HomeMy WebLinkAboutContract 47010 CITY SECRETARY
W RACT MM
'v TEXAS STATE LIBRARY&ARCHIVES COMMISSION AUG 2 F 2015
LIBRARY COOPERATION GRANT PROGRAM
y E 2015 Grant Number: 479-16005
I. CON,T,,RACTING PARTIES
�Grdntor./� Texas State Library and Archives Commission(TSLAC)
Subrecipient City of Fort Worth,Fort Worth Library
500 W 3rd St
Fort Worth,TX 76102
DUNS No.:073170458
IL TERM OF GRANT
September 1,2015,through August 31,2016(SFY 2016)
III. STATEMENT OF SERVICES TO BE PERFORMED
Subrecipient shall provide services as outlined in the approved grant application (Library Cooperation Grant for State FY16) as
approved by TSLAC. Grant funds must be used to meet TSLAC and Federal goals.The Subrecipient must report information relating
to best practices and performance outcomes and will comply during the period of this contract. The approved grant application
submitted by Subrecipient is incorporated into this contract as if fully set forth herein. In the event of any conflict between the grant
application and this contract,this contract shall prevail.
IV. GRANT AMOUNTS AND DISBURSEMENT REQUIREMENTS
A. The total amount of the grant shall not exceed: $75,000.00. Indirect costs, as included in the total amount awarded, shall not
exceed 0%or$0.00 as indicated in the budget below.
B. Source of funds:
Institute of Museum and Library Services(IML,S)
CFDA Name:LSTA State Grants CFDA#:45.310
Federal Award Identifiication#:LS-00-15-0044-15;Federal Award Date:January 28,2015
C. The Subrecipient is restricted to one of two methods for requesting funds from TSLAC. The Subrecipient may request
reimbursement of actual expenditures for the Subrecipient's normal billing cycle, or advance payment for estimated expenditures
to be incurred in the 30-day period following the request. Only Subrecipients providing documentation to demonstrate a lack of
sufficient working capital and the ability to minimize the time elapsing between transfer of funds from TSLAC and disbursement
of grant funds will be allowed to request advance payments.
D. The Subrecipient must request payments from TSLAC using TSLAC's Request for Funds form(RFF)via TSLAC's online Grant
Management System(GMS), located at https://gms.tsl.texas.gov.Requests may be submitted to TSLAC no more often than once
per month, and no less often than once per quarter. Funds will be processed and paid to the Subrecipient provided TSLAC has
received a fully executed contract,and Subrecipient has fulfilled all reporting and training requirements for current and preceding
contracts and submitted supporting documentation with the RFF.
E. When submitting an RFF for reimbursement, the Subrecipient must provide TSLAC with documentation, such as invoices, time
sheets, and/or pay stubs, and Attachment A(RFF Supporting Documentation Summary)to support the amount requested before
payment will be processed.Subrecipient must submit the final request for reimbursement no later than September 30,2016.
F. The Subrecipient may not obligate or encumber grant funds after August 31, 2016. All obligations and encumbrances must be
liquidated or paid no later than October 15,2016.
G. Interest earned in excess of$500 on advanced funds,must be returned to TSLAC,per requirements in the State of Texas Uniform
Grant Management Standards(UGMS). All unexpended grant funds must be returned to TSLAC with the Final Financial Status
Report(FSR)per requirements in UGMS. See Section VII. C. of this contract for FSR due dates. As part of the Section VII
reporting requirements, the Subrecipient will notify TSLAC of the amount of projected unexpended funds with each FSR
submitted. If the Subrecipient does not expend funds on a regular basis and/or provide notice relating to unexpended funds,
TSLAC reserves the right to act as necessary to reduce any unexpended balances, including reducing the amount specified in
Section IV.A.above.
H. Per the approved grant application,funds are authorized according to the following budget:
Personnel $0.00
Fringe Benefits $0.00
Travel $0.00
Equipment/Property $0.00
Supplies $0.00
Supplies-Equipment $0.00
Services $50.000.00
Consultant Fees $25,000.00
Indirect Costs $0.00 r
Total OFFICIAL, it s CORD $75,000.00
FY 2016 Library Cooperation Grant-479-16005 CI <`91(M ETAIW TSLAC
V. REQUEST FOR FISCAL AND PROGRAMMATIC CHANGES
The Subrecipient must request a Budget and/or Program Revision for fiscal and/or programmatic changes as outlined in this Section.
Subrecipient must submit a request for Budget and/or Program Revision electronically on TSLAC'S GMS. Under no condition may a
Subrecipient request to exceed the total grant amount. TSLAC must receive all change requests on or before July 15,2016. Requests
received after this date will generally be declined, but may be considered on a case-by-case basis if extenuating circumstances exist.
Subrecipient must submit a Budget and/or Program Revision to TSLAC before obligating or expending grant funds under any of
the following conditions:
A. Fiscal changes require an approved Budget Revision under any of the following conditions:
1. Making cumulative transfers among budget cost categories or projects that are expected to exceed ten (10) percent of the
total grant;and/or,
2. Transferring any funds into a budget cost category that currently equals zero($0);and/or,
3. Expending any program income earned through the utilization of resources funded by this grant;and/or,
4. Changing the items listed in the approved budget categories if an item's cost or features are substantially different from what
the approved grant application specifies,or from a previously approved fiscal or program revision.
B. Programmatic changes to the approved grant application require an approved Program Revision under any of the following
conditions:
1. Obtaining the services of a third party to perform activities that are central to the purposes of the grant;and/or,
2. Changing the scope or objectives of the approved program, regardless of whether there is an associated budget revision.A
change in scope is a substantive difference in the approach or method used to reach program objectives.
VI. EQUIPMENT AND PROPERTY REQUIREMENTS
A. If conditions described in Section V.A.I. are met, fiscal changes to items listed in the Equipment/Property Budget category
specified in Section IV.H of this contract require a pre-approved Budget Revision. This is defined as the cost of the equipment
and/or property, including any cost necessary to put the item into service, such as the cost of any modifications, attachments,
accessories, or auxiliary apparatus necessary to make the item usable for the purpose for which it is acquired.Ancillary charges
such as taxes, duty,protective in-transit insurance, freight, and installation may be included in or excluded from the expenditure
cost in accordance with the Subrecipient's regular accounting practices and Generally Accepted Accounting Practices(GAAP).
B. The Subrecipient will comply with UGMS requiring certain items of equipment to be maintained on inventory if the item's cost
is between$500 and$1000.
C. Equipment costing$5,000 or more per unit requires approval before purchase.In those instances,TSLAC will secure approval
from IMLS on behalf of the Subrecipient,and inform Subrecipient of approval once received.
D. The Subrecipient agrees to submit the most current TSLAC Equipment/Property Report electronically via TSLAC'S GMS after
the Final FSR is submitted, but no later than October 31,2016,for all equipment/property purchased with grant funds during
the SFY16 grant year.This list must balance with the equipment/property purchased under the approved grant application and
all subsequently approved budget and/or program revisions.
E. Subrecipient must furnish a statement to TSLAC certifying the governing entity's capitalization level with the signed grant
contract. Subrecipient agrees to maintain records on all equipment/property with an acquisition cost above governing entity's
capitalization level.
F. Subject to the obligations and conditions set forth in the UGMS, title to equipment acquired under a grant will vest in the
Subrecipient upon acquisition. Subrecipient must include any equipment/property acquired with grant funds in the required
biennial property inventory, and follow the UGMS requirement that the Subrecipient reconcile the equipment/property records
with a physical inventory of the equipment/property every two years. This biennial inventory does not need to be submitted to
TSLAC, but must be maintained by the Subrecipient and will be subject to review and/or audit by TSLAC. When property is
vested in the Subrecipient,Subrecipient will dispose of equipment/property in accordance with UGMS.When the Subrecipient has
been given federally or state-owned equipment/property,Subrecipient will follow the guidance as set forth in UGMS.
VH. REPORTING REQUIREMENTS
The State Legislature has charged TSLAC with submitting performance measurement reports that specify the level of services provided
by its programs and services.In accepting these grant funds,the Subrecipient acknowledges responsibility for performing certain services
on behalf of TSLAC, as outlined in the approved grant application. Therefore, the Subrecipient is responsible for submitting periodic
reports that reflect the Subrecipient's level of performance on these services to TSLAC. To comply with these requirements, the
Subrecipient agrees to submit reports that are timely,accurate,auditable,and consistent with definitions.
A. The Subrecipient agrees to develop or revise, as necessary, any specific written documentation of its current procedures for(1)
collecting and reporting performance measures; (2) conducting a fixed asset inventory; and/or, (3) any other issues identified in
Subrecipient's internal audit report or grant activities. Drafts of this procedural documentation will be submitted to TSLAC by
dates established mutually between TSLAC and Subrecipient TSLAC will provide review and guidance to enable final versions to
be approved on or before established deadlines.
B. The Subrecipient agrees to submit quarterly performance reports detailing grant-funded activities via TSLAC'S GMS on or
before due dates listed in the following schedule.In the event that a due date falls on a weekend or state holiday,the respective
report will be due on the next business day. Subrecipient agrees to submit Legislative Budget Board (LBB) measures, as
defined by TSLAC, in the reports, and to work with agency staff in the development and reporting of Project outcomes.
FY 2016 Library Cooperation Grant—479-16005 2 of 7 TSLAC
LBB measures may include the numbers of: a) books and other materials purchased with grant funds; b) persons provided
grant-sponsored services;and/or c)library staff trained or assisted in order to carry out the grant-funded activities.
Reporting Period Due Date
Ql(September 1,2015-November 30,2015) December 7,2015
Q2(December 1,2015-February 29,2016) March 7,2016
Q3(March 1,2016-May 31,2016) June 7,2016
Q4(June 1,2016-August 31,2016) September 7,2016
C. The Subrecipient agrees to submit quarterly Financial Status Reports via TSLAC'S GMS on or before the due dates listed in
the following schedule.In the event that a due date falls on a weekend or state holiday,the respective report will be due on the
next business day. Subrecipient should submit a Final FSR once all grant funds have been expended and reimbursed.
Reporting Period Due Date
Ql(September 1,2015-November 30,2015) December 31,2015
Q2(December 1,2015-February 29,2016) March 31,2016
Q3(March 1,2016-May 31,2016) June 30,2016
Q4(June 1,2016-August 31,2016) September 30,2016
In the event the Subrecipient has not received the final reimbursement by August 31, 2016, a fifth and final FSR must be
submitted no later than October 31,2016,to report any funds received after August 31,2016.
D. The Subrecipient will assure that all fiscal reports or vouchers requesting payment under this agreement will include a
certification, signed by an official who is authorized to legally bind the Subrecipient, that the reports are true, complete, and
accurate, and the expenditures, disbursements, and cash receipts are for the purposes and objectives set forth in the terms and
conditions of the award.The Subrecipient acknowledges that any false,fictitious,or fraudulent information, or the omission of
any material fact,may subject the official to criminal,civil or administrative penalties for fraud,false statements,false claims,
or otherwise.(2 CFR§200.415(a))
E. The Subrecipient agrees to submit the final Grant Contract Checklists to TSLAC no later than October 31,2016.
F. The Subrecipient agrees to submit an audit certification form for the auditable period encompassing August 31, 2016, to
TSLAC no later than December 31,2016.
G. If a single audit is required, the Subrecipient will omply with the Supercircular(2 CFR §200.512 Report Submission). The
audit shall be completed and the required data collection form submitted to the Federal Audit Clearinghouse(FAC)within the
earlier of 30 days after receipt of the auditor's report(s),or nine months after the end of the audit period,unless a longer period
is agreed to in advance by the state agency that provided the funding or a different period is specified in a program-specific
audit guide.
H. TSLAC reserves the right to withhold final payment on this Grant until all required reports and forms are received.
VIII. GENERAL TERMS AND CONDITIONS
A. The Subrecipient will comply with the Library Cooperation Grant Program Guidelines for SFY 2016.
B. The Subrecipient will comply with the Rules for Administering the Library Cooperation Grant, Texas Administrative Code
(TAC),Title 13,Part 1,Chapter 2,Subchapter C,Division 3,Rules 2.310-2.312;and Title 13,Part 1,Chapter 2,Subchapter C,
Division 1,Rules 2.110-2.119 regarding General Grant Guidelines,
C. The Subrecipient will comply with the following rules and guidance as applicable:
1. Texas Uniform Grants Management Standards(UGMS) (contph-oiler.texas.gov 1procur•ementicatrad/ttgms pdf);and
2. Uniform Administrative Requirements,Cost Principles,and Audit Requirements for Federal Awards(2 CFR Parts 200 and
3187(Supercircular))(ivtnw.federalregister.govlarticlesl2013/12126/2013-30465/uniform-adminish-ative-r-egztirements-cost-
prineiples-and-audit-requirements for federal-mvards#h-4).
D. The Subrecipient may copyright any work that is subject to copyright and was developed, or for which ownership was acquired,
under a Federal award. IMLS and TSLAC reserve a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or
otherwise use,and to authorize others to use,for Federal or state government purposes.(2 CFR Part 200.315)
E. Subrecipient understands that the federal awarding agency,IMLS,and TSLAC have the right to:
1) obtain,reproduce,publish or otherwise use,the data produced under a Federal award;and
2) authorize others to receive,reproduce,publish or otherwise use such data for Federal or state government purposes.
F. All publicity relating to the grant award must include acknowledgment of the Institute of Museum and Library Services
(inrw.irnls.gov/recipients limis_acknowledgernent.aspx) and the Texas State Library and Archives Commission. Publicity
includes,but is not limited to press releases,media events,public events,displays in the benefiting library,announcements on the
Subrecipient's website,and materials distributed through the grant project.The Subrecipient will provide TSLAC with one set of
all public relations materials produced under this grant with the final quarterly performance report.
G. The Subrecipient understands that acceptance of funds under this contract acts as acceptance of the authority of duly authorized
representatives of TSLAC, IMLS, the Comptroller General of the United States, and the Texas State Auditor's Office, or any
successor agencies,to conduct an audit or investigation in connection with those funds. Subrecipient further agrees to cooperate
fully with said representatives in the conduct of the audit or investigation and agrees to provide access to all books, documents,
papers, examinations, excerpts,transcripts, copies, and any other records necessary to conduct the audit and/or investigation.
FY 2016 Library Cooperation Grant-479-16005 3 of 7 TSLAC
Subrecipient will ensure that this clause concerning the authority to audit funds received indirectly by Sub-subrecipients through
Subrecipient,and the requirement to cooperate,is included in the contract for any sub-grant awarded.
H. The Subrecipient agrees to maintain all financial and programmatic records, supporting documents, statistical records, and other
records relating to this grant award for three years after the last State Program Report for the Texas LSTA 5-Year Plan 2013-2017
is submitted on December 31,2018. The Subrecipient must maintain all grant-related records through December 31,2021.
Subrecipients that operate as state agencies must comply with S.B. 20 (Section 441.1855) relating to state agency
contracting and the retention of all contract-related documents.
In the event the Subrecipient or receiving entity no longer exists,the Subrecipient will notify TSLAC in writing providing
the name of the legal entity that will maintain the records and the location of said records.
I. This grant may be terminated by written notice and mutual agreement of both parties.The termination notice must be given no
less than 30 days prior to the termination date.Where notice of termination is given,the Subrecipient shall:
1. Take immediate steps to bring the work or grant activities to a close in a prompt and orderly manner. Subrecipient will
complete reporting requirements outlined in Section VII of this document and in a manner mutually agreed upon by both
parties as part of the closeout process.
2. Reduce expenses to a minimum and not undertake any forward commitment. All contracted funds that are not spent,
encumbered or obligated at the time of notice of termination shall revert back to TSLAC according to processes established in
Section IV of this document and according to a timeline mutually agreed upon by both parties.
In the event the Subrecipient loses all staff prior to the end of the grant period or the termination date, whichever is earlier,the
Subrecipient is obligated to fulfill all terms and conditions of the grant with regard to reporting requirements,retention of records
and requirements for disposition of equipment and supplies.
IX. ENFORCEMENT
A. Remedies for noncompliance. If a Subrecipient materially fails to comply with any term of the contract, whether stated in a
state or federal statute or regulation, an assurance in a state plan or application, a notice of award, or elsewhere, TSLAC may
take one or more of the following actions or impose other sanctions as appropriate in the circumstances:
1. Temporarily withhold cash payments pending correction of the deficiency by the Subrecipient, or more severe
enforcement action by TSLAC;
2. Disallow (that is, deny both use of funds and matching credit for) all or part of the cost of the activity or action not in
compliance;
3. Wholly or partly suspend or terminate the current contract for the Subrecipient's program;
4. Withhold further awards for the program;or
5. Take other remedies that may be legally available.
B. Hearings, appeals. In taking an enforcement action, TSLAC will provide the Subrecipient an opportunity for such hearing,
appeal,or other administrative proceeding to which the Subrecipient is entitled under any statute or regulation applicable to the
action involved. Appeal/protest procedures are outlined in the Texas Administrative Code(TAC), Title 13,Part 1, Chapter 2,
Subschapter A,Rule 2.55.
C. Effects of suspension and termination. Costs to Subrecipient resulting from obligations incurred by the Subrecipient during a
suspension or after termination of an award are not allowable unless TSLAC expressly authorizes them. Other Subrecipient
costs incurred during suspension or after termination that are necessary and not reasonably avoidable are allowable if:
1. The costs resulting from obligations that were properly incurred by the Subrecipient before the effective date of
suspension or termination are not in anticipation of it and,in the case of a termination,are noncancelable;and,
2. The costs would be allowable if the award were not suspended or expired normally at the end of the funding period in
which the termination takes effect.
D. Relationship to Debarment and Suspension—The enforcement remedies identified in this section, including suspension and
termination, do not preclude Subrecipient from being subject to "Debarment and Suspension" under Executive Order 12549
and state law.
X. CONTACTS AT TSLAC
Questions or concerns about programmatic issues, budget and/or program revisions, performance reports, and equipment/property
should be directed to:
Erica McCormick,Grants Administrator
Phone: 512-463-5527/Fax:512-936-2306
E-mail:emccormick @tsl.texas.gov
Questions or documentation relating to requests for funds and financial status reports should be directed to:
Tamra Lavin,Grants Accountant
Phone:512-463-5472/Fax:512-475-0185
E-mail:tlavin @tsl.texas.gov or grants.accounting @tsl.texas.gov
FY 2016 Library Cooperation Grant—479-16005 4 of 7 TSLAC
Questions or concerns about advance payments and other financial issues should be directed to:
Rebecca Cannon,Manager,Accounting and Grants
Phone:512-463-6626/Fax:512-475-0185
E-mail:rcannon @tsl.texas.gov
Payments from Subrecipient to TSLAC, such as refunds and those for excess advanced funds or interest earned on advanced funds,
should be mailed to the following address with a revised FSR,an explanation of the purpose of the payment,and the grant number:
Grants Accountant
Accounting and Grants Department
Texas State Library and Archives Commission
PO Box 12516
Austin,TX 78711-2516
XI. APPLICABLE AND GOVERNING LAW
A. The laws of the State of Texas shall govern this grant.
B. All duties of either party shall be legally performable in Texas. The applicable law for any legal disputes arising out of this
contract shall be the law of(and all actions hereunder shall be brought in)the State of Texas,and the forum and venue for such
disputes shall be Travis County,District Court.
C. This grant contract is subject to the availability of funds. TSLAC may reduce or terminate this grant contract when the
availability of funding is reduced or eliminated.
XII. GRANT CERTIFICATIONS
A. TSLAC certifies that: (1)the services specified in the approved grant application and this contract are necessary and essential for
activities that are properly within the statutory functions and programs of the affected organizations; (2)the services, supplies or
materials contracted for are not required by Section 21 of Article 16 of the Constitution of Texas to be supplied under contract
given to the lowest bidder;and,(3)the grant is in compliance with Texas Government Code§441.006,Texas Government Code
§441.135;Texas Administrative Code, Title 13, Part 1, Chapter 2, Subchapter C, Division 3, Rules 2.310-2.312 regarding the
Library Cooperation Grant Program; Texas Administrative Code,Title 13,Part 1, Chapter 2, Subchapter C, Division 1,Rules
2.110-2.119 regarding General Grant Guidelines;the Library Services and Technology Act(LSTA);the State Plan for the LSTA
in Texas;and UGMS.
B. The Subrecipient certifies that all costs included in this grant award are properly allocable to federal awards on the basis of a
beneficial or causal relationship between the expenses incurred and the agreements to which they are allocatred in accordance with
applicable requirements.
C. The Subrecipient certifies that the same costs that have been treated as indirect costs have not been claimed as direct costs. Similar
types of costs have been accounted for consistently, and the negotiating agency will be notified of any accounting changes that
would affect the predetermined rate.
D. The Subrecipient affirms that it has not given,offered to give,nor intends to give at any time hereafter,any economic opportunity,
future employment,gift,loan,gratuity,special discount,trip,favor or service to a public servant in connection with this contract.
The Subrecipient further affirms that its employees or agents shall neither solicit nor accept gratuities, favors or anything of
monetary value from contractors,potential contractors,or parties to any sub-agreements.
E. The Subrecipient certifies by this contract that no Federal appropriated funds have been paid or will be paid,by or on behalf of the
Subrecipient, to any person for influencing or attempting to influence an officer or employee of any agency, a Member of
Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the making of any
Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or
modification of any Federal grant or cooperative agreement.If any funds other than Federal appropriated funds have been paid or
will be paid for such purpose,the Subrecipient shall complete and submit OMB form SF-LLL,Disclosure of Lobbying Activities,
in accordance with its instructions. The Subrecipient shall require that the language of this certification be included in the award
documents for all subawards at all tiers(including subgrants,contracts under grants and cooperative agreements,and subcontracts)
and that all subrecipients shall certify and disclose accordingly,as specified in Title 31 U.S.Code,Sec. 1352.
F. Subrecipient has provided to TSLAC the mandatory Internet Safety Certification (Certification) that it is in compliance with
requirements of the Children's Internet Protection Act(CIPA)for any Federal funds under this grant that will be used to purchase
computers used to access the Internet or pay for the direct costs of accessing the Internet. Subrecipient agrees to collect, as
required and appropriate,Certification forms from all libraries receiving benefits of Federal funds expended under this contract.
G. Subrecipient certifies by this contract that neither it nor its principals are presently debarred, suspended, proposed for
debarment, declared ineligible, or voluntarily excluded from participation in this program by any Federal department or
agency, as required by the regulations implementing Executive Order 12549, Debarment and Suspension, 34 CFR Part 85,
Section 85.510, Participant's responsibilities, 2 CFR Part 180 Subchapter C. 180.335. Where the Subrecipient is unable to
certify to any of the statements in this certification,the Subrecipient shall attach an explanation to this contract.
H. Subrecipient certifies that neither subrecipient nor any of its principals(a)are presently excluded or disqualified;(b)have been
convicted within the preceding three years of any of the offenses listed in 2 CFR Part 180.800(a) or had a civil judgment
rendered against it or them for one of those offenses within that time period; (c) are presently indicted for or otherwise
criminally or civilly charged by a governmental entity(Federal,State,or local)with commission of any of the offenses listed in
2 CFR Part 180.800(a); or (d) have had one or more public transactions (Federal, State, or local) terminated within the
FY 2016 Library Cooperation Grant—479-16005 5 of 7 TSLAC
preceding three years for cause or default. Where the Subrecipient is unable to certify to any of the statements in this
certification,the Subrecipient shall attach an explanation to these Certifications.
I. The Subrecipient certifies that no Federal funds from this grant award will be made available for a public library, or public
elementary or secondary school library that does not currently receive E-rate services,to purchase computers used to access the
Internet or pay for the direct costs of accessing the Internet,unless the library has certified compliance with the applicable CIPA
requirements. Should Federal funds awarded as part of this grant be used to purchase computers for a public library, or public
elementary or secondary school library that does not currently receive E-rate services,to be used to access the Internet or pay for
the direct costs of accessing the Internet, Subrecipient will ensure Certification forms are received from all libraries receiving
benefits of federal funds expended under this contract.
J. The Subrecipient, if a private entity, will comply with Federal law pertaining to trafficking in persons. Subrecipient and its
employees may not:
a. Engage in severe forms of trafficking in persons during the period of time that the award is in effect;
b. Procure a commercial sex act during the period of time that the award is in effect;or
c. Use forced labor in the performance of the award or subawards under the award.
K. The Subrecipient certifies all applicable activities related to this grant will be in compliance with the Copyright Law of the United
States(Title 17,U.S.Code).
L. In addition to Federal requirements, state law requires a number of assurances from applicants for Federal pass-through or other
state-appropriated funds:
1. A Subrecipient must comply with Texas Government Code, Chapter 573, Vernon's 1994, by ensuring that no officer,
employee, or member of the applicant's governing body or of the applicant's contractor shall vote or confirm the
employment of any person related within the second degree of affinity or the third degree of consanguinity to any
member of the governing body or to any other officer or employee authorized to employ or supervise such person.This
prohibition shall not prohibit the employment of a person,who shall have been continuously employed for a period of
two years,or such other period stipulated by local law,prior to the election or appointment of the officer, employee,or
governing body member related to such person in the prohibited degree.
2. A Subrecipient must ensure that all information collected, assembled or maintained by the applicant relative to a
project will be available to the public during normal business hours in compliance with Texas Government Code,
Chapter 552,Vernon's 1994,unless otherwise expressly prohibited by law.
3. A Subrecipient must comply with Texas Government Code, Chapter 551, that requires all regular, special or called
meetings of governmental bodies to be open to the public,except as otherwise provided by law.
4. A Subrecipient must comply with the Texas Family Code,Section 261.101 that requires reporting of all suspected cases of
child abuse to local law enforcement authorities and to the Texas Department of Child Protective and Regulatory Services.
Subrecipients shall also ensure that all program personnel are properly trained and aware of this requirement.
5. The Subrecipient will comply with all Federal statutes relating to nondiscrimination.These include but are not limited to:
(a)Title VI of the Civil Rights Act of 1964(P.L. 88-352)that prohibits discrimination on the basis of race,color,religion
or national origin; (b)Title IX of the Education Amendments of 1972, as amended(20 U.S.C. §§1681-1683, and 1685-
1686),that prohibits discrimination on the basis of sex;(c)Section 504 of the Rehabilitation Act of 1973,as amended(29
U.S.C.§794),that prohibits discrimination on the basis of disability and the Americans With Disabilities Act of 1990;(d)
the Age Discrimination Act of 1974, as amended(42 U.S.C. §§6101-6107),that prohibits discrimination on the basis of
age;(e)the Drug Abuse Office and Treatment Act of 1972(P.L. 92-255), as amended, relating to nondiscrimination on
the basis of drug abuse;(f)the Comprehensive Alcohol Abuse and Alcoholism Prevention,Treatment and Rehabilitation
Act of 1970(P.L. 91-616),as amended,relating to the nondiscrimination on the basis of alcohol abuse or alcoholism;(g)
§§523 and 527 of the Public Health Service Act of 1912 (42 U.S.C. 290 dd-3 and 290 ee-3), as amended, relating to
confidentiality of alcohol and drug abuse patient records;(h)Title VIII of the Civil Rights Act of 1968(42 U.S.C. §3601
et seq.), as amended, relating to nondiscrimination in the sale, rental or financing of housing; (i) any other
nondiscrimination provisions in the specific statute(s)under which application for Federal assistance is being made; and
0)the requirements of any other nondiscrimination statute(s)that may apply to the application.
6. Subrecipients will comply, as applicable,with the provisions of the Davis-Bacon Act(40 U.S.C. §§276a to 276a-7),the
Copeland Act (40 U.S.C. §§276c and 18 U.S.C. §§874), and the Contract Work Hours and Safety Standards Act (40
U.S.C.§§327-333),regarding labor standards for federally assisted construction subagreements.
7. Subrecipients will comply with the provisions of the Hatch Political Activity Act(5 U.S.C. §7321-29)that limit the political
activity of employees whose principal employment activities are funded in whole or in part with Federal funds.
8. Subrecipients will comply with the minimum wage and maximum hours provisions of the Federal Fair Labor Standards
Act and the Intergovernmental Personnel Act of 1970,as applicable.
9. Subrecipients will ensure that the facilities under its ownership, lease or supervision that shall be utilized in the
accomplishment of the project are not listed on the Environmental Protections Agency's(EPA)list of Violating Facilities
and that it will notify the Federal grantor agency of the receipt of any communication from the Director of the EPA Office
of Federal Activities indicating that a facility to be used in the project is under consideration for listing by the EPA.(EO
11738).
10. Subrecipients will assist the awarding agency in assuring compliance with Section 106 of the National Historic
Preservation Act of 1966, as amended (16 U.S.C. 470), EO 11593 (identification and protection of historic properties),
and the Archaeological and Historic Preservation Act of 1974(16 U.S.C.469a-1 et seq.).
FY 2016 Library Cooperation Grant—479-16005 6 of 7 TSLAC
11. Subrecipients will comply with Public Law 103-277, also known as the Pro-Children Act of 1994 (Act), that prohibits
smoking within any portion of any indoor facility used for the provision of services for children as defined by the Act.
12. Subrecipients will comply with all Federal tax laws and are solely responsible for filing all required state and federal tax
forms.
13. Subrecipients will comply with all applicable requirements of all other Federal and state laws, executive orders,
regulations and policies governing this program.
14. Subrecipients must adopt and implement applicable provisions of the model HIV/AIDS work place guidelines of the
Texas Department of Health as required by the Texas Health and Safety Code,Ann.,Sec.85.001,et seq.
XIII. SIGNATURES
GRANTOR SUBRECIPIENT
Texas State Library and Archives Commission City of Fort Worth,Fort Worth Library
Mark Smith,Director and Librarian Signature(official empowered to enter into contracts)
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Donna Osborne,Chief Financial Officer Title
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Deborah Littrel,Library Development and Networking Director Anca�rT77 TO FORM AND LEGALITY'
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Erica McCormick,Grants Administrator
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CITY SECRE"CAU
FY 2016 Library Cooperation Grant—479-16005 7 of 7 I WORTH 6l TSLAC
ity of Fort Worth, Texas
Mayor d Council Communication
COUNCIL ACTION: Approved on 3/17/2015 —Ordinance Nos.21690-03-2015 &
21691-03-2015
DATE: Tuesday,March 17, 2015 REFERENCE NO.: **C-27233
LOG NAME: 84YRRGRANTSFY2016
SUBJECT:
Ratify Application for and Authorize Acceptance of, if Awarded, a Grant from the Texas State Library and
Archives Commission for an Amount Up to $75,000.00 for Program Year September 1, 2015 Through August
31, 2016,for the Library Department's Worth Reading Program,Authorize Execution of Grant Agreement
with the Texas State Library and Archives Commission, Adopt Interim Appropriation Ordinance and Adopt
Final Appropriation Ordinance(ALL COUNCIL DISTRICTS)
RECOMMENDATION:
It is recommended that the City Council:
1. Ratify the application for and authorize acceptance of a grant,if awarded,from the Texas State Library
and Archives Commission for the Library Department's Worth Reading Program for an amount up to
$75,000.00 for the period September 1, 2015 through August 31,2016;
2. Authorize the execution of a Grant Agreement with the Texas State Library and Archives Commission
relating to the grant;
3. Adopt the attached interim appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund in the amount of$27,500.00 for interim financing of this grant and providing for a reduction in
the same amount if grant funds are not received; and
4. Adopt the attached final appropriation ordinance increasing estimated receipts and appropriations in the
Grants Fund in the amount up to$47,500.00, subject to execution of the Grant Agreement and receipt of the
grant funds for a total amount not to exceed$75,000.00.
DISCUSSION:
The Texas State Library and Archives Commission's (TSLAC) Cooperation Grant Program funds programs
that address and expand cooperative services for learning and access to information by cultivating
collaborative public and private partnerships. The Fort Worth Library is eligible for this grant because it is an
accredited Texas Library System member and participates in the statewide TexShare Library Consortium.
The grant will support Worth Reading, a year—round literacy and educational program that unites libraries,
schools,businesses and community organizations in a common effort to establish a culture of literacy,
learning and self—improvement. The program is designed to improve literacy rates,reduce school dropout
rates and encourage academic achievement through a combination of workshops, educational programs and
reading activities.
This is the third time the Library has requested grant funding from the Texas State Library to support Worth
Reading. On February 19, 2013, (M&C G-17819) the City Council authorized the acceptance of the first
grant from TSLAC for supplemental funding for the then—new Worth Reading program. On October 15,
2013, (M&C G-18038)the City Council approved an amendment to the grant authorizing the City's in—kind
contribution. On March 4, 2014, (M&C G-18136) the City Council authorized the second grant from
TSLAC, also to support the Worth Reading Program.
The grant will fund programming fees, supplies and promotions, in addition to the services of a professional
educational curriculum developer who will design program series that include learning objectives, detailed
lesson plans and rubrics, and directly support the Texas Education Agency's educational standards.
The amount of time needed for the State to execute the Grant Agreement can be unpredictable; therefore, an
interim appropriation is necessary to assure the Library can begin time—sensitive processes on the first day of
the grant term and prevent delayed implementation of the grant.
FISCAL INFORMATION:
The Financial Management Services Director certifies that upon approval of the above recommendations and
adoption of the attached interim appropriation ordinance,funds for interim operation will be available in the
current operating budget of the Grants Fund.With adoption of the final appropriation ordinance and upon
execution of the grant contract and receipt of the grant dollars,funds for appropriation through the remainder
of the grant period will be available in the current operating budget of the Grants Fund. The Library
Department will be responsible for identifying alternative funding sources to cover expenses incurred under
the interim financing in the event the grant funds are not received.
FUND CENTERS:
TO Fund/Account/Centers FROM Fund/Account/Centers
4) GR76 451458 084308XXX000 $75.000.00 3) GR76 136076 0000000 $27.500.00
4) GR76 5(VARIOUS) 084308XXXXXX $75,000.00
3) GR76 220001 000308XXX000 $27.500.00
CERTIFICATIONS:
Submitted for City Manager's Office by: Rudolph Jackson (6199)
Originating Department Head: Gleniece Robinson (7706)
Additional Information Contact: Chris Dennis (7712)
ATTACHMENTS
1. 84TSLACGRANT2016 FINAL AO FY2015.docx
2. 84TSLACGRANT2016 INTERIM AO FY2015.docx