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HomeMy WebLinkAboutContract 46224-A1 RECEIVED CITY SLt"'RETA► '' AUG —4 2015 AMENDMENT N�. 1 CONTRACT fid®. Cny OF FORT WORTH Cf ySECRETAF" TO CITY SECRETARY CONTRACT No. 46224 SAS, the City of Fort Worth (CITY) and Halff Associates, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 46224, (the CONTRACT) which was administratively authorized on the 8th day of December, 2014 in the amount of $ 18, 200; and WHEREAS, the CONTRACT involves engineering services for the following project: OPEN CHANNEL STUDIES TECHNICAL REVIEW, SWS-053; and WHEREAS, it has become necessary to execute Amendment No. 1 to the CONTRACT to include an increased scope of work and revised fee. NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT: Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated July 7, 2015, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $30, 700 . L Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $48, 900 . 3 . All other provisions of the Contract, which are not expressly City of Fort Worth Professional Services Aoreement Amendment Template OFFICIAL RECORD Official Release 8/1/2012 Page I o 2 CITY SECRETARY FT. WORTH, TX amended herein, shall remain in full force and effect. EXECUTED and EFFECTIVE as of the date last written by a signatory, below. APPROVED: ENGINEER City of Fort Worth Halff Associates, Inc. Terry M. Barr, P.E. , CFM Assistant City Manager Authorized Aqent DATE:' 3 —J-5' DATE: 17-7 07 / 21V 5 APPR VAL RECOMMENDED: Li Lj Doug W. Wi rsig, Ph. D. , P. E Director, Transportation and Public Works Department APPROVED AS TO FORM AND LEGALITY: M&C:UZ�L Date : Douglas W. Black Assistant City Attorney ATTEST: OR a 8 ° ay sed00 City Se retary City of Fort Worth Professional Services Agreement Amendment Template PMO Official Release 8/1/2012 OFFICIAL RECORD Page 2 of 2 CITY SECRETARY FT. WORTH, TX ... HALFF' July 7, 2015 Ms. Mary Hanna, P.E., CFM City of Fort Worth Storm Water Division Transportation and Public Works 1000 Throckmorton Fort Worth,TX 76102 RE: Contract Amendment for Open Channel Studies Technical Review Dear Ms. Hanna: Halff Associates is pleased to present this proposal for the above referenced project. This proposal includes the following services and associated budget: I. Review and Comments of 75% Reports and Data $ 5,700 II. Review and Comments of 90% Reports and Data $ 13,200 III. Review and Comments of 100% Reports and Data $ 7,600 IV. Review Meetings for 75%, 90%and 100%Submittals $4,200 TOTAL PROPOSED CONTRACT AMOUNT $30,700 Included is the standard Amendment to Engineering Contract form, Scope (Attachment "A"), Method of Payment (Exhibit B-1), Professional Services Fee Summary (Exhibit B-3), and Level of Effort Estimate (Exhibit B-4) to be considered. Thank you for the opportunity for us to continue assisting the City, if you have any questions please feel free to call me at (817) 847-1422. Sincerely, HALFF ASSOCIATES, INC. Terry M. Barr, PE, CFM Project Manager Cc: File HALFF ASSOCIATES,INC. 4000 FOSSIL CREEK BOULEVARD TEL (817)847-1422 WWW.HALFF.COM FORT WORTH,TX 76137-2720 FAX (817)232-9784 ATTACHMENT A SCOPE OF WORK OPEN CHANNEL STUDIES TECHNICAL REVIEW —AMENDMENT 1 CITY OF FORT WORTH STUDY SWS-053 Preface The City is currently conducting open channel and neighborhood drainage studies to review the current drainage conditions in multiple watersheds to identify and evaluate potential improvements in various watersheds throughout the City. Halff Associates' task will be to provide continuing assistance to the City in the open channel program. Studies listed below are in addition to those specified in the original contract dated December 8, 2014. I. Review and Comments for 75% Reports and Data a. Halff will perform a review of the existing conditions (75%) reports to ensure that report format is being followed appropriately and that all required data, including HEC-HMS and HEC-RAS models and GIS information, has been provided. Detailed technical reviews of the reports, models, and floodplain mapping will be prepared, and comments provided to City staff. There are two (2) anticipated studies included in this task: • SWS-021 Greenbriar Creek (dynamic modeling) • SWS-024 Summerfields Creek II. Review and Comments for 90% Reports and Data a. Halff will perform a review of the revised existing conditions and proposed mitigation alternatives (90%) reports to ensure that report format is being followed appropriately and that all required data, including HEC-HMS and HEC-RAS models and GIS information, has been provided. Detailed technical reviews of the reports, models, and floodplain mapping will be prepared. In addition, a review of the damage analysis and cost estimates will be performed. Comments will be provided to City staff. There are eight (8) anticipated studies included in this task will conduct review meetings for the studies that meet the following conditions: • SWS-007 Broadmoor Neighborhood Study (dynamic modeling) • SWS-013 Upper Willow Creek • SWS-021 Greenbriar Creek (dynamic modeling) • SWS-022 Ridglea/Luther Creek (dynamic modeling) • SWS-024 Summerfields Creek • SWS-025 Glenwood Creek • SWS-028 Overton Creeks • SWS-046 Little Fossil Creek 1 ATTACHMENT A SCOPE OF WORK OPEN CHANNEL STUDIES TECHNICAL REVIEW— AMENDMENT 1 CITY OF FORT WORTH STUDY SWS-053 III. Review and Comments for 100% Reports and Data a. Halff will perform a review of the final report (100%) reports to ensure that report format is being followed appropriately and that all required data, including HEC-HMS and HEC-RAS models, GIS information, and cost estimates have been provided. No detailed technical reviews will be performed. A brief overview of the damage analysis and cost estimates will be performed to ensure 90% comments were addressed. Comments will be provided to City staff. There are eight (8) anticipated studies included in this task: • SWS-007 Broadmoor Neighborhood Study (dynamic modeling) • SWS-013 Upper Willow Creek • SWS-021 Greenbriar Creek (dynamic modeling) • SWS-022 Ridglea/Luther Creek (dynamic modeling) • SWS-024 Summerfields Creek • SWS-025 Glenwood Creek • SWS-028 Overton Creeks • SWS-046 Little Fossil Creek IV. Study Review Meetings a. Halff will conduct review meetings for the studies that are reviewed. These include the following meetings: 1. Studies that are reviewed for the existing conditions (75%) submittal. Two (2) studies are included: • SWS-021 Greenbriar Creek • SWS-024 Summerfields Creek 2. Studies reviewed for the proposed mitigation alternatives (90%) submittal. Eight (8) studies are included: • SWS-007 Broadmoor Neighborhood Study (dynamic modeling) • SWS-013 Upper Willow Creek • SWS-021 Greenbriar Creek (dynamic modeling) • SWS-022 Ridglea/Luther Creek (dynamic modeling) • SWS-024 Summerfields Creek • SWS-025 Glenwood Creek • SWS-028 Overton Creeks • SWS-046 Little Fossil Creek 2 ATTACHMENT A SCOPE OF WORK OPEN CHANNEL STUDIES TECHNICAL REVIEW— AMENDMENT 1 CITY OF FORT WORTH STUDY SWS-053 3. Studies that have submitted a 100% (Final) report. It is not anticipated that each 100% report will require a review meeting; however, Halff will conduct up to three (3) meetings to discuss the final report and address any questions or concerns regarding the submittals. These meetings will be at the discretion of the City. 3 ATTACHMENT B COMPENSATION OPEN CHANNEL STUDIES TECHNICAL REVIEW CITY OF FORT WORTH STUDY SWS-053 I. Compensation A. The ENGINEER shall be compensated a total lump sum fee of $30,700 as summarized in Exhibit B-1 — Engineer Invoice and Section IV—Summary of Total Project Fees. The total lump sum fee shall be considered full compensation for the services described in Attachment A, including all labor materials, supplies, and equipment necessary to deliver the services. B. The ENGINEER shall be paid monthly payments as described in Section II - Method of Payment. II. Method of Payment A. Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice prepared and submitted by the ENGINEER in the format and including content as presented in Exhibit B-1, Progress Reports as required in item III of this Attachment B. B. The cumulative sum of such monthly partial fee payments shall not exceed the total current project budget including all approved Amendments. C. Each invoice shall be verified as to its accuracy and compliance with the terms of this Agreement by an officer of the ENGINEER. III. Progress Reports A. The ENGINEER shall prepare and submit to the designated representative of the Department of Transportation/ Public Works Storm Water Division monthly progress reports and schedules in the format required by the City. City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 1 of 3 B-1 ATTACHMENT B COMPENSATION IV. Summary of Total Project Fees Firm Primary Responsibility Fee Amount % Prime Consultant Halff Associates, Inc. Technical Review of Open $30,700 100% Channel Studies Proposed MBE/SBE Sub-Consultants Non-MBE/SBE Consultants TOTAL $ 30,700 100% Project Number& Name Total Fee MBE/SBE Fee MBE/SBE Open Channel Studies Technical $ 30,700 $ 0 0 % Review City MBE/SBE Goal = 0 % Consultant Committed Goal = 0 % City of Fort Worth,Texas Attachment B PMO Official Release Date:8.09.2012 Page 2 of 3 B-2 Halff Associates,Inc. I Invoice-T&PW 4000 Fossil Creek Boulevard Proj.Invoice No. 3-F19XXXX Fort Worth, TX 76137 Invoice date: 7/10/2015 Tel.817-847-1422 Period (From-To) 6/01/2015-6/31/2015 Fax: 817-232-9784 Purchase Order No. PO-15-00086100 email:tbarr@halff.com T&PW Proj No. SWS-053 City Secy.Cont. No. 46224 COFW Project Manager Mary Hanna, PE,CFM Consultant's Project Manager: Terry Barr, PE,CFM Name of Project: Oen Channel Study Technical Review Work Phase STORM DRAINAGE Percent Revised Amt:incl. Complete Orig.Amount Amendment TA01 Review of Reports and Data 0% $ 7,800.00 $ 34,300.00 TA02 Review Meetings 0% $ 3,200.00 $ 7,400.00 TA03 Henderson Report 0% $ 71200.00 $ 7,200.00 CONTRACT AMOUNT 0% $ 18,200.00 $ 48,900.00 TOTAL CONTRACT AMOUNT $ 18,200.00 TOTAL CONTRACT AMOUNT TO DATE(including amendments) $ 48,900.00 STORM DRAINAGE Work Phase TOTAL CONTRACT No. DESCRIPTION OF WORK THIS INVOICE PREVIOUS AMT. INVOICES REMAINING TA01 Review of Reports and Data $ - $ - $ 7,800.00 TA02 Review Meetings $ - $ - $ 3,200.00 TA03 Henderson Report $ - $ - $ 7,200.00 $ - $ - $ 18,200.00 List all amendments to date (Do not invoice for additional work until the related amendment has been executed by the city) Amendment Description City Secy. Date Total Amount No. Contract No. Executed by 1 Additional Studies for Review 46224-A1 XX/XX/XXXX $ 30,700.00 2 $ - 3 $ - 4 $ - TOTALS $ 30,700.00 TOTAL THIS INVOICEF77 $0.001 Make all checks payable to Halff Associates,Inc. Submitted by: Terry Barr,PE,CFM Project Manager Halff Associates,Inc. 4000 Fossil Creek Boulevard Fort Worth,TX 76137 EXHIBIT "13-1" (SUPPLEMENT TO ATTACHMENT B) OPEN CHANNEL STUDIES TECHNICAL REVIEW CITY OF FORT WORTH STUDY SWS-053 METHOD OF PAYMENT & PROGRESS REPORT REQUIREMENTS I. Method of Payment Partial payment shall be made to the ENGINEER monthly upon City's approval of an invoice from the ENGINEER outlining the current labor and expenses of the total project. The aggregate of such monthly partial fee payments shall not exceed the following: Until satisfactory completion of Attachment "A", Task I, submittal and approval by the City, a sum not to exceed 95 percent of the Task I fee. Until satisfactory completion of Attachment "A", Task II, submittal and approval by the City, a sum not to exceed 95 percent of the Task II fee. Until satisfactory completion of Attachment "A", Task III, submittal and approval by the City, a sum not to exceed 95 percent of the Task III fee. Until satisfactory completion of Attachment "A", Task IV, submittal and approval by the City, a sum not to exceed 95 percent of the Task IV fee. The balance of fees, less previous payments, shall be payable after delivery of the FINAL report and electronic files. II. Progress Reports A. The Engineer shall submit to the designated representative of Department of Transportation/Public Works Stormwater Division monthly progress reports covering all phases of the analysis in the format required by the City. EXHIBIT"B-1" Page 1 of 1 EXHIBIT "B-3" (SUPPLEMENT TO ATTACHMENT B) OPEN CHANNEL STUDIES TECHNICAL REVIEW CITY OF FORT WORTH STUDY SWS-053 PROFESSIONAL SERVICES FEE SUMMARY TASK FEE Task 1: Review of 75% Reports and Data $5,700 Task 2: Review of 90% Reports and Data $13,200 Task 3: Review of 100% Reports and Data $7,600 Task 4: Study Review Meetings $4,200 SERVICE TOTAL $30,700 EXHIBIT"B-3" Page 1 of 1 OPEN CHANNEL STUDIES TECHNICAL REVIEW (SWS-053) LEVEL OF EFFORT ESTIMATE EXHIBIT "B-4" (SUPPLEMENT TO ATTACHMENT B) T _ o ° IMm e R ° H Project Phases and Tasks' c $ a c c m w z m W O a $199.03 $159.23 1 $102.93 Hours Task 1:75%Review and Comments(2) SWS-021 Greenbriar Creek-Dynamic 4 8 12 $3,305.12 $3,310 SWS-024 Summerfields Creek-Standard 2 6 10 $2,382.74 $2,380 Subtotal Task 1 6 14 22 $5,688 $0 $5,700 Task 2:90%Review and Comments(8) 90%Review and Comments-Standard(5) 5 20 30 $7,267.65 $7,270 90%Review and Comments-Dynamic(3) 6 12 27 $5,884.05 $5,880 Subtotal Task 2 11 32 57 $13,152 $0 $13,200 Task 3:100%Report Comments 100%Review and Comments-Standard(5) 5 10 16 $4,234.33 $4,230- 100%Review and Comments-Dynamic(3) 3 6 18 $3,40521 $3,410 Subtotal Task 3 8 16 34 $7,640 $0 $7,600 Task 4:Review Meetings 75%Review Meeting(2) 4 $636.92 $10 $650; 90%Review Meetings(8) 16 $2,547.68 $40 $2,590 100%Review Meetings(3) 6 $955.38 $20 $980 Subtotal Task 4 0 26 0 $4,140 $20 $4,200 Pf�' E�T,.OTAL1 r3 $30&98 .. 7 v.