HomeMy WebLinkAboutOrdinance 21848-09-2015 ORDINANCE NO.21848-09-2015
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND APPROPRIATIONS IN
THE CRIME CONTROL AND PREVENTION DISTRICT CAPITAL PROJECTS FUND IN THE
AMOUNT OF $140,500.00, FROM AVAILABLE FUNDS OF THE CRIME CONTROL AND
PREVENTION DISTRICT OPERATING BUDGET, FOR THE PURPOSE OF EXECUTING A
PURCHASE AG EMENT WITH THE COMPUTER SOLUTIONS COMPANY, TO PROVIDE
FORENSIC ADVANTAGE SYSTEMS EXPUNGEMENT SOFTWARE FOR THE POLICE
DEPARTMENT; PROVIDING FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE
CUMULATIVE OF PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT
HEREWITH; AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2014-2015 in the Budget of the
City Manager, there shall also be increased estimated receipts and appropriations in the Crime Control and Prevention
District Capital Projects Fund in the amount of $140,500.00, from available funds of the Crime Control and Prevention
District Operating Budget, for the purpose of executing a purchase agreement with the computer solutions company, to
provide forensic advantage systems expungement software for the Police Department.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for any reason
by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the remaining portions,
sections,or parts of sections of this ordinance, which said remaining provisions shall be and remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 21457-09-2014 and all other ordinances and appropriations
amending the same except in those instances where the provisions of this ordinance are in direct conflict with such other
ordinances and appropriations, in which instance said conflicting provisions of said prior ordinances and appropriations are
hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY: ,
n
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iIl "7revvrric>, Assistant t City Attc��ttey Marty J. 14 s y _._ _.
Lary
ADOPTED AND EFFECTIVE: September 1, 2015
Ordinance No. 21848-09-2015
Page 1 of 1
City of Fort Worth, Texas
Mayor and Council Communication
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COUNCIL ACTION: Approved on 9/1/2015 - Ordinance No. 2154$-09-2015
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DATE: Tuesday„ September 01„ 2015 REFERENCE NO.: **P-11752
LOG NAME: 13P1 -
SUBJECT:
Authorize Transfer in the Amount of$140,500.00 from the Crime Control and Prevention District Operating
Budget to the Crime Control and Prevention District Capital rojects Fund, Adopt Appropriation Ordinance
and uthoriz Purchase Agreement it The Computer Solutions Company to Provide Forensic
Advantage Systems Expungement Software for the olio Department Using a Cooperative Contract in the
Amount Up to $140,500.00 for the First Year(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Authorize the transfer of$140,500.00 from the Crime Control and Prevention District Operating Budget
to the Crime Control and Prevention District Capital Projects Fund;
2. Adopt the c appropriation ordinance increasing estimated receipts and appropriations in the
Crime Control and Prevention District Capital Projects Fund in the amount of an
3. Authorize Purchase Agreement with The Computer Solutions Company, to provide forensic advantage
systems expungement software for the Police Department using a cooperative contract in the o u
to $140,500.00 for the first year.
DISCUSSION:
Prior to December 2009, the Crime Laboratory (Crime Lab) maintained paper files on all cases for
processing. When an expunction order was received case s simply retrieved from file cabinet an
expunged as requested. T Crime Lab was able to complete the required r confirming the
record was expunged pursuant to state law. In December 2009, the Crime Lab implemented a paperl s
Information Management System herein records were stored electronically. This Laboratory Information
Management s (L ) publishes reports in Portable Document Format (P ) and stores these
records as digital files. The LIMS has no functionality to convert F reports for editing, hie r v nts
the roc s in record expungements. The Crime Lab cannot simply I the entire PDF report
because many of those cases are connected to active investigations and/or involve names of persons of
interest. ili i of this software will place the Crime Lab in complete compliance with Texas state
law. Annual maintenance fees for years two and three are $6,050.00 each year..
COOPERATIVE - State law provides that local government purchasing n item under a
Cooperative Purc sin r nt satisfies State laws requiring local overn en k
competitive i for purchase o item. GSA Contract No. GS-35F-0089R was competitively bid to
increase simplify the purchasing o e of local government entities.
PRICE ANALYSIS -The City has no purchasing history fort is type of software. s reviewed
Low e: 13P 15-0264 EXPUNGE; ]ENT EW Page t o:f 2
determined this pricing to be fair and reasonable compared to solutions proposed by alternative Suppliers.
M/WBE OFFICE -A waiver of the goal for MBE/SBE subcontracting requirements was requested by the
Purchasing Division and approved by the M/WBE Office, in accordance with the BDE Ordinance, because
the purchase of goods or services is from sources where subcontracting or supplier opportunities are
negligible.
AGREEMENTTERMS Upon City Council approval, this Agreement term shall in upon execution and
expire on November 4, 2016 to coincide with the GSA Contract expiration date.
RENEWAL OPTIONS - This Agreement may be renewed for up to three additional one-year terms at the
City's option if the supplier renews its GSA Contract. This action does not require City Council approval
provided that the City Council has appropriated sufficient funds to satisfy the City's obligations during the
renewal terms.
ADMINISTRATIVE INCREASE -Ana inistr tive increase may be made annually by the it Manager
for an amount up to $35,125.00 and does not require specific City Council approval as long as sufficient
funds have been appropriated.
FISCAL INFORMATION I CERTIFICATION:
The Financial Management Services Director certifies that upon approval of the above recommendations
and adoption oft attached appropriation ordinance, funds are available in the Crime Control and
Prevention District current operating budget, as appropriated and will be available in the capital budget, as
appropriated, of the Crime Control and Prevention District.
BQN\1 5-0264\EW
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
11A2)C303 476079 350000100115 1140 500.00 1j�QR79 518040 0359806 _00.
IIAQ 500
3I C303 539120 350000100115
114D 50-0-00
CERTIFICATIONS:
Submitted for Cily Manager's Office by: Susan Alanis (81 80)
Originating Department Head: Aaron Bovos (8517)
Jack Dale (8357)
Additional Information Contact: Eryck Walker (6610)
I.,ogname: 13 PI 5-0264 EXPLNGEMFNT E Page 2 of 2