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HomeMy WebLinkAbout1994/10/11-Agenda-Pre-Council PRE-COUNCIL MEETING TUESDAY, OCTOBER 11, 1994 8:30 A.M. PRE-COUNCIL CHAMBER 1) Report of the City Manager - Bob Terrell, City Manager 2) Responses to M&C's Continued from a Previous Week a) P-7104 Purchase Agreement for Cleaning and Post Cleaning TV Inspection of Sanitary Sewer Mains with Coastal Contractors, Inc., for the Water Department (Continued from 10-04-94 by CM - Allen responding) b) P-7105 - Purchase Agreement with Fort Worth Star-Telegram for the Publication of City Notices and Display Advertisements for the City of Fort Worth 4"k-1 (Continued from 10-04-94 by Staff- Adkins responding) 3) Questions Concerning Current Agenda Items - Bob Terrell, City Manager 4) Status Report SH121, Southwest Freeway, (M&C C-14518) - Mike Groomer, Assistant City Manager 5) City of Fort Worth Ozone Policy Update (I.R. 7869) - Mike Groomer, Assistant City Manager 6) Amendment to M&C C-12194 Relating to the Lease Agreement with Page AvJet Corporation at Meacham Airport (M&C C-14520) - Ramon Guajardo, Assistant City Manager 7) RFP for Collection of Delinquent Revenue - Jim Keyes, Assistant Director of Fiscal Services 8) Status Update on Water/Wastewater Cost of Service Study - Richard Sawey, Director Water Department 9) City Council Request for Future Agenda Items and/or Reports THE PURPOSE OF A PRE-COUNCIL MEETING HELD PRIOR TO A REGULAR GTY COUNCIL MEETING IS TO ALLOW THE MAYOR AND COUNCIL MEMBERS TO INFORMALLY DISCUSS ITEMS ON THE AGENDA AND TO SECURE INFORMATION FROM THE CITY MANAGER AND THE STAFF.ALTHOUGH THE MEETING IS OPEN TO THE PUBLIC, CITIZENS ARE REQUESTED TO RESERVE COMMENTS AND QUESTIONS FOR THE SUBSEQUENT COUNCIL MEETING SO THEY WILL BE A PART OF THE PUBLIC RECORD. This facility is wheelchair accesszb accommodations or sign interpretive services,please call the City Manager's Office at 871-6 D CITSECREARY� H, Ta .► IdEk NOTES FROM OCTOBER 11, 1994 PRE-COUNCIL AND COUNCIL MEETINGS FOR OCTOBER 12, 1994 CITY MANAGER'S STAFF MEETING PRE-COUNCIL 1. Report of the City Manager SUMMARY: Mr. Terrell announced the $1.5m grant that the City has been awarded for the Police Department. Mr. Terrell also distributed I.R. 7870 concerning the Section 108 loan application. Joe Paniagua provided a brief overview of the LR,stating that the $660,000 EDI grant that the City has been awarded is subject to the application for the Section 108 loan, in the amount of $6.6m. He stated that this issue was discussed at the joint meeting of the Council EEOC and Safety/Community Development committees last Thursday as a source of funding for bringing in a housing manufacturer into the city's Weed & Seed area. He stated that staff will bring forward a Section 108 loan application next week for Council's consideration, which must be submitted prior to October 30th. He added that no release of funds would occur until the final details of the program were approved by the Council, and that a review team of outside experts will be established to review the proposals submitted by the-housing--manufacturers. —- COUNCIL: Mr. Meadows stated that the committees endorsed a policy change that would allow the City to apply for Section 108 funds using CDBG as collateral. He expressed concern that an action item is coming before Council so quickly. He added that several committee members were concerned about the lack of specifics included in the proposal. STAFF: Mr. Terrell stated that the action item scheduled for next week is for approval of a concept. He stated that Section 108 loan application is tied to the EDI grant that the City has been awarded. He suggested proceeding with the concept so that the City can receive the EDI grant. He stated that no funds will be drawn down if the Council is not satisfied with the loan application. ACM Watson clarified that from the date of notification of the EDI grant award, the City has 30 days to submit its Section 108 loan application. In order to provide Council with the time to review the application, staff's intent was to schedule this item for October 18th, to allow Council two 1 RN7CUY ET. WORTHY a Ank meetings to discuss the program. She added that this application will provide a pool of funds to proceed with construction and financing of the in-fill housing project. ACM Watson stated that staff anticipates developing an RFP for housing manufacturers between now and January 1, 1995, with selection of the manufacturer to occur sometime thereafter. She stated that the Section 108 loans would not become an actual obligation to the City until funds are actually drawn down. She added that it would be highly unlikely that the full $6.6m would ultimately be drawn down because private investors will most likely step in to provide capital to the manufacturer. She cautioned Council that the program is intended to be self-sufficient,but that the City will be liable if the loans are not paid back. COUNCIL: Mr. Barr stated that Councilmembers are not prepared to draw down any funds at this stage,but expressed his understanding of the need to proceed under the required timeline. Ms. Webber concurred that staff should proceed with the application,but not draw down any funding at this time. Mayor Granger asked that this item be scheduled for Pre-Council next week, with a significant portion of time allotted for discussion. STAFF: Mr. Terrell added that the EDI grant will go away if Council decides not to proceed with the Section 108 loan application for this purpose. He added,however, that the City could apply for regular Section 108 loans for another project at another time, if the Council so desired. ACTION: Staff to bring forward M&C for next week=s agenda regarding the $6.6m Section 108 loan application. Schedule for Pre-Council discussion. 2. Responses to M&C's Continued from a Previous Week a) M&C P-7104 Purchase Agreement for Cleaning and Post Cleaning TV Inspection of Sanitary Sewer Mains with Coastal Contractors, Inc., for the Water Department. SUMMARY: Mr. Terrell stated that this item will be withdrawn during the Council meeting, and that a portion of this purchase may be rebid. ACTION: None. M&C P-7104 withdrawn during the Council. meeting. Of FICIAL RECORD 2 CITY SECRETARY FT. WORTH, TEX. b) M&C P-7105-Purchase Agreement with Fort Worth Star-Telegram for the Publication of City Notices and Display Advertisements for the City of Fort Worth. SUMMARY: Hugh Davis provided a brief summary of the costs associated with the selection of the City's official newspaper, recapping the costs incurred by the City in prior years with both the Fort Worth Star-Telegram and the Commercial Recorder. He stated that the cost to the City would be app. $38,000 more to use both newspapers, rather than the Star-Telegram exclusively. COUNCIL: Mr. Meadows expressed his support for using the Star-Telegram. ACTION: None. 3. Questions Concerning Current Agenda Items a) M&C C-14519 - Agreement Between the City of Fort Worth and the Fort Worth Housing Authority Concerning the Butler Housing Relocation Plan. SUMMARY: Ms.Haskin suggested eliminating the wording in the MOA that lists C.T.'s 1013.01 and 1048.02 specifically, so that all areas of the city would be considered equally. She added that by designating these two census tracts for the purchase of all ten homes in that Council-district the-purchase of homes will be concentrated and not dispersed. STAFF: ACM Watson responded that each Council district would have ten homes, but that in those two cases, these two census tracts were the only two meeting HUD criteria within those two Council districts. She added that the purchase of the homes can be brought back to the Council prior to purchase, if Council so desires. COUNCIL: Mr.Meadows recommended against making any change to the plan at this time, stating that the Council must trust the judgement of the Housing Authority. Ms.Webber agreed, stating that if the Council refines this plan any further, it will risk stepping over into another jurisdiction's authority. STAFF: Wade Adkins stated that some legal concerns arise regarding the Council stepping into the Housing Authority's business, by dictating specifics of the plan to the Housing Authority. ACTION: None. 3 -Of FICIAI RECORD CITY SECRETARY FT. WORTH, TEX. _ 4. Status Report SH121, Southwest Freeway (M&C C-14518) SUMMARY: Mike Weaver of Carter and Burgess presented to Council the new concept of SH121. He stated that this concept has the full support of the chambers of commerce and the business community. COUNCIL: Mayor Granger complimented the members of the task force, as did Chuck Silcox Mayor Granger then asked the next step. STAFF: ACM Groomer responded that M&C C-14518 is on today's agenda to engage Carter and Burgess for the initial engineering work. He stated that the funding would come from the 1993 CII', through the next bond sale. ACTION: None. 5. City of Fort Worth Ozone Policy Update (I.R 7869) SUMMARY: Brian Boerner provided a brief update on the actions taken by the City to develop the City's ozone policy. COUNCIL: Ms. Haskin asked when staff will come back with a rideshare plan and other employee incentives. STAFF: Mr. Boerner -responded that the employee Trip Reduction Coordination committee will be developing such a program as part of its efforts, and it will be completed around February of 1995. ACTION: None. 6. Amendment to M&C C-12194 Relating to the Lease Agreement with Page AvJet Corporation at Meacham Airport (M&C C-14520). SUMMARY: ACM Guajardo stated that in 1990, the Council's intent was to loan $2.3m to the Aviation Fund from CPRF for the Page Avjet project, with the M&C stipulating that revenue received from Page Avjet should go back to the CPRF to reimburse the fund. Subsequently, and as a result of an audit, the FAA has determined that the wording of the M&C is in violation of FAA requirements. ACM Guajardo stated that today's M&C clarifies that the funds were provided in the form of a loan, to be paid back from revenue received from Page Avjet. He stated that the wording in today's M&C 4 Df FICIAL RECORD CITY SECRETARY FT. WORTH, TEX. .lo.. Aft meets the FAA's requirements, and encouraged Council approval of the M&C. COUNCIL: Councilmembers had no questions or comments. ACTION. None. 7. RFP for Collection of Delinquent Revenue SUMMARY: Jim Keyes briefly presented the proposed RFP provided to Councilmembers in their packets. He stated that the RFP will be advertised this weekend, with proposals due November 14. Staffs recommendation will be brought to Council on either December 13 or December 20. COUNCIL: Mr. Barr asked if the "gag" clause is included in the RFP; Mayor Granger asked Mr. Keyes to read that clause into the record. Mr. Silcox asked how extensive staff will be in investigating and enforcing the clause concerning delinquent taxes owed by firms. STAFF: Mr. Keyes read the "gag" clause into the record, and responded to Mr. Silcox that staff has included in the RFP that any delinquent taxes owed not only by the firm, but also by the principals of the firm, must be disclosed. ACTION: Proceed with RFP process. 8. Status Update on Water/Wastewater Cost of Service Study SUNEVIARY: Richard Sawey briefed Councilmembers on the action taken to obtain input from citizens throughout this process. COUNCIL: Mayor Granger asked how this information can best be communicated with the citizens. Mr. Silcox asked if it is the overall goal to get all customers paying 100% of their costs, and in what timeframe. STAFF: In response to the Mayor, Mr. Sawey stated that the Water Department is becoming more involved with neighborhood associations, uses the City Page, and has sent informational packets to the news media. In response to Mr. Silcox, Mr. Sawey stated that through gradualism, the goal is to get 5 OFFICIAL RECORD ` CITY SECRETARY FT. WORTH, TEX - all customers paying 100% of their costs. He stated that the timeframe is unknown, but would be more than two and probably fewer than five years, depending on the frequency of rate adjustments. He added that staff will come back at the November 1 worksession with the actual numbers, and comments from the public. ACTION: Staff to schedule this issue for discussion on the November 1 worksession. 9. City Council Requests for Future Agenda Items and/or Reports - None. COUNCIL MEETING VI. Items to be Withdrawn from the Consent Agenda a) M&C G-10836 - Setting Public Hearing Date Concerning Proposed Reinvestment Zone Eighteen and Delivery of Required Notices. Mr.Terrell withdrew this item from the consent agenda so that more details concerning this issue may be worked out. This item was later withdrawn from the agenda completely. ACTION: None. M&C G-10836 withdrawn from the agenda. b) M&C C-14517 - Request for CDBG Funding for Security Services at the Presbyterian Night Shelter. Mr. Terrell withdrew this item from the consent agenda because it required a public hearing. ACTION: None. VII. Items to be Continued or Withdrawn by Staff a) M&C G-10836 - Setting Public Hearing Date Concerning Proposed Reinvestment Zone Eighteen and Delivery of Required Notices. This item was withdrawn from the agenda. ACTION: None. M&C G-10836 withdrawn from the agenda. OFFICIAL RECORD 6 CITY SECRETARY FT. WORTH, TEX. b) M&C P-7104 - Purchase Agreement for Cleaning and Post Cleaning TV Inspection of Sanitary Sewer Mains with Coastal Contractors Inc., for the Water Department. Mr. Terrell withdrew this item from the agenda due to some questions raised during the bid process. ACTION: None. M&C P-7104 withdrawn from the agenda. XIII. Report of the City Manager a) M&C G-10837 - Amended Street Name Sign Policy to Include Custom Street Name Signs. COUNCIL: Mr. Silcox expressed his concern that the signs would be installed at no cost, prior to the normal replacement schedule. STAFF: Mr. Terrell stated that the street signs normally have about a 10-year life. ACM Groomer added that the policy would provide for no charges if the sign is replaced after the established replacement schedule; but that charges would be made if the sign is replaced prior to the established replacement schedule. COUNCIL: Mr. Silcox expressed his concern that the City will not charge if the signs are replaced after the established replacement schedule, but that the City may not have otherwise replaced the signs for several more years,resulting in an additional cost to the City. Mr. Barr asked for a copy of the policy, and asked that this item be continued until next week to allow time to resolve these issues and provide copies of the policy to Councilmembers. ACTION: M&C G-10837 continued one week. Staff to provide copies of the policy to Councilmembers. b) M&C P-7105-Purchase Agreement with Fort Worth Star-Telegram for the Publication of City Notices and Display Advertisements for the City of Fort Worth. Following a citizen presentation by Jim Schell, attorney for the Commercial Recorder, Mr. Meadows moved approval of the M&C. The motion to approve failed, due to the lack of five votes, on a vote of 4-3 (Granger, Meadows, Haskin, Barr for, Silcox, Woods, Webber opposed). Mr. Adkins recommended continuing this item for one week until the full Council is present. This item was subsequently continued for one week ACTION: M&C P-7105 continued for,one week 7 OFFICIAL RECORD CITY SECRETARY FT. WORTH, TeX. r. Aft c) M&C C-14519 - Agreement Between the City of Fort Worth and the Fort Worth Housing Authority Concerning the Butler Housing Relocation Plan. This item was approved with Mr. Silcox and Ms. Haskin opposed. ACTION: None. XIV. Public Hearing for Request for CDBG Funding for Security Services at the Presbyterian Night Shelter (M&C C-14517). This item was approved with Mr. Silcox opposed. ACTION: None. XV. Regular Zoning Hearing a) Consideration of Cases Recommended for Approval All cases recommended for approval were approved by Council. ACTION: None. b) Consideration of Cases Recommended for Denial Zoning Docket No's. Z-94-070 and Z-94-083 were removed from the agenda at the request of the applicant Zoning Docket No. Z-94-096 - Following a citizen presentation by Joe Ponce, Mr. Meadows asked that this case be set for a special hearing. ACTION: Zoning Docket No. Z-94-096 set for a special hearing. XVI. Citizen Presentations - None. OFFICIAL RECORD 8 CITY SECRETARY FT. WORTH, TEX.