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HomeMy WebLinkAbout1994/10/25-Agenda-Pre-Council PRE-COUNCIL MEETING TUESDAY, OCTOBER 25, 1994 8:30 A.M. PRE-COUNCIL CHAMBER 1) Report of the City Manager - Bob Terrell, City Manager 2) Responses to M&C's Continued from a Previous Week a) P-7105 - Purchase Agreement with Fort Worth Star-Telegram for the Publication of City Notices and Display Advertisements for the City of Fort Worth(Continued from 10-18-94 by Council-Boswell responding) b) P-7119 - Reject all Bids for Auctioneering Services for the Auto Pound/Police Property Rooth for the Fiscal Services Department (Continued from 10-18-94 by Lane - Allen responding) 3) Questions Concerning Current Agenda Items - Bob Terrell, City Manager 4) A Resolution Establishing a Statement of Position on the Texas Municipal League Resolutions - Joe Paniagua, Assistant to the City Manager 5) Fire Department Dispatch System Replacement Process (I.R. 7871) - Charles Boswell, Assistant City Manager 6) Interlocal Agreement with Tarrant County for Participation in a Regional Household Hazardous Waste Collection Event (M&C C-14535) Brian Boerner, Environmental Management 7) City Council Request for Future Agenda Items and/or Reports OFFICIAL RECORD CITY SECRETARY FT. WORTH, TD(" THE PURPOSE OF A PRE-COUNCIL MEETING HELD PRIOR TO A REGULAR CITY COUNCIL MEETING IS TO ALLOW THE MAYOR AND COUNCIL MEMBERS TO INFORMALLY DISCUSS ITEMS ON THE AGENDA AND TO SECURE INFORMATION FROM THE CITY MANAGER AND THE STAFF.ALTHOUGH THE MEETING IS OPEN TO THE PUBLIC, CITIZENS ARE REQUESTED TO RESERVE COMMENTS AND QUESTIONS FOR THE SUBSEQUENT COUNCIL MEETING SO THEY WILL BE A PART OF THE PUBLIC RECORD. "This facility is wheelchair accessible. For accommodations or sign interpretive services, please call the City Manager's Office at 871-6140,48 hours in advance." NOTES FROM OCTOBER 25, 1994 PRE-COUNCIL AND COUNCIL MEETINGS FOR OCTOBER 26, 1994 CITY MANAGER'S STAFF MEETING PRE-COUNCIL 1. Report of the City Manager SUMMARY: Mr. Terrell announced that eleven resident families of the Glen Garden Apartments that were unable to relocate after water/electricity was terminated at the apartments were assisted by the City's Community Services Division of the Parks and Community Services Department. He stated that the families were relocated and their first month's rent paid from CSBG funds from the State. Mr. Terrell announced the pre-bid conference for the collection of delinquent revenue contract, to be held 10/26 at 10:00 a.m. in the Budget Office conference room. Mr. Terrell announced that Jim Keyes has been promoted to Director of Fiscal Services, and that Mr.Keyes had served as Director of Fiscal Services in Shreveport prior to coming to the City of Fort Worth. Mr.Terrell informed Councilmembers that yesterday's City Page contained a listing of the automated telephone numbers currently operational. He added that staff will communicate to the citizens through the system that another telephone number may be called by pressing the star button. Mr.Terrell announced that the Fire Department provided assistance to the Houston area with two boats and six divers,who performed six rescues in two days. He added that the City will request reimbursement from FEMA for our costs. COUNCIL: Mr. Silcox requested that staff prepare another article for the City Page regarding the County-wide dog licensing referendum. He stated that he is still receiving numerous inquiries from constituents who do not understand the issue. ACTION: Staff to modify current automated telephone number system to inform callers that another number can be called by pressing the star button. Staff to prepare another article for the City Page regarding the County-wide dog licensing referendum. 1 OFFICIAL RECORD Clef SECRETARY FT. WD RTD, �(. 2. Responses to M&C's Continued from a Previous Week a) M&C P-7105 -Purchase Agreement with Fort Worth Star-Telegram for the Publication of City Notices and Display Advertisements for the City of Fort Worth. SUN04ARY: ACM Boswell explained the circumstances of the alleged overcharge by the Star-Telegram that Jim Schell mentioned to Council last week, stating that the Star-Telegram was not under contract at the time of the advertisement, which makes the point that when the Star-Telegram is not the City's official newspaper, the City pays a premium for advertising with them. He added-that the City was actually underbilled for that advertisement. COUNCIL: Ms. Webber asked if the Star-Telegram provided the DBE information that she requested last week, including affirmative action programs other than for carriers. STAFF: Jerry Scott of the Star-Telegram responded that in 1992-93, staff required DBE information from the Star-Telegram during the bid process, and at that time, the Star-Telegram was in compliance with the City's policy. He added that very little of the information provided in 1992-93 has changed. He stated that 43% of their distributors qualify as DBE's. Regarding affirmative action, he stated that of 1500 employees, 31% are minority. ACTION: None. b) M&C P-7119 - Reject all Bids for Auctioneering Services for the Auto Pound/Police Property Room for the Fiscal Services Department. SiJNMIARY: Gary Steinberger stated that subsequent to receiving the first round of bids, staff realized that new EPA and TNRCC requirements regarding notes on auctioned vehicles stating that vehicles are sold"as is" and the requirement for removal of the inspection sticker, were omitted in the original bid specifications. He stated that this contract is currently being re-bid with new specifications including these EPA and TNRCC requirements. COUNCIL: Mr. Lane asked why auctioneering services are competitively bid, rather than treated as a professional service. STAFF: Wade Adkins responded that legal staff prepared a legal opinion at one time that concluded that auctioneering is not a professional service, and should therefore be competitively bid. He stated that staff can provide Council with this legal opinion, if it so desires. He added that the City 2 OFFICIAL RECORD ITY SECRETARY �4. WORTH, TEL was sued over this issue at one time. COUNCIL: Mr. Lane asked for a copy of the legal opinion. Mr. Silcox asked for information relative to the lawsuit. ACTION: Staff to provide a copy of the legal opinion prepared by staff concluding that auctioneering is not a professional service, and a report on the lawsuit to Council. 3. Questions Concerning Current Agenda Items a) M&C G-10850- Approval of Final Assessment Roll, Locke Avenue,Mary's Lane to Edgehill Road. SUMMARY: Mr. Silcox asked what the $8,400 credit to the FWISD on the additional work to be performed at the request of the FWISD represents. STAFF: Martha Lunday responded that a portion of the additional work was the replacement of sidewalk and part of the drive approach,resulting in a 50% credit. COUNCIL: Mr. Silcox asked to be provided a copy of the computations/criteria used to calculate this credit. STAFF: Staff provided this information to Mr. Silcox prior to the Council meeting. ACTION: None. b) M&C G-10853 - Approval of TxDot Minute Order No. 104369 for Trinity Blvd. from West of Bedford-Arlington Road to FM 157. SUMMARY: Mr. Silcox asked from where the $1.5m difference in cost for this project will come. STAFF: ACM Groomer responded that this additional funding will not be required for several years, and funding could be acquired from future CIP funding or the CPRF. ACTION: None. OFFICIAL RECORD 3 CITY SECRETARY FT. WORTH, TEX. Ada., Ank c) M&C G-10854 - Accept Donation from Prudential Securities Inc., for the Police Department. COUNCIL: Mr.Meadows asked how this donation fit into the current graffiti program. STAFF: Jan Hale responded that Prudential Securities had initiated this donation prior to the establishment of the current graffiti program, and that it was therefore not coordinated through the graffiti program. She added that this paint sprayer will be housed at the South Division headquarters, and will be available to the Graffiti Abatement Crew, COP groups, and police officers coordinating abatement events. COUNCIL: Mr. Meadows requested that staff take steps to ensure coordination of future donations through the graffiti program. ACTION: Staff to take steps to ensure coordination of future donations through the graffiti program. 4. A Resolution Establishing a Statement of Position on the TML Resolutions. SUMMARY: Joe Paniagua stated that a resolution is on today's agenda to adopt the City's position on the TML resolutions that were presented to Council last week COUNCIL: Mr.Meadows asked for information relative to TML resolution #20 dealing with Surety Companies, and asked what is to be gained by this resolution. STAFF: Mr. Paniagua responded that this resolution lays out financial requirements, and provides ©ties with additional flexibility. COUNCIL: Mr. Meadows noted that this flexibility could work both ways - either for or against companies, and asked staff to provide the background material relative to this resolution. Ms. Webber expressed concern about the Policy Committee on Finance and Administration's opposition to proposed legislation that would be beneficial to DBE firms. Mr. Lane stated that he cannot support all of this resolution, and asked how Councilmembers could oppose portions of it. Mayor Granger asked what would happen if this resolution is not passed today. STAFF: Wade Adkins stated that each of the TML resolutions could be separated from the other resolutions and voted on individually, if Councilmembers are opposed to specific City positions on these resolutions. Mr. Terrell stated that if Council does not pass the resolution today, Council should 4 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TEL AUkk Oak provide some guidance to staff regarding how to proceed at the TML conference beginning tomorrow. He added that TML considers each resolution individually,the City's representative objects to the portions that the City does not support, and the issue is discussed. Mr. Paniagua suggested bringing the results of the TML conference back to the IIG committee for review, adding that Ms.Webber could ask for changes to the resolutions at a later date. ACM Boswell added that TML did not provide cities with much time to review their resolutions, and staff provided them to Council as quickly as possible. ACTION: Staff to provide background material on TML resolution #20 dealing with Surety Companies to Council. Staff to bring the results of the TML conference back to the IIG committee for review. 5. Fire Department Dispatch System Replacement Process (I.R. 7871) SUMMARY: Fire Chief McMillen presented the proposed replacement process for the current CAD system. He stated that the cost of a consultant would be shared by MedStar and the City, and that MedStar would pay the up-front costs, to be reimbursed by the City next fiscal year. COUNCIL: Mr. Meadows asked how the capital expense allocation between the cooperating entities would be determined, and how the operational expenses are currently distributed. STAFF: Chief McMillen responded that staff would rely on the consultant to determine the capital expense allocation between the participating entities, and that the current operational expenses are evenly distributed between the Fire Department, Police Department, and MedStar based on the amount each entity uses the system. He added that he does not see this practice changing at this time. ACTION: None. Staff to proceed as planned. 6. Interlocal Agreement with Tarrant County for Participation in a Regional Household Hazardous Waste Collection Event (M&C C-14535). SUMMARY: Brian Boerner briefed Councilmembers on the Household Hazardous Waste event scheduled for Saturday, October 29th. Mr. Terrell added that the City receives much of its paint for the paint bank from the household 5 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TEX. hazardous waste events. ACTION: None. 7. City Council Requests for Future Agenda Items and/or Reports - None. COUNCIL MEETING VI. Items to be Withdrawn from the Consent Agenda a) M&C C-14534- Contract with Fort Worth SER-Jobs for Progress, Inc. Mr. Terrell withdrew this item from the consent agenda to allow for the scheduled public hearing. This item was later approved with no citizen presentations. ACTION: None. VII. Items to be Continued or Withdrawn by Staff - None. IX. Presentations by the City Council 3) A Resolution Establishing a Statement of Position on the TML Resolutions. This item was approved, with Mr. Lane opposed, with the Councilmembers permitted the option of providing their concerns today to staff. ACTION: None. M. Report of the City Manager a) M&C G-10853 - Approval of TxDot Minute Order No. 104369 for Trinity Blvd. from West-of Bedford-Arlington Road to FM 157. Following a citizen 6 OFFICI:SECRETARY CORD CITY FT. WTEL AIM' AIM* presentation in support of the thoroughfare by Benny Tucker, president of Mosier Valley, this item was approved. ACTION: None. b) M&C P-7105- Purchase Agreement with Fort Worth Star-Telegram for the Publication of City Notices and Display Advertisements for the City of Fort Worth. Following citizen presentations by Jim Schell representing the Commercial Recorder and Jerry Scott representing the Star-Telegram, Ms. Woods asked if the contract could be divided between the two newspapers. Mr. Meadows asked the minority employment of the Commercial Recorder, since this information had been requested of the Star-Telegram. STAFF: Mr. Adkins responded that it is possible to divide the contract between the two newspapers, for an additional cost due to double-publishing. Jim Schell responded that the Commercial Recorder employs ten people, seven of which are women, two of which are white males, and one of which is a black male. This item was subsequently approved on a vote of 5-4 (Granger, Lane, Haskin, Meadows, and Barr for; Webber, Silcox, Jackson, and Woods opposed). ACTION: None. c) M&C P-7119 - Reject all Bids for Auctioneering Services for the Auto Pound/Police Property Room for the Fiscal Services Department. Ed Lanford, Jr. of Lone Star Auctioneers spoke against the rejection of bids, stating that the specifications were rewritten to eliminate one requirement with which one of the bidders did not comply. He added that Lone Star will comply with the new EPA and TNRCC requirements without re- bidding the contract. STAFF: Gary Steinberger confirmed that the specifications did eliminate one requirement, in addition to adding the requirements of the EPA and the TNRCC. COUNCIL: Mr.Lane asked why the contract is already being re-bid prior to the formal rejection of the original bids by Council. Mayor Granger, Mr. Silcox, and Mr. Barr each expressed concern at the handling of this bid process. Mr. Barr asked why this contract is being re bid when the low-bidder has 7 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TM I Ask stated that they will comply with the new EPA and TNRCC requirements. STAFF: Mr. Steinberger responded that historically, when staff has requested that a contract be re-bid, Council has consented,and the contracts go out for re- bid prior to formal rejection of previous bids. Mr. Terrell added that, in the future, staff will wait until the first bids are formally rejected prior to readvertising. In response to Mr. Barr,Mr.Steinberger stated that the legal staff has issued the opinion that auctioneering services should be competitively bid, and that by discussing this issue with Lone Star at this time,staff is negotiating the contract. Mr.Terrell suggested continuing this item for two weeks in order to allow staff to look into this issue and provide definitive information to Council. Subsequently, recommendation #2 on this item was approved, and recommendation #1 was continued for two weeks. ACTION: Recommendation #1 to reject all bids continued for two weeks. Staff to clarify the handling of this process to Council. In the future, formal rejection of original bids to occur prior to re-bidding any contracts. XVI. Citizen Presentations - None. OFFICIAL RECORD CITY SECRETARY 8 FT. WORTH, Ta