HomeMy WebLinkAboutResolution 4503-08-2015 A Resolution
® 4503-08-2015
STATEMENT EXPRESSING OFFICIAL INTENT TO REIMBURSE
EXPENDITURES WITH PROCEEDS OF FUTURE DEBT FOR THE PROCESS
EVALUATION AND CONCEPTUAL DESIGN STUDY FOR CAPITAL
IMPROVE METNS TO THE THICKENER PROCESSES AT THE VILLAGE CREEK
WATER RECLAMATION FACILITY
WHEREAS, the Cily of Fort Wortti, Texas (the "City") is a Imme-rule municipality and
political subdivision of the State of'Texas-, and
WHEREAS, the City expects to pay expenditures in connection with the design,
planning, acquisition and construction for the Process Evaluation and Conceptual Design Study
for Capital Improvements to the Thickener Processes at the Village ("reek Water ReclamatiOn
Facility project as shown on the attached map (the "ProJect") prior to the issuance of
obligations by the City in connection with the financing of the Project from available funds; and
WJIFREAS, the City finds, considers, and declares that the reimbursement off f the City
for the payment of such expenditures will be appropriate and consistent with the lawful
objectives of the City and, as such, chooses to declare its intention, in accordance with the
provisions of Section 1,150-2 of the I I reasury Regulations, to reimburse itself for such
payrnents at such time as it issues obligations to finance the ProJect.
NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY
OF FORT WORTH, TEXAS:
Section L The City reasonably expects debt, as one or more series of obligations, may
be issued or incurred by the City with an aggregate maximum principal alliount not to exceed
$400,000.00 for the purpose of paying the aggregate costs of the Project.
Section 2. All costs to be reimbursed pursuant hereto will be capital expenditures, No
obligarti()[IS will be issued by the City in f"urt1wrance of this Statement after a date which is later
than 18 months after the later of (1) the date the expenditures are paid or (2) the date on which
the property, with respect to which such expenditures were made, is placed in service,
Section .3 The foregoing notwithstanding, no obligation will be issued pursuant to this
Statement more than three years after the date any expenditure which is to be reimbursed is
paid.
Adopted this 25'h of day Alugjtst, 2015.
........ ........
ATT E S T:
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By:
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,City.Mary J. er,,Cit 'Secretary
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City of Fort Worth, Texas
Mayor and Council Communication
COUNCIL ACTION: Approved on 8/25/2015 - Resolution No. 4503-08-2015
DATE: Tuesday, August 25, 2015 REFERENCE NO.: **C-27433
LOG NAME: 60VCWRF THICKENER PROCESS - ENG STUDY
SUBJECT:
Authorize Engineering Agreement with Freese & Nichols, Inc., in the Amount of$295,113.00 for the
Process Evaluation and Conceptual Design to for Capital Improvements to the Thickener Processes at
the Village Creek Water Reclamation Facility, Provide for Additional Project Costs for a Total of
$315,113.00 and Adopt Reimbursement Resolution (COUNCIL DISTRICT 5)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the execution of an Engineering Agreement with Freese & Nichols, Inc., in the amount of
$295,113.00 for Process Evaluation and Conceptual Design to of Capital Improvements to the
Thickener Processes at the Village Creek Water Reclamation Facilityy and
2. Adopt the attached resolution expressing its official Intent to Reimburse expenditures with proceeds of
future debt for Process Evaluation and Conceptual Design Study of Capital Improvements to the
Thickener Processes at the Village Creek Water Reclamation Facility,
DISCUSSION:
The City of Fort Worth owns and operates the Village Creek Water Reclamation Facility (VCWRF), a 166
million gallons per day (MGD) plant, comprised of primary, secondary and tertiary treatment, chlorine
disinfection and de-chlorination.
The V currently uses three thickening processes; Gravity Thickeners (GTs) to thicken the solids
from the primary clarifiers, Dissolved Air Flotation Thickeners (DAFTs) t o t hicken the solids from the
Aeration Basins/Final Clarifiers and Gravity Belt Thickeners (GBTs) to thicken the solids from the high rate
clarifi ers. The thickening equipment is old, requires a great deal of maintenance, is inefficient in producing
required levels of treatment, uses a high amount of energy and is sensitive to changes in flow
characteristics.
Freese & Nichols, Inc. (F I), has been selected as the consulting firm to evaluate and recommend the
Thickener Processes Improvements to be used, determine the optimum confi guration with the plant site
and develop an overall engineering plan and scope of or for the final design project. FNI is proposing
to perform the necessary process evaluation and preliminary conceptual design work for capital
improvements for a fee not to exceed $295,113.00.
The capital improvements project is anticipated to be included in a future revenue bond issue for the
Water and Sewer Fund. Available cash within the Water and Sewer portfolio and the City's portfolio along
with the appropriation authority authorized under the Direct Purchase of Program will be used to
provide interim financing for this project until debt is issued. Tote extent resources other than the Water
and Sewer portfolio are used to provide interim financing, the Water and Sewer Fund will be charged
Log e: 60VCVvRF THICKENER PROCESS - ENG STUDY Pagel of
interest that is equivalent to the overall rate of return being earned by the City portfolio (currently
approximately one percent annually). Should the City's portfolio not support the liquidity needed to
provide an interim short-term financing source, another funding source will be required, is could mean
issuance of securities under the Direct Purchase of Program or earlier issuance of Water and Sewer
revenue bonds than is currently planned. Once debt associated with this project is sold, bond proceeds
will be used to reimburse the Water and Sewer portfolio and the City's portfolio in accordance with the
attached Reimbursement Resolution.
In accordance with the provisions of the Financial Management Policy Statements, Staff anticipates
presenting revenue-supported debt issuances to the City Council for consideration within the next three
years. The Financial Management Services Department is currently working with all departments to
ensure that multi-year capital improvements plans are in place. Newly developed and already existing
plans, such as the Water Department's current multi-year capital improvement plan, will be presented to
it Council for review and adoption. If the City Council-adopted plan does not include issuance of debt
for this specifi c project, the project will be funded utilizing pay-as-you go financing sources. If the City
Council-adopted plan calls for debt issuance, that debt must be issued within approximately three years to
provide reimbursement for these expenses. If that does not occur, the costs will no longer be
reimbursable by issuing tax-exempt debt and the funding source will have to be made whole through other
budgetary methods. Adoption of this resolution does not obligate the City to sell bonds, but preserves the
ability to reimburse the City from tax-exempt bond proceeds.
Upon approval of this Mayor and Council Communication, appropriations for the Process Evaluation and
Conceptual Design to for Capital Improvements to the Thickener Processes at the Village Creek
Water Reclamation Facility Project will consist of the following:
und Existing Additional Re anc Remaining
wised Encumbrance
� " ppropriation Appropriation ppropriation Balance
........... ................................................ . .. ....................
F
Expenditure
2017 Water and
Sewer Revenue
Bonds Capital $ 0.00 $315,113.00 $315,113.00 $0.00 $315,113.00
Project Fund
(P266)
;Project Toll -6-.--0--d- 5J _��$31 5,113.00 *0.00 *315,113.00
............. .......... ......
In addition to the contract amount,
$20,000.00 is required for project management and associated staff time for the Water Department.
M[WBE OFFICE - Freese & Nichols, Inc., is in compliance with the City's BDE Ordinance by committing to
a 10 percent SBE participation on this project. The City's goal on this project is 10 percent.
This project serves the entire it and is located in COUNCIL DISTRICT 5, Mapsco 90J, 90Q and 90 .
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that appropriations are available as directed by
M&C G-1 8375 in the 2017 Water and Sewer Revenue Bonds Capital Project Fund for transfer from
unspecifi ed funding to the Process Evaluation and Conceptual Design to for Capital Improvements to
the Thickener Processes at the Village Creek Water Reclamation Facility (VCWRF), as depicted in the
table.
Logname: 60VCVVRF THICKENER PROCESS - E STUDY Page 2 of 3
k
A,v,a-i"I,a emaining,ble v",a—i 1-a....
Fund Appropriation Transfer ppropriation
Amount
mount
2017 W ate r &
Sewer Revenue
Bonds Capital $49,838,707.46 $315,113.00 $49,523,594.46
Project
Fund
.................. ...................... ............
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
P266 531200 701300264730 $295,1 13.00
P266 511010 701300264730 1219-00-00
CERTIFICATIONS:
Submitted for City Manager's Office by. Fernando Costa (61 22)
Originating Department Head: John Carman (8246)
Additional Information Contact: Farid a Goderya (8214)
Logname: 6 V VvRF THICKENER PROCESS E STUDY Page 3 of 3