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Home My WebLink AboutContract 42232-A2 C 'SECITA Ll i-aa32-16k�'IN AMENDMENT No. 2 CONTRACT NO. TO CITY SECRETARY CONTRACT No. 42232 WHEREAS, the City of Fort Worth (CITY) and Kimley-Horn and Associates, Inc. , (ENGINEER) made and entered into City Secretary Contract No. 42232, (the CONTRACT) which was authorized by M&C C-25107 on the 23rd day of August, 2011 in the amount of $375, 000; and WHEREAS, the CONTRACT was subsequently revised by: Amendment Number 1 in the amount of $ 650, 000 which was authorized by M&C C-20013 on December 18, 2012; and WHEREAS, the CONTRACT involves engineering services for the following project : Chisholm Trail Parkway Management Services; and WHEREAS, it has become necessary to execute Amendment No. 2 to the CONTRACT to include an increased scope of work and revised fee . NOW THEREFORE, CITY and ENGINEER, acting herein by and through their duly authorized representatives, enter into the following agreement, which amends the CONTRACT : 1 . Article I of the CONTRACT is amended to include the additional engineering services specified in a proposal dated August 3, 2015, a copy of which is attached hereto and incorporated herein. The cost to City for the additional design services to be performed by Engineer totals $ 75, 000. 2 . Article II of the CONTRACT is amended to provide for an increase in the fee to be paid to Engineer for all work and services performed under the Contract, as amended, so that the total fee paid by the City for all work and services shall be an amount of $1, 100, 000 . 3. m M m_ All other provisions of the Contract, which are not expressly < amended herein, shall remain in full force and effect . m a D EXECUTED and EFFECTIVE as of the date last s the City �.� Manager or his designee. OFFICIAL RECORD CITY SECRETARY Page -1- FT. WORTH, TX APPROVED: City of Fort Worth ENGINEER Kimley-Horn and Associates, Inc. Jay Chapa Gf enn Gary Assistant City Manager Senior Vice President DATE: `/Z ' ds DATE: F-7-,W,/S,- APP XCOMMENDED: Bryan Be k, P.E. Regio Transportation Coordinator City Manager' s Office APPROVED AS TO FORM AND LEGALITY: M&C: C-27390 �4 Date: August 4, 2015 Douglas W. Black Assistant City Attorney ATTEST: of Fps ,o Mary Jr *% S;u City Secretary % ��y 0000dD°* X�S 7f OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX Page -2- Kimley >>> Horn August 3, 201 Bryan Beck, P.E. City of Fort Worth 1000 Throckmorton Street Fort Worth, Texas 76102 Re: Amendment No. 2 to City Secretary Contract No. 42232 Chisholm Trail Parkway Project Management Services Dear Mr. Beck: Kimley-Horn and Associates, Inc. (Consultant) is pleased to submit this Letter Agreement to the City of Fort Worth (Client or City) to provide professional services to prepare additional management services for the Chisholm Trail Parkway (CTP)project. Our scope of services, schedule and fee are below. Task 1 Public Engagement The Consultant will perform the following: • Public Outreach — prepare/attend public meetings and homeowner association meetings as requested by the City. Coordinate with public regarding various issues along the CTP corridor. Task 2 Aesthetics and Landscaping The Consultant will perform the following: • Project Meetings — the Consultant will attend meetings as directed by the City with the City, contractors, and other consultants. • Plan Reviews — review engineering plans provided by contactor or other engineers and provide the City with comments and recommendations. • Coordination — coordinate with City internal staff, project stakeholders, contractors, and other consultants regarding various engineering issues along the CTP corridor. • On-Site Construction Observation — make on site visits at intervals as directed by the City in order to observe the progress of the Work. • Aesthetics Reviews—review of aesthetic components for the CT G�i�� RECORD the City on the approval of these components. CITY SECRETARY I801 Mr.Bryan Beck,P.E.,August 3,2015,Page 2 Kimley .* Horn • Other Serviccs required by the City Task 3 Signal Timing The Consultant will perform the following: • Project Meetings -the Consultant will attend meetings as directed by the City with the City,project stakeholders, contractors, and other consultants. • Plan Reviews — review traffic management/signal operations engineering plans provided by contactor or other engineers and provide the City with comments and recominendations. • Coordination — coordinate with City internal staff, project stakeholders, contractors, and other consultants regarding traffic management/signal operations along the CTP corridor. • On-Site Construction Observation — make on site visits as directed by the City in order to observe the traffic management/signal operations. • Other Services required by the City Additional Services Any services not specifically provided for in the above scope will be considered additional services and can be performed at our then current hourly rates. Schedule Consultant will provide our services within a reasonable length of time as expeditiously as practical. Upon receiving a work request from the City with a request for a schedule, Consultant will prepare a schedule outlining the time required to complete the work requested. The timeframe for this scope of services are anticipated to be from July 2015 through November 2015 which is NTTA's anticipated construction completion date for the CTP project. Fee and Billing The Consultant will perforin the Services described in Tasks 1 through 4 on a cost plus maximum basis. The total amount of the contract will not be exceeded without a modification to the agreement; however, any task may be exceeded as long as the project total is not exceeded. Recommended budgets are ftowsm OFFICIAL RECORD CITY SECRETARY 801 Mr.Bryan Beck,P.E.,August 3,2015,Page 3 Kimley ,�)> Horn • Task 1 —Public Engagement $5,000 • Task 2—Aesthetics and Landscaping $35,000 • Task 3 —Signal Timing $35,000 Total compensation to be to the ENGINEER will not exceed $75,000 M/WBE The Consultant will subcontract a portion of these services to Savant Group, Inc. The amount we anticipate subcontracting is $18,000. This represents an M/WBE participation percentage of 24% for these additional services. With these additional services, our revised contract amount will be $1,100,000. This will revise our total contract M/WBE participation from $123,000 (12%) to $141,000 (12%). We appreciate the opportunity to provide these services to you. Please contact me if you have any questions. Very truly yours, KIMLEY-HORN AND ASSOCIATES, INC. Texas Registration No.F-928 Glenn A. Gary, P.E. _ Senior Vice President K:FTW Utilities 061018087 PPP Amendment--Amend mem_02_Prnp-a1.doe OFFICIAL RECORD CITY SECRETARY FT. WORTH, TX 8010 Ft.Worth,TX 76102 M&C Review Page 1 of 2 Official site of the City of Fort Worth,Texas CITY COUNCIL AGENDA FSR F� COUNCIL ACTION: Approved on 8/4/2015 CONTINUED FROM A PREVIOUS WEEK DATE: 7/28/2015 REFERENCE C-27390 LOG NAME: 02CHISHOLM TRAIL NO.: PARKWAY PROJECT 2015 CODE: C TYPE: NOW PUBLIC CONSENT HEARING: NO SUBJECT: Authorize Execution of Amendment No. 2 to City Secretary No. 42232, a Professional Services Contract with Kimley-Horn and Associates, Inc., in an Amount Not to Exceed $75,000.00 for a Total Contract Amount of$1,100,000.00 for Project Management Services for the Chisholm Trail Parkway Project (COUNCIL DISTRICTS 3, 6 and 9) RECOMMENDATION: It is recommended that the City Council authorize execution of Amendment No. 2 to City Secretary Contract No. 42232, a Professional Services Contract with Kimley-Horn and Associates, Inc., in an amount not to exceed $75,000.00 for Project Management Services for the Chisholm Trail Parkway Project. DISCUSSION: On December 18, 2012, the City of Fort Worth (City) Council authorized execution of Amendment No. 1 the City's Project Management Agreement with Kimley-Horn and Associates, Inc., (M&C C-26013, City Secretary Contract No. 42232) for the Chisholm Trail Parkway Project (Chisolm Trail). The scope of services was established based on an anticipated opening date of June 2014. Although Chisholm Trail did open for traffic within that timeframe, construction work has continued to date. As such, the City's team continues to be engaged with the North Texas Tollway Authority (NTTA) on the following key tasks: Construction coordination and signal work impacting the City's arterial network. Construction coordination for implementation of the corridor aesthetics, public art and landscaping as detailed in the Corridor Master Plan. Continued public outreach and engagement during the ongoing construction. Staff is recommending Amendment No. 2 with Kimley-Horn and Associates, for project management services to be extended until December 31, 2015. M/WBE OFFICE - Kimley-Horn and Associates, Inc., is in compliance with the City's M/WBE Ordinance by committing to an additional 24 percent M/WBE partipation or this Amendment/Change Order No. 2. FISCAL INFORMATION/CERTIFICATION: The Financial Management Services Director certifies the funds are available in the current capital budget, as appropriated, of the SH 121 T Southwest Parkway Fund. Description Total Appropriation Pending Remaining Balance to date Encumbrances / Expenditures SW Parkway C221 $27,321,141.46 $25,426,027.86 $1,895,113.60 CPN 00005 tiff-4/o— rfc:mat nrrr/rrn—;1 —t—t/mr rP-;-, -9M=1 1A1101 S Q/1 1X7(11 S M&C Review Page 2 of 2 TO Fund/Account/Centers FROM Fund/Account/Centers C221 531200 303210000580 $75,000.00 Submitted for City Manager's Office by: Fernando Costa (6122) Originating Department Head: Bryan Beck (7909) Additional Information Contact: Bryan Beck (7909) ATTACHMENTS MC Map CTP corridor.pdf httn://anns.cfwnet.org/council packet/mc review.asn?ID=21286&councildate=8/4/2015 8/11/2015