HomeMy WebLinkAboutOrdinance 21802-07-2015 Ordinance No. 21802-07-2015
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS
IN THE SPECIALLY FUNDED CAPITAL PROJECTS FUND IN THE AMOUNT OF
$14,763,617.00, FROM AVAILABLE FUNDS, FOR THE PURPOSE OF FUNDING
CONSTRUCTION AND MATERIALS TESTING OF THE FIELD OPERATIONS SERVICES
FACILITY; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN
CONFLICT HEREWITH;AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2014-2015 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the
Specially Funded Capital Projects Fund in the amount of $14,763,617.00, from available funds, for the
purpose of funding construction and materials testing of the Field Operations Services Facility.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void
for any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way
impair the remaining portions, sections, or parts of sections of this ordinance, which said remaining
provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 21457-09-2014 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in
direct conflict with such other ordinances and appropriations, in which instance said conflicting provisions of
said prior ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: CITY SECRETARY..
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AssistaWCi ty Atto y, Grant Jordan Ma ry J. a r ..,
ADOPTED AND EFFECTIVE: July 21, 2015
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Phase III is proposed as a future bond project. Phase III is planned to provide a full service Fleet
maintenance facility and additional Transportation and Public Works facilities.
On May 7, 2013, (M&C C-26239)the City Council authorized the City Manager to execute a Design and
Construction Services Agreement with Quorum Architects, Inc., in the amount$1,150,065.00 plus up to
$20,000.00 in reimbursable expenses for the North Service Center, Phase I (Field Operations Services
Facility). Amendment No. 1 in the amount of$7,400.00 was administratively executed for the design of
temporary facilities on the project site.
On November 18, 2014, (M&C C-27080)the City Council authorized the City Manager to execute
Amendment No. 2 to the Architectural Design and Construction Administration Services Agreement with
Quorum Architects, Inc., in the amount of$884,360.00 plus up to $10,000.00 in reimbursable expenses for
the Phase 11 design, resulting in a total Agreement amount of$2,041,825.00 plus up to $30,000.00 of
reimbursable expenses for the North Service Center, Phases I and 11 (Field Operations Services Facility).
The project was advertised in the Fort Worth Star-Telegram on October 16, 2014 and October 23,
2014. On November 23, 2014, seven offerors submitted proposals, The proposals were based on a
construction budget determined by the City and the offerors submitted their expense line items for
overhead, bonds, insuran , contingency and fees.
On December 15, 2014, the selection committee met to shortlist the firms and ranked the firms as
follows: Ridgemont Commercial Construction (94.41 points); Byrne/Source, A Joint Venture (89.10
points); Hay on Building (79.00),- Steele Freeman/Howard, a Joint Venture (75.60); SpawGlass
Contractors (75.32),', Sedalco Construction (74.61); and Speed Fab-Crete (73.66). The seven firms were
evaluated and ranked as follows:
Speed Steele
Evaluation Byrne/Source Haydon Ridgemont Sedalco SpawGlass Fab- reernan/
Criteria iv Building Crete R D
� Howard
FeeProposed
52.10 1155.10 53.41 49.61 52.32 53.66 52.60
E (0-10) 7 5 7" 5 3 1 5 3
P ropsed
Schedule I 0 0
Reputation
Experience 20 14 24 12 15 10 15
(0-25)
Past
Relationship
W/ 10 5 10 8 5 5 5
CoF`W (0-
10 _ _m
0
Ff 89.10 79.00 94.41 74.61 75.32 173.66
2 3 6 5 I. 7 4
On January 12, 2015, the selection committee interviewed the two top ranked firms and ranked the firms
Lot arne: 1NORTH SERVICE CENTER PHASES I AND 2 Page 2 of 5
as follows- Ridgemont Commercial Construction (148.41)and Byrne/Source, A Joint Venture
(1139.1 ). Ridgemont Commercial Construction was determined to offer the best value for the City. Their
Construction Manager at Risk (C AR) management fee is 2.85 percent, The two firms interviewed were
evaluated and ranked as follows:
0-30
Evaluation Criteria Byrne/Source JV Ridgemont
,Firm's Qualifications F
Manager& Superintendent (0-30) 23 25
.... ........
In-House Staff Experience (0-10) 10 10
......... ...........
..........
Y Subcontractors Qualification (0-15) 15 15
ty's iSWM Experience/Knowledge (0-10) "9"" 10
MBE Plan To Meet Goal (0-10) 5 5
Proposed Fee & Expenses for Short List 52.10 53.41
. .............. "" '"" _ -, , F_",, _"__" _
...... ........ 14- 8-.4 1 ..........
RANK' ............ . ..... . ..........
The Best Value Selection Committee members for the shortlist and interview sessions were the same.
The committee members included representatives from the Equipment Services Department, Code
Compliance Department, M/WBE Office, and Transportation and Public Works Department.
The overall project cost is expected to be:
#HASE'l-, .... ... ...... .......
[besigiand C'ons'truct'i'o'n"A"dm'ini'st'rat'ion'"'"" '"'"'""""
'Construction $15,679,898.00
Utilities, Materials Testing, ITS, FF&E, Staff, Contingency $1,885,420.00
. ................. ..................
Total . ...$18,960,418..00
PHASE 11
.. ................
�besig n and Construction'.Administration " -
- ----- ....... .. ...... $ 894,360."00
Construction $9,782,500.00
---- ----------
... ..... , _ - - , " ,, , I. .
Utilities, Materials Testing, ITS, FF&E, Staff, Contingency $ 1,581,092.00
- - --
otal $12,257,952.00
.. ........
TOTAL SUMMARY PHASE I & 11 AMOUNT
Design and Construction Administration $ 2,289,460 00
onstruction $25,462,398.00
.. ............. .. —---------
Utilities, Materials Testing, ITS, FF&E, Staff, $ 3,466,512.00
Contingency
f6iii, ct Budget to date w $31,218,370.00,
The construction contract in an amount not to exceed $25,462,398.00 is based on the City's construction
budget and an allowance for use by the City only. Any allowance remaining at the end of construction will
be retained by the City.
Lognwne: 21 NORTH SERVICE CENTER.PHASES I AND 2 Page 3 of 5
M BE OFFICE - Ridgemont Commercial Construction is in compliance with the City's Business Diversity
Enterprise (BD E) Ordinance by committing to 30 percent MBE participation on Phases I and II of this
CMAR project. The City's MBE goal on this CMAR project is percent.
waiver of the goal for MBE/SBE subcontracting requirements was requested for materials testing by the
Transportation and Public Works Department and approved by the M BE Office, in accordance with the
BDE Ordinance, because the purchase of goods or services is from sour (s) where subcontractor or
supplier opportunities are negligible. Additionally, Mas-Tek Engineering and Associates, Inc., is a certified
M BE firm.
Upon completion, the North Service Center, Phases I and II, will add 35,950 square feet of facilities, a
fueling station and materials laydown areas to the City's facility inventory and add approximately
$15,000.00 per year in facility maintenance and repair requirements. The total operating impact is
$815,00000 per year. This includes seven additional staff for operating the drop-off station, as well as
maintenance and utility costs for the entire service center. Transportation and Public Works Department
and Property Management Department will move existing staff to this facility from other locations for more
efficient operation, so no staffing increase is required for those departments.
The proposed schedule for the project is as follows:
i. Phase I design complete— 15 May 2015
ii. M&C approval—21 July 2015
iii, Phase I construction start— August 2015
i . Phase II design start— August 201
v. Phase II construction start— March 2016
vi. Construction complete— May 2017
vii, Install FF&E, Move In, Facility Opens—July 2017
This project is included in the 2014 Bond Program. Available resources within the General Fund will be
used to provide interim financing for these expenses until debt is issued. Once debt associated with this
project is sold, bond proceeds will reimburse the General Fund in accordance with the statement
expressing official Intent to Reimburse that was adopted as part of the ordinance canvassing the bond
election—Ordinance No. 21241-05-2014.
The project is physically located in COUNCIL DISTRICT 7, but will serve Fort Worth residents in LL
COUNCIL DISTRICTS.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption of the attached appropriation ordinance and supplemental appropriation ordinances, funds
will be available in the current capital budget, as appropriated, of the Specially Funded Capital Projects
Fund; and certifies that funds are included in the Fiscal Year adopted Budget of the 2014 bond Program
per Ordinance No. 21457-09-2014 and funds are available in the General Fund to pay for expenses which
will be incurred on this contract until reimbursement can occur from the issuance of public securities.
Description FYI Appropriations Total Project. Projected Remaining .
Appropriation this M&C Budget to Enc/Expend Balance
to Date Date
Stormwater 850,453.00 $ 9,800,000.00 $10,650,453.00$'453.00$ 9,397,507.30'$1,252,945.70'
Utility Fund ,
Solid Waste $1,600,000.00 4,963,617.00 $ 6,563,617.00$ 5,927,826.02$ 635,790,981
1,o s e: 21NORTH SERVICE CENTER PHASES Page 4 of 5
Fund
2014 Bond ($7,950,000.00 $ 0.00 $14,004,300.00'$12,430,508.00;$1,573,792.00;
-Program
to,tal ,$10,400,453.0014,763,617.00 '$31,218,370.00;$27,755,841.32$3,462,528.68'
;Funding
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
1) PE69 538070 0209205 $9,800,000.00 1 & 3) PE69 538070 0209205 $9,800,000.00
2) PE64 538070 0239901 $4,693,617.00 2 & 3) PE64 538070 0239901 $4,963,617.00
3) &4)C291 472069 207070210580 $9,800,000.00 5) C291 541200 237070210580 $5,431,237.50
3) &4) C291 472064 237070210580 $4,963,617.00 5) C291 541200 207070210580 $8,495,012.50
4) C291 541200 207070210580 $9.800,000.00 5) C210 541200 207070210580 $11,536,148.00
4) C291 541200 237070210580 $4,963,617.00 6) C291 541200 207070210580 $150,000.00
CERTIFICATIONS:
Submi"ed for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Wayne Corum (5118)
Additional Information Contact: 'Wayne Corum (5118)
Logname: 2INORTH SERVICE CENTER PHASES I AND 2 Page 5 of 5