Loading...
HomeMy WebLinkAboutContract 44073-A2 CITY SECRETAW CONTRACT N0. AMENDMENT No.2 TO CITY SECRETARY CONTRACT N0.44073 WHEREAS, the City of Fort Worth (CITY) and Freese and Nichols, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 44073, (the CONTRACT) which was authorized on the lst day of January, 2013 in the amount of $293, 328 . 00; and Amendment #1 was executed in the amount of $89, 110. 00 WHEREAS, the CONTRACT involves engineering services for the following project : Lake Worth Trail - Section Al-A3; and WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in the attached Exhibit A dated July 22, 2015, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $598, 940, outlined in the attached Exhibit B. 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $981, 378 . 00 . 3 . All other provisions of the Contract, which are not expressly amended herein, shall remain in full force and effect. 12 AM A� a � � City of Fort Worthw / '- CEw`� Professional Services Agreement Amendment Template OFFICIAL RECORD f R� _ 5 -Pb PPMO Ofoff ial Release 8/1/2012 CITY SECRETARY i aVG ��pw�R rn FT. WORTH, TX G�G�(SECR�A�`I C � EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: City of Fort -Worth ENGINEER Freese and Nichols, Inc. Susk A anis Wendy hab y, ICP, Assoc. AIA Assistant City Manager Vice-President DATE: DATE: July 22, 2015 APPROVAL R CO E D Ri and Zavala Dir ,ctor, Parks and Community Services Department APPROVED AS TO FORM AND LEGALITY: M&C: - Z 3 g Z 95JL Date . ,(-/� Douglas W. Black Assistant City Attorney ATTEST: Q�FORT� o° o t--8 °"I ary J. y r Cog o City Se etary °°, °0o°°�°� x p►S OFFICIAL RECORD CITY SECRETARY FT.WORTH,TX City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 Page 2 of 2 Innovative approacher, ICY LS Z 1 .,. i e service _ 4055 International Plaza,Suite 200 • Fort Worth,Texas 76109 • 817-735-7300 fax 817-735-7491 • www.freese.com July 22, 2015 Mr. Thomas J.Alves Senior Landscape Architect Parks and Community Services Department City of Fort Worth 4200 South Freeway, Suite 2200 Fort Worth, Texas 76115-1499 Re: Lake Worth Trail—Section Ai-A3 Dear Mr.Alves: The following are descriptions of the work added to the original Lake Worth Trail Contract. Included with these descriptions are the original and the updated M/WBE percentages for the project. Additional Services-Lake Worth Trail—Section Al-A3($598,940, M/WBE Amount-$106,273) Services to be provided for Section Al-A3 as described on attached Scope of Services document. M/WBE Percentages Contract Amount M/WBE Amount M WBE% Original Contract $293,328 $73,340 25% Amended Contract Amount No. 1 $382,438 $119,340 31% This Amendment Contract Amount $981,378 $241,555 25% We appreciate the opportunity to be of service to the City of Fort Worth Parks and Community Services Department. Please contact us if you have any questions or additional information is needed. Respectfully submitted, I otq; Wendy D. Shabay,AICP,Assoc. AIA Vice-President Freese and Nichols, Inc. EXHIBIT "A" PROPOSAL FOR PROFESSIONAL SERVICES FOR LAKE WORTH TRAIL— SECTION A1-A3 Fort Worth, Texas July 22, 2015 PROJECT DESCRIPTION Freese and Nichols, Inc. ("FNI") will perform professional design services for the City of Fort Worth ("City") for developing final construction documents (PS&E) Plans, Specifications and Estimates for the trail improvements for the Lake Worth Trail — Section Al-A3 in Fort Worth Texas. This scope of services is related to the recent Preliminary Design Study, dated October 2014 and the Lake Worth Trail Routing Study, dated June 9, 2011 as completed by FNI. The next phase of work is for developing final construction documents (PS&E) Plans, Specifications and Estimates of the proposed hike/bike trail. It is our understanding that the City is proposing to construct Section Al-A3 of the hike/bike trail along the Lake Worth Reservoir in Tarrant County, Texas as identified in the Preliminary Design Study. Section A1-A3 is approximately 5.6 miles in length, beginning at Trinity Trail near Anahauc Street, going through YMCA Camp Carter, City of River Oaks, Marion Sansom Park, along Lake Worth through Windswept Circle Park and Plover Circle Park terminating at Trailhead A3 in Arrow "S" Park. Section Al-A3 of the trail would cross the West Fork Trinity River at two new locations and unnamed streams at multiple locations. The two new bridge crossings over the West Fork Trinity River along the trail system will each be 10' wide and approximately 200'-225' in length depending in final design considerations. As noted in the project environmental summary report one stream crossing will require a third bridge crossing which would be approximately 60' in length and also 10' wide. Major trail heads Al, A2 and A3 are planned with minor trail head 62, C1, C2 and C3 included. FNI will prepare construction documents for the trail improvements for the purpose of bidding the work in accordance with City standards and budgets, as well as federal, state and local laws. This scope of work includes professional landscape architectural and engineering design services provided by FNI. FNI will be joined by the sub-consultant firm of Gorrondona Associates ("GA") for the topographic surveying and geo-technical services and also Charles Gojer Associates for specific structural engineering services on the project. The program for the trail improvements, scope of work and fee schedule is based upon the Lake Worth Trail Preliminary Drawings, dated October 2014 as prepared by FNI for the City. TASK 1 - TOPOGRAPHIC SURVEY A. TOPOGRAPHIC SURVEY: GA will perform an on the ground survey of the property, under the direct supervision of a Registered Professional Land Surveyor. Included in this item: 1. Tie all improvements X, Y & Z (water valves, water meters, storm drains, manholes, driveways, curbs, signs, buildings, power poles, etc.) in additional areas along the existing route. The survey shall include spot elevations, plus all grade breaks. The topographic survey shall also include locating centerline and edge of pavement in the sections adjoining the roadways. 2. FNI and the City Arborist identified trees in the field with metal tag numbers and flagging tape and the trees are located within the City parkland (Marion Sansom, Windswept Circle, Plover Circle and Arrow S. parks) for survey crews to field locate. Provide trees survey for trees tagged in the field which included approximately 100 trees to be located on this survey. 3. Provide a topographic survey for the proposed new trail head A2 being approximately +/- 400' x 525'. The survey shall include 50-foot cross- sections, all grade breaks and trees 6" and larger within the project area. 4. Prepare a final design/topographic drawing in a digital format (AutoCAD 2013) showing all features located in the field, identified trees, one-foot interval contours and a TIN. Deliverables shall also include a copy of the field notes, an ASCII coordinate file of all points located in the field and a hard copy of the coordinates. TASK 2 - GEO-TECHNICAL SERVICES A. GEO-TECHNICAL SERVICES 1. GA will provide a geotechnical report and recommendations for paving design, site features and pedestrian bridge design. 2. The project consists of the following proposed improvements: • A pedestrian hike and bike trail, • 2 pedestrian bridge crossings, and • Up to 3 trail head pavilion areas along the trail. 3. Proposal assumes and is based upon the following: • The site is readily accessible; • The site may require clearing for boring access which will be provided as an additional service. • The boring locations can be accessed by a truck-mounted drilling rig; and • The boring locations are not covered by concrete. FIELD INVESTIGATION The proposed field investigation includes: Eight (8) borings totaling 215 feet of drilling are included in this scope of work. Field personnel will drill the borings using truck-mounted equipment. Cohesive and non-cohesive soil samples will be obtained using three-inch diameter Shelby tube samplers (ASTM D-1587) and two-inch diameter standard split-spoon samplers (ASTM D-1586), respectively. An engineering geologist or soils technician will extrude the samples in the field, check the samples for consistency with a hand penetrometer, carefully wrap them to preserve their condition, and return them to the laboratory for testing. A log of each boring will be prepared to document field activities and results. G&AI will stake the boring locations using normal taping procedures. Locations will be shown on the plan of borings. Precise surveying of boring locations and elevations is not included in the cost estimate. These services may be provided upon request, at additional cost. At the completion of drilling operations, bore holes will be backfilled and plugged with soil cuttings. LABORATORY INVESTIGATION Laboratory tests will be required for classification purposes, to determine strength characteristics, and to evaluate both the short- and long-term deformation/swell properties of the materials encountered. Testing will be in accordance with our standard procedures which include moisture content and soil identification, liquid and plastic limit determinations, strength tests on soil, and unit weight determinations. The specific types and quantities of tests will be determined based on soil conditions encountered in the borings. ENGINEERING SERVICES The engineering report will be prepared by a registered engineer and will present the results of the field and laboratory data together with our analyses of the results and recommendations. We will provide a digitally signed and sealed report in electronic PDF format. The report will address: • soil and groundwater conditions encountered at the boring locations; • foundation design recommendations including foundation type, identification of bearing strata, allowable bearing pressure, and estimated settlement; • recommendations for floor slab support, including evaluation of swell characteristics of subgrade soils at the pavilion locations; • slope stability recommendations, as applicable; • scour recommendations, as applicable; • paving recommendations; • earthwork recommendations, including material and compaction requirements; • construction considerations related to soil and groundwater conditions at the borings. ASSUMPTIONS • We understand site clearing may be required for boring access. Site clearing necessary to access the proposed boring locations will be done for a fee of $2,500.00 per day. This fee will be in addition to the fee stated for the geotechnical investigation. • Assume site conditions are relatively dry and the required clearing can be performed with the use of a bulldozer only. • We will not haul off any debris generated as a result of clearing. • The right-of-entry to conduct the exploration and information regarding the location of any utilities on the subject site will be provided by the City. • Any restrictions or special project requirements should be brought to our attention before we commence fieldwork. • Should weather or other factors result in unforeseen changes in site accessibility, GA will discuss accessibility options and associated fees. TASK 3 - HYDROLOGY ANALYSIS A. HYDROLOGY ANALYSIS 1. Data collection and site visit a. Collect and review available information including GIS data, record drawings, existing models, and proposed trail plans. b. Make one (1) visit to the site to observe and document existing conditions. 2. Hydraulic model of pedestrian bridges. FNI will perform hydraulic modeling of the three (3) proposed pedestrian bridges to identify any hydraulic impacts from the project. a. Hydraulic modeling will be based on the effective Corridor Development Certificate (CDC) model updated May 2013. b. FNI will add cross sections to existing model at locations of proposed pedestrian bridges to serve as pre-project model. c. FNI will input proposed pedestrian bridges into model and execute. d. FNI will compare model results between pre-project and post-project conditions and identify any increases in water surface elevations. e. FNI will evaluate up to two (2) alternatives to mitigate any increases in water surface elevations. f. FNI will document the hydraulic modeling in a technical memorandum and on hydraulic calculations sheets for inclusion with the construction drawings. 3. CDC permit a. FNI will prepare a CDC permit application for the proposed project including documentation of water surface elevation and valley storage impacts for the 100-year and Standard Project Flood events. b. FNI will submit the CDC permit and address one round of comments to obtain approval of the CDC permit. c. The CDC permit will not begin until 50% design plans are available. 4. Scour Analysis a. FNI will perform a scour analysis for the proposed pedestrian bridges and identify any necessary erosion protection or other scour countermeasures. 5. FNI will complete City Floodplain Development Permit and coordinate with City Floodplain Administrator for approval. 6. A FEMA Letter of Map Revision (LOMR) may be required following construction, but will be considered additional services. TASK 4 - ENVIRONMENTAL ANALYSIS Based on our understanding, the proposed project would require Section 404 permit authorization from the U.S. Army Corps of Engineers (USACE), as the action would include work within waters of the U.S. The following scope of services assumes that the proposed project could be designed and constructed to meet the terms and conditions of Nationwide Permit 14, Linear Transportation Projects, without requiring notification to the USACE. This depends upon avoiding special aquatic sites, including wetlands. If it is determined that the proposed project would require notification to the USACE, FNI will notify the City immediately. FNI can provide notification and 404 permitting services to the City, if required, as an additional service. Following are the tasks that we propose to assist the City in obtaining the necessary environmental authorizations. A. REVIEW EXISTING INFORMATION Prior to making a site visit, FNI will obtain and review pertinent site information and proposed construction plans from the engineers as well as soil maps, topographic maps, floodplain maps, and other readily available data. This information will be evaluated to guide the site visits and preparation of the technical memorandum described below. B. CONDUCT SITE VISITS FNI will conduct up to five site visits along the proposed trail easement(s) at crossings of waters of the U.S. to make observations of existing environmental conditions. This investigation will include the following: • Identification of "waters of the U. S." as defined by U. S. Army Corps Engineers' regulations. Waters of the U. S. are regulated by the USACE and require a permit for activities conducted within the jurisdictional boundaries. Special aquatic sites, including wetlands, are a category of Waters of the U.S. that require coordination with the USACE when impacted under Nationwide Permit 14, Linear Transportation Projects (NWP 14). Therefore, special aquatic sites, including wetlands, will be located within the area to allow the project to avoid them. Wetland identification will be made following the methodologies in the current USACE Regional Supplement to the Corps of Engineers Wetland Delineation Manual: Great Plains Region. • Delineation of impacts to waters of the U.S. will be made utilizing a handheld Global Positioning System (GPS) receiver to determine area of impact within waters of the U.S. These areas of impact will be used to document within the technical memorandum how NWP 14 terms and conditions could be met without requiring notification to the USACE. • The presence of potential habitat for any federally listed threatened or endangered species will be determined during the site visits. C. COORDINATE WITH THE TEXAS HISTORICAL COMMISSION Projects sponsored by public entities that affect a cumulative area greater than five acres or that disturb more than 5,000 cubic yards require advance consultation with the Texas Historical Commission (THC) according to Section 191.0525 (d) of the Antiquities Code of Texas. Since the proposed project is expected to exceed these thresholds, coordination with the THC will be required. FNI will draft a consultation letter to the THC for the City's review and comment. FNI will incorporate the City's comments and submit the consultation letter to the THC. Any follow up studies requested by the THC are not included in this scope of services but can be provided upon written authorization. Deliverables: THC Consultation Letter D. PREPARE TECHNICAL MEMORANDUM Based on our understanding of the proposed project, it appears the proposed pedestrian trails could be constructed to meet the terms and conditions of NWP 14 without requiring notification to the USACE. Information gathered during the site visits and consultation with the THC will be used to prepare a draft technical memorandum. The memorandum will include discussions of methodologies used, the hydrologic characterization and locations of potential waters of the U.S., and an opinion on their jurisdictional status. This memorandum will also include a discussion of how the proposed project will meet the terms and conditions of NWP 14 without requiring notification to the USACE. The draft technical memorandum will be submitted to the City for review and comment. After incorporating the City's comments into the document, FNI will submit a final technical memorandum to the City. Deliverables: Section 404 Permitting Technical Memorandum E. ADDITIONAL ENVIRONMENTAL SERVICES: The following services are beyond the environmental scope of basic services described in the tasks above, but they can be provided as an additional service if deemed necessary upon written authorization by the City. 1. Conducting an archeological survey along the proposed pedestrian trail alignments. 2. Preparation of a Pre-Construction Notification (PCN) for submittal to the USACE. 3. Preparation of an individual 404 permit application (IP). 4. Presence/absence surveys for federally listed threatened/endangered species. 5. Application for Texas Parks & Wildlife Department Sand and Gravel Permit. 6. Application for General Land Office Easement. 7. Other environmental services not specifically defined in this scope of services. TASK 5 - URBAN FORESTRY PERMIT A. TREE SURVEY 1. FNI will conduct a walk-through of the trail corridor to tag and document tree size, species, approximate canopy and condition of existing trees along the trail route per the Fort Worth Tree Ordinance. This will be done to provide the information necessary for the Tree Survey and Urban Forestry review and permit. The City of Fort Worth requires an Urban Forestry Plan submittal for all properties affected by the proposed trail alignment except City owned park land and ROW. This scope of work includes tree tagging and surveying along the trail route and within areas designated as City of Fort Worth park land and ROW, but it does not include an Urban Forestry Plan submittal for the these areas. Also, it is our understanding that the City of River Oaks does not have any tree permitting or preservation requirements so the trail route within the City of River Oaks is not included within the tree survey and permitting. For all non-City of Fort Worth Park Land, An aerial photography analysis of tree canopy coverage will be used in lieu of a tree survey to meet the City of Fort Worth Urban Tree Forestry requirements. B. URBAN FORESTRY PLANS 1. FNI will prepare an Urban Forestry Permit per the City of Fort Worth Urban Forestry guidelines. Deliverables: Tree Survey Tree Inventory Table Preliminary Urban Forestry Plan Set Final Urban Forestry Plan Set TASK 6 -STORM WATER POLLUTION PREVENTION PLAN (SWPPP) 1. In conjunction with the completion of the Final Construction Documents, FNI will prepare a Storm Water Pollution Prevention Plan (SWPPP) for the proposed project. The SWPPP will cover entire length of the project from trail head Al to A3 and includes required erosion control plans. Any other environmental engineering services would be considered additional services. TASK 7 - CONSTRUCTION DOCUMENTS A. BASE MAPPING AND PROGRAMMING 1. FNI will conduct a walk-through of the site and general area with the City to visually inventory the existing site features and confirm the alignment as shown on the current Lake Worth Trail Preliminary drawings. 2. FNI will utilize the additional topographic survey information, as prepared by GA in this scope of services for Lake Worth Trail, to update the existing base mapping files as developed during the current preliminary design phase. The City will also provide FNI any readily available information required to perform this Scope of Services for on-site and off-site conditions including, but not limited to: above and below ground utilities; easements; property lines; right- of-ways, subdivision layouts, roadways, vegetation, soils/geotechnical information, hydrology/drainage information, etc. Based upon the existing survey, new survey and additional information provided by the City, FNI will prepare an updated base map(s) for use in Design Development and Final Construction Documents. Should any other additional site survey information be necessary, the City will be responsible for providing this information. 3. During the base mapping, FNI will meet with the City staff to discuss the proposed trail improvements program and specifically define the City's goals for the trail development. This meeting will also confirm the final budget allocation by the City for the construction of the trail improvements. Deliverables: Updated Existing Conditions Base Maps Finalized Trail Development Program B. DESIGN DEVELOPMENT 1. FNI will attend one (1) meeting with the City to review the current approved Preliminary Design drawings and Cost Estimate to confirm the overall design and obtain City approval before proceeding into the Design Development phase of work. If the City substantially, as solely determined by the City, increases the program and construction budget, FNI will review with the City the required additional fees necessary to cover the increase in scope of work. FNI will not proceed into the Design Development phase until the final program and cost estimate have been approved by both FNI and the City. 2. Based upon approval of the Preliminary Design drawings from the City, FNI will prepare Design Development drawings for the proposed trail improvements. The Design Development drawings will be prepared at an approximate 60% level of completion of Construction Documents. 3. The City will provide to FNI all front end documents, contracts, insurance requirements, general conditions, etc. for use by FNI in preparing the specifications and contract documents. 4. Based upon the Design Development drawings, FNI will prepare a 60% completion cost estimate for the proposed trail improvements. 5. FNI will prepare a preliminary Table of Contents for the specifications and contract documents. 6. FNI will submit the Design Development drawings, Cost Estimate and Table of Contents for the specifications and contract documents to the City for review and approval. 7. The City will forward, in writing, to FNI all review comments for the Design Development drawings submittal. FNI will obtain these comments and approval from the City prior to proceeding into the final construction documents. Deliverables: Design Development drawings Table of Contents for contract documents booklet Design Development Cost Estimate C. FINAL CONSTRUCTION DOCUMENTS 1. Based upon approval from the City for the Design Development drawings submittal, FNI will prepare final Construction Documents at an approximate 95% level of completion. The Construction Documents will be comprised of both the drawings and the specifications and contract documents. 2. Based upon the 95% Construction Documents, FNI will prepare a final cost estimate for all the proposed trail improvements. 3. FNI will submit the 95% Construction Documents and cost estimate to the City for final review and comments. The City will provide FNI final, written comments for all revisions requested to the Final Construction Documents. 4. Based upon the final written comments received from the City, FNI will prepare final 100% Construction Documents for the City to utilize in bidding the project. 5. FNI will submit the final Construction Documents to the Texas Department of Licensing and Regulation (TDLR) for the State required accessibility review. The accessibility review will include compliance with TAS and ADA requirements. Fees associated with this review will be included as a reimbursable expense. Deliverables: 95% Construction Documents Final Cost Estimate 100% Construction Documents Urban Forestry Plan Documents Submission of Construction Documents for TDLR review D. BID PHASE 1. FNI will attend a pre-bid meeting with City representatives and the potential bidders. 2. FNI will prepare addendum(s), if required, during the bid phase. 3. FNI will assist the City in reviewing the Contractor's bids and providing a Bid Tabulation and a recommendation to the City for award of contract. Deliverables: Bid Tabulation Review of contractor's bids and letter of recommendation for award of contract E. CONSTRUCTION ADMINISTRATION 1. FNI will assist the City by attending a pre-construction meeting and a maximum of twelve (12) 2-hour progress meetings during construction to evaluate completion of work by the Contractor. Should the number of required meetings or the amount of meeting time increase, such time can be provided by FNI as an additional service as requested and approved by the City in writing. The City will be responsible for the day-to-day administration of the construction contract. 2. FNI will prepare a written Field Report as necessary for meetings attended during the construction of the project. 3. FNI will process submittal and shop drawing reviews as submitted by the Contractor during the construction process. Pay applications will also be reviewed each month by FNI and will then be forwarded to the City with the appropriate recommendation. 4. FNI will assist the City in attending two (2) final project walk-thru meetings with the Contractor and his subcontractors to review the completion of work. FNI will provide written comments to the City for the preparation of a final "punch list" for work to be completed by the Contractor. Deliverables: Field reports for progress meetings/reviews as necessary Processing of submittals and RFI's Final punch list from the final project walk-thru ASSUMPTIONS A. The City has allocated funds of approximately $5,000,000 for Lake Worth Trail — Section Al-A3 improvements for this scope of services as shown in the Lake Worth Preliminary Design Study plan set. This includes Section Al-A2 which will be designated as the Base Bid and Section A2-A3 which will be designated as Alternate Bid No. 1. The funding, as committed by the City, for the Base Bid and Alternate Bid No. 1 will be finalized prior to construction of the project improvements. Should this construction budget increase substantially, as solely determined by the City, or the City should require a significant number of alternate bid items to be included in the construction document package, FNI and the City staff will re-evaluate this scope of work and determine the basis of compensation in accordance with revisions to the design services. B. The City will provide as expeditiously as possible all readily available base information that it currently has in its possession, necessary to complete the Scope of Services described herein. Should FNI need any additional survey information, the City will provide this information to FNI. ALL INFORMATION PROVIDED BY THE CITY IS ASSUMED TO BE ACCURATE AND COMPLETE TO THE LEVEL OF METHODS AND TOOLS USED AT THE TIME THE INFORMATION WAS COLLECTED, unless indicated otherwise by the City. Any information required to complete this Scope of Services that cannot be readily provided by the City will remain the responsibility of the City. All such information shall be provided to FNI and any costs associated with acquisition of information will be borne by the City. C. Other than those identified in this contract, no additional public meetings and/or presentations are provided within this Scope of Services D. The City will pay for all required governmental processing fees and public notice advertising costs. E. This Scope of Services does not include additional mass grading studies other than the required site grading for the proposed trail improvements. F. It is anticipated that the trail design will be prepared as one bid package, with the understanding that from Section A2-A3 will be designated as a bid alternate number one (1). If additional bid packages are required by City for phasing breakouts, FNI will re-evaluate the scope of services to address additional fees not covered in this scope of work. G. The City has indicated that the Design and Construction for this project is paid by the Lake Worth Gas Lease Revenue Funds. It is anticipated at this time that based on revenue projections, the funds are available for design and would be available for construction of Section Al-A3. The budget for construction is estimated at this time to be $5,000,000.00. FNI provided in the preliminary design phase an opinion of probable construction costs for Section Al-A3. If the projected costs increase or the gas revenue decreases, the City of Fort Worth reserves the right to make necessary changes to build the project with the available funds or postpone the construction of the project until the funds are available. Should these changes require an increase in scope of work, FNI will re-evaluate the current scope of services to address additional fees not covered in this scope of work. EXHIBIT "B" Agreement by and between the City of Fort Worth (City) and Freese and Nichols, Inc. (Consultant) for LAKE WORTH TRAIL—SECTION Al-A3 BASIS OF COMPENSATION The cost for performing these services set forth herein will be as follows: Special Services Task 1 - Topographic Survey (Lump Sum).......................................................................$84,255 Task 2 - Geo-technical Services (Lump Sum)..................................................................$13,810 Task 3 - Hydrology Analysis (Lump Sum) ........................................................................$41,790 Task 4 - Environmental Analysis (Lump Sum)..................................................................$21,368 Task 5 - Urban Forestry Permit (Lump Sum)....................................................................$18,153 Task 6 - Storm Water Pollution Prevention Plan (SWPPP) (Lump Sum) ............................$5,332 Total —Special Services ..............................................................................................$184,708 Basic Design Services Task 7 - Construction Documents: Base Mapping and Programming (Lump Sum)...................................................$31,835 Design Development (Lump Sum)....................................................................$122,207 Final Construction Documents (Lump Sum) .....................................................$194,744 BidPhase (Lump Sum) ........................................................................................$9,765 Construction Administration (Lump Sum) ...........................................................$44,543 Total- Basic Design Services ......................................................................................$403,094 Reimbursable Expenses (Itemized Not-to-Exceed)..........................................................$11,138 TOTAL— Special Services, Basic Design Services, and Reimbursable Fee (Not-to-Exceed).............................................................................$598,940 PROJECT SCHEDULE Construction Documents to be 100% complete and delivered to the City based on the Lake Worth Trail Preliminary Schedule as sent to the City on July 22, 2015. Schedule to begin after Notice-to-Proceed is given to FNI by the City. ADDITIONAL SERVICES Additional Services, not included in this Scope of Services, will be negotiated with the City as necessary. Compensation will be based upon either a mutually agreed lump sum fee or on an hourly basis. Items which would be considered Additional Services could include: additional site surveying, design of additional program items beyond what has been identified by the City for the trail improvements, alternate bid items, additional meetings with City Staff and/or presentation to other groups, additional site visits during construction activity, etc. Note: Trail section A2-A3 will be bid out as Bid Alternate#1, but there will be only one bid package in this scope of services. 7232015 M&C Review Official site of the Gty of Fort Worth; texas CITY COUNCIL AGENDA FoRT�li COUNCIL ACTION: Approved on 7/21/2015-Ordinance No. 21797-07-2015 & 21798-07-2015 REFERENCE,, 80LAKE WORTH TRAIL PHASE DATE: 7121/2015 NO.: C-27382 NAME: I FREESE AND NICHOLS_AMENDMENT 2_V2 CODE: C TYPE: CONSENT PUBLIC NO HEARING: SUBJECT: Authorize Execution of Amendment No. 2 to City Secretary Contract No. 44073 with Freese & Nichols, Inc., in the Amount of$598,940.00 for Additional Engineering Services for the Lake Worth Trail Phase I Final Design, Thereby Revising the Contract Amount to $981,378.00, Provide for Staff Costs and Contingencies in the Amount of$97,456.00, Authorize Execution of an Interlocal Agreement with the Tarrant Regional Water District and Adopt Appropriation Ordinances (COUNCIL DISTRICT 7) RECOMMENDATION: It is recommended that the City Council: 1. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Lake Worth Gas Lease Capital Improvement Fund in the amount of$658,834.00 from Gas Well Revenue; 2. Authorize the execution of Amendment No. 2 to the Engineering Agreement with Freese and Nichols, Inc., (City Secretary Contract No. 44073) in an amount not to exceed $598,940.00 for engineering services associated with the Lake Worth Trail Phase I Final Design; 3. Authorize the City Manager to execute an Interlocal Agreement with the Tarrant Regional Water District in the amount of$528,453.00 for the provision of recreational enhancements to Lake Worth Trail Phase I Project; and 4. Adopt the attached appropriation ordinance increasing estimated receipts and appropriations in the Intergovernmental Contributions Fund in the amount of$528,453.00, subject to receipt of the funds from Tarrant Regional Water District. DISCUSSION: The purpose of this Mayor and Council Communication (M&C) is to authorize the execution of Amendment No. 2 to the Engineering Agreement with Freese and Nichols, Inc. (Freese and Nichols), (City Secretary Contract No. 44073) in the amount of$598,940.00 for additional design, engineering and surveying services for the Lake Worth Trail Phase I Final Design, thereby revising the total contract amount to $981,378.00 and to authorize an Interlocal Agreement with the Tarrant Regional Water District (TRWD) in the amount of$528,453.00 for recreational enhancements on the project. Design Services Agreement: On January 8, 2008, (M&C G-16013) the City Council amended the Gas Well Revenue Distribution Policy to allow for revenues derived from lease bonuses and royalties from properties in and around Lake Worth to be used for the execution of the 2007 Lake Worth Capital Improvements Implementation Plan. Mtp://apps.cfwnetorg'coumi_packeUmc review.asp?ID=21243&ca ncildate=71212015 114 7!23@015 MBC Review On December 16, 2008, (M&C C-23262) the City Council authorized Freese and Nichols to produce a preliminary Lake Worth Trail Routing Study for the hike and bike trail around Lake Worth, which is currently being used to define the scope of the final trail layout and design. On December 4, 2012, (M&C C-25989) the City Council authorized an Engineering Agreement with Freese and Nichols in the amount of$293,328.00 for design services for the Lake Worth Trail Preliminary Design and authorized the appropriation and transfer of an amount of$300,000.00 from the Lake Worth Gas Lease Capital Fund to the Park Gas Well Leases Fund. On May 6, 2014, (M&C C-26791) the City Council authorized the execution of Amendment No. 1 to the Engineering Agreement with Freese and Nichols in the amount of$89,110.00 for additional design, engineering and surveying services for the Lake Worth Trail Preliminary Design and authorized the appropriation and transfer of an amount of$120,000.00 from the Lake Worth Gas Lease Capital Fund to the Park Gas Well Leases Fund. Freese and Nichols proposes to perform final design, engineering and surveying services for this amendment for a lump-sum amount of$598,940.00. Staff considers this to be fair and reasonable for the scope of services proposed. In addition, the amount of$97,456.00 is budgeted to cover ongoing administrative contingencies for a total Phase I design cost of$1,078,834.00. The project scope includes the construction of approximately 5.6 miles of trail beginning at Trinity Trail near Anahauc Street going through YMCA Camp Carter, Marion Sansom Park, along Lake Worth through Windswept Circle Park and Plover Circle Park terminating at Trailhead A3 in Arrow S. Park. Based on the preliminary design the total construction budget is estimated to be in the amount of $7,077,100.00 including the TRWD's participation. Construction estimates will be further refined upon completion of the final construction design process. Tarrant Regional Water District Interlocal Agreement: TRWD has provided quality water to its customers, implemented vital flood control measures and created recreational opportunities for Tarrant County residents and communities for over 80 years. The Lake Worth Vision Plan, adopted by Fort Worth City Council on May 10, 2011, set goals to create Lake Worth Regional Park, a linear park that encompasses the lake and provides high quality recreational amenities and cultural hubs, as well as to connect communities, resources and amenities with pathways, greenways and trails. The Lake Worth Trail Project is a component essential for achieving the goals set forth in the Lake Worth Vision Plan and consistent with TRWD's mission. TRWD is an active partner in the Lake Worth Trail Project and is providing funding to support this vital recreational amenity. The scope of the Interlocal Agreement with TRWD is to fund recreational components of the project, including approximately 600 linear feet of trail that will provide connection to the existing Trinity Trails network and a 10 foot wide pedestrian bridge approximately 200 feet to 220 feet in length, which will cross the West Fork Trinity River in an area south of Lake Worth. The preliminary cost for design, construction and contingency is estimated at an amount of$528,453.00. TRWD will provide funding in the amount of$300,000.00 in Fiscal Year 2015 and an amount of$228,453.00 in Fiscal Year 2016. Funds are earmarked for trail construction in the 2007 Lake Worth Capital Improvement Implementation Plan. The source of funds for this Plan is Water and Sewer Gas Lease Revenue per the City's Financial Management Policy Statements. It is anticipated that sufficient funds will have accumulated to make an appropriation and let the project in FY 2016 for Phase I and FY 2017 for Phase Il. Description Amount Preliminary Design $293,328.00 Amendment No. 1 $89,110.00 Amendment No. 2- Final Design $598,940.00 toJ/epps.dwn LorgA=ml_pwke*nc review.asp?ID=21243&cmmc kMe-721x2015 214 7/232015 M&C Review Design Contract Subtotal II $981,378.00 Design Administration $97,456.00 Design Phase I Total $1,078,834.00 TRWD Pedestrian Bridge $528,453.00 Subtotal $1,607,287.00 Construction Estimate $7,077,100.00 Project Total $8,684,387.00 Upon approval of the M&C, current appropriations for the Lake Worth Trail Phase I Project will consist of the following: Appropriations Encumbrances & Balance (Design & Bridge) Expenditures Park Gas Well Lease $420,000.00 $420,000.00 $0.00 Fund Lake Worth Gas Lease $658,834.00 $7,466.76 $651,367.24 Capital Improvements Intergovernmental Contributions Fund $528,453.00 $0.00 $528,453.00 (TRWD) Project Total $1,607,287.00 $427,466.76 $1,179,820.24 M/WBE OFFICE - Freese & Nichols agrees to maintain its initial SBE commitment of 25 percent that it made on the original Agreement and extend and maintain that same SBE commitment of 25 percent to all prior amendments up to and inclusive of this Amendment No. 2. Therefore, Freese & Nichols remains in compliance with the City's BDE Ordinance and attests to its commitment by its signature on the Acceptance of Previous SBE Commitment Form executed by an authorized representative of its company. This project is located in COUNCIL DISTRICT 7. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies that upon approval of the above recommendations and adoption of the attached appropriation ordinances, funds will be available in the current capital budget, as appropriated, of the Lake Worth Gas Lease Capital Improvement Fund and subject to receipt of the funds from Tarrant Regional Water District, funds will be available in the Intergovernmental Contributions Fund. Unappropriated Current Remaining Revenue Appropriation/Transfer Unappropriated Revenue Lake Worth Gas Lease Capital Improvement $7,796,554.96 $658,834.00 $7,137,720.96 Fund http://apps.cfwnet.org/council_packeYmc_review.asp?ID=21243&councildate=7/2l/2015 3/4 7/23/2015 M&C Review Intergovernmental Contributions Fund $528,453.00 $528,453.00 $0.00 (TRWD) (A) (A) Upon receipt from TRWD. TO Fund/Account/Centers FROM Fund/Account/Centers 1) C246 446200 601159990100 $658.834.00 2) C246 531200 807500192030 $598.940.00 1) C246 531200 601159990100 $658.834.00 4) C213 541600 807500192080 $528.453.00 4) C213 488016 807500192030 $528.453.00 Submitted for City Manager's Office by: Susan Alanis (8180) Originating Department Head: Richard Zavala (5704) Additional Information Contact: David Creek (5744) ATTACHMENTS 80LAKE WORTH TRAIL PHASE I FREESE AND NICHOLS AMENDMENT 2 C213 A015.docx 80LAKE WORTH TRAIL PHASE I FREESE AND NICHOLS AMENDMENT 2 C246 A015.docx Lake Worth Trail Overall Map Preliminary Design.pdf hltpJ/apps.ctwret.orgfcaxici l j)acket/mc_review.asp71D=21243&cancildate=7/2i/2015 4/4