HomeMy WebLinkAboutContract 44650-A2 XY SECRETARY
CONTRACT NO.
AMENDMENT No.2
TO CITY SECRETARY CONTRACT No. 44650
WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc. ,
(ENGINEER) made and entered into City Secretary Contract No. 44650, (the
CONTRACT) which was authorized by M&C C-26322 on the 9th day of July, 2013
in the amount of $ 164 , 371; and
WHEREAS, the CONTRACT involves engineering services for the
following project:
Evaluation of Stormwater Development Review Policies, City Project
No. ; and
WHEREAS, it has become necessary to execute Amendment No. 2 to the
CONTRACT to include an increased scope of work and revised fee.
NOW THEREFORE, CITY and ENGINEER, acting herein by and through their
duly authorized representatives, enter into the following agreement,
which amends the CONTRACT:
1 .
Article I of the CONTRACT is amended to include the additional
engineering services specified in a proposal dated July 23, 2015, a copy
of which is attached hereto and incorporated herein. The cost to City
for the additional design services to be performed by Engineer totals
$ 75, 712. (See Attached Funding Breakdown Sheet, Page -3-)
2 .
Article II of the CONTRACT is amended to provide for an increase in
the fee to be paid to Engineer for all work and services performed under
the Contract, as amended, so that the total fee paid by the City for all
work and services shall be an amount of $288, 424.
3.
All other provisions of the Contract, which are not expressly
amended herein, shall remain in full force and effect .
19
City of Fort worth ` C
Professional Services Agreement Amendment Template
OFFICIAL RECORD 2j�
PMO Official Release 8/1/2012 CITY SECRETARY
Page 1 of 3 FT. WORTH,TX � n'SEC�ET,q�R ti`'
.._ '68
68 l 9 ;
EXECUTED and EFFECTIVE as of the date last written by a signatory,
below.
APPROVED:
City of Fort Worth ENGINEER
Freese and ivic sols, Inc.
Fernando Costa Kell illard, P.E.
Assistant City Manager Vice President
DATE: ,Z$ 15' DATE:
AP OVAL RECOMMENDED:
D "r,
Wiersig, P.E.
Di Transportation and Public Works Department
APPROVED AS TO FORM AND LEGALITY: M&C: L Z 3SB���—z 3
Date :
r
Douglas W. Black
Assistant City Attorney
ATTEST: Q� VOR?, 2-4,
Mary yfrCity Sec ety
City of Fort worth OFFICIAL RECORD
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012 CITY SECRETARY
Page 2 of 3
FT.WORTH, TX
FUNDING BREAKDOWN SHEET
City Secretary No. 44650
Amendment No. 2
Department Fund-Account-Center Amount
TPW PE69 531200 0209207 75, 712 . 00
Total : $75, 712 . 00
City of Fort Worth
Professional Services Agreement Amendment Template
PMO Official Release 8/1/2012
Page 3 of 3
s
EESE
111'!'71CYOLS
4055 International Plaza,suite 200 a Fort Worth,Texas 76109 • 817-735-7300 • fax 817-735-7491
July 23, 2015
Mr. Greg Simmons, P.E.
Transportation and Public Works—Stormwater Division
City of Fort worth
1000 Throckmorton
Fort Worth,TX 76102
RE: Evaluation of Stormwater Development Review Policies—Amendment No. 2
Dear Mr.Simmons:
Through discussions with the City of Fort Worth, it was determined that additional services are
required to continue progress in implementing improvements in the drainage development
review processes for the City of Fort Worth. We are requesting an amendment for the additional
services included in evaluating the efficacy of current processes, implementing revised
stormwater criteria documentation, providing internal and external training for reviewers and
applicants and implementation of a customer satisfaction survey for applicants. The scope items
are discussed briefly below.A fee summary is also included.
Scope Addition:
1. In-House Review
a. Provide a Senior Advisor for one full business week to observe and evaluate the
functions of the City's Stormwater review staff.
b. Review City Staff documentation regarding past instances of variance request
and/or applicant special meetings.
L Research documentation for root cause analysis or consistent trends in
variance requests or applicant variance from standard review process.
ii. Document consistent causes for variance requests or variance from the
standard review process.
c. If warranted, provide recommended revisions to review "level of detail",varying
by size of development or complexity of project. Specific focus will be on
facilitating a simplified review process for smaller or less "hydrologically
significant" projects.
d. Determine an acceptable average review cost and effort for the program to
assess the viability of the current drainage review process.
2. iSWM Drainage Manual update and revisions
a. Facilitate City Staff review of proposed changes. Receive one final round of
comments from City Staff and incorporate into current draft.
b. Incorporate comments and prepare final document for adoption by City.
Evaluation of Stormwater Development Review Policies
July 23,2015
Page 2 of 2
3. Internal Training
a. Develop a format for all drainage reviewers, internal City Staff and 3rd Party
reviews meet to share variance requests, variances granted, clarifications to
criteria and best practices for review processing.
b. Create standard agenda for meetings
c. Facilitate and document the first two internal meetings.
4. External Training
a. Collect up to 7 sample projects from actual submittals.
b. Utilize sample projects to develop guidance for applicants.
c. Coordinate with 3 d Party reviewers, internal City Staff and sub-consultants to
organize, advertise and facilitate two (2) external training meetings.
d. Meetings will be in the format of describing sample projects and answering
questions from attendees.
5. Customer Satisfaction Survev
a. Create 4-question survey to be automatically submitted to applicants upon
completion of an application (final acceptance of application and all requested
revisions).
b. Coordinate with Halff Associates to automate the survey and incorporate
responses into existing review process database.
The total fee requested for this contract amendment is $75,712.00. Attachment B includes the
fee breakout.
We look forward to discussing this work with you further. Please feel free to contact me if you
have any additional questions.
Sincerely,
Kel�Di_ rd, P.E.
Principal
ATTACHMENT "B"
EVALUATION OF STORMWATER DEVELOPMENT REVIEW POLICIES
AMENDMENT NO. 2
COMPENSATION AND PAYMENT SCHEDULE
A. The Engineer shall be compensated a total project fee of$75,712.00, on a
time and materials basis for hours actually worked on the project at the rates
shown on the attached compensations schedule. Payment of the hourly
fees shall be considered full compensation for the Basic Services described
in Attachment "A" for all labor materials, supplies and equipment necessary
to complete the project.
B. The Engineer shall be paid in accordance with "Exhibit B-1", Supplement to
Attachment B. Each invoice from the Engineer shall be verified as to its
accuracy and compliance with the terms of this contract by an officer of the
Engineer.
C. Additional tasks assigned by the CITY not included in Attachment"A" Scope
of Services will be billed on an hourly basis. These tasks will not be
performed without written authorization from the CITY. A summary of
current hourly billing rates is provided in Exhibit "B-2".
D. Professional Services Fee summary is provided in Exhibit "B-3".
E. A Summary of Total Project Fees including SBE participation percentages
is provided in Exhibit "B-3A".
F. A schedule of partial submittals for review will be based on the Project
Schedule Attachment "D" and is as follows:
Proiect Phase Estimated Completion Date
Root Cause Analysis March 2015
Final Drainage Manual Revisions April 2015
Internal Training Course April 2015
External Stakeholder Training June 2015
Customer Sat Survey May 2015
Implementation
ATTACHMENT"B"
Page 1 of 1
EXHIBIT "13-1"
(SUPPLEMENT TO ATTACHMENT B)
EVALUATION OF STORMWATER DEVELOPMENT REVIEW POLICIES
AMENDMENT NO. 2
CITY PROJECT NO.
METHOD OF PAYMENT
PROGRESS REPORT REQUIREMENTS
I. Method of Payment
Partial payment shall be made to the Engineer monthly based on hours actually
worked, upon City's approval of an invoice from the Engineer outlining the current
labor and expenses of the total project.
The balance of fees for the time and materials expended on the project, less
previous payments, shall be payable after delivery of the FINAL report and
electronic files.
II. Progress Reports
A. The Engineer shall submit to the designated representative of the Director of
the Department of Transportation/Public Works monthly progress reports
covering all phases of the analysis in the format required by the City.
B. Periodic reports concerning MWBE participation shall be submitted as required
by the MWBE Office.
EXHIBIT"B-1"
Page 1 of 1
EXHIBIT "B-2"
(SUPPLEMENT TO ATTACHMENT B)
EVALUATION OF STORMWATER DEVELOPMENT REVIEW POLICIEES
AMENDMENT NO. 2
HOURLY RATE SHEDULES
A summary of current hourly billing rates is provided below:
CAD Technician/Designer- 1 91
CAD Technician/Designer-2 117
CAD Technician/Designer- 3 145
Construction Manager- 1 85
Construction Manager-2 111
Construction Manager- 3 131
Construction Manager-4 164
Corporate Project Support- 1 87
Corporate Project Support-2 105
Corporate Project Support-3 139
Intern/Coop 53
Professional - 1 110
Professional -2 110
Professional -3 130
Professional -4 165
Professional -5 165
Professional -6 165
Technology Charge 8.50
EXHIBIT"B-2"
Page 1 of 1
EXHIBIT "B-3"
(SUPPLEMENT TO ATTACHMENT B)
EVALUATION OF STORMWATER DEVELOPMENT REVIEW POLICIES
AMENDMENT NO. 2
PROFESSIONAL SERVICES FEE SUMMARY
Task Description Fee
1 In-House Review $16,658
2 Drainage Manual Implementation $26,156
3 Internal Best Practices Training $3,916
4 External Stakeholder Training $26,206
5 Customer Satisfaction Survey Implementation $2,776
Total Fee $75,712
EXHIBIT"B-3"
Page 1 of 1
EXHIBIT "B-3A"
(SUPPLEMENT TO ATTACHMENT B)
EVALUATION OF STORMWATER DEVELOPMENT REVIEW POLICIES
AMENDMENT NO. 2
SUMMARY OF TOTAL PROJECT FEES
Consulting Firm Prime Responsibility Amount Percent
PRIME ENGINEER:
Freese and Nichols, Inc. Engineering and Project Mgmt. $64,312 85.00%
Total •r Professional Services11' .
SUB ENGINEERS shall participate in performing portions of the following Tasks:
Project Description Scope of Services Total Fee MWBE Fee Percent
External Stakeholder Training 75,712 5,900 7.8%
Stormwater Criteria Manual Figures 75,712 5,500 7.2%
Non-MWBE Participation Scope of Services Total Fee Non-MWBE Fee Percent
N/A N/A N/A N/A N/A
EXHIBIT"B-3A"
Page 1 of 1
City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 7/21/2016
DATE: Tuesday, July 21, 2015 REFERENCE NO.: **C-27373
LOG NAME: 20SWMDESIGNSTANDARDREVIEWAMD2
SUBJECT:
Authorize Execution of Amendment No. 2 to a Professional Services Agreement with Freese and Nichols,
Inc., in an Amount Not to Exceed $75,712.00 to Review and Improve the City's Drainage Design Standards
and Review Process for a Total Agreement Amount of$288,424.00 (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of Amendment No. 2 to a Professional
Services Agreement with Freese and Nichols, Inc., in the amount not to exceed $75,712.00 to review and
improve the City's drainage design standards and review process.
DISCUSSION:
The purpose of the amendment recommended by this Mayor and Council Communication (M&C) is to
provide additional services associated with the review and improvement of drainage design standards and
the associated process for evaluating new development projects for compliance with the standards. The
revisions implemented as a result of the initial improvement initiative were found to be insufficient to adjust
the process and standards to the degree needed. The work under Amendment No. 2 will complete this
improvement initiative and establish standards and a review process that satisfactorily balances the needs
to both: (1) protect the community from drainage problems created by new development and (2) not to
hamper new and re-development with an unnecessarily time-consuming and expensive review process.
The scope of work of this amendment includes: conduct an audit of projects reviewed to identify
opportunities for improvement, finalize revisions to the City of Fort Worth's (City) iSWM manual and
publish the revised manual, develop and conduct training for City reviewers and the private development
community on the improved process and standards and develop a customer satisfaction survey tool and
process that can be used to monitor the effectiveness of the review process.
Freese and Nichols, Inc., was engaged in July 2013 (M&C C-26322) to work with the City and the private
development community to clarify and revise the standards as appropriate and to identify and implement
improvements to the design review process. Amendment No. 1 to the Agreement in the amount of
$48,341.00 was administratively executed in January of 2014 for large scale revisions to the iSWM
manual, a need identified during the conduct of the scope of the basic Agreement.
M/ BE Office: Freese and Nichols, Inc., is in compliance with the City's BDE Ordinance by committing to
15 percent SBE participation on this Amendment No. 2. The City's goal on this Amendment is 15 percent.
This project is located in ALL COUNCIL DISTRICTS.
Logname- 20SWMDESIGNSTANDARDREVIEWAMD2 Pase I of 2
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that funds will be available in the current operating
budget, as appropriated, for the Stormwater Utility Fund and that prior to an expenditure being made, the
Stormwater Utility Fund has the responsibility to validate the availability of funds without exceeding
existing appropriations.
The Stormwater Fiscal Year 2015 operating budget includes appropriations of$1,100,000.00 in the
Floodplain Management section of the Stormwater Utility Fund for the Consultant and Professional
Services account and as of June 2, 2015, the amount of$609,880.20 has been expended.
FUND CENTERS:
TO Fund/AccounVCenters FROM Fund/AccounVCenters
PE69 531200 0209207 $75.712.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Fernando Costa (6122)
Originating Department Head: Douglas W. Wiersig (7801)
Additional Information Contact: Gregory Simmons (7801)
ATTACHMENNc
1. Compliance Memo-SWMDESIGNSTANDARDREVIEWAMD2.pdf (CFW Intemal)
2. PE69 531200.pdf (CFW Internal)
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