems, functional relation-
ships between the open spaces and the CBD, infill, redevelopment, reuse,
and preservation sites available, and environmentally sensitive areas,
such as floodplain areas and their potential as new open spaces.
Products: The technical memoranda and report products will address planning
and design guidelines for open spaces. An area plan will graphically summar-
ize recommended areas for acquisition, areas of preservation, areas to be
rehabilitated. Recommended land use activities and design treatments will
be prepared for each location. An implementation strategy will identify
phasing and priorities to be addressed. In addition, funding strategies
for implementation of the open space plan will be identified through local,
state and federal sources. All recommendations will be documented in text
form.
Design Guidelines Sub-Task
Approach: The Consultant Team of architects, planners, landscape architects,
and recreational designers will work with the City on urban design guidelines,
including improvements to the streetscape, lighting, open spaces, pedestrian
malls, plazas, graphics, landscaping, street furniture, and buildings. The
purpose of these guidelines is to relate changes in a positive way to existing
and proposed buildings to create an attractive environment for the downtown.
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Through the Squatter session, review of baseline information and the
established objectives and goals from Phase I, specific design development
strategies will be prepared. These will be closely coordinated with the
economic analyses to ensure the financial success of the plan. Various
options will be provided to test development schemes for the downtown.
Open space and recreational needs will be stressed as well as current and
proposed construction projects which will affect the character and image
of the urban areas.
During the detailed study of the downtown, a visual analysis to assess the
characteristics and environmental quality of the area will be prepared.
Specific attention will be given to the Main Street corridor and the
historic and architectural quality of existing buildings, lighting, street-
seape elements, graphics, landscaping and street furniture.
Major pedestrian and vehicular traffic and parking will be a special focus
of the urban design study. Coordination with transportation analyses will
ensure smooth circulation patterns to alleviate existing pedestrian and
vehicular conflicts in the downtown.
After testing various options for development, with review and approval
through the City and CBD Sector Planning Council, approved design concept
will be prepared. This concept will establish design guidelines and
policies for architectural, streetscape and open space improvements. The
concept will suggest major theme features, layout and material recommenda-
tions as guidelines for improvements in the downtown which will be compatible
with current and proposed projects. In addition, the concept will provide
design guidelines for existing and proposed new development, historic struc-
tures, generalized land use framework, and circulation improvements.
Product: The design concept and design guidelines will be developed in
both graphic and written form as needed to convey design concepts.
TASK 7' DETAILED ANALYSIS OF TRANSPORTATION CONCERNS
Objective: To fully analyze and develop recommended strategies for
addressing transportation factors in the selection and implementation
of capital improvements in the Central Business District. This work
will be preformed under the assumption that the North Side-Southwest
Freeway will not be constructed.
Circulation and Parking Plan Sub-Task
Objective: This sub-task addresses short-term deficiencies in CBD
vehicular access, circulation, and off-street parking and pedestrian
circulation as well as anticipated long-range needs and strategies to
support and encourage implementation of the Master Plan.
Approach: The Consultant will develop the transporation elements of the
Plan Update in response to issues, goals, and objectives identified early
in the study.
The analysis will cover:
CBD access by auto, transit and truck
Internal CBD vehicular patterns
Necessary roadway capacities
Transit routings and major load points
Parking needs and desirable locations for major facilities
Major pedestrian ways
Potential street closures to create larger development sites
Impacts of freeway improvements (I-35W, I-30 overhead) on
downtown
-7-
The Consultant will:
1. Review data assembled and provided by the City Planning
Department and meet with City and State officials to identify
programmed and planned roadway improvements, existing problem
areas, and anticipated future deficiencies.
2. Meet with City downtown business interests to identify CBD
issues, goals, objectives, opportunities and constraints
related to transporation activities.
3. Analyze existing and future conditions (reflecting committed
projects) and identify problems; also identify opportunities
related to objectives and land use/development potentials.
Conclusions will be based on traffic and parking generation
estimates and transit use projections as they impact the
existing and projected transportation system.
4. Identify options for alleviating existing and anticipated
deficiencies and identify alternatives for accommodating
projected future CBD growth and changes identified in other
study tasks.
5. Identify policies, and specific projects, for implementation
and, in conjunction with other plan elements, develop a
generalized priority list for implementation.
Products: CBD transportation issues, constraints, opportunities,
goals and objectives
Identification of transportation improvement projects
Implementation priorities, including policies and projects
Impacts of Recent Projects Sub-Task
Objective: Identify the transporation related changes resulting from the
completion of the announced projects in downtown Fort Worth, and transit,
traffic, parking and pedestrian improvements needed to adequately accom-
modate those projects.
Approach: Several transporation issues relate directly to the ongoing
downtown projects. These are:
Deficiency in parking spaces provided for those projects
Impact on CBD of street modifications needed for these
projects (these have been evaluated by the City staff).
Transit service related to new projects not close to most
bus routes
Traffic increases resulting from increase of over 70 percent
in office space
Extent of CBD core zone which requires no off-street parking
to be provided as part of development
Conflicts between major pedestrian movements and vehicular
traffic
Transit service needed to support convention exhibition
activities
The overall approach to evaluating the transportation needs of downtown
Fort Worth will review at least three phases of development:
1. Existing conditions
2. Upon completion of the 18 announced projects
(Actually, some are complete or nearly so now)
3. With the additional anticipated development identi-
fied in the economic analysis
Examination of selected intermediate conditions between the second and
third phases may be necessary due to major impacts of internal (major
development(s) or CBD transporation system changes, transit authority
creation changes).
-8-
The basic approach to evaluating the impacts of the 18 announced projects
will be to address the transporation objectives and issues related specifi-
cally to that increment in CBD growth. Those issues which are known or
anticipated are listed above. Others may be identified early in the study.
Products: List of short-term transportation issues, concerns, objectives
and opportunities
(If optional activity is undertaken) summary by block of actual
peak usage of existing CBD parking facilities
Program of short-term transportation actions and improvements
needed to adequately accommodate the announced projects and
alleviate existing problems (to the extent a short-range.
low-cost program can accomplish)
Memorandum summarizing the above information
TASK 8: IDENTIFICATION OF TARGET PROJECTS
Objective: To synthesize the findings of the Detailed Economic, Urban
Design and Transportation concerns and identify several projects that best
illustrate the future potential of downtown.
Approach: Working jointly within the City and Sector Council, the Consul-
tant will identify and describe several potential improvements that are
considered to be critical to the future of downtown and, if implemented,
would assist in establishing a desirable direction for subsequent development.
Product: Description of several target projects to be conceptually designed
in subsequent phases of study.
TASK 9: CONCEPTUAL DESIGN OF TARGET PROJECTS
Objective: To complete conceptual design for the target projects previously
identified.
Approach: Task 8 will focus on identifying the type and category of projects
In this task the consultant will conceptually design the target projects to
the degree necessary to establish project limits and illustrate their poten-
tial character.
Product: Conceptual design for several target projects.
TASK 10: CONCEPTUAL IMPLEMENTATION STRATEGIES AND ACTION PLAN
Objective: To prepare, in summary form, a composite picture of the recommen-
dations of each task area, and the resources available that identifies the
rank of strategies available and evaluates each in preliminary form as to
impact, suitability and effectiveness. In addition, to identify short-range
action projects and programs for immediate implementation, and to provide
recommendations to the City as to necessary actions to achieve such
implementation.
Approach: Appropriate projects and programs would be identified in the
preceding tasks and a recommended ranking system developed to include
recognition of factors such as, versatility of appeal from the overall
downtown development strategy, size and significance, etc.
The Consultant's team will focus on strategies designed to capitalize on
the foundation of existing development programs and plans, but to greatly
expand the organizational and coordinative efforts that can achieve private/
public sector cooperation. Financial packaging and an understanding of the
dynamics of private sector development are a key element of this component.
The Consultant will propose a strategy which stages, in systematic order, a
series of actions by both public and private sector to establish orderly
CBD growth and a high degree of development order.
Products: A series of recommended actions and projects, presented as a
major technical document, and as a chapter for the preliminary draft of
study plan.
-9-
TASK_11_:_r__REVIEW WITH THE CITY PLANNING DEPARTMENT AND
CBD SECTOR PLANNING COUNCIL AND REVISE PROJECT DIRECTION
Objective: To review with City and CBD Sector Planning Council and to
reassess the direction of the project in the light of further information,
new understandings, and a refined set of objectives and goals.
Approach: The City Planning Department, CBD Sector Planning Council, and
Consultant Team will. review the findings of the project to date. The final
Squatter session will aid in the decision-making process and review target
projects, implementation strategies, and action plan during this task.
As a result of the various meetings and detailed development of the project
areas, technical reports will be produced.
Products: Compilation of Squatter session materials
Public presentation to City Planning Department and
CBD Sector Planning Council
PHASE III: REFINEMENT AND COMPLETION OF DRAFT STUDY PLAN
Phase III emphasizes the refinement of recommendations and CBD conceptual
design into a Draft Study Plan, Implementation Strategies, and Action Plan.
Close coordination for assessment and review of the final products will be
a continuous element to ensure a realistic and achievable program for CBD
development. Preliminary documents will be prepared, reviewed, and revised
to complete the CBD sector plan update. Specifically, Phase III involves
these tasks:
12. Refine Sector Plan, Implementation Strategies and
Action Plan
13. Prepare Preliminary Executive Summary, Study Plan
Report, Implementation Strategies
14. Review with City and CBD Council
15. Completion of Draft Executive Summary, Study Plan
Report, Implementation Strategies
TASK 12: REFINE SECTOR PLAN IMPLEMENTATION STRATEGIES AND ACTION PLAN
Objective: To refine and further delineate the draft Sector Plan Update,
Action Plan, and Implementation Strategies to assure the success of the plan.
Approach: Comments received during Phase II will be evaluated and incorpora-
ted into the various plans. Needed changes will be made to ensure the
consistency of elements and recommendations contained in the, plans. These
plans will be refined and developed in further detail. A final evaluation
of the plans will be prepared.
Products: Refined Sector Plan Update
Refined Implementation Strategies and Action Plan
TASK 13: PREPARE PRELIMINARY EXECUTIVE SUMMARY, PRELIMINARY STUDY PLAN
REPORT PRELIMINARY IMPLEMENTATION STRATEGIES
Objective: To develop and document the executive summary, study plan report
and implementation strategies that are mutually agreeable to the City and
CBD Sector Planning Council.
Approach: The Sector Plan Update, as refined in Task 12, will be described
in a written study plan report. An executive summary highlighting the essence
of this report will also be presented. Implementation strategies, which are
required as major parts of ensuring the success of the plan will be documented,
and text coordinated with the City Planning Staff for review. For the Entire
CBD Sector Plan Update, transporation, urban design and economic recommenda-
tions will be stressed in addition to specific descriptions for the various
improvements required in the CBD.
Products: Preliminary Executive Summary
Preliminary Study Plan Report of the Updated CBD Sector Plan
Preliminary Implementation Strategies Documented as
Part of the Study Plan Report
-10-
TASK 14: REVIEW WITH CITY PLANNING DEPARTMENT_ AND
CSD SECTOR PLANNING COUNCIL
Objective: To review with the City Planning Staff and CBD Sector Planning
Council_ the preliminary report, executive summary and implementation
strategies.
Approach: Any comments and revisions will be incorporated into the report,
executive summary and implementation strategies for final review. A public
presentation at this time will provide for public and private sector review
of the plan.
Product: A review session and public presentation to the
City Planning Department and CBD Sector Planning Council.
TASK 15: . COMPLETIr1N OF DRAFT EXECUTIVE SUMMARY, STUDY PLAN REPORT AND
IMPLEMENTATION STRATEGIES
Objective_: To complete and produce a set of documents which clearly
communicate the results of the CBD Sector Plan Update.
Approach: Incorporation of revisions recommended by the City, CBD Sector
Planning Council, and public and private sector interests to complete
production of the Draft Study Plan report, Executive Summary and Implemen-
tation Strategies.
In addition, the Action Plan Binder will be completed. This binder will
contain documents for the entire study process, from its inception through
completion of the report. The Action Plan Binder will include all technical
memoranda, working papers, and summary of Squatter and workshop sessions.
It will be organized so as to provide reference material in support of the
final documents.
Products: Draft Study Plan Report which contains the appropriate maps,
charts, graphics and narrative
Draft Executive Summary
Implementation Strategies to ensure a realistic and achiev-
able program for development in the CBD (as part of the
Draft Study Plan report).
Action Plan Binder completed.
EXTRA SERVICES
In addition to performing the Basic Services, the Contultant will be avail-
able to provide Extra Services during the period of this conl:raict, including
but not limited to, the following:
1. Preparing written or graphic material for and/or attending
public or private hearings, meetings or conferences with public,
quasi-public or private persons, groups or agencies for the
purpose of presenting the plans or any other like action,
except as specifically provided in this proposal.
2. Preparing slides, reports and/or drawings required because
of revisions in the project program or criteria when such
revisions are inconsistent with approvals or instructions
previously given; or performing services required to prepare
alternate schemes for the Client's consideration beyond those
described in the description of services.
3. Coordinating work of any and all others performing services
for the project retained by the Client, and by any other
person or organization on behalf of the Client, except as
specifically provided in this proposal..
4. Perspectives and renderings other than those mentioned herein
prepared upon the Client's request or models done for the
Client's use prepared upon the Client's request.
-11-
5. Refinement of the CBD Sector Plan beyond the level
described herein.
6. Providing services similar to those set forth herein-
before and not otherwise covered by the contract.
The Extra Services are to be reimbursed separately as provided under the
Project Budget, and are not included in the estimate of fee for Basic
Services. These services must be requested in writing.
ADDITIONAL SERVICES
With the completion of the draft study by the Consultant on 1 December 1981.
the initial contract will be concluded. The Consultant will then be available
to provide additional services including, but not limited to the following:
1. To assist with the graphics and layout work for the
final document from December 1981 to April 1982.
2. After the graphics and layout work is complete, to pro-
vide assistance with the revision of the final draft
document from May 1982 to November 1982.
These Additonal Services are to be reimbursed separately as provided under
Project Budget and are not included in the estimate of fee for Basic
Services. These services will be covered under a separate contract.
In addition, the Consultant is prepared to assist the City in the full
range of professional design and economic devices which may be necessary
to the implementation of downtown improvements. The Consultant recommends
that an extimate of fee for such services be prepared upon clarification
of the need and extent of assistance desired.
-12-
EXHIBIT C
P R O J E C T B U D G E T
BASIC SERVICES Phase I, IT, and III Range
A. Labor Fee
(includes Direct Labor, and average of 32%
for fringe benefits, and insurance, and
other overhead and fee items)
Phase I: $33,600
Phase II: 50,400
Phase ITT: 26,800 $110,800
B. Space and Equipment -0-
C. Travel and Subsistence 13,100
D. Duplication and Printing 2,700
E. Communication and Printing 2,200
F. Consultants -0-
Total $128,800
ADDITIONAL SERVICES Range
A. Labor Fee
Average Hourly Rate
(includes Direct Labor, an average of 32%
for fringe benefits, and insurance, and
other overhead and fee items)
Principals $75 - 110
Project Director $75 - 90
Associate $50 - 60
Project Manager $50 - 60
Senior Architect $70 - 80
Architect $60 - 70
Senior Engineer $60 - 70
Engineer $45 - 55
Senior Economist $65 - 75
Economist $55 - 60
Senior Landscape Architect $50 - 55
Landscape Architect $40 - 50
Senior Planner $50 - 55
Planner $45 - 55
Technical Staff $25 - 35
B. Cash Charges Reimbursable at Cost
EXTRA SERVICES
The Consultant will provide an estimate of the fee for extra services
upon request, as the nature and extent of the services required is
determined.
9 4t7'
City o) Fort Worth texas h,
Mayor and Council Communication
GATE REFERENCE SUBJECT: Central Business District Consultant PAGE
6/9/81 NUMBER Selection Process for Sector Plan Update 2
C-5720 and Contract Authorization for
Updating the Central Business District Plan is an important element in the
overall sector and district plan update currently underway, and it is
proposed that a consultant be engaged to facilitate this.work.
The attached communication to the City Council Audit Committee summarizes
the preliminary steps taken to select a consultant.
The consultant teams making formal presentations on May 11 were:
Johnson, Johnson & Roy, Inc.
Caudill, Roylett Scott, Inc.
Geren Associates
Barton-Aschman Associates
Bogard Haldeman Miller
EDAW
Schimpeler-Corradino Assoc.
Peat, Marwick Mitchell & Co.
Conklin & Rossant
Tippets, Abbott,McCarthy & Stratton
Gladstone & Associates
F. W. Rady & Associates
Freese & Nichols
Carter & Burgess,, Inc.
C.E. Maguire, Inc.
Moore Diversified
Carr Lynch Associates
The Chairman of the City Plan Commission attended that meeting and subsequently
made recommendations regarding the scope of work. After this presentation, the
CDB Consultant Selection Committee recommended the team of:
Johnson, Johnson & Roy, Inc.
Caudill, Roylett Scott, Inc.
Geren Associates
Barton Aschman Associates
On Monday, June 1, Clarence Roy and Preston Geren met with the Plan Commission
Chairman, a representative from the COG and City staff regarding the final
scope of services.
DATE REFERENCE SUBJECT:Central Business District Consultant PAGE
NUMBER Selection Process for Sector Plan Update 2 2
6/9/81 C-5720 and Contract Authorization of
At this meeting a final detailed scope of services was discussed and agreed upon,
contingent upon the review and recommendation of the City Council Audit Committee.
On Tuesday, June 2, the City Council Audit Committee met with Planning staff and
heard a presentation by Clarence Roy and Preston Geren on the CBD work. The
Audit Committee agreed that the work should be done for a $128,800 fee.
Funding
On October 21, 1980 (M&C PZ-1008) , the City Council authorized the expenditure
of $215,000 from Account No. 206-072-66 to pursue the Sector Plan Update.
The fee of $128,800 for the consultant work to be done in the CBD would come
from that account.
The balance in the account would continue to fund the seven temporary positions
approved for the Sector Plan Update.
Recommendation
It is recommended that the City Council authorize:
1) The expenditure of $128,800 from Account No. 20607266 for consultant services
to update the CBD Sector Plan;
2) The City Manager to execute a contract with Johnson, Johnson & Roy, Inc.
and others for the CBD Sector Plan Update; and,
3) The City Manager to send a letter of intent to the consultant so work
could begin at the earliest possible date.
VS:jc
SUBMITTED FOR THE
CITY MANAGER'S DISPOSITION BY COUNCIL: PROCESSED BY
OFFICE BY: ❑ APPROVED
ORIGINATING ❑ OTHER (DESCRIBE)
DEPARTMENT HEAD: Stephen Ondrejas CITY SECRETARY
FOR ADDITIONAL INFOf ATIOJI
CONTACT: tepogen Ondrej as Ext.8000 DATE