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Home My WebLink About1984/03/20-Agenda-Pre-Council ti RFCEIVE 6 MAN 161984 AGENDA Cx PRE-COUNCIL MEETING II ro ®i MARCH 20, 1984 8: 30 A. M. PRE-COUNCIL ROOM 1 ) Notification of Adjacent Property Owners on Street Improvement Projects ( I.R. No. 6923) - Gary Santerre, Transportation/Public Works Director (10 Min. ) 2) Garbage Collection Route/Day Changes ( I .R. No. 6922) - Tom Davis, Solid Waste Management Superintendent (10 Min. ) 3) Environmental Control Update ( I. R. No. 6925) - Charles Daniels, Environmental Control Coordinator (10 Min. ) 4) Review of Sign and Billboard Regulations (C.P. 110) - Wade Adkins, City Attorney (30 Min. ) 5) Extension of Contract - Daniel Emergency Medical Services, Inc. (M&C C-8269) and Granting of Transfer Ambulance Permit - Daniel Emergency Medical Services, Inc. d/b/a Daniel Transfer Service (M&C G-5944) - Bob Terrell, Assistant to the City Manager ( 30 Min. ) * To add or make revisions, please call the City Manager' s Office, 870-6143, before 3 :00 P.M. , Monday, March 19, 1984 The purpose of the Pre-Council Conference held prior to a regular City Council Meeting is to allow the Mayor and Councilmembers to discuss informally items on the agenda and to secure information from the City Manager and the staff. Although the meeting is open to the public, citizens are requested to reserve comments and questions for the subsequent Council meeting so they will be a part of. the public record. Pre-Council Minutes March 20, 1984 Absent Bagsby Williams ITEM REFERRED TO: 1) Notification of Adjacent Property Owners on Street Improvement Projects (I.R. No. 6923) Santerre: (Reviewed notification procedures for adjacent property owners on street improvement projects. ) Newkirk: Do you determine the assessment by the contract? (Santerre: Yes.) Can you guess the assessment prior to accepting a contract? (Santerre: On residential assessments we can determine the maximum assessment and the rules for the assessment.) When do we change the maximum assessment? (Santerre: Once a year. ) 2) Garbage Collection Route/Day Changes (I.R. No. 6922) Davis: (Discussed rationale for changes.) No questions asked. 3) Environmental Control Update (I.R. No. 6925) Daniels: (Reviewed IR) Bolen: Do you seek voluntary compliance by verbal or written appeal? (Daniels: Written.) Edmonds: Presented four concerns. 1) Improve inspector training; 2) Review inspection procedures; 3) Beef up ordinances; and 4) Streamline Municipal Court procedures. Wetherby: Why do the collection for weed liens billed in 1981-82 differ so greatly? (Daniels: Collections are over a several year period and not just collections from accounts billed during the 1981-82 period.) How are our collections initiated? (Daniels: Legal sends a notice.) Is there any follow-up? (Daniels: Yes.) I think we need to strengthen collections. WA Stute: That's difficult because a lien is the strongest thing we can do. The interest that we charge for late payment is less than that charged by banks and credit cards. Wetherby: Who oversees that? (Adkins: State law.) Stute: Can you issue a ticket after cutting the grass? (Adkins: Ticket and mow?) (Daniels: We are not allowed t(7 by ordinance.) Pre-Council Minutes March 20, 1984 Page 2 Wetherby: Can legal take a look and change to allow ticketing for cutting of grass? (Herchert: That would probably compound the problem. The procedure we have allows us to have the grass cut more quickly.) (Daniels: Agreed.) Bolen: Maybe we can put the two facets together somehow. Zapata: What will we do about City lots? (Daniels: We have reviewed our list of lots and in the last six months we have been cleaning and mowing our lots.) Newkirk: We should sell them. MCM Bolen: A lot are up for sale. 4) Review of Sign and Billboard Regulations (C.P. 110) Adkins: (Reviewed C.'P..) Lancaster: This came up at our retreat; talking with the sign industry reps showed that the industry can't be self- policing. Wetherby: When we set up the committee include industry reps. (Bolen: Should be a broad-based group.) DAI Lancaster: There are a number of legal ramifications to this action, but I feel that this is for the betterment of our City. Zapata: Didn't we study this before? (Herchert: That was a Zoning task force that looked into temporary signs.) Adkins: How many Councilmembers will serve? Will we appoint today? Bolen: I'd like to appoint some today. I'd like to have a three person committee with a chair that will devote some time. Any volunteers? We'll appoint today. Stute: Let's think about it a week. Adkins: The ordinance provides for all committee members to be Councilmembers. (Lancaster: We can pass this and amend it later. ) Stute: I think it'll take some time to develop a committee. Bolen: I'd like to appoint today. Pre-Council Minutes , March 20, 1984 Page 3 5) Extension of Contract - Daniel Emergency Medical Services, Inc. (M&C C-8269) and Granting of Transfer Ambulance Permit - Daniel Emergency Terrell: (Reviewed I.R.) Bolen: What's the salary base rate? (Terrell: Discussed rates and proposed increases.) Wetherby: Why are clerical paid more than the field employees? (Terrell: We didn't set the rates.) Johnson: How much revenue will the rate change provide? (Terrell: $238,000) What is the cost of the proposed pay increase? (Terrell: About the same. ) I have two problems with this: 1) This will mean the City subsidizing Daniels in the private area; and 2) We are not paying the field employees anything. If it's not imperative I'd like to wait on this? (Herchert: The present contract expires the end of this month.) I'd like to see some figures on how Daniels pays against other public and private carriers in this area, and the cost of achieving parity. I'd like to take some time if it wouldn't handicap things? (Herchert: We are recommending approval of the Daniel's request and would have no problems with bringing this back for review in the future.) Zapata: There are some people that can't support the cost now. Bolen: 60% aren't paying. Wetherby: I agree with Mr. Zapata. I can't support this. Bolen: Would you rather have no system at all? Wetherby: They knew this five months ago, why didn't we look at it then? Bolen: The bottom line is -- will we have a system without this increase? Herchert: They are providing service at significantly lower cost than any other comparable system. I think our choice is to increase the subsidy or to agree to a reasonable fee increase. To do neither would result in having the City do it at a signifi- cantly higher cost. Wetherby: How much would this increase come to? (Terrell: $238,000) Lancaster: The Audit Committee did meet on the increase this morning. We are at a very precarious time. I think it's important to give them some continuity. We have a service which is cost-effective and I would urge support of this M&C today. Bolen: I agree. Pre-Council Minutes March 20, 1984 Page 4 Zapata: Daniels made some sacrifices to get to the lowest bid rate, and it seems that now they are trying to make it up. (Herchert: The bid period has expired. Since then their costs have gone up.) Stute: At this time, I can't see that we have anything better on the horizon. Either we raise the rates or the subsidy. ADMINISTRATIVE ACTION REQUESTED March 20, 1984 ITEM REQUESTED BY: Bagsby and Williams absent 1) Items Continued -- Appointment of Municipal Court Judges and Chief Municipal Court LL:RA Judge - Continued one week 2) Comments/Requests -- Mayor Bolen appointed Newkirk, Wetherby, and Lancaster to serve on DAI:RA the committee to review the City's sign and billboard regulations. Newkirk will chair the committee. Councilman Johnson requested that the Audit Committee work closely BT with Daniel EMS and monitor their turnover problems. Councilman Johnson requested that an M&C be drafted and placed on DAI:RA the March 27 agenda regarding the waiver of one-year filing requirement and waiver of filing fee on property at 721 Glen Garden (Z-84-30) . 3) Citizen Presentations -- Juanita Petty and Mrs. Jones addressed the City Council regarding the rezoning of their respective properties situated along the south freeway. 4) Letters from Citizens -- Mrs. Bettye Jean Harris (Claim) BH Mrs. J. H. Cavender (Claim) BH Danny Day Roberts (Claim) BH Sammons of Fort Worth (Claim) BH Jason and Sherry E. Parrish (Claim) BH Dushman, Friedman & Brady, Attorneys for Willie Clark (Claim) BH Debbie Abernathy (Claim) BH