HomeMy WebLinkAboutContract 46154-A1 Mi,,C'�,RACT
FIRST AMENDMENT TO CITY SECRETARY CONTRACT NO. 46154
WHIRE?AS the City of Fort Worth ("City") and Girls Incorporated of Tarrant County
("Agency") made and entered into City Secretary Contract No. 46154 (`Contract"),
WHEREAS, the Contract provides funding to Agency pursuant to a grant received by
City from the United States Department of Housing and Urban Development (`HUD") through
the Community Development Block Grant Program ("CDBG");
WHEREAS, the CDBG regulations require that documentation must be submitted to City
which verities that 51% of the clients served by the Agency's Program are income eligible with
current household incomes at or below 0% of AMI;
WHEREAS, the purpose of this amendment is to clarify Agency's reporting requirements
regarding the clients it serves in the Program for which City is furnishing CDBG Funds in
accordance with the Contract; and
WHEREAS, it is the mutual desire of City and Agency to amend the Contract to
complete the Program and meet Contract objectives.
NOW, THEREFORE, City and Agency hereby agree to amend the Contract as follows:
I.
Section 2. DEFINITIONS is amended by substituting the following for the current
definitions in the Contract:
"Complete Documentation means the following documentation as applicable:
•
Attachments 1, 11, and III, with supporting documentation including:
• Proof of expense: copies of timesheets, invoices, leases,
service contracts or other documentation showing that payment
is due by Agency.
• Proof of payment: cancelled checks, bank statements, or wire
transfers necessary to demonstrate that amounts due by Agency
were actually paid by Agency.
• Proof of client eligibility: Source Documentation for all
clients participating in the Program, including non-Fort Worth
clients."
"Director means the Director of the Neighborhood Services Department.'"
"Income Eligible Client means a client whose annual income adjusted for family
size does not exceed 0 1/, of AMI using the most current HUD Income
Guidelines and Technical Guidance for Determining Income and Allo`�anccs.
Amendment No. 1 to CSC No. 46154 (3) F I��4i��,j, fr Page
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Girls Incorporated of"Tarrant County(CUL3G) j 0 , 11 Re%. 07!201
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The definition of annual income iodetermine client ioconuc eligibility shall be the
definition contained in 24CF8 Part 5.609, as amended fronn tinuctotime, "
^ Nobuom| Objective means an activity that benefits |ou' and moderate incounc
persons. For the purposes of this Contract, at |cusi 51% of the clients served by
the Pro�rum must be Income Eligible Clients."
"Neighborhood Services Department means the City's Neighborhood Services
Oepurtment."
-Source Ducurneobmduo rncuns either <h o verifiable certification of full
household ioconuc such us the City's Certification Income Statement attached as
Exhibit "|O`~ - Form uf Income Sclf-Curbficatiuo`, or <ii) documeniutiono[full
` '
household inconue o[any type described Linder the definition of annual incorne in
24 CFR Pod 5.609, including but not limited to copies of paychecks, Social
Security and disability verification |ekco, interest or rental income statcnnents,
retirement inoonuc stoicnneois, child support and alimony verification,
unemployment benefit letters, and the Uke."
"Unduplicated CDcotm meonso count o[all clients served by the Program at least
once in the Contract term. Clients served by the Program more than once in the
Contract term will only be counied the first time they are served when
determining the total Count o[Undup|\catedCUcnts."
Section 2. DEFINITIONS is amended by deleting the following definitions in the
Contract:
^CDBG Eligible Client means u client whose annual income adjusted for family
size does not exceed 80% of /\M| using the noosi curreni HUD Income
Guidelines and Technical Guidance for Determining Income and Allowances
verified by either Source Documentation or the [bnn in Exhibit =BC~, - Form of
Income Self-Certification. Agencies serving 10096 Clientele must fbUovv the
requirements set forth in Section |]."
' HED Department memos the City's Housing and Econonuic Development
DepurtmenL"
U.
Section h. CLIENT ELIGIBILITY VERIFICATION is d6cicd in its entirety and
ncp|uccd by the ibUov/ing:
^'6.| Client Eligibility.
Agency vvU| document client eligibility usfollows:
Amendment Nn. l m CSC No. 4Sl54 Page
Girls Incorporated ofTarrant County(CD13G) Rev. 07/2015
6.1.1. Agency Clients Served by the Program.
Agency must verify all clients' incomes with Source Documentation. Agency
must use the annual income definition in 24 CFR Part 5.609 to establish client income
and must use the most current HUD Income Guidelines. The income of all clients served
by the Program must be documented, but at least 51% of them must be Income Eligible
Clients.
6.1.1.1. If Agency serves both Fort Worth and non-Fort Worth
clients, the proportion of Program costs allocated to the
CDBG-funded portion of the Program Budget must be
consistent with the proportion of Fort Worth to non-Fort
Worth clients.
6.1.1.2. All clients, whether Fort Worth clients or not, must be
reported on Exhibit "D" — Reimbursement Forms,
Attachment III. All Program clients for which Source
Documentation is not obtained will be deemed to be not
Income Eligible Clients and shall not be included in the
51%.
6.1.1.3. At least 51% of Fort Worth clients must be Income
Eligible Clients.
6.2 Submission of Co pletc oc entation.
Agency must submit copies of all eligibility verification documentation described
in Section 6.1 with Attachment III in each month's Reimbursement Request for all
Unduplicated Clients served for the first time, and must maintain copies of such
documentation as required under this Contract.
6.3 This Section 6 shall be applicable for the Contract term and for 5 years
thereafter and shall survive the earlier termination or expiration of this Contract."
III.
Section 9.2.2.1 and Section 9.2.2.2 are deleted and replaced by the following:
-9.2.2.1 For payroll expenses, timesheets signed by employees and approved
by supervisor for all payroll expenses listed. Timesheets must
distinguish between CDBG-funded time and non-CDBG funded time
and reflect actual time spent on CDBG-funded activities. Agency may
not submit payroll expenses dated more than 120 days before the date
of the Reimbursement Request.
9.2.2.2 For non-payroll expenses, invoices for each expense listed with an
explanation as to how the invoiced expense pertains to the Program.
Agency may not submit invoices dated more than 120 days before the
Amendment No. I to CSC No. 46154 Page 3
Girls Incorporated of Yarrant County WD1'1G) Rev. 07/2015
date of the Reimbursement Request."
IV.
Section 9.2.3 Attachment III— Client Data Report is deleted and replaced by the
following:
"9.2.3 Attachment III—Client Data Report
This report shall list each Unduplicated Client served during the month
along with his or her demographic information. The Client Data Report must
maintain a list of all clients served during the Contract term, including non-Fort
Worth clients. In order for this report to be complete, the following must be
submitted:
9.2.3.1 Documentation of income verification for each
Unduplicated Client, including non-Fort Worth clients,
the first time Ile or she is served by the Program, which
will either be Source DOCUlnentatlon or the completed
form of Exhibit " " - Form of Income Self
Certification."
V.
Exhibit "A" — Program Summary and Attachment III attached to the Contract are
hereby replaced with the attached Exhibit "A" —Program Summary Revised 05/2015 and the
attached Attachment III Revised 05/2015.
VI.
This amendment is effective as of the Effective Date of the Contract except for the
amendments to Section 9.2.3, Exhibit "A" — Program Summary Revised 05/2015 and
Attachment III Revised 05/2015 which shall be effective May 1, 2015.
VII.
All terms and conditions of the Contract not amended herein rernain unaffected and in
full force and effect, are binding on the Patties and are hereby ratified by the Parties. Capitalized
terms not defined herein shall have the meanings assigned to them in the Contract.
[SIGNATURES APPEAR ON FOLLOWING PACE]
!?mendinent No. 1 to CSC:No. 46154 Page 4
Girls Incorporated of Tarrant County(CDBG) Rev. 07/2015
ACCEPTED AND AGREED:
GIRLS INCORPORATED OF CITY OF FORT WORTH
TARRANT COUNTY
,.
�'uti r l,i as, C:' (.:1 Fernando Costa, Assistant (..;ity Manager
ATTEST: APPROVED AS TO FORM AND
LF.(w ..ITY:
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(:"ity Secretar. 0 Assistant City Attorney
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Amendment No, Ito CSC No.46154 eras 5
GbAs I incorporated of l irram:County(Cal BG) Rev. 0712015
GIRLS INCORPORATED OF TARRANT COUNTY EXHIBIT "A"
Girl Power PROGRAM SUMMARY
Revised 05/2015
PROGRAM SUMMARY
(CDBG)
October 1, 2014 to September 30, 2015 575,000.00
PERIOD AMOUNT
Capitalized terms not defined herein shall have meanings assigned them in the Contract.
PROGRAM:
Program will provide youth services to Fort Worth girls ages 12 to 19 years. Program services
will offer in-schools, after-school, and summer education and activities to improve life skills,
promote academic success, and prevent juvenile crime and delinquency.
The Program may provide services to Fort Worth and non-Fort Worth clients. Agency will
submit documentation which verifies that 51% of all clients served by the Program are Income
Eligible Clients with current household incomes at or below 80% of AMI. In addition, Agency
will provide documentation that verifies that 51% of Fort Worth clients are Income Eligible
Clients with current household incomes at or below 80% of AMI.
CDBG Funds will be used to pay a percentage of salaries and fringe benefits for Program
employees. The percentage of any Program employee's salary will not exceed the percentage of
Fort Worth clients participating in the Program. CDBG Funds will also be used to pay for a
portion of the rent for the Program facility but that portion shall not exceed the percentage of
Fort Worth clients in the Program and shall be cost-allocated in accordance with the amount of
space used for the Program.
Agency's office is located at 2100 N. Main Street, Suite 214, Fort Worth, TX 76164.
Agency will provide Program services at the following locations on the proposed days and times:
N_orth Side High School
2211 McKinley Avenue, Fort Worth, TX 76164
Hours: During the school year on Tuesdays, during the class periods from 9:35 a.m. to10:25
a.m., 10:30 a.m. to 11:20 a.m., 12:00 noon to 12:50 p.m.)
Fort Worth Public Librarv, North Side Branch
601 Park Street, Fort Worth, TX 76164
Hours: During the school year on Wednesdays from 5:00 p.m. to 7:00 p.m.
During summer on Wednesdays from 12:00 noon to 2:00 p.m.
Amendment No. 1 to CSC No.46154 Page 6
Girls Incorporated of Tarrant County(CDBG) Rev. 07/2015
Fort Worth Public Library, Diamond Hill-Jarvis Branch
1300 N. E. 35th Street, Fort Worth, TX 76106
1 fours: During the school year on Mondays from 5:00 p.m. to 7:00 p. .
During summer on Mondays from 12:00 noon to 2:00 p. .
Meacham Middle School
3600 Weber Street, Fort Worth, TX 76106
Hours: During the school year on Thursdays from 4:30 p. . to 5:30 p. .
All Saints Catholic School
2006 N. Houston Street, Fort Worth, TX 76164
Hours: During the school year on Mondays, during three class periods during the school day.
Professional Service Providers (counselingroup for Fart Worth ISD)
111 NW 24th Street, Fort Worth, TX 76164
Hours: During the school year on Fridays 5:00 p. . to 6:00 p.m.
During summer on Fridays from 12:00 noon to 2:00 p.m.
Agency shall not change any location without prior City approval. Costs incurred at any location
that has not been approved by City shall not be reimbursed.
CLASSIFICATION:REGULATORY
IDIS Matrix Code(s) and Service Category: 05D Youth Services
National Objective Citation: LMC Low/Mod Limited Clientele 24 CFR 570.208(a)(2)
Regulatory Citation(s): 24 CFR 570.201(e)
PROGRAM GOALS:
Minimum ort Worth Performance Outcome: At least 51% of Fort Worth clients served by
the Program must be Income Eligible Clients. For example, if 800 clients out of 1,000 clients
served by the Program are from Fort Worth, 408 of those Fort Worth clients must also be Income
Eligible Clients. In this example, Agency would be required to furnish City 1,000 Certification
of Income Statements that prove at least 408 of the Fort Worth clients served by the Program are
Income Eligible Clients.
Minimum Number of Fort Worth Clients to be Served: The Program must serve a minimum
of 125 Unduplicated Clients from Fort Worth as shown by the monthly reports on Attachment
III.
When determining the number of clients which constitutes 51%, HUD regulations require that
partial numbers must be rounded up.
Amendment No. 1 to CSC No. 46154 Page 7
Girls Incorporated of Tarrant County(CDBG) Rev. 07/2015
ATTACHMENT III
CLIENT" AT A REPORT
Revised 05/2015
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Amendment No. I to CSC No.46154 Page 8
Girls Incorporated of Tarrant County(CDBG) Rev.07/2015