HomeMy WebLinkAboutContract 46568-A1 CITY SEGRETAWT' 4�,
CONTRACT NO,
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO. 1 TO CONTRACT NUMBER 81150002137
FY 2015 LOW-INCOME HOME ENERGY ASSISTANCE ACT WEATHERIZATION ASSISTANCE PROGRAM
(CFDA#93.568)
This Amendment No. 1 to Low Income Home Energy Assistance Program ("LIHEAP") Weatherization Assistance
Program "WAP" Contract Number. 81150002137 by and between the Texas Department of Housing and Community
Affairs, a public and official agency of the State of Texas ("Department") and City of Fort Worth, a political
subdivision of the State of Texas("Subrecipient") hereinafter collectively referred to as"Parties".
RECITALS
WHEREAS, the Department and Subrecipient, respectively, executed FY 2015 LIHEAP WAP Contract Number
81150002137 and
WHEREAS,the Parties desire to amend the Contract in the manner provided herein below.
AGREEMENTS
NOW THEREFORE, for valuable consideration, the receipt and sufficiency of which are hereby acknowledged, the
Parties agree as follows:
SECTION 1.
Section 4.E.Department Obligations of this Contract is hereby amended to read as follows:
"Section 4.E.Department Obligations. Notwithstanding any other provision of this Contract to the contrary,the
total of all payments and other obligations incurred by the Department under this Contract shall not exceed the sum
of$892,183.00.
SECTION 2.
Exhibit A. Budget and Performance Statement, of this Contract is hereby deleted and replaced in its entirety with the
attached Exhibit A.
SECTION 3.
All of the remaining terms of the Contract shall be and remain in full force and effect as therein set forth and shall
continue to govern except to the extent that said terms conflict with the terms of this Amendment. In the event this
Amendment and the terms of the Contract are in conflict, this Amendment shall govern, unless it would make the
Contract void by law.
SECTION 4.
Each capitalized term not expressly defined herein shall have the meaning given to such term in the Contract.
SECTION 5.
This Amendment may be executed in several counterparts, each of which shall be deemed to be an original copy, and all
of which together shall constitute one agreement binding on Parties, notwithstanding that all the Parties shall not have
signed the same counterpart.
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SECTION 6.
If any of the Parties returns a copy by facsimile machine or electronic transmission, the signing party intends the copy
of its authorized signature printed by the receiving machine or the electronic transmission to be its original signature.
SECTION 7.
By signing this Amendment, the Parties expressly understand and agree that its terms shall become a part of the
Contract as if it were set forth word for word therein.
SECTION 8.
This Amendment shall be binding upon the Parties hereto and their respective successors and assigns.
SECTION 9.
This Amendment shall be effective and memorializes an effective date of,Tune 04„2015.
WITNESS OUR HAND EFFECTIVE: 6/4/2015
SUBRECIPIENT:
City of Fort Worth
a political subdivision of the State of Texas
By: Susan Alanis
Title: Assistant City Manager
Date: July 6,2015 2:25 pm
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS,
a public and official agency of the State of Texas
By: Timothy K.Irvine
Title: Its duly authorized officer or representative
Date: July 8,2015 4:02 pm
Page 2 of 4
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
2015 LIHEAP WEATHERIZATION ASSISTANCE PROGRAM
CONTRACT NO. 81150002137; AMENDMENT NO. 1
APPROVED AS TO FORM AND LEGALITY:
Tyler Wallach
Assistant City Attorney
ATTEST: ° F
Mary J. Kayse
City Secretar `
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M&C C-27089 `'
Dated: November 18, 2014
CITY OF FORT WORTH
Zate-..-Susan Alanis (signed electronically-see attached contract)
le: Assistant City Manager
July 6, 2015
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
By: Timothy K. Irvine (signed electronically-see attached contract)
Title: Its duly authorized officer or representative
Date: July 8, 2015
` OFFICIAL RECORD
CITY SECREIM111Y
FT. W0RTH, ,rx
TEXAS DEPARTMENT OF HOUSING AND COMMUNITY AFFAIRS
AMENDMENT NO. 1 TO CONTRACT NUMBER 81150002137
FY 2015 LOW-INCOME HOME ENERGY ASSISTANCE ACT WEATHERIZATION ASSISTANCE PROGRAM
(CFDA#93.568)
EXHIBIT A
BUDGET AND PERFORMANCE STATEMENT
City of Fort Worth,
a political subdivision of the State of Texas
DEPARTMENT FINANCIAL OBLIGATIONS
S 890,183.00 LIHEAP FUNDS CURRENTLY AVAILABLE
$2,000.00 TRAINING&TECHNICAL ASSISTANCE FUNDS CURRENTLY AVAILABLE
$890,183.00 TOTAL ANTICIPATED LIHEAP FUNDS
$2,000.00 TOTAL ANTICIPATED TRAINING&TECHNICAL ASSISTANCE FUNDS
Additional funds may be obligated via Amendment(s). Funds may only be obligated and expended during the current
Contract Term except for pre-award administration expenses starting January 1, 2015 or after. Unexpended fund
balances will be recaptured.
BUDGET FOR AVAILABLE ALLOCATIONS
CATEGORIES FUNDS
2 Administration $55,761.00
3 Materials/Program Support/Labor $667,538.00
4 Health and Safety $166,884.00
SUB-TOTAL $890,183.00
5 Training and Technical Assistance $2,000.00
TOTAL $892,183.00
FOOTNOTES TO BUDGET FOR AVAILABLE ALLOCATIONS:
I Denotes that the subrecipient must request in writing any adjustment needed to a budget category before TDHCA
will make any adjustments to the budget categories. The only categories that can be reduced are the Administrative,
Training and Technical Assistance and/or the Health and Safety categories. Subrecipients are limited to two (2)
requested budget revisions during the current Contract Term. Only those written request(s) from the Subrecipient
received at least forty-five (45) days prior to the end of the Contract Term will be reviewed. TDHCA may decline to
review written requests received during the final 45 days of the Contract Term.
2 Denotes maximum for Administrative based on 6.25%of total allowable expenditures.
3 Expenses incurred under Roof Repair will come out of your Materials/Program Support/Labor budget.
4 Denotes the maximum allowed for Health and Safety expenditures.
5 Department approved training/travel only.
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PERFORMANCE
Subrecipient's service area consists of the following Texas counties:
TARRANT
Subrecipient shall provide weatherization program services sufficient to expend the Contract funds during the Contract
Term. WAP costs per unit (materials, labor, and program support), excluding health and safety expenses, shall not
exceed $5,000.00 per unit without prior written approval from the Department. The cumulative total cost per unit
(materials,labor,and program support),shall not exceed the maximum allowable by end of the Contract Term.
Page 4 of 4
M&C Review Page 1 of 2
CTTY COUNCIL.
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COUNCIL ACTION: Approved on 11/18/2014-Ordinance Nos. 21543-11-2014 & 21544-11-2014
DATE: 11/18/2014 REFERENCE NO.: C-27089 LOG NAME: 80TDHCA-
LIHEAP2015
CODE: C TAPE: CONSENT HEARING: NO
SUBJECT: Authorize Acceptance of a Grant from the Texas Department of Housing and Community
Affairs for the 2015 Weatherization Assistance Program in the Amount Up to
$2,000,000.00, Authorize Related Contracts, Adopt Interim Appropriation Ordinance and
Adopt Final Appropriation Ordinance (ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the acceptance of a grant from the Texas Department of Housing and Community
Affairs in the amount up to$2,000,000.00 for the Low-Income Housing Energy Assistance Program
for the 2015 Weatherization Assistance Program;
2. Authorize the execution of related contracts, including any amendments, extensions and renewals,
in accordance with City policies and regulations, with the Texas Department of Housing and
Community Affairs for the grant funds for program year January 1, 2015 through December 31, 2015;
3. Adopt the attached interim appropriation ordinance increasing estimate receipts and
appropriations in the Grants Fund in the amount of$300,000.00 for interim financing of this grant and
providing for a reduction in the same amount if grant funds are not received; and
4. Adopt the attached final appropriation ordinance increasing estimated receipts and appropriations
in the Grants Fund in the amount of$1,700,000.00, subject to execution of the Grant Agreement and
receipt of the grant funds, for a total amount not to exceed $2,000,000.00.
DISCUSSION:
Since 1982, the City has operated the Weatherization Assistance Program (WAP)through grants
from the Texas Department of Housing and Community Affairs (TDHCA) . A portion of the funding for
the WAP comes from the Low-Income Housing Energy Assistance Program (LIHEAP). The WAP
serves low-income residents in Tarrant County by weatherizing their houses. Weatherization
measures include attic insulation, weather-stripping, caulking, repair and/or replacement of windows
and doors and other minor repairs. Administrative costs are restricted to seven percent of the
LIHEAP grant based on the total allowable expenditures for the WAP.
From January 2014 to August 2014, the City weatherized 49 houses in Tarrant County with this grant
funding. With the 2015 grant, the Parks and Community Services Department staff will target 100
houses in Fort Worth and Tarrant County.
Interim appropriations are necessary in order to provide forthe transition from one grant funding
period to the next.
This program services ALL COUNCIL DISTRICTS.
FISCAL INFORMATION/CERTIFICATION:
httn://anns.cfwnet.orLY/council racket/mc review.asr?ID=20409&council date=11/18/2014 8/22/2015
M&C Review Page 2 of 2
The Financial Management Services Director certifies that upon approval of the above
recommendations and adoption of the attached interim appropriation ordinance, funds for interim
operation will be available in the current operating budget, as appropriated, of the Grants Fund. With
adoption of the final appropriations ordinance, funds for appropriation through the remainder of the
grant period will be available in the current operating budget, as appropriated, of the Grants Fund
upon execution of the grant contract and receipt of the grant dollars. The department shall be
responsible for identifying alternative funding sources to cover expenses incurred under the interim
financing in the event the grant funds are not received.
TO Fund/Account/Centers FROM Fund/Account/Centers
GR76 488954 08020OXXX000 $2,000,000.00 0001 136076 0000000 $300,000.00
GR76 5XXXXX 08020OXXXXXX $2,000,000.00
GR76 220001 00020OXXX000 $300,000.00
Submitted for City Manager's Office by: Susan Alanis (8180)
Originating Department Head: Richard Zavala (5704)
Additional Information Contact: Sonia Singleton (5774)
ATTACHMENTS
80TDH A-LIH AI 20,15 final At .docx
80TDI-I A®I...IHEAF20,1 5 interim AO.docx
httt)://aDDs.cfwnet.or2/council packet/mc review.asp?ID=20409&councildate=11/18/2014 8/22/2015