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HomeMy WebLinkAbout1984/03/08-Agenda-Pre-Council Oak, A G E N D A PRE-COUNCIL MEETING MARCH 8, 1984 9:00 A. M. PRE-COUNCIL ROOM 1) CBDG Funds for the Minority Procurement Program (C.P. 109 )- Councilman Louis Zapata (5 Min. ) 2) Designation of Worth Heights, Como, Diamond Hill/Jarvis Heights Special Emphasis Areas (SERs) (G-5926) - Ramon Guajardo, HOUNing and HUMAn Servides Dirrator (5 Mine ) 3) Supplemental Appropriation for the Museum of Science and ' History (M&C G-5924) - David A. Ivory, Assistant City Manager (5 Min. ) 4) Bonds - Morris C. Matson, Assistant City Manager (5 Min. ) 5) Lease of Central Warehouse Space (M&C C-8242) - Kay Cecil, Assistant Finance Director (10 Min. ) * * * * * * * * * * * * * * Fort Worth Airport Improvement Authority, Inc. 11 :00 a.m. * * * * * * * * * * * To add or make revisions, please call the City Manager' s Office, 870-6143, before 3:00 P.M. , Wednesday, March 7 , 1984 The purpose of the Pre-Council Conference held prior to a regular City Council Meeting is to allow the Mayor and Councilmembers to discuss informally items on the agenda and to secure information from the City Manager and the staff. Although the meeting is open to the public, citizens are requested to reserve comments and questions for the subsequent Council meeting so they will be a part of the public record. ,I., of cR��y fj. WOR AdL Pre-Council Minutes March 8, 1984 ' t 12 1 Absent 1 Bagsby Williams Zapata Q ITEM REFERRED T0: 1 1) CDBG Funds for the Minority Procurement Program Guajardo: (Reviewed background regarding the Minority Procurement Program and the Policy of reducing the City's portion of their budgets by 15% per year.) Herchert: (Commented that the staff recommendation was that a waiver be a one year waiver.) Bolen: At the last Airport Board meeting, eight of the contracts issued were to minority firms which had significantly lower bids. Lancaster: I agree that the effort to procure minority vendors is excellent but aren't there others on the same boat (would want a waiver too)? Guajardo: Fort Worth Economic Development Corporation has sent a letter requesting the same type of waiver. CDBG Year X funds were budgeted assuming a 15% reduction in funding, although the $9,600 can be drawn out of contingency. Lancaster: Suggested that Council delay action in the absence of Zapata, Williams and Bagsby. (Sturns: Councilman Williams requested that in his absence, this item be held one week.) Stute: How long have we funded this group? Is the first eight months expenditure of $11,800 our contribution? (Guajardo: I don't think so, because our total contribution was $64,000.) How much of our contribution was spent? (Guajardo: The $11,800 was income from all sources.) I would like to know the income from other sources for the last three or four years. VS Lancaster: Do they do work for other cities? I would like to assure the proper allocation of cost to them so that Fort Worth isn't subsidizing those services. VS Stute: Does their audit show how the cost of their services are allocated to other cities? That's what I want to know. VS 2) Designation of Worth Heights, Como, Diamond Hill/Jarvis Heights Special Emphasis Area (SERs) (M&C G-5926) Guajardo: (Discussed purpose of SEAS and M&C background.) No discussion. Pre-Council Minutes March 8, 1984 wk 'Ek Page 2 3) Supplemental Appropriation for the Museum of Science and History (M&C G-5924) Herchert: (Presented background on issue.) Don Otto: (Discussed need for roof replacement.) Newkirk: On the system you have, can you cool separate area? (Otto: No.) Is there a way to do so? (Otto: Yes, with the new system there are thirteen different compressions.) Will you have to cool the whole area? (Otto: No, we can divide the system into two additional cooling sections and cool than* in different phases. We can use 1/13 of the cooling capability in the areas if needed.) When the staff comes in to work in order to cool the office is it necessary to cool the entire museum? (Otto: The museum is cooled more than the office space. We care more about the collections than the people.) Does this system have humidity controls? (Otto: Yes, on the new system we have humidity controls because humidity control is our real problem.) 4) Bonds Matson: (Reviewed need for bond sale.) Newkirk: Before didn't we look at a 25 year retirement schedule? (Matson: We didn't look at 25 years, but we did look at various terms like 22 and 24 years; we tried not to increase the debt service.) Didn't this change Russell (Lancaster) , isn't this farther out than the first schedule? Lancaster: This is more in line with what we wanted. Newkirk: Will the debt service fall at all? (Matson: In the first year where a larger portion of the principle is picked up, it levels off, later there is an increase, and then it stays level.) Lancaster: This is consistent with what we suggested. (Matson: The maximum debt service is reached in 1989 - $5.5 million. The schedule for other years is listed on the form.) McKinney: (Presented the percentage of Debt Service from the General Fund budget. Assuming a $30 million bond sale per year.) Bolen: Isn't the retirement schedule stretched out a year further? (Herchert: I believe so.) It's not accelerated? (Herchert: Right.) Matson: By putting cash back into the General Fund we end up with a positive arbitrage. Lancaster: If we sell $55 million, stay with the conventional terms the $400,000 debt service per year will be offset by the interest and saves $15 million over the term of the bonds. Pre-Council Minutes II-Eft AMIN%„ March 8, 1984 Page 3 5) Lease of Central Warehouse Space (M&C C-8242) Patterson: (Presented background information on warehouse experience.) Bolen: What is the turnover ratio? (Patterson: 2.87) Newkirk: What does the equipment operator deliver? (Patterson: Delivers supplies; we're looking at contracting out for delivery. Delivers to the departments? (Patterson: We make 75% of the department's deliveries.) Lancaster: This program was started as a trial and it has exceeded our expectations. Costa have you taken a look at the controls? (Costa: Not fully, we assume that they are in place.) 016 `M% Administrative Action Reques" March 8, 1984 ITEM REFERRED T0: 1) Items Continued -- Minority Procurement Program (C.P. 109) - Continued one week per request by Councilman Williams. RA:VS Designation of Worth Heights, Como, Diamond Hill/Jarvis Heights as Special Emphasis Areas (M&C G-5926) - Continued one week per request by Councilmember Wetherby. Councilmember Wetherby requests a report on: 1. Individual SEA priorities. 2. City-wide listing of SEA priorities. VS:RA 2) Appointments to Boards/Commissions -- None. 3) Comments/Requests -- Councilmember Bagsby asked for: (1) The actual number of police officers per thousand in the City compared with other cities; and, (2) A report on the staff's efforts to civilianize the indirect law enforcement functions of the Police Department. VS 4) Citizens Presentation -- Ms. Etta Cornelius addressed the Council regarding loose dogs in the neighborhood and her efforts to alleviate the problem. VS Mr. Anderson addressed the Council regarding the City Council's consideration of a resolution regarding the I-30 expansion. DAI 5) Benefit Hearing -- Improvement of Village Creek Road from Richardson Street to Ramey Avenue. (M&C G-5922) . Ms. William M. Smith and Mr. Frank Moss addressed the Council regarding the improvements. Council instructed them to work with staff to arrange a payment schedule. DAI Administrative Action Reques I March 8, 1984 Page 2 6) Letters from Citizens -- Jack Shannon, Chairman, Stockyards Area Restoration Committee (Re: Resolution supporting/encouraging restoration of the Stockyards) BT Hill Enterprises, Inc. (Claim) BH Alma Jean Walton (Claim) BH Mrs. Lillie Smith (Claim) BH Wiley R. Jones (Claim) BH Robert Klabzuba (Claim) BH Scott Carroll Reynolds (Claim) BH William J. Van Wyk, M.D. (Claim) BH Gary LaMarr Brewer (Claim) BH Michael Anthony Maulsby (Claim) BB Sivantha Sar (Claim) BH Olga Lydia Diaz (Claim) BH May King (Claim) BH Alfred J. Jackson, Jr. , Attorney, American Cab Company (Re: Application for City Franchise to Operate Taxicabs) RA SPECIAL MEETING OF THE CITY COUNCIL Council adopted a resolution regarding the proposed Expansion of I-30.