HomeMy WebLinkAboutContract 46949 A"
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STATE OF TEXAS §
' KNOW ALL BY THESE PRESENTS
"COUNTY OF TARRANT §
THIS AGREEMENT is made and entered by and between the City of Fort Worth, Texas, a
municipal corporation situated in Tarrant,Denton,Parker, and Wise Counties, Texas,hereinafter called the
"City", acting herein by and through Fernando Costa, its duly authorized Assistant City Manager, and
Quorum Architects, Inc., hereinafter called the "Architect", acting herein by and through David Duman,
AIA, its duly authorized representative, for the purpose of providing architectural design and construction
administration services for the Chuck Silcox Animal Shelter Addition and Renovation in Fort Worth,
Texas.
WITNES SETH:
That for and in consideration of the mutual covenants and agreements herein contained, City and Architect
do hereby covenant and agree as follows:
SECTION I SERVICES OF THE ARCHITECT
1.1 The City hereby contracts with Architect as an independent contractor, and the Architect hereby
agrees to perform, within the professional standards normally accepted in the State of Texas,
professional services in connection with the following general scope of work:
Provide Architectural Design and Construction Administration Services for the Chuck
Silcox Animal Shelter Addition and Renovation located at 4900 Martin St, in Fort
Worth,Texas ("Project"). The scope of services is described more fully in Attachment
"A"of this Agreement.
SECTION II PERSONNEL
1. The following personnel will be assigned to this Project:
1.1. City of Fort Worth
1.1.1.Project Manager: Ronald Clements,Registered Architect
1.2. Architect
1.2.1.Principal in Charge: David Duman,AIA.
1.2.2.Project Manager: David Duman,AIA
1.2.3.Project Architect: David Duman,AIA
2. Neither party may change key personnel without the prior written agreement of the other party.
SECTION III CHARACTER OF ARCHITECT'S SERVICES
1. Architect shall consult with the City to clarify and define City's requirements relative to the Projects
and review available data.
2. Architect agrees to commit the personnel to each Project assignment as necessary in order to complete
the assignment in an expeditious manner.
3. The Architect shall advise City as to the necessity of City's providing or obtaining additional services
and data from others required in connection with the Projects at City's cost and expense(which services
and data Architect is not to provide hereunder but on which Architect may rely in performing services
hereunder),and act as City's representative in connection with an such services of otherrs,,,
OFFICIAL RECORD
Page 1 of 10 CITY,8)�:.CR jMf1V
4. The Architect shall pay for the printing of contract documents required for design submittals and
presentations as a part of the reimbursable allowance.
5. The Architect shall perform services as outlined in the Quorum Architects, Inc., which is attached
hereto as Attachments"A"and made a part of this Agreement.
6. If at any time in the course of the design,the City expands the scope of services,or the Architect
believes the City has requested services that are beyond the scope of this Agreement,the Architect shall
submit a proposal for additional fees and a written agreement shall be reached on said proposal prior to
the Architect proceeding with the work considered to be beyond the scope of this Agreement.
Architect shall not perform any additional services without a written agreement with City. Any services
provided prior to reaching an agreement on additional fees will be non-compensable.
7. Architect shall provide such service as may be necessary for the building permits to be issued. The
City shall pay any fees for such Building Permits.
SECTION IV SPECIAL SERVICES OF ARCHITECT
1. If authorized in writing by City,Architect shall furnish or obtain from others special services necessary
to complete the Projects. These special services are not included as part of the Basic Services outlined
in SECTION I- SERVICES OF THE ARCHITECT and Attachment"A." These special services will
be paid for by City as indicated in Section V.
SECTION V COMPENSATION TO ARCHITECT
1. The total compensation for all of the assignments to be performed by Architect to complete the Projects
as described in CHARACTER AND EXTENT of ARCHITECT'S SERVICES and Attachment "A"
hereof shall be $108,611.00, hereinafter referred to as the "total fee," plus up to $4,000.00 in
reimbursable expenses.
2. Architect shall be paid the following percentages of the total fee at the following stages of the project:
1.1. Completion of Schematic Design and cost estimates 20%
1.2. Completion of Design Development and cost estimates 40%
1.3. Completion of Construction Documents and cost estimates 75%
1.4. Action by City Council to accept bids 80%
1.5. Final acceptance of the Project by the City 100%
1.6. Reimbursement of allowable expenses shall have prior approval of the City. Allowable expenses
include:
1.6.1.Printing Costs
1.6.2.Enhanced CAD drawings for public and City meetings.
1.6.3.Long distance phone calls
1.6.4.Postage and courier expenses
1.6.5.Other costs with prior approval of the City.
Page 2 of 10
SECTION VI RESPONSIBILITY FOR CONSTRUCTION COSTS
L The Construction Budget for the Project is approximately$800,000.00. If the Construction Budget is
exceeded by the lowest bona fide bid,the City may(I) award the contract, (2 abandon the project and
terminate this agreement,or(3)cooperate in the reduction of the Project Scope and features as required
to stay within the Construction Budget in order to rebid the Project. If the City decides to reduce the
scope of the project and rebid, the Architect shall, without additional fee, modify the Drawings and
Specifications as necessary to stay within the Construction Budget. In the event the City abandons the
project,the City may terminate this Agreement, and the Architect shall be entitled to 80% of the total
fee plus allowable reimbursement.
2. The Architect shall inform the City in writing of the probable construction cost at the submission of
each design phase. The City shall either approve the adjustment of the Construction Budget or direct
the Architect to adjust the Project design,at no additional cost to the City,to stay within the previously
approved Construction Budget.
SECTION VII METHOD OF PAYMENT
I. The Architect shall be paid not more frequently than once per month on the basis of statements
prepared from the books and records of account of the Architect, such statements to be verified as to
accuracy and compliance with the terms of this Agreement by an officer of the Architect. Payment
according to statements will be subject to certification by the Director, Transportation and Public
Works Department or his duly authorized representative that such work has been performed.
2. The above charges are on the basis of prompt payment of bills rendered and continuous progress of the
work on the Projects until completion. If City fails to make any payment required herein for services
and reimbursable expenses within sixty days after approval of Architect's statement thereof,Architect
may, after giving seven days written notice to City, suspend services under this Agreement until
Architect has been paid in full all amounts due for services actually performed and reimbursable
expenses incurred.
SECTION VIII PROCEDURES FOR PROVIDING DESIGN SERVICES
I. Schematic Design Phase:
LL The Architect shall visit the sites and make himself familiar with the scopes of the Projects.
1.2. Prepare alternative floor plans, architectural concepts, and finish plans and area-based cost
estimates.
2. Design Phase:
2.1. The Architect shall prepare presentation graphics using plans necessary for the design and attend
one City meeting(if required)during the design of the project.
2.2. Architect shall prepare the design in stages as follows:
2.2.1.Design Development Phase: Preparation of architectural and MEP plans, principal
elevations, selection of principal finishes,and discipline-based cost estimates. Upon written
approval of this phase of the work, Architect may proceed to the Construction Document
Phase.
2.2.2.Construction Document Phase: Preparation of details, mechanical, electrical, and plumbing
plans,finishes schedules,detailed technical specifications,and detailed cost estimates.
2.3. Format of Drawings
2.3.1.Drawings at all stages of design will have the following characteristics: Scale for floor plans
will be 1/8"or such other scale as may be agreed to in writing for all disciplines, elevations
Page 3 of 10
will be at same scale as floor plans, area plans will have same scale for all disciplines, and
site plans for all disciplines will be at same scale.
2.3.2.Drawings shall plot to 2204 sheet to facilitate half-size 11x17 prints. Fonts shall be legible
at half-size.
2.4. Architect, at its sole cost and expense, shall engage a consultant to prepare "Elimination of
Architectural Barriers Registration" and submit the applications to the Texas Department of
Licensing and Regulation. The City will pay all fees required for TDLR reviews and inspections.
All designs shall be in conformance with the Elimination of Architectural Barriers Act, State of
Texas, City of Fort Worth Building Codes and the Americans with Disabilities Act,
2.4.1.The Architect shall reimburse the City of Fort Worth for all costs and fees incurred in
modifying a facility in the event it is constructed in accordance with the Architect's designs
and is subsequently determined to be in non-conformance with the above Act, Codes or
Guidelines.
2.4.2. The City will bear the construction costs associated with enhancements. The Architect will
reimburse the City for costs to replace or rework features that were constructed in
accordance with the design but fail to meet accessibility requirements or building codes.
2.5. The Architect shall submit estimates of probable construction cost for each stage of design to the
City.
2.6. The City shall acknowledge the probable construction costs and scope in writing at each stage of
design.
2.7. -Upon written approval of the final design, the Architect shall make whatever final changes are
necessary and submit the drawings and technical specifications to the City for use in bidding.
2.8. The Architect shall provide electronic files in PDF or DWF format for posting to the Internet.
3. Bidding:
3.1. The Architect shall respond to Contractors inquiries, prepare necessary addenda, and attend the
Prebid Conference,and participate in the contractor selection process.
3.2. The Architect shall coordinate printing of documents for bidding.
3.3. Following bidding, the Architect shall investigate the qualifications of up to three bidders and
make recommendations concerning the capability of the bidder to satisfactorily perform the
contract.
4. Construction Services:
4.1. The Architect shall assist the City by approving submittals,observing construction procedures and
results, reviewing methods and costs associated with proposed change orders, and resolving
construction problems.
4.2. Architect shall attend periodic job site meetings, prepare meeting notes and distribute them to all
participants and key project personnel.
4.3. At the completion of construction, the Architect shall conduct and document the final inspection
and assist the City on the resolution of construction or design deficiencies.
4.4. Architect will review contractor's pay requests.
4.5. Architect will conduct final acceptance and end of warranty inspections.
4.6. The Architect shall provide electronic files to the Contractor for the Contractor's preparation of
"Record Drawings"for the City's archives.
4.7. Architect will provide CAD files of all drawings suitable to use on AutoCAD LT or such other
operating system as determined by the City.
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5. All designs, drawings,specifications, documents, and other work products of the Architect, whether in
hard copy or in electronic form, are instruments of service for this Project, whether the Project is
completed or not. Reuse, change, or alteration by the City or by others acting through or on behalf of
the City of any such instruments of service without the written permission of the Architect will be at the
City's sole risk. The City shall own the final printed designs,drawings,specifications and documents.
Transfer of ownership of the contract documents does not constitute sale of the documents.
6. Prepare schedules using the following scheduling software systems:Primavera Version 6.1 or
Primavera Contractor Version 6.1 or Primavera SureTrak Version 3 or Mircosoft Project Version
200312007. The softwares can be later versions. If a different software is planned,the software has to
be previously approved by the City.
SECTION IX CITY RESPONSIBILITIES
1. Provide criteria and information as to City's requirements and designate a person with authority to act
on City's behalf on all matters concerning the Projects.
2. Assist Architect in obtaining existing studies, reports and other available data and services of others
pertinent to the Projects and in obtaining additional reports and data as required.
3. Upon reasonable notice arrange for access to and make all provisions for Architect to enter upon public
and private property as may be required for Architect to perform services hereunder.
4. Designate in writing qualified persons who will act as City's representatives with respect to the Projects
for the purposes of transmitting instructions, receiving information, interpreting and defining City's
policies and decisions with respect to Architects services.
5. Review all reports, recommendations and other documents and provide written decisions pertaining
thereto within a reasonable time.
6. Upon reasonable notice provide labor and safety equipment to expose structural elements, to make
temporary repairs,and to operate mechanical and electrical systems as required by the Architect in the
development of the design.
7. Examine all studies, reports, sketches, drawings, specifications, proposals and other documents
presented by Architect, obtain advice of an attorney, insurance counselor and other architects as it
deems appropriate for such examination and render in writing decisions pertaining thereto within a
reasonable time so as not to delay the services of Architect.
S. Provide"Front End',including Division 1 requirements,for use in assembling the Project Manual.
9. Prepare easements and right-of-way acquisition conveyance documents, fi•om description provided by
Architect, contact owners, negotiate for or condemn all easements and right-of-way,pay all filing and
legal fees associated therewith.
10. Provide such legal, accounting, insurance and other counseling services to City as may be required for
the Projects.
11. Manage the advertisement and bidding of the project, issue addenda, distribute bid documents, award
contract,and execute the contracts.
12. Administer the construction of the Project.
13. Provide inspection and management services.
14. Provide contractors prepared field drawings to the Architect for review.
15. Pay all impact and utility fees and other fees not expressly assigned to the Architect. This includes fees
charged by Oncor for new or revised service.
Page 5 of 10
16. Print documents for bidding and record.
17. Bear all costs incident to compliance with this Section.
SECTION X TERMINATION
I. The City may terminate this Agreement at any time for convenience or for any cause by notice in
writing to the Architect. Upon receipt of such notice, the Architect shall immediately discontinue all
services and work and the placing of all orders or the entering into contracts for supplies, assistance,
facilities and materials in connection with the performance of this Agreement and shall proceed to
cancel promptly all existing contracts insofar as they are chargeable to this Agreement.
2. If the City terminates this Agreement under the foregoing paragraph, the City shall pay the Architect
for services performed in accordance herewith prior to such termination, less such payments having
been previously made. Such payment shall be based upon the work completed up to the date of
termination of the Agreement in accordance with the method of compensation prescribed in Sections V
and VI hereof. Architect shall also be compensated for all termination-related expenses such as
meeting attendance, document reproduction, transfer of records, etc. Provided, however, Architect
shall not be entitled to any compensation that exceeds the total fee to be paid hereunder at the
applicable phase as stated in Section V.
3. Upon early termination or conclusion of this Agreement, the Architect shall provide the City
reproducible copies of all completed or partially completed engineering documents prepared under this
Agreement that shall become the property of the City and may be used by the City in any manner it
desires. The Architect shall not be liable for the use of such materials for any project other than the
project described in this Agreement.
SECTION XI INDEMNITY AND INSURANCE
1. Approval by the City of contract documents shall not constitute or be deemed to be a release of the
responsibility and liability of the Architect, its officers, agents, employees and consultants, for the
accuracy and competency of the services performed under this Agreement,including but not limited to
surveys, location of subsurface investigations, designs,working drawings and specifications and other
Engineering documents.
2. Such approval shall not be deemed to be an assumption of such responsibility and liability by the City
for any negligent act, error or omission in the conduct or preparation of the subsurface investigations,
surveys, designs, working drawings and specifications and other Engineering documents by the
Architect,its officers,agents,employees and consultants,it being the intent of the parties that approval
by the City signifies the City's approval of only the general design concept of the improvements to be
constructed.
3. In this connection the Architect shall indemnify and hold the City and all its officers, agents, servants
and employees harmless from any loss,damage,liability or expenses,on account of damage to property
and injuries, including death, to all persons, including but not limited to officers,agents, or employees
of the Architect or consultant,and all other persons performing any part of the work and improvements,
which may arise out of any negligent act, error or omission in the performance of the Architect's
professional services or in the preparation of designs, working drawings, specifications and other
documents.
4. The Architect shall defend at its own expense any suits or other proceedings brought against the City,
its officers, agents, servants and employees, or any of them on account thereof, and shall pay all
expenses and satisfy all judgments which may be incurred by or rendered against them arising out or
the indemnification; provided and except, however, that this indemnification provision shall not be
construed as requiring the Architect to indemnify or hold the City or any of its officers,agents,servants
Page 6 of 10
or employees harmless from any loss, damages, liability or expense,on account of damage to property
or injuries to person caused by defects or deficiencies in design criteria and information provided to
Architect by City, or any deviation in construction from Architect's designs, working drawings,
specifications or other documents.
5. Without limiting the above indemnity, Architect shall maintain a policy of comprehensive general
liability insurance coverage with carriers acceptable to City in at least the following amounts:
Commercial General Liability $1,000,000 Per Occurrence
$2,000,000 Aggregate Limit
Workers Compensation
Coverage A: Statutory limits
Coverage B:Employers Liability Insurance
$100,000 Each Accident/Each Occurrence
$100,000 Disease—per each employee
$500,000 Bodily Injury/Disease—Policy Limit
Automobile Liability
$1,000,000 each accident on a combined single basis
OR
$250,000 Property Damage
$500,000 Bodily Injury per person per occurrence
Professional Liability Insurance
(Errors and Omissions) $1,000,000 Per claim
$2,000,000 Annual aggregate
6. Architect shall furnish City a Certificate of Insurance in at least the above amounts. Certificate shall
contain a provision that such insurance cannot be canceled without 30 days prior written notice to City.
The City reserves the right to revise insurance requirements specified in this Agreement to the best
interests of the City.
7. General Insurance Requirements
7.1. Commercial General Liability coverage shall be endorsed to name the City an Additional Insured
thereon. The term "City" shall include its employees,officers, officials, agents, and volunteers as
respects the contracted services.
7.2. Certificate(s) of insurance shall document that insurance coverage specified are provided under
applicable policies documented thereon.
7.3. Any failure on part of the City to request required insurance documentation shall not constitute a
waiver of the insurance requirements.
7.4. A minimum of thirty days notice of cancellation or non-renewal in coverage shall be provided to the
City. A ten days notice shall be acceptable in the event of non-payment of premium. Such terms
shall be endorsed onto Architect's insurance policies. Notice shall be sent to the Facilities Manager,
Transportation and Public Works Department, 1000 Throckmorton,Fort Worth,TX 76102.
7.5. The City shall not be responsible for the direct payment of any insurance premiums required by this
Agreement. It is understood that insurance cost is an allowable component of the Architect's general
overhead.
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7.6. The City reserves the right to revise insurance requirements specified in this agreement according to
the best interests of the City.
7.7. Insurers for all policies must be authorized to do business in the state of Texas or be otherwise
approved by the City; and, such insurers shall be acceptable to the City in terms of their financial
strength and solvency.
7.8. Deductible limits,or self-insured retentions,affecting insurance required herein may be acceptable to
the City at its sole discretion; and, in lieu of traditional insurance, any alternative coverage
maintained through insurance pools or risk retention groups must be also approved. Dedicated
financial resources or letters of credit may also be acceptable to the City.
7.9. The City shall be entitled,upon its request and without incurring expense, to review the Architect's
insurance policies including endorsements thereto and, at the City's discretion,the Architect may be
required to provide proof of insurance premium payments.
7.10.All insurance, except for the Professional Liability insurance policy, shall be written on an
occurrence basis.
7.11.The Professional Liability Policy shall be written on a"claims made"and shall be in effect for the
duration of this Agreement and for 12 months following Architect's issuance of the Certificate of
Substantial Completion. The Architect's current insurer shall list the City as a certificate holder
for a period of six years following the issuance of the Certificate of Substantial Completion by the
Architect. The City shall be notified at least 30 days prior to cancellation or non-renewal in
coverage.
8. The City shall require its General Contractor to include the Architect as an additional insured on its
general liability insurance.
SECTION XII HAZARDOUS MATERIALS
1. City acknowledges Architect will perform part of the work at City's facilities that may contain
hazardous materials, including asbestos containing materials, or conditions, and that Architect had no
prior role in the generation,treatment,storage,or disposition of such materials. In consideration of the
associated risks that may give rise to claims by third parties or employees of City, City hereby releases
Architect from any damage or liability related to the presence of such materials.
2. The release required above shall not apply in the event the discharge,release, or escape of hazardous
substances, contaminants, or asbestos is a result of Architect's negligence or if Architect brings such
hazardous substance,contaminant,or asbestos onto the Projects.
SECTION XIII RIGHT TO AUDIT
I. Architect agrees that the City shall,until the expiration of three(3)years after final payment under this
Agreement, have access to and the right to examine any directly pertinent books, documents, papers
and records of the Architect involving transactions relating to this Agreement. Architect agrees that the
City shall have access during normal working hours to all necessary Architect facilities and shall be
provided adequate and appropriate workspace in order to conduct audits in compliance with the
provisions of this section. The City shall give Architect reasonable advance notice of intended audits.
2. Architect further agrees to include in all its subcontracts hereunder a provision to the effect that the
subconsultant agrees that the City shall,until the expiration of three(3)years after final payment under
the subcontract, have access to and the right to examine any directly pertinent books, documents,
papers and records of such subconsultant, involving transactions to the subcontract, and further, that
City shall have access during normal working hours to all subconsultant facilities,and shall be provided
adequate and appropriate work space, in order to conduct audits in compliance with the provisions of
this article. City shall give subconsultant reasonable advance notice of intended audits.
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3. Architect and consultants agree to photocopy such project-related documents as may be requested by
the City. The City agrees to reimburse Architect and consultants for the costs of copies at the rate
published in the Texas Administrative Code.
SECTION XIV SUCCESSORS AND ASSIGNS
1. The City and the Architect each bind themselves,their successors and assigns,to the other party to this
Agreement and to the successors and assigns of each other party in respect to all covenants of this
Agreement.
SECTION XV ASSIGNMENT
1. Neither party hereto shall assign, sublet or transfer its interest herein without prior written consent of
the other party, and any attempted assignment, sublease or transfer of all or any part hereof without
such prior written consent shall be void.
SECTION XVI INDEPENDENT ARCHITECT
1. Architect shall perform all work and services hereunder as an independent Architect, and not as an
officer, agent, servant or employee of the City. Architect shall have exclusive control of, and the
exclusive right to control the details of the work performed hereunder, and all persons performing
same, and shall be solely responsible for the acts and omissions of its officers, agents, employees and
consultants. Nothing herein shall be construed as creating a partnership or joint venture between the
City and the Architect, its officers, agents, employees and consultants, and doctrine of respondent
superior has no application as between the City and the Architect.
SECTION XVII MfWBE GOALS
1. In accordance with City of Fort Worth Ordinance No. 15530, the City has goals for the participation of
minority and woman business enterprises in City contracts. Architect acknowledges the M/WBE goal
of 23%is established for this Agreement and its commitment to meet that goal. Any misrepresentation
of facts (other than a negligent misrepresentation) and/or the commission of fraud by Architect may
result in termination of this Agreement and debarment from participating in City contracts for a period
of time not less than three years.
SECTION XVIII OBSERVE AND COMPLY
I. Architect shall at all times observe and comply with all Federal and State laws and regulations and with
all City ordinances and regulations which in any way affect this Agreement and the work hereunder,
and shall observe and comply with all orders,laws, ordinances and regulations which may exist or may
be enacted later by governing bodies having jurisdiction or authority for such enactment. No plea of
misunderstanding or ignorance thereof shall be considered. Architect agrees to defend, indemnify and
hold harmless City and all its officers, agents and employees fiom and against all claims or liability
arising out of the violation of any such order, law,ordinance,or regulation,whether it be by itself or its
employees.
SECTION XIX MISCELLANEOUS
1. If any action, whether real or asserted, at law or in equity, arises on the basis of any provision of this
Agreement, venue for such action shall lie in state courts located in Tarrant County, Texas or the
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United States District Court for the Northern District of Texas--Fort Worth Division. This Agreement
shall be construed in accordance with the laws of the State of Texas.
2. The parties acknowledge that each party and, if it so chooses, its counsel have reviewed and revised
this Agreement and that the normal rule of construction to the effect that any ambiguities are to be
resolved against the drafting party must not be employed in the interpretation of this Agreement or any
amendments or exhibits hereto.
3. This Agreement shall inure only to the benefit of the parties hereto and third persons not privy hereto
shall not, in any form or manner,be considered a third party beneficiary of this Agreement. Each party
hereto shall be solely responsible for the fulfillment of its own contracts or commitments.
IN TESTIMONY THEREOF, the City of Fort Worth has caused this instrument to be signed in triplicate in
its name and on its behalf, by its City Manager and attested by its City Secretary, with the Corporate Seal
affixed; and the Architect has also properly executed this instrument in triplicate copies, each of which is
deemed an original.
EXECUTED IN THE CITY OF FORT WORTH,TEXAS,THIS
5rl day of � � A.D.,2015,
Quorum Architects,Inc. APPROVED:
By: .rw l arh rig By: -•�
avid Duman,AIA -Jay apa
Principal Assistant City Manager
4
APPROVAL REMM
COENDED: RECORDED:
Vj
lk�, rry %
e
By. w�, , �
Wayne Cox ,Interim Director ary J.I ' ", '
t"VA S5 f�-t
Property Management Department City Secret ry f 4
APPROVED AS TO FORM AND LEGALITY: M&C C-.273 85 (July 21,2015)
Contract Authorization
Grant Jordan "
Assistant City Attorney
The Texas Board of Architectural Examiners,8213 Shoal Creek Boulevard,Suite 107,Austin,Texas,78758,telephone(5d2)305-
9000,has jurisdiction over individuals licensed under the Architects'Registration Law,Texas Civil Statutes,Article 249a."l
OFFICIAL ti,IECORI)
0" 8ECRE (,%, V
FT.WORTFlt "M
Page 10 of 10 �.n,
Quorum
Posign. Spaces. Poopla,
April 6,2015
Brian R.Glass,AiA
Architectural Services Manager
Facilities Management/Architectural Services
Transportation&Public Works Department
City of Fort Worth
401 W 13th at
Ft Worth,Texas 76102
RE: Proposal for Architectural Services
chuck Silcox Animal shelter Addition and Renovation
Quorum Project No.15015
Dear Brian:
We are pleased to respond to your request for professional services for design documents and construction
contract administration for the chuck Silcox Animel shelter Facility,Addition and Renovation in Fort worth,Texas.
our proposa(as outlined below is based on our Phase 1 conoept drawings dated December 18.2014. It is also our
understanding that the City's current total budget Is approximately 01mii with approximately$800,000-0850,000
for construction including all necessary site work. Our proposal is based upon approximately$8.90,000-$750,000
for building addition and renovations,and approximately$100,000-$200,000 in site work,whloh will be confirmed
during design.
ITEM ONE: PROJECT DESCRIPTION&SCOPE OF WORK
The work will include the following under Basic services:
1. Field measure and survey existing conditions at proposed areas of additions and renovations
2. Develop background drawings for renovated areas and new additions.
3. Provide preliminary Design Documents(DD)under Design Development
4 Submit DD documents for review and comment. Generally these documents shall fix and describe
the size and character of the Project as to architectural, struotural, meohanioal and electrloal
systems,materials and such other elements as may be appropriate.Many of the drawing sheets will
be started as well as many speoifiostion seotiens,although the details of each will be completed
during the Construction Document phase.The Arohltect shall advise the owner of any adjustments
to the preliminary opinion of Probable construction cost.
S. Develop eonstruotion documanto Including Architectural,MEP,civil and structural documents.
6. Evaluate the HVAC design and equipment currently proposed by Jcl as it relates to the proposed
additions and renovations for applicability to these spaces.
7. Coordinate HVAC needed for the new expansion area with the work proposed by Jcl to be installed
In the next few months.
8. Bidding:Assist the owner In bidding, Includ(ng facilitating a Pre-proposal meeting,development of
addenda as necessary and answering contractor questions of clarifications on the Documents
e. construction Administration:The Arohltect,as a representative of the owner,shall visit the site at
intervals appropriate to the stage of the Contractor's operations, or as otherwise agreed by the
owner and the Architect In Article 12,(1)to become generally familiar with and to keep the owner
Informed about the progress and quality of the portion of the Work completed,(2)to endeavor to
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guard the Owner against defects and deficiencies in the Work,and(3)to determine,in general,if the
Work Is being performed in a manner Indicating that the Work, when fully completed, will be in
accordance with the Contract Documents. However,the Architect shall not be required to make
exhaustive or continuous on-site inspections to check the quality or quantity of the Work The
Architect shaft neither have control over or charge of,nor be responsible for,the construction means,
methods, techniques, sequences nor procedures, or for safety precautions and programs in
connection with the Work,since these are solely the Contractor's rights and responsibilities under
the contract Documents.
ITEM TWO: DOCUMENTS
r_ Quorum Architects,Inc.will produce design development and bid documents consisting of our plans
and specifications appropriate to the level of design for that specific phase. The final drawings will
be In 22x34 formatfer 11 x 17 half size plans and delivered to the Client in electronic format CPDF).
ITEM THREE:PROFESSIONAL DESIGN FEE
1. compensation for Basio Architectural services is proposed to be one hundred eight thousand,six hundred
eleven dollars($108,611)as Indicated below,plus reimbursable expenses for printing and transportation.The
ahtiolpated SBE consultant participation is approximately 3101o.
Phase QAI MEP Structurat cmi/site.. Total
Destpn Develo ment 018,23 0 3850 02,965 PUM 6,28,045
ConstruotlohDocuments 2&710 99M X3,812 k141922
Biddin 350 350
gonstrualionAdministration tg5,050 $2,750 1664 1100 31_P-a4
Total i T 09 811
We anticipate direot expenses to be limited to printing and reproduottons of Documents and Renderings
(including 5 construction sets for Client). We suggest an amount of$4,000
The fee for Basle Services Includes architectural, civil,mechanical, electrical,plumbing,and structural work as
described above. Basic Services does not Include Additional Services,or any approved reimbursable expenses,
or any representation of the project beyond the services described as Basic Services.The city of Fort Worth has
Indicated that the covered outdoor kennels and runs,along with associated work,are outside of the anticipated
design, construction, and cost estimates. Work in this area if it becomes neeessart,) will be addressed
appropriately as Additional services. owner will provide topographlc survey information and geotechnloal
evaluation 1 recommendation far the areas being expanded,
Additional Services as listed above are only an estimate of anticipated services and are based on prior approval
by the Cltent.
I. Reimbursable Expenses;
All reimbursable expenses will be invoiced at 110 times direct cost incurred by the arohitect. It is
anticlpated that reimbursable expenses will not exceed*4000(Four thousand Dollars).
2. Billings/payments:
An invoice for services rendered will be sent at completion of work. invoices shall be payable within
30 days after the,invoice date.
ITEM FOUR;ADDITIONAL INFORMATION
1. The architect and their consultants shall not be responsible for delay caused by circumstances
beyond its reasonable control,nor for delay which may be occasioned by actions which,in the sole
judgment of the arohitect,are required in the exercise of usual and oustomatd professional care,
The architect shall not be liable for damage arising out of and such delay, nor deemed to be In
default of this Agreement as a result thereof.
2. The Architect shall not be required to execute any document that would result In Its cartifying,
guaranteeing or warranting the existence of conditions whose existence the Architect cannot
ascertain through the use of commercially reasonable means. Any additional cost for this service
shall be billed to the City,as a reimbursable expenses
3. The Architect and Arohitect's consultants shall have no responsiblllty for the dlscoverd, presence,
handling,removal or disposal of or exposure of persons to hazardous materials in any form at the
Project slte,
4. Texas law requires registrants to provide all ollehts with the fallowing written statement; "The Texas
Board of Architectural Examiners,RO,Box 12337,Austin,Texas 78711-2337 or 333 Guadalupe,suite 2-
350,Austin,Texas 78701-3942,(512)305-8000,has jurisdiction over Individuals licensed under the
Architect's Registration Law,Texas Civil Statutes,Article 249a".
ITEM FIVE: PROPOSED PROJEOT SCHEDULE
We anticipate that the Design Development Documents Will be completed within three(3)to four(4)weeks,
depending on when the client can provide a Geoteohnloal evaluation and recommendation, Construction
Documents will Ilkely take four(4)to six(6)weeks. Depending on final review and advertising dates,Bidding
and recommandation to council normally takes eight(B)to twelve (12)weeks. Therefore, depending on
when Quorum Is authorized to start,we anticipate five(5)to seven(7)months for design and bidding We
estimate construction will take an additional six(6)to seven C7)months,but until we receive feedback from
contractors,we are not certain of the construction time period-atthis time
fDigitally slgn"d by David Duman
+1,
Data:2015,04-06 i7:0i:4e-WOO'
David G.Duman
Principal—Registration#14305
Quorum Arohitects,Inc.
8/19/2015 M&C Review
Allill LITY UCIL E ::F{�RT�T(�RTH
COUNCIL ACTION: Approved on 7/21/2015
DATE: 7/21/2015 REFERENCE C-27385 LOG 23SILCOX ANIMAL CARE AND
NO.: NAME: CONTROL CENTER EXPANSION
CODE: C TYPE: NON- PUBLIC NO
CONSENTHEARING:
SUBJECT: Authorize Execution of a Professional Services Agreement with Quorum Architects, Inc., in
the Amount of$112,611.00, Including Up to the Amount of$4,000.00 in Reimbursable
Expenses to Provide Design Development and Construction Contract Administration
Services for the Chuck Silcox Animal Care and Control Center Expansion (COUNCIL
DISTRICT 5)
RECOMMENDATION:
It is recommended that the City Council authorize the execution of a Professional Services Agreement
with Quorum Architects, Inc., in the amount of$112,611.00, including up to $4,000.00 reimbursable
expenses to provide design development and construction contract administration services for the
Chuck Silcox Animal Care and Control Center Expansion.
DISCUSSION:
This project will provide for the renovation and expansion of the Chuck Silcox Animal Care and Control
Center to add approximately 100 new kennels and enhance the quarantining and segregation
capabilities of the facility. The project is funded through the 2014 Bond Program. The current total
project budget is $1,000,000.00.
The request for Statement of Qualifications was advertised in the Fort Worth Star-Telegram on January
29, 2015 and February 2, 2015. On February 26, 2015, 11 firms submitted their Statement of
Qualifications. These firms were scored as follows:
85.2 Quorum Architects, Inc.
77.3 Shelter Planners of America
74.0 GSBS Architects
62.0 Bennett Benner Partners Architects
41.6 Halbach Dietz Architects
37.8 TH+A Architects
28.4 Arthur Weinman Architects
28.3 RPGA Design Group
21.6 BR Architects
20.2 Schwarz Hanson Architects
19.8 PRYM Architects
On March 20, 2015, the Selection Committee (Committee) met and based on qualifications and similar
project experiences, created a shortlist of the top three firms to be interviewed. The shortlisted firms
were:
GSBS Architects
Quorum Architects, Inc.
Shelter Planners of America
http://apps.cfwnet.org/council_packet/mc_review.asp?ID=21097&councildate=7/21/2015 1/3
8/1912015 M&C Review
The interviews were conducted on April 2, 2015. The firms were ranked as follows:
81.2 Quorum Architects, Inc.
75.7 Shelter Planners of America
65.0 GSBS Architects
DESCRIPTION OF PROJECT
PROJECT COST COST
[Design Phase $ 112,611.00
Construction Phase $ 721,489.00
Project Management,
Testing, Contingency and $ 165,900.00
Coordination
Total Project Cost _— *1,000,000.00
Based on current construction estimates there should be contingency funds remaining to cover
furniture, fixtures and equipment.
The expansion of the current Silcox Animal Care and Control Facility will require the addition of 10 new
staff. The operating impact of this staff increase should begin near the end of the 2nd quarter of Fiscal
Year 2016 to allow for training prior to completion of the expansion. The estimated cost of additional
staff, operating supplies and equipment are:
Fiscal Year 2016 Fiscal Year 2017 Fiscal Year 2018
$242,245.00 $431,812.00 $431,812.00
Below is the Silcox Animal Shelter Expansion and Renovation current schedule:
1. M&C Approval - 21 July 2015
2. Design Start - Early August 2015
3. Design Complete/Advertise Construction - Early October 2015
4. Award Construction Contract/Construction Begins - January 2016
This project is included in the 2014 Bond Program. Available resources within the General Fund will be
used to provide interim financing until debt is issued. Once debt associated with the project is sold,
bond proceeds will reimburse the General Fund, in accordance with the statement expressing official
Intent to Reimburse that was adopted as part of the ordinance canvassing the bond election (Ordinance
No. 21241-05-2014).
M/WBE Office: The Committee rated Quorum Architects, Inc., as the top ranked firm. Quorum
Architects, Inc., is in compliance with the City's BDE Ordinance by committing to 28 percent MBE
participation on this project. The City's MBE goal for this project is 23 percent.
The project is located in COUNCIL DISTRICT 5 but will serve Fort Worth residents in ALL COUNCIL
DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
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8/19/2015 M&C Review
The Financial Management Services Director certifies that appropriations are included in the Fiscal
Year 2015 Adopted Budget of the 2014 Bond Program pursuant to Ordinance No. 21457-09-2014 and
funds are available in the General Fund to pay expenses which will be incurred on the Silcox Animal
Care and Control Facility Expansion until reimbursement can occur from the issuance of public
securities and subject to receipt of the funds and adoption of the appropriation ordinance, funds will be
available as approved, of the 2014 Bond Program Fund. Available funding is shown below:
Fund Existing Total Projected Remaining
FY2015 Allotment Encumb./Expenditure Balance
Appropriations
2014 Bond $500,000.00 $1 000,000.00 $112,611.00 $887,389.00
Program
TO Fund/Account/Centers FROM Fund/Account/Centers
C210 541200 235970250330 $112,611.00
Submitted for City Manager's Office by: Rudolph Jackson (6199)
Originating Department Head: Brandon Bennett (6345)
Additional Information Contact: Dr. Tim Morton (7204)
ATTACHMENTS
http://apps.cfwnet.org/council_packet/mc review.asp?ID=21097&counciI date=7/21/2015 3/3