HomeMy WebLinkAboutOrdinance 21893-09-2015 ORDINANCE NO. 21893-09-2015
AN ORDINANCE INCREASING THE ESTIMATED RECEIPTS AND
APPROPRIATIONS IN THE PARK GAS LEASE CAPITAL PROJECT FUND IN THE
AMOUNT OF $530,085.15, FROM AVAILABLE FUNDS, FOR THE PURPOSE OF
FUNDING THE RENOVATION OF ROCKWOOD PARK GOLF COURSE; PROVIDING
FOR A SEVERABILITY CLAUSE; MAKING THIS ORDINANCE CUMULATIVE OF
PRIOR ORDINANCES; REPEALING ALL ORDINANCES IN CONFLICT HEREWITH;
AND PROVIDING AN EFFECTIVE DATE.
BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF FORT WORTH, TEXAS:
SECTION 1.
That in addition to those amounts allocated to the various City departments for Fiscal Year 2014-2015 in the
Budget of the City Manager, there shall also be increased estimated receipts and appropriations in the Park Gas
Lease Capital Project Fund in the amount of$530,085.15, from available funds, for the purpose of funding the
renovation of Rockwood Park Golf Course.
SECTION 2.
That should any portion, section or part of a section of this ordinance be declared invalid, inoperative or void for
any reason by a court of competent jurisdiction, such decision, opinion or judgment shall in no way impair the
remaining portions, sections, or parts of sections of this ordinance, which said remaining provisions shall be and
remain in full force and effect.
SECTION 3.
That this ordinance shall be cumulative of Ordinance No. 21457-09-2014 and all other ordinances and
appropriations amending the same except in those instances where the provisions of this ordinance are in direct
conflict with such other ordinances and appropriations, in which instance said conflicting provisions of said prior
ordinances and appropriations are hereby expressly repealed.
SECTION 4.
This ordinance shall take effect upon adoption.
APPROVED AS TO FORM AND LEGALITY:
f
Doug Black, Sr. Assistant City Atto
g y rney M� er it Secretary
ADOPTED AND EFFECTIVE: September 15, 2015
Ordinance No. 21893-09-2015
Page 1 of 1
City of o Texas
Mayor and Council Communication
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COUNCIL ACTION, Approved on 9/15/2015 a Ordinance Nos. 21893-09.2015 & 2189449-
2015
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DATE: Tuesday, September 15, 2015 REFERENCE NO.: C-27470
LOG NAME: 80ROCKWOOD GC RENOVATION 2015
SUBJECT:
Authorize Execution of Construction Contract with Heritage Links, a Division of Lexicon„ Inc.„ in the
Amount of$4,466,307.90, for the Renovation of Rockwood Park Golf Course, Provide for Project
Administration and Contingencies in the Amount of 170,436.45„ for a Total Construction Cost of
$4,656,746.35, authorize the Execution of an Interlocal agreement with Tarrant Regional Water District
and adopt the attached appropriation Ordinances (2014 Bond Program) (COUNCIL. DISTRICT 2)
RECOMMENDATION:
It is recommended that the City Council:
1. authorize the execution of an lnterlocal Agreement with the Tarrant Regional Water District, for in-kind
services to include the demolition and removal of cart paths and dredging of the river oxbow at Rockwood
Park Golf Course„
2. adopt the attached appropriation ordinance increasing estimated receipts and appropriations, in the
Golf s Lease Capital Project Fund in the amount of$2011„573.69;
3. authorize the use of funds fort is project and adopt the attached appropriation ordinance 'increasing
estimated receipts and appropriations in the Park Gas Lease Capital Project Fund in the amount of
$530,035.15; and
4. authorize the execution of construction contract with 11eritage t..inks9 a division of Lexicon, Inc., in the
amount of ,466„307,90, for the renovation of Rockwood Park Golf Course..
DISCUSSION:
The purpose of this Mayor and Council Cornrnunication ( C) is to authorize the execution of
construction contract with Heritage Links„ a division of Lexicon, Ina., in the amount of$4,466,307.90, for
the renovation of Rockwood Park Golf Course (RVPGC),, additional) actions include the authorization to
enter Into an Interlocal agreement with Tarrant Regional Water District and adopt appropriations from golf
and park gas lease capital project funds.
Roc ood's original 18 hole course was opened on September, 3, 1933 and later expanded to 27 holes in
1963, Nine holes were closed in 2007 to accommodate a new practice facility, funded through
partnership with The First Tee of Fort Worth, and consisting of a 20 station driving range, Putting green
and chipping green complete with practice sand bunkers. On December 6, 2011, City Council authorized
(M&C G-17457) award of construction contract with Golf Works, Inc,, for the construction of a new six-hole
practice course and replacement of the existing irrigation pumping station. These improvements„ totaling
an amount of$503,269,39„ were funded by Golf Gas Lease Project Funds and a grant from Wadsworth
Lo n wiie: t”0ROC KWt;.)OD GC; RriNOVATION 2015 Page I ot°4
Golf Charities Foundation.
On December 16, 2008, City Council authorized (M&C C-23246) a Professional Services Agreement with
Colligan Golf Design in the amount of$154,120.00 fort development of a master plan fort RWPGC.
On May 13, 2014, the City Council received a presentation from Staff detailing a Hybrid Enterprise Model
of Management for the four city-owned golf facilities. A major component oft plan included the
implementation of Phase 1 of the RWP Master Plan is includes the total reconstruction of the 77
year of 18-hole golf course. The renovation will consist of a new routing plan and includes new greens,
fairways, teeing grounds, irrigation system, cart paths, drainage system, bunkers and water features built
to current day golf course industry standards. The project goals are to improve playability, enhance
marketability and ensure sustainability., Moreover, the reinvestment in this community-wide recreational
asset will result in improved operational efficiencies, increased revenues and ultimately a higher margin of
revenues to expenditures. The RWPGC Master Plan was endorsed by the Parks and Community
Services Advisory Board on October 28, 2009.
In 2013, the Rockwood Golf Course to Committee was formed with representatives from various
facets of the community to review the endorsed master plan and discuss the vital components of the new
golf course. Three meetings were held on December 17, 2013, on January 31, 2014, and February 20,
2015. The committee concluded that the following items should be understood or considered in the
renovation of RWPGC:
1. Course should be sustainable and built to industry standards;
2. USGA Greens construction is preferred;
3. Possible bunker square footage reduction might be considered;
4. Use of native plants and low maintenance areas;
& Projected rounds and operating budget were found to be sound and reasonable; and
6. Course renovations should be bid with alternates and deducts
On September 9, 2014, City Council authorized (M&C C-26970) a Professional Services Agreement with
Colligan Golf Design in the amount of$310,000.00 for the design and preparation of construction
documents for the renovation of RWPGC. Council also authorized the appropriation and transfer of the
amount of$1,700,000.00 from the Capital Projects Reserve Fund, Gas Lease Revenues, to the Specially
Funded Capital Project and to use towards the renovation of RWPGC. Available resources within the
General Fund will be used to provide interim financing until debt is issued. Once debt associated with this
project is issued, bond proceeds will reimburse the General Fund in accordance with the statement
expressing official intent to reimburse that was adopted as part of the ordinance canvassing the 2014
bond election (Ordinance 21241-05-2014).
The 2014 on Program allocated the amount of$2,000,000.00 for the renovation of RWPGC. I n a ddition
tot 2014 Bond Funds and the previously appropriated Specially Funded Capital Project Funds, there is
currently a balance of$214,625.47 in previously appropriated funds from the clubhouse (G-17281), short
course and pump station (G-17 } projects at RWPGC.
............... .......................... .... .. ............... ProJec't'Fun`ding _"_ "'
�be sicripfion. ... ...................... ..... .......... -- —--- —--------------......
..........
�10)2014 and Funds 000,000.00
§4'�§pecia_lly "F"-u"n—d,-e"'d"""C""'a'pit-a"-1--"""F und—s(Generald as R—eveni-je)
$1,700,000.00
M&C C-26970
.. .............. _.......... ..... . . .
M&C C-23246, C-26970, G-•17261 $641,580 0 3
(P243)Previously Appropriated Goff Gas Revenue
(C301) Previously Appropriated General Capital (Golf Pay Go)
. ......................................
Lo ea 80ROCKWOOD GC RENOVATION 2015 Page 2 of 4
YV� ,.
. ...........G-'17294 ._ a
o��nal Goff ���� ��Appropriation p��atr�n °��i � $208
7 3!)4 ���� __.a ... ...... ...
i:.5a. amas R stt A
0-3"x.15
7'ofa�
.. ..........._ ........ __..... ��5,125„352$5
_...
Total Project costs ........._ .......i
#eskwvood Me ter I laoi —[t,14'[ rr4o-,84
mmcrilpt. ...
� oc f -
3v26 ...
Rockwood Design Document Preparatuorw 310,44,834
F�c3 Mesa r��clr...... staat�orr
..� ... _..__...
cOr-o-Jec�t Design....Total': . . �..._.. ....... ....... .._ .��55„°4 6 0a6s.
50
orstrulioii Contract, .. ._... . ....._ [ w4„433w307J
.. ..
oLrstructiqn
Project Construction dotal ntNrn er�caes 17a 413 45
658,746.35
The"total �ro�ect cost° ... �$5„125,352.It5
T e RWPGC Renovation was advertised for bid in the Fort_ sa,rfilm� Apr-Tell rare„o July 1 , 2015 n
July , 2015. n August 13, 2015, the following bids were received,
_..... .........._._.._...._ .......... ., .......
i_ fa �ulatiomu
�13Idder se elected Bid Alterna tes Total
dHerftage Liurbks ,526 25 $4--,-43-63' . a
1�1�d-ArraerNaa arro�9l ar�dscalre„ lnc. , 4,675,0330 F 231„012 5a 4 656,651°7a
ad.....w.w.�. ___.... _.... ,.. 0$ii,oa6,446.65_.... ...,. J$241,65 .5Q:D __..... 5„313,10 .1mm5.....
sworth Golf Construction Co. �
�I..an�.�s ���a�nir;�,ii;� „ l._.� .. _......... � 5„i� ; ;5a1.75 _. _.......-. W� �Na21.� ....w
�Du'irninck„ laic. _.......... � 6„t)44„313^5 ' 256„704.aa
The base bid or is to include site preparation„ dermolition, preparation of the Storm Water Pollution
Prevention Plan, erosion control, cart paths, drainage improvements, greens, tee boxes, bunkers, water
features„ fine grading, grassing and irrigation, Bid alternates include additional concrete roll curb,
expansion of cart staging area, 1 sod in lieu of sprigs, the Better Billy Bunker system in lieu of
andtrapper system of lining sand traps and aerification systems for two more ponds.
It is recommended that line items A.3.c (Tree Transplant .- Grape Myrtles)„ A.3.d (Tree Transplant Bur
Oaks), .2.b. Greek Enhancements mm Rip ) and GA (Tree Planting - Eastern Red Cedars) in
amount of 102,461.25 be removed from the Base Bid and that the remaining Base Bid, in the amount of
$4,260,781.65 and Bid Alternate No. 2 (Concrete Curb), No. 3 (Expand Cart Staging Area)„ No. 4 (sod in
lieu of sprigs), No. 6 (Billy Bunker in lieu of andtrapper) and No. '7 (Pond Aerification System) in the
amount of$227„526.25, totaling $4,466,307.90, as submitted by Heritage Links, a Division of Lexicon,
Inc.„ be approved for award of contract. The contract period is 260 calendar days with construction
anticipated to begin November 2015. Associated construction administration, inspection, testing and
change order contingency funding totals $170,436.45.
Operating Impact.: RWPGC, based on the PACS Department's FY2015 re-estimates for FIVI10, is
projected to operate at a loss of$245„960.00. The course will be closed for construction in FY2016 and
will re-open October 201 (Fiscal Year 2017) with an estimated annual profit of$250,000.00 in its first full
year of operation. This will result in a net positive impact of approx mately $500,000.00. There will not be
FF&E associated with this project. Over the years the sand bunkers had been removed an
regrassed. This renovation of the RWPGC will reclaim a large portion of those sand bunkers, taking the
course c to some of original design components created by the original golf course architect, John
Bredermus. The current designer, John C.�olligan &Associates„ was tasked with retaining as much of the
original design as possible while incorporating modern day course components. This, along with the
additional required maintenance of the various new grasses„ will result in a maintenance budgetary
increase which will be part of the PA CS Golf Division's proposed Fiscal Year 2017 Budget
f.,ogi ie: 80ROCKWOOD GCS FJ�:.:^'.NOVATION 201.5 Page 3 of°4
MNVBE OFFICE- Heritage Links, a Division of Lexicon, Inc., is in compliance with the City's Business
Diversity Ordinance by committing to 18 percent MBE participation on the PACSD Base Bid. The City's
MBE goal on this base bid contract is 18 percent.
The project serves the entire City and is located in COUNCIL DISTRICT 2.
FISCAL INFORMATION /CERTIFICATION:
The Financial Management Services Director certifies that appropriations will be included in Fiscal Year
2016 Adopted Budget of the 2014 Bond Program pursuant to that ordinance and funds are available in the
General Fund to pay expenses which will be incurred on Rockwood Golf Course until reimbursement can
occur from the issuance of public securities and subject to receipt of the funds and adoption of the
appropriation ordinance, funds will be available as approved, of the 2014 Bond Program Fund. Available
funding is shown below:
.............. . ................
Fund Total Constructioi
Allotment Contract B lance
$2, 66�"�6
000,000
282 ,,$530,08 $530,._......_ .11...__
530," " .1 ' '
243283,"'547.42 27 ,376 0.........['$5, 3.2
......... ....
5"
C-- ,— 78 10
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
2P4 446100 301929990100 1203,573.89 1)Q210 541200 802490119980 $2,000,000M
2) P243 446100 802490119980 1203573.89 4 541200 807490119980 $1,534,732�.87
2) P243 541200 802490119980 $208,573.89 541200 302490119930 X530,085.15
3) C282 441.012 801929990300 151Q.M5.15 4) P243 541200 802490119980 $273,376.10
3) C282 441012 802490119980 $530 035.15 $145.113.78
31C282 541200 802490119980 $530,035.15
..............
CERTIFICATIONS:
Submitted for City Manager's Office.by: Susan Alanis ( 1 0)
Originating Department Head: Richard Zavala ( 7 4)
Additional Information Contact: Scott E. Penn (57 50)
Logname: 80ROCKWOOD GC RENOVATION 2015 Page 4 of 4