HomeMy WebLinkAboutIR 2533 INFORMAL REPORT TO CITY COUNCIL MEMBERS No. 2533
� September 4, 1975
o4.01oA,Wrx To the Mayor and Members of the Cky Council
Subject: INVENTORY CONTROLS IN THE BUILDING MAINTENANCE DIVISION
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During Council Budget Study Sessions, it was requested that information
be provided on what inventory controls were being exercised in the
Building Maintenance Division.
When the Building Maintenance Division receives a request for a project,
an estimate is made by the Building Maintenance Superintendent of the
materials and labor required to do the job.
After receiving the approval of the Research and Budget Department to do
the requested project, a requisition for the required materials is com-
pleted, and sent to the Purchasing Department for bids. If any item ex-
ceeds $500, an M&C is prepared for Council approval.
After the materials are purchased, they are shipped directly to the
Building Maintenance Division where they are received by either the
Building Maintenance Superintendent, a General. Foreman, or a Cabinet
Maker. If all of the materials are delivered, the shipping invoice is
checked against the copy of the originating requisition, and the invoice
is signed and prepared for payment.
The delivered materials are stored in a locked storeroom until the job
is started (usually within a day of delivery) . The materials are not
ordered until they are needed since there is no adequate storage space
to keep building materials; consequently, there is no substantial inventory
of material.
After a project is completed, a copy of the work order is sent the
department that made the original request showing the material used,
cost, and required labor.
Should City Council desire any additional information, it will be
supplied upon request.
Respectfully submitted,
R. N. Line
City Manager
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ISSUED BY THE CITY MANAGER FORT WORTH, TEXAS